To test your prior knowledge on

Desktop Publishing, answer the

Pre Assessment below. This will
give you an idea of the lessons
that you will come across within
this subject.
A. Directions: In your notebook, answer the
following questions to test your understanding on
Desktop Publishing.
1. What is Desktop Publishing?
___________________________________________________________
___________________________________________________________

2. As a budding/new layout artist, a client asks you to design a

flyer/event program/business card/report cover for his online
marketing business. How are you going to satisfy his need? Enumerate
your idea:
____________________________________
____________________________________
____________________________________
3. What computer application/software are you going to use?
____________________________________
____________________________________
____________________________________

4. What are the different kinds of documents that you can produce to
display your ideas and information using Desktop Publishing?
__________________________
__________________________
__________________________
__________________________
 Desktop Publishing is the process of using the
computer and specific types of software to
combine text and graphics to produce
documents such as newsletters, brochures,
books, Web pages and many other printed
documents.
 This lesson focuses on the use of MS Publisher
2010 in creating a publication. You can also use
other softwares such as: Corel Draw, Adobe
PageMaker and Adobe InDesign.
 designing print communications such as brochures, flyers,
ads and posters
 designing print communications such as catalogues,
directories and annual reports
 designing logos, business cards and letterhead
 designing and publishing newsletters, magazines and
newspapers
 designing books and booklets
 converting print communications to formats including Web
and smart devices such as tablets and phones
 creating resumes and business forms (including invoices,
inventory sheets, memos and labels
 self-publishing (books, newsletters, ebooks, etc.)
 designing and publishing blogs and Web sites
 designing slide shows, presentations and printing
handouts
 creating and printing greeting cards, banners, postcards,
candy wrappers and iron-on transfers
 making digital scrapbooks and print or digital photo
albums
 creating decorative labels, envelopes, trading cards,
calendars and charts
 designing packaging for retail merchandise from wrappers
for bars of soap to software boxes
 designing store signs, highway signs and billboards
 taking work designed by others and putting into the
correct format for digital or offset printing or for
publishing online
 Desktop publishing software doesn’t work in the same
way as word processing software. It is different from
graphics software.
1. Have a plan, make a sketch
2. Choose a template
3. Up your document
4. Place text in your document
5. Format your text
6. Place graphics in your document
7. Tweak your graphics placement
8. Apply the rules of desktop publishing
9. Print a draft and proofread it
10. Print your project
 One of the most common Desktop
Publishing software is the Microsoft
Publisher.
 It allows you to manipulate features
such as page size, text, graphics and
borders to create professional quality
printed documents.
 Opening MS Publisher may vary depending on
the computer you are working on.
1. Click on the Start Button, select All Programs
menu >> Microsoft Office >> Microsoft
Publisher.
2. Double click on this icon to open MS Publisher.
3. Publisher start up in Getting Started with the
Microsoft Publisher window offering many pre-
formatted designs to use in creating your
publication.
 TheMS Publisher window contains
many parts that work together to
make creating documents easier.
Understanding these elements will
help you become comfortable with
the application.
Navigation
Pane
At the top of the middle
section will be links
(“breadcrumbs”) to different
publications within the
publication type chosen.

The middle section also

displays thumbnails of
different publications
within the category.

