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Eisenhower Matrix 1638884790

The Eisenhower Matrix, named after President Dwight D. Eisenhower, is a tool for prioritizing tasks based on their urgency and importance, dividing them into four quadrants: Do First, Schedule, Delegate, and Don’t Do. This method helps individuals focus on essential tasks while managing their time effectively and reducing stress. The document also provides five time management tips to enhance the use of the matrix.

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170 views3 pages

Eisenhower Matrix 1638884790

The Eisenhower Matrix, named after President Dwight D. Eisenhower, is a tool for prioritizing tasks based on their urgency and importance, dividing them into four quadrants: Do First, Schedule, Delegate, and Don’t Do. This method helps individuals focus on essential tasks while managing their time effectively and reducing stress. The document also provides five time management tips to enhance the use of the matrix.

Uploaded by

R AlGhamdi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Introducing the Eisenhower Matrix

What is the Eisenhower Matrix?


The Eisenhower Matrix, also referred to as Urgent-Important Matrix, helps you decide on and prioritize tasks
by urgency and importance, sorting out less urgent and important tasks which you should either delegate or
not do at all.

Our free, less than 3 minutes long, YouTube video tutorial on Understanding the Eisenhower Matrix

Where does the name come from?


Dwight D. Eisenhower was the 34th President of the United States from 1953 until 1961. Before becoming
President, he served as a general in the United States Army and as the Allied Forces Supreme Commander
during World War II. He also later became NATO’s first supreme commander.
Dwight had to make tough decisions continuously about which of the many tasks he should focus on each
day. This finally led him to invent the world-famous Eisenhower principle, which today helps us prioritize by
urgency and importance.

How to use the Eisenhower Matrix?


Prioritizing tasks by urgency and importance results in 4 quadrants with different work strategies:

➀ Do First ➁ Schedule

First focus Important, but

on important tasks not-so-urgent stuff

to be done the same day. should be scheduled.

➂ Delegate ➃ Don’t Do

What’s urgent, What’s neither urgent

but less important, nor important,

delegate to others. don’t do at all.


We call the first quadrant Do first as its tasks are important for your life and career and need to be done
today or tomorrow at the latest. You could use a timer to help you concentrate while trying to get as much of
them done as possible.

An example of this type of task could be to review an important document for your manager.

The second quadrant we call Schedule. Its tasks are important but less urgent. You should list tasks you
need to put in your calendar here.

An example of that could be a long-planned restart of your gym activity.

Professional time managers leave fewer things unplanned and therefore try to manage most of their work in
the second quadrant, reducing stress by terminating urgent and important to-dos to a reasonable date in the
near future whenever a new task comes in.

The third quadrant is for those tasks you could delegate as they are less important to you than others but still
pretty urgent. You should keep track of delegated tasks by e-mail, telephone or within a meeting to check
back on their progress later.

An example of a delegated task could be somebody calling you to ask for an urgent favor or request that you
step into a meeting. You could delegate this responsibility by suggesting a better person for the job or by
giving the caller the necessary information to have him deal with the matter himself.

The fourth and last quadrant is called Don’t Do because it is there to help you sort out things you should not
being doing at all.

Discover and stop bad habits, like surfing the internet without a reason or gaming too long, these give you an
excuse for not being able to deal with important tasks in the 1st and 2nd quadrant.

5 time management tips when working with the Eisenhower Matrix


Recommended
Reading
The 7 Habits of
Highly Effective People
by Stephen Covey

1. Putting things to-do on a list frees your mind. But always question what is worth doing first.
2. Try limiting yourself to no more than eight tasks per quadrant. Before adding another one, complete
the most important one first. Remember: It is not about collecting but finishing tasks.
3. You should always maintain only one list for both business and private tasks. That way you will never
be able to complain about not having done anything for your family or yourself at the end of the day.
4. Do not let you or others distract you. Do not let others define your priority. Plan in the morning, then
work on your stuff. And in the end, enjoy the feeling of completion.
5. Finally, try not to procrastinate that much. Not even by over-managing your to-dos.

For even more tips, refer to our comprehensive introduction to time management.

What are you waiting for?


Join many others and try our apps or the free Eisenhower Matrix canvas sheet now!

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