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This document compares manual and computerized accounting systems. It outlines the advantages and disadvantages of each system. Some key advantages of computerized systems are more efficient calculations, quick access to information, and increased productivity. Manual systems have lower costs but are more time-consuming and error-prone. The document recommends implementing a computerized system like QuickBooks to integrate with an existing manual system for increased accuracy and real-time access to financial data.

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704 views14 pages

PowerPoint Presentation

This document compares manual and computerized accounting systems. It outlines the advantages and disadvantages of each system. Some key advantages of computerized systems are more efficient calculations, quick access to information, and increased productivity. Manual systems have lower costs but are more time-consuming and error-prone. The document recommends implementing a computerized system like QuickBooks to integrate with an existing manual system for increased accuracy and real-time access to financial data.

Uploaded by

Kyrie Loberiza
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Computerized Accounting Systems

Versus
Manual Accounting Systems

Author: Joan Milton-Cedan


GB512-Bussiness Communication
Professor Carolyn Edwards
June 17, 2014
Introduction

 Benefit of integrating your manual accounting system with a computerized


accounting system
 Chart that shows the comparison of five computerized software
 Discuss the pros and cons of computerized accounting system over manual
accounting system
 Implementation of a computerized accounting system
 Recommendation
Advantages of a Computerized Accounting Systems

More efficient calculation functions

Free time for clients one on one

Quick access to accounting information

More time to use for marketing and promoting

Increases productivity of staff

Information available in real-time

Improves cash flow

Information updated automatically


Advantages of Manual Accounting Systems

Cost saving

No crashes or computer glitches

Daily attention to accounting task

Gives a better account of the ins and outs of the accounting process
Disadvantages of a Computerized Accounting Systems
Some software’s are expensive

Computers crash and causes information loss

Security breaches

Staff becomes dependent on computer and forgets the manual process

Downtime for productivity during training

Software upgrade cost

Power failure

Viruses

Computer fraud
Disadvantages of a Manual Accounting Systems

Tedious work such as adding columns accurately, verify your work and
actually write in numbers

Gives the chances of manipulating financial information because of the


gathering process used

Time consuming

Errors increases significantly

No backup capability


Consider This

 Ease the fear of client about computer use

 Using computerized accounting system makes work easier for both client and their
bookkeeper

 By using both systems it maximizes accuracy

 Productivity increases and payroll decreases

 Business information in given in real-time an advantage when making business


decisions
Computerized Software
Companies
Companies Name
Cost Features
Intuit QuickBooks Starts at $12.95/mo. or Accounts payable & receivable, payroll, invoicing and
www.intuit.com billing, general ledger, time and expense management,
$249.95/license
reporting and analytics, SaaS platform, and multi-
currency.
Xero Accounts payable & receivable, payroll, invoicing and
www.xero.com Starts at $9.00/mo. billing, general ledger, time and expense management,
reporting and analytics, SaaS platform, and multi-
currency.
Microsoft Dynamics Starts at $178 per Reporting and analytics, general ledger, payroll, multi-
GP mo. per user currency, accounts payable and receivable, invoicing
www.microsoft.com and billing, and on-premise platform.
NetSuite ERP Accounts payable & receivable, payroll, invoicing and
& Small Business Starts at $399/mo. billing, general ledger, time and expense management,
www.netsuite.com reporting and analytics, SaaS platform, and multi-
currency.
Sage 50 Starts at $279 for Payroll, multi-currency, accounts payable and
na.sage.com 1-user license receivable, reporting and analytics, general ledger,
invoicing and billing, and on-premise platform.
Steps Used to Replace Manual with a Computerized System

Obtain software
Perform a software test
Training
Install new software

Converted
To
Why a Change is Needed at the Davis Street Clinic

 Hand written fee notes causes errors

 Hand writing changes which causes confusion in what is interpreted

 Lost or misfiled fee notes

 Loss of revenue

 Productivity loss

 Research takes away from patients needs

 Too much human error


Clients’ Revenue Comparison

Comparison of Revenue from 2012 to 2013


7

0
Jack's Auto Repairs Wayne's Auto Detail Washington's Home Healthcare The Davis Street Clinic

2012 2013
Recommendation

 Implement a computerized accounting system such as Intuit QuickBooks

 Whatever software chosen should be compatible to your manual system in use

 Software must be easily integrated with the manual system in use

 Use both manual and computerized to generate information for reports

 Can make a business more competitive

 Can cause increases in profit margin


Conclusion
 In a manual system spreadsheets are used to input information

 Errors are made easily

 Spreadsheets are a vital tool the manual process

 Companies that uses manual depends on the information generate to be accurate

 When errors are made, it is time consuming to research

 Computerized causes less time to research because it is compact


References

Consul, J. (2014, Winter). Bring sales compensation into light. Financial Executive, 30(1), p. 17-

19, 3p. Kaplan University Database.


Danciu, R., & Deac, M. (2012). Changes caused by computerization in accounting

Management. Annals of the University of Oradea, Economic Science Series, 21(2), 655-

661.Retrieved from http://eds.b.ebscohost.com.lib.kaplan.edu/eds/pdfviewer/pdfviewer?vid=2&sid=b06dcdb0-1836-47b6-b9cf-

191b2dfb135f%40sessionmgr115&hid=106

Sylvan, R. (2014). How to replace manual accounting information systems with electronic
systems. Retrieved from http://smallbusiness.chron.com/replace-manual-accounting-

information-systems-electronic-systems-44735.html
Top 15 accounting software. (2014). Retrieved from

http://www.compareaccounting.com/top-10-accounting-software-vendors-
v4.php?confirm=1
Weber, M. (2014). Manual accounting versus computerized accounting. Retrieved from

https://www.experience.com/alumnus/article?channel_id=accounting&source_page=brea king_in&article_id=article_1173385201144

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