An orange frame engulfs the

chosen publication.
 The Quick Access Toolbar lets your
access common commands, no
matter which tab you are using in
the Ribbon.
 By default, it shows the Save, Undo
and Redo commands.
 The Page Navigation pane allows
you to view and work with the
pages in your publication.
 You can add, delete, rearrange and
duplicate pages in the Page
Navigation pane. You can also
organize you pages into Sections.
 The Ribbon contains multiple tabs,
each with several groups of
commands. Some tabs, like “Text
Box Tools” or “Picture Tools”, may
appear only when you are working
with certain items like text boxes
or images.
 Publisher offers a group of viewing
tools to help you control the layout
of your text, images and objects on
the page.
 These viewing tools are for your
editing purposes only.
RULER – you can use the rulers to
the left and top of your publication
to help you line up text, images
and other objects and get a clearer
idea of exactly where those objects
will appear on the printed page.
BASELINES – baselines are evenly-
spaced horizontal lines that you
can use to line up text.
BOUNDARIES – boundaries are dark
blue dashed borders that appear
around your objects.
GUIDES – Guides are thin lines that
help you align various objects.
2 TYPES
a. MARGIN GUIDES, which are blue lines that
mark the edges, or margins, of the printable area
on each page of your publications.
b. CUSTOMIZABLE GUIDES, which are green
lines that you can add anywhere in your
publication.
To Add Green Guides:
1. Click either the horizontal or vertical ruler.
2. Drag your mouse to your publication, and
release to add the guide in the desired
location.
3. Your guide will placed. You can move it any
time by clicking and dragging it.
 The right task pane shows a larger
thumbnail of the selected design
and available settings which can be
changed.
 Make changes in the color scheme,
font scheme, business information,
page size, layout, etc.
 In Publisher 2010, options for
saving, printing and creating
publications are all located in
Backstage view. It is similar to the
Office Button Menu from Publisher
2007 or the File Menu from earlier
versions of Publisher.
 To create and design effective
publication, you need to present text
in a readable and visually interesting
way.
 For this reason, Publisher offers a
number of tools that let you
customize and control the layout and
appearance of the text in your
publication.
 In this lesson, you’ll learn how to add and
arrange text boxes, as well as how to
format them and the text they contain.
 As you enter text in Publisher, you’ll need
to adjust it to fit your publications.
 While most of Publisher’s text tools are
the same as those in other Office
programs, a few are specifically designed
to handle Publisher’s unique publication
tasks.
 In order to use MS Publisher, you
must have the knowledge in using
the Microsoft Word application.
 If you find yourself having trouble
working with text in Publisher,
review your Word course,
especially the following lessons:
 TEXT BASICS – reviews basic topics like
inserting, deleting, copying and moving text
 FORMATTING TEXT – includes text
formatting tasks like changing font style,
size, and color
 CHECKING SPELLING and GRAMMAR –
presents tools you can use to proofread your
text
 WORKING WITH LISTS – guides you through
creating and formatting lists
 LINE AND PARAGRAPH SPACING – explains
how to adjust spacing
 InPublisher, text is contained in
text boxes, which are blocks of
text that you can place on the page.
When you create or select a text
box, the Text Box Tools tab will
appear on the Ribbon.
INSERT A TEXT BOX:
1. On the Ribbon, select the Insert tab and locate
the Text group.
2. Click the Draw Text Box command.
3. The cursor will turn into a crosshairs. Click
anywhere on your publication and drag your
mouse to create the text box.
4. You can show start typing inside the text box.
 If you place a text box near an
image or another object, you may
notice that the text is overlapping
with the object or doesn’t appear
exactly where you want it, to fix
this problem you’ll need to change
the object’s text wrapping
settings.
 Select the object, then click the Format tab
that appears on the Ribbon.
 Locate the Arrange group and click the
Wrap Text drop-down command.
 Select the desired wrap option. The text
will adjust based on the option you have
slected.
 If necessary, reposition the object and
adjust the image until the text wraps
correctly.
 As you work with text boxes, you might find
that a text box isn’t large enough to contain
all of the text you want to include.
CONNECT TO A NEW TEXT BOX
1. Select your text box.
2. Click the Text Box Tools Format tab and locate the Linking group.
3. Click the Create Link command.
