Leave

Benefits
Entitlement ….

Appointive Officials

- upon appointment to
government service

-employees under probationary period may

avail of whatever leave credits earned.

- Any leave of absence without pay incurred

during the probation period extends its
completion period for the same number of
days absent.
Entitlement ….

Part-time Employees

-VL and SL benefits proportionate to the

number of work hours rendered

-eg. 4 hours of work 5 days

4 x 5 = 20 hours a week

Entitlement:
7.5 days vacation leave
7.5 days sick leave
Officials & Employees covered by
Special Laws
 Justices of SC, CA and  Filipino officers and
Sandiganbayan employees in Foreign
 Judges of RTC, MTC, Service
MCTC, Court of Tax  Faculty members of
Appeals and Shari’a SUCs pursuant to
Court Sec. 4 (h) of RA
 Chairman and 8292 (Higher
Commissioners of Education
Constitutional Modernization Act of
Commissions 1997
 Other officials and
employees covered by
special laws
Entitlement … teachers

 Teacher’s leave - teachers are not entitled to the

usual VL and SL but to proportional vacation
pay (PVP) of 70 days of summer vacation plus
14 days of Christmas vacation.

 Thus , a teacher who rendered continuous

service in a school year without incurring
absences without pay of not more than 1 1/2
days is entitled to 84 days of PVP
Entitlement … teachers
Vacation service credits (VSC)

- leave credits earned for services rendered by teachers, as

authorized by proper authority, on activities during:

 summer, or
 Christmas vacation

The VSC is used to offset

absences of teachers due to
illness (DEPED Order No. 53, s. 2003)
Activities for which service credit may be
granted:

Services rendered during …

o Registration and election days as long as these are mandated
duties;

o Calamity and rehabilitation when schools are used as

evacuation centers;

o Conduct or remedial classes during the summer or

Christmas vacation or outside of regular school days;

o Early opening of the school year;

o School sports competition held outside regular school days;

DepEd Order #53,s. 2003

Activities for which service credit may be
granted:

Services rendered during …

o Training teachers in addition to their normal
teaching loads ;

o Teaching overload not compensated by honoraria;

o Teaching in non-formal education classes in

addition to teaching in formal education classes
carrying a normal teaching load;

o Work done during regular school days if these are

in addition to the normal teaching load;

DepEd Order No. 53, s. 2003

Activities for which service credit may be
granted:

Services rendered during …

o Work done during regular school days if these are in
addition to the normal teaching load

o Conduct of testing activities held outside of school days;

and

o Attendance/participation in special DepED projects and

activities which are short-term in duration such as English,
Science and Math Mentor’s Training, curriculum writing
workshop, planning workshop, etc, if such are held during
the summer vacation or during weekends ;

o Attendance/Participation in special DEPED activities which

are short term in duration if such are held during summer,
holidays or during weekends
ACTIVITIES NOT ELIGIBLE FOR THE GRANT OF
SERVICE CREDITS
o In-service training programs fully funded by the government;

o Assignment to clerical work, such as checking forms and

finishing reports;

o Reassignment of teachers to duty in another bureau of office

(detailed in another office;

o Assignment in connection with exhibits at a fair;

o Postponement of a regular teacher’s vacation; and

o Time spent in travelling to and from station to the place

where services are rendered.

DepEd Order No. 53, s. 2003

Teachers who are entitled to vacation
and sick leave…

 Those who are designated to perform non-

teaching functions; and

 Who render the same hours of service as other

employees
Transfer … teachers
 A teacher who transferred to the non-teaching
service or who resigned from government service
ten (10) days before the close of the school year is
entitled to proportional vacation pay inasmuch as
his right thereto has already accrued

 provided that the service will not be prejudice and

provided further that he fulfills his responsibilities
and obligations
Entitlement … teachers
 Teachers and other school personnel on the teacher’s
leave basis who resigned, retired, or separated from the
service through no fault of their own or after January
16, 1986 shall be paid the money value of their unused
vacation service credits converted to VL/SL
Entitlement … teachers

VL and SL =30Y/69

Where:
30 - No. of days in a mo.
Y - Total no. of teacher’s service
credits
69* - 58 days of summer vacation +
11 days of Christmas vacation
*84-15(12sat, Sun on summer vacation + 3
days[Christmas day, Rizal Day, New Year’s
Day])
Entitlement … teachers
 Conversion of SL/VL to
vacation service credits

VL + SL
Y = ------------------ x 69
30
Other leave benefits of teachers
Indefinite sick leave of absence shall be
granted to teachers when the nature of the
illness demands a long treatment that will
exceed one year at the least. (Sec 25, RA 4670)

