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Time Management: Presented To Presented by

The document discusses time management. It defines time management as the ability to use one's time effectively, especially at work. It outlines five main aspects of time management: planning and goal setting, managing yourself, dealing with other people, your time, and getting results. The presentation poses questions about time management, such as how much time you have, what your goals are, and whether you have a schedule. It discusses the benefits of time management for organizations, including improved productivity and performance. It also covers analyzing goals, types of time, methods for managing time, focusing on time and resources, and essential habits for good time management.

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Ali Baloch
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232 views16 pages

Time Management: Presented To Presented by

The document discusses time management. It defines time management as the ability to use one's time effectively, especially at work. It outlines five main aspects of time management: planning and goal setting, managing yourself, dealing with other people, your time, and getting results. The presentation poses questions about time management, such as how much time you have, what your goals are, and whether you have a schedule. It discusses the benefits of time management for organizations, including improved productivity and performance. It also covers analyzing goals, types of time, methods for managing time, focusing on time and resources, and essential habits for good time management.

Uploaded by

Ali Baloch
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Time Management

PRESENTED TO;
ENGR NASIR GARDEZI
PRESENTED BY:
M.IRFAN (06)
TALHA ABBAS (09)
SUMAMA HAIDER (34)
TALHA SOHAIL (39)
Time management

 the ability to use one's time effectively or productively,


especially at work.

"time management is the key to efficient working"


What is Time
Management?
• TIME MANAGEMENT HAS FIVE MAIN ASPECTS:
– PLANNING & GOAL SETTING
– MANAGING YOURSELF
– DEALING WITH OTHER PEOPLE
– YOUR TIME
– GETTING RESULTS
THE FIRST 4 ALL INTERCONNECT AND INTERACT TO GENERATE
THE FIFTH - RESULTS
Time management Questions

 How much time do you have?


 There are 24 hours in a day.
 7 days in a week ( 168 hours).
 365 days in a year.

 What are your goals?


 Make your goals specific.
 Set long-term and short-term goals
 Set a deadline for your goals.
 Monitor your goals
 Change goals if needed.
Time management Questions

 Do you have a schedule?


 Set up your semester calendar.
 Divide study time into 50-minute blocks.
 Use spare time to review.

 Does free time really mean free time?


Time Management & The
Organization

 • Looking at time management from the perspective of


the organization what are the benefits:

– Improved productivity through improved use of time by


the
personnel
– Better performance in terms of on time delivery to
customers
– Increased profitability through better use of the human
and
non-human resources
Time Management & The
Organization

 Better alignment of activities by incorporating a


time bound system for coordination of tasks and
projects in the business

 – Reduction of stress that arises due to crisis


management by reducing the incidence of crises
by better planning
Analysis of Goals

 • By setting goals that relate to business


performance should follow SMART criteria and the
organization will improve productivity:
– S -- specific and well defined objectives
– M -- measurable outputs and inputs
– A -- achievable in terms of available resources
– R -- relevant to the overall business strategy
– T -- time bound with an operational schedule
Time

• Time is the most precious thing we have


• Time is ultimately the most valuable resource
• Time and how we spend it within the organization must be
managed effectively
• Time cannot be stored up for use later
Types of time

 • Time can be categorized into two types:

 – Fast time
when absorbed in, or enjoying an activity
 – Slow time
when bored with an activity or having a bad time
How to manage time:

4 methods are here

– 1 Notes and Checklists


– 2 Calendars and appointment book
– 3 Prioritization
– 4 Self management
Time matrix
Urgent Not Urgent

Q1– Q2
Stress
Focus on the immediate
Important

Q3 Q4

Not Important
Focus on time and resources

 • For effective management of time there needs to be a


reasonable
attempt made to look at the time and resources required to
complete a task.
Quality

Resources Time
Time management

 • Need to look at:


– Is the allotted time for completion of plans realistic
for the person / team?
– In the effort to achieve results, is efficient use
made of the available time?
– For teams - how can the time available be used to
generate the optimal results?
Essential habits

 • Essential habits for good time management are


– Know where the hours are going
– Keep focused on the end result
– Work to defined priorities
– Schedule time for important issues
– Delegate routine tasks and responsibility for them
– Take the stress out of work
– Keep applying the essential habits!
Finding balance

 Finding balance between


 academic schedule
 Social life

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