Project Management – Management

by Projects

ISP Moroto - Marco Della Torre 07/03/2020

 One
ALIGNING THE VISION &
OBJECTIVES
DEVELOPING SUCCESS FACTORS

ISP Moroto - Marco Della Torre 07/03/2020

Remember 3 things:
 Take the time to understand the vision of the
organisation/initiative
 Set clear objectives and define what success

will look like

 Communicate your results continuously

ISP Moroto - Marco Della Torre 07/03/2020

How does your project fit in to the overall organization?

What is the company’s mission, goals and strategy?

Clarify the importance and contribution to your project (and team)

ISP Moroto - Marco Della Torre 07/03/2020

Step 1: Align the vision
 What is the vision and strategy of the overall
company or initiative?
◦ The team
◦ The individuals
◦ Now.... The project!
 How is your project related to the
organisation, its strategy, its goals? (How
important is this?)

ISP Moroto - Marco Della Torre 07/03/2020

Linked to the vision

ISP Moroto - Marco Della Torre 07/03/2020

Cascade of Strategic Choices

ISP Moroto - Marco Della Torre 07/03/2020

Setting objectives

ISP Moroto - Marco Della Torre 07/03/2020

Tip: Make sure it is a project.
 Does it have a clear duration – a beginning
and an end?
◦ A defined scope
◦ Objectives to reach
◦ A certain amount of complexity
◦ The need for resources

ISP Moroto - Marco Della Torre 07/03/2020

Step 2: Objectives & Success
 Keep them as short and  Imagine you are at the
clear as possible end of your project – what
 A good test – can will it take to make you
(as a project leader) feel
anyone who is not on
that you succeeded?
the project understand  How about for your team?
them?  How about for the
 Keep them realistic company, leaders,
 Always come back to partners, suppliers,
them throughout the customers...
project – keep the focus
 Can you measure this?

What are our objectives? Define success

ISP Moroto - Marco Della Torre 07/03/2020

Tip: Define success
 Define success for your project.
◦ Consider all elements in defining “success”...
◦ What will need to happen so that you feel satisfied
about the project? Happy even...
◦ Tangible results could include timing, budget,
goals, impact to company.
◦ Less tangible results could include partnerships,
customer loyalty, potential future business.
◦ Intangible results could include team member
satisfaction, personal assessment, leadership
perception, external perception.

ISP Moroto - Marco Della Torre 07/03/2020

Ideas
 Tangible Results
◦ Timing, Budget, Goals, Impact to Company
 Perhaps less tangible
◦ Partnerships, Membership loyalty, Potential future
business
 More intangible results
◦ Team member satisfaction, happiness, personal
assessment, leadership perception, external
perception

ISP Moroto - Marco Della Torre 07/03/2020

Tip: Put it into practice
 How I like to start every project (and every
meeting in fact)
◦ Communicate the objectives
◦ Ask if there is anything to change or add
◦ Communicate how we can define success
◦ Ask if there is anything to change or add
◦ We’ve now agreed together...

ISP Moroto - Marco Della Torre 07/03/2020

Step 3: Communicate results
 Continuously
◦ Choose a schedule, Choose a method
 Clearly
◦ Can anyone understand?
 Concisely
◦ Keep it simple, keep it short
 Transparently
◦ All news is crucial, warning flags are necessary, don’t
hide the truth
 Openly
◦ Who needs to know? Consider how news spreads

ISP Moroto - Marco Della Torre 07/03/2020

TOOL for the project manager
VISION of organisation Project objectives

 To...  1.
 2.
 3.

MEASURES OF SUCCESS COMMUNICATION OF RESULTS

 1.  How…
 2.  By when...
 3.  To whom…

ISP Moroto - Marco Della Torre 07/03/2020

 REFLECTION
 Think about your organisation (or think about
one you would like to work with)
◦ What is – may be their vision?
◦ What do you think their objectives are this year?
◦ What do you think are their projects?
◦ Imagine yourself working on one of their projects…
◦ How would you communicate if you were leading the
project?