4. The Link icon will appear in place of your cursor. Click the spot on
your publication where you would like to add the linked text box.
5. Continue typing your text. Any text that overflows from the original
text box will now appear in the connected box.
The Text Fit options allow you
to format text boxes that
automatically adjust font or
text box size to get a good fit.
There are four text fit options
that you can apply to any text
box:
 DROP CAP, which enlarges the first letter of the selected
text.
 NUMBER STYLE, lets you choose between four different
styles for number spacing and alignment.
 LIGATURES, connect certain combinations of letters to
make them easier to read.
 STYLISTIC SETS, lets you choose between various
embellishments for your fonts, usually in the form of
exaggerated serifs and flourishes.
 SWASH, embellishes capital letters
 STYLISTIC ALTERNATES, offer alternate versions of
specific letters such as g.
 In Publisher, the components of any
publication are called objects. You have
already worked with text boxes, which is
one type of object.
 Publisher offers decorative objects as well,
including shapes and Building Blocks.
Using these objects is an easy way to add
graphic design elements to your
publication.
 TRACKING – the spacing between
all selected text characters.
 KERNING – the space between any
two specific characters.
 LEADING – the amount of white
space between lines of text.
1. Select the text you want to reformat.
2. Choose Format.
3. Select Character Spacing.
4. Under Tracking, choose the space to
apply to the text.
5. Under Kerning, select the options to
define the space between any two
characters.
1. Select the text you want to reformat.
2. Choose Format.
3. Select Paragraph.
4. Click the Indents and Spacing tab.
5. Set the paragraph and line spacing.
To Insert a Table:
1. Click the Insert tab and locate the Tables
group.
2. Click the table drop-down command.
3. Hover your mouse over the diagram squares
to select the number of columns and rows in
the table, then click your mouse.
4. Apply your knowledge in the manipulation
of tables in Word Processing.
 It is good rule of thumb to save a
publication every 10 to 15 minutes, after
the publication is completed, before it is
printed or when major change is made.
Therefore, if the computer loses
power, the information has been
retained.
Save As is used to save a file for the first
time or to save it with different name or
to a different location.
1. Click File.
2. Choose Save As.
3. In the File Name text box, type the in the
desired filename.
4. Press Enter or click Save.
Save is used to save a file using its
current name and replace the existing
file. This command is used to update a
file.
1. Click File.
2. Select Save.
-or–
Click on the Save icon on the Standard
Toolbar.
Quiz No.1
1. It is the process of using the computer and specific
types of software to combine text and graphics to
produce documents.
2. This window contains many parts that work together
to make creating documents easier.
3. It allows you to manipulate features such as page size,
text, graphics and borders to create professional quality
printed documents.
4. It contains multiple tabs, each with several groups of
commands.
5. Publisher offers a group of _______________ to help you
control the layout of your text, images and objects.
6. These are evenly-spaced horizontal lines that you
can use to line up text.
7. These are dark blue dashed borders that appear
around your objects.
8. These are thin lines that help you align various
objects.
9. ________________, which are blue lines that mark the
edges, or margins, of the printable area on each page
of your publication.
10. ________________, which are green lines that you can
add anywhere in your publication.
11. It lets you access common commands, no matter
which tab you are using in the Ribbon.
12. It allows you to view and work with the pages in your
publication.
13. It contains multiples tabs, each with several groups
of commands.
14. This is evenly-spaced horizontal lines that you can
use to line up text.
15. This are thin lines that help you align various objects.
16-18 HOW TO WORK WITH MS PUBLISHER
19-22 HOW TO INSERT A TEXT BOX
23. SHORT CUT KEY FOR SELECTING ALL THE DOCUMENTS
24. SHORT CUT KEY FOR COPY
25. SHORT CUT KEY FOR PASTE
26. Short Cut key for Print.
27-30. Give four Ribbons/Tabs
Key To Correction:
1. Desktop Publishing 11. QUICK ACCESS TOOLBAR
2. Publisher Window 12. PAGE NAVIGATION
3. MS Publisher 13. RIBBON
4. Ribbon 14. BASELINES
5. Viewing tools 15. GUIDES
6. Baselines
7. Boundaries
8. Guides
9. Margin Guides
10. Customizable Guides
QUIZ
 1-3 STEPS IN WRAPPING A TEXT
 4-9 TYPOGRAPHY COMMANDS
 10-14 NUMBER STYLES
 15-17 LIGATURES
 18- USE OF DROPCAP
 19- USE OF SWASH
 20-USE OF LIGATURES