Study Leave - In addition to the leave

privileges now enjoyed by teachers in the
public schools, they shall be entitled to
study leave not exceeding one school
year after seven (7) years of (continuous)
service with pay. (Section 24, R.A. 4670)
Employees on extended leave

Entitled to leave benefits but leave

credits earned are:
 non-commutative
 non-cumulative

 CSC Resolution No. 04-0229 dated March 5, 2004

Sec. 34 of Omnibus Rules on Leave

Tardiness and Undertime are deducted

against vacation leave credits.
One half day is considered tardy if
incurred in the morning and undertime in
the afternoon. Habitually tardy means
10 times in a month for two months in
a semester or 10 times in a month for
two consecutive months in the year
with the following sanctions: ( Rule
XVI
1st offense - Reprimand
2nd offense - Suspension for one to thirty
days
3rd offense - Dismissal
 Effects of Undertime/Tardiness on PES
 10- 1-3 times
 8- 4-6 times
 6- 7-10 times
 4 -11-15 times
 2 – more than 15 times
Policies on Leave of Absence ….

Accumulation of Vacation and Sick leave - NO

LIMIT. Upon separation from service, an
employee is entitled to the commutation of all
accumulated vacation/sick leave credits

 In case of re-employment, the commuted

money value shall NOT be refunded.
Leave Credits shall start from zero balance
 Options in case of transfer:

1. Transfer of accumulated leave credits to the

new agency
- can be availed of as a matter of right if NO gap in the
service. A gap of 1 month may be allowed provided it
is not due to the fault of the employee
- can be exercised within ONE year

2. Commutation of accumulated
leave credits
Policies on Leave of Absence …

… if application for leave of absence

is not acted upon within FIVE
(5) working days

DEEMED
APPROVED
Policies on Leave of Absence ….

Effect of Unauthorized Leave

 employee shall not be entitled to receive

salary corresponding to the period of
unauthorized leave of absence, however,
the absence shall no longer be deducted
from accumulated leave credits

 Employee may be DROPPED from

the rolls
Dropping from the rolls …
Continuous unauthorized absences for
more than 30 WORKINGS DAYS

 The employee is considered on AWOL

 He/She may be dropped from the rolls

WITHOUT prior notice

 He/She must be notified of his separation

from service
Dropping from the rolls …
Absences incurred is less than 30
WORKINGS DAYS
 A written RETURN-TO-WORK (RTW)
order shall be served to the
employee
 Failure on his part to to report for
work within the period stated in the
RTW shall be a valid ground to
drop him from the rolls
Leave of Absence without pay …
 Absences in excess of accumulated VL
and SL shall be without pay

 LWOP shall be allowed only if there are

no accumulated leave credits except in
case of secondment

 If sick leave credits were already

exhausted, vacation leave credits can be
used, but not vice versa.
Leave of Absence without pay …
 LWOP not exceeding one (1) year may be
granted, however, the employee is
considered automatically separated
from service if he/she fails to report after
its expiration

 LWOP in excess of one (1) month requires

clearance from the proper head of agency
Leave of Absence without pay …

 An employee who is absent on

a day immediately preceding
or succeeding a Saturday,
Sunday or Holiday, whether
continuous or not, shall not be
considered absent on said
days.
Leave of Absence without pay …

Formula : (Mc 14, s. 1999)

Mo. salary
Salary = Mo. Salary ------------------- x No. of day
Calendar days LWOP

For continuous absences over 10 working days: (MC 24, s. 1999 )

Mo. Salary
Salary = Mo. Salary ----------------- x No. of days
Actual No. of LWOP working days
Effect of VL without pay on the grant
of Step Increment

 15 days and below

– no effect; it will not interrupt the
continuity of the 3-year service
requirement

 More than 15 days

– the grant will be delayed for the same
number of days on LWOP
Effect of VL without pay on
the grant of Loyalty Award

50 days and below

- no effect; employee shall be

considered as having rendered
continuous service
Monetization of Leave Credits

 If accumulated vacation leave credits is 15

days, an employee may be allowed to
monetize a minimum of ten (10) days

 At least five (5) days must be retained

 Maximum of 30 days a year

 Monetization of Leave Credits

 Effective June 22, 2002, fifty percent of the

accumulated VL/SL may be allowed for valid and
justifiable reasons such as:

a. Health, medical and hospital needs of the

employee and the immediate members of the
family;

b. Financial aid and assistance brought about by

force majeure such as calamities, typhoons, fire,
earthquake and accidents that affect the life, limb
and property of the employee and his/her
immediate family;

(MC 16, s. 2002)

Monetization of Leave Credits

c. educational needs of the employee and the

immediate members of his/her family;

d. payment of mortgages and loans which

were entered into for the benefit or which
inured to the benefit of the employee and
his/her immediate family;

(MC 16, s. 2002)

Monetization of Leave Credits

e. in cases of extreme financial needs of the employee

or his/her immediate family where the present
sources of income are not enough to fulfill basic
needs such as foods, shelter and clothing; and

f. Other analogous cases as may be determined by

the Commission.

(MC 16, s. 2002)

 Monetization of Leave Credits

shall be upon the favorable recommendation

of the agency head
subject to availability of funds

Formula:

Amount = S x D x CF
where: S = Salary ; D = No. of Days to be monetized
CF = Constant Factor = .0478087
Other Salient Policies …
 Tardiness and undertime are deducted from
vacation leave credits and not from sick leave
credits, unless undertime is for health reasons

 The basis for the computation of salary during

leave with pay is the salary an employee is
currently receiving

 An employee with pending case/s is not barred

from enjoying leave privileges
Absence on a regular day for
which suspension of work is
announced …
Employee shall not be considered absent for the
whole day

Leave credits to be deducted is equal to time

when official working hours start up to the
time the suspension of work is announced
Other Salient Policies …
 While an incumbent is on leave, his
position is not vacant. Only a substitute
appointment may be issued during the
said period

 Dismissed employees who were later

exonerated and reinstated are entitled
to the leave credits during the period
they were out of service.
Other Salient Policies …

 Violation of the leave laws, or any

misrepresentation or deception in
connection with an application for leave,
shall be a ground for disciplinary action.
Other Salient Policies …
COMPENSATORY SERVICE
may be availed of outside of the regular
working hours, except Sundays, to offset
non-attendance or undertime during the
regular office hours subject to the written
approval of the agency’s proper official

each government office shall formulate its

own internal rules and regulations.
NON-MONETARY REMUNERATION
FOR OVERTIME SERVICES
RENDERED (JC No. 4, s. 2004)

Issued pursuant to AO 103 re: Directing the Continued

Adoption of Austerity Measures in the Government

Covered: NGAs/SUCS/GOCCs/GFIs

Compensatory Time-Off – non-monetary

benefit provided in lieu of overtime pay. The
employee is excused from reporting for work
with full pay and benefits
NON-MONETARY REMUNERATION …

Compensatory Overtime Credit (COC)

- accrued number of hours an employee earns as a result
of services rendered beyond regular working hours and those
rendered on Saturdays, Sundays, Holidays or scheduled days
off without the benefit of overtime pay

-Should not be more than 40 hours a month

-Balance should not exceed 120 hours
-It shall be considered as official time for purposes of
compliance with compensation rules and computation of
service hours for entitlement to leave credits
-It must be used as time-off within the year these were earned
until the immediately succeeding year (as amended by JC 2-
A, s. 2005)
NON-MONETARY REMUNERATION …

Limitation on the Use of COC

- cannot be used to offset undertime/s or tardiness
incurred by the employee during regular working days
- cannot be converted to cash
- will not be added to the regular leave credits
- forfeited in case of resignation or separation from the
service
COMPUTATION OF
LEAVE CREDITS

Computation shall be
made on the basis of
one day VL and one
day SL for every 24
days of actual service
COMPUTATION OF
LEAVE CREDITS

Actual Service - refers to the period of

continuous service since the appointment
of the official or employee concerned,
including the period or periods covered by
any previously approved leave with pay
COMPUTATION OF
LEAVE CREDITS
 Leave of Absence without pay other than illness will not
be considered as part of actual services rendered
 Sick Leave without pay earns leave and is considered
actual service
 For purposes of granting leave of absence
¼ or more but less than ¾ is considered as half day
¾ or more is counted as one full day
COMPUTATION OF
LEAVE CREDITS
 Absences in excess of of accumulated
leave credits is leave without pay. It
cannot be charged to the vacation and
sick leave that will be subsequently
earned.

 Leave credits are earned while on

leave with pay
COMPUTATION OF
LEAVE CREDITS
Employees with irregular work schedule

- the off-duty regardless of whether they fall on

Saturdays, Sundays, or holidays during the period
of the leave, are to be excluded in the
computation of the vacation and sick leave
COMPUTATION OF
LEAVE CREDITS
Employees Observing Flexible Working Hours

 If an employee renders less than eight (8) hours of

work per day but nevertheless completed the 40 hours
of work in a week, only the minimum number of
hours required to be served for a day but which was
not served will be deducted from the leave credits.

 Any absence incurred will be charged in proportion to

the number of hours required for a day’s work
COMPUTATION
TERMINAL LEAVE
 TLB= S x D x CF  CF derived as
TLB- terminal leave follows:
benefits
S - highest monthly
salary received
D - no. of accumulated 365 days in a year
VL/SL credits 104 Sat & Sun in a
CF - constant factor of year
.0478087
10 legal holidays in
a year
12 mos in a year