ISP Moroto - Marco Della Torre 07/03/2020

YOUR ASSIGNMENT – PART 1
 Choose an organisation  Part I:
or initiative – one that  Consider yourself in
you know or would like
to know. Research this
the role of project
organisation – online, manager.
resources, in person, Complete the tool
contacts, press…. from the previous
 Identify a project that slide.
the organisation is or
may be working on.

ISP Moroto - Marco Della Torre 07/03/2020

 Two
PREPARING THE GROUNDWORK
DEFINING THE PROJECT SCOPE

ISP Moroto - Marco Della Torre 07/03/2020

Just remember 3 things:
 Keep from just jumping right to it – plan your
approach first
 Prepare for when the scope changes
 Prepare transitioning the work from one person to

another

ISP Moroto - Marco Della Torre 07/03/2020

 REFLECTION
 Think about your usual approach to a project
– personal, professional – any project
◦ How do you meet with everyone?
◦ How do you deal with decisions and issues?
◦ How do you organise your project documents?
◦ Who needs to be involved when?
◦ What are your resources?
◦ What kinds of questions do you have?

ISP Moroto - Marco Della Torre 07/03/2020

Step 1: Tools to prepare your
project
1. Strategy/Scoping document
Organisation Vision, Objectives, Success, Leadership,
Resources & Data, Timing, Budget
2. Project Leadership & hierarchy
3. Project team list, contact info & responsibilities
4. Project rules
5. Project meeting schedule & ways of meeting
6. Issue management, Decision Tracking
7. File maintenance
8. Communication process
9. Resource list (people, partners, equipment, data)

ISP Moroto - Marco Della Torre 07/03/2020

Tip: Plan first, then execute
 Before jumping into the action of a project,
plan your approach first
◦ Objectives – deliverables
◦ Timeline – dates, priorities, dependencies
◦ Resources – people, suppliers
◦ Risks
◦ Checklists – tasks
◦ Budget
◦ Communication
◦ Roles & Responsibilities
◦ Processes

ISP Moroto - Marco Della Torre 07/03/2020

Tip: Then plan some more...
 Consider all the tools ◦ List of things-to-do
you will need to manage ◦ Calendar
your project and put ◦ Project Schedule
them in place: ◦ Risk Management Plan
◦ Background document ◦ Issue List
◦ Strategy document
◦ Meeting agendas
◦ Project team list, contact
info & responsibilities ◦ Decision List
◦ Project rules ◦ Key Actions
◦ Project meeting schedule ◦ Minutes
◦ Issue management ◦ Communication
◦ File maintenance summaries
◦ Communication process ◦ External press/news

ISP Moroto - Marco Della Torre 07/03/2020

Tool: Strategy Document
Background
What is the current situation? What needs to be solved? Vision of the
organisation?

Project Description
What is the scope of the project? What are the objectives?

Define Success
How will this be measured? How will this be recognised?

Sources of Data and Resources

What information is needed? Equipment? Technology? Resources?
Internal/External?

Leadership
Who is the project manager? To whom/dept does the project report to?

Timing and Budget

When does this project need/expected to be completed? What is the overall
budget for the project (revenues/expenses)?
ISP Moroto - Marco Della Torre 07/03/2020
Example
Background
Famine, Drought, Time
for harvest

Project Description
Feed children in Bangladesh

Define Success
Raise 100k, continuous benefit,
external press

Sources of Data
Business database, Process for money
transfer
Taxes, statistics for compelling messages

Analysis
6 months project scope, 100k Euros, Raise Awareness
Leverage sponsors, Teach to feed themselves, Is this repeatable?

Recommendation
Televise a benefit concert, 100k = saves 4 children per year, 10 people project team
ISP Moroto - Marco Della Torre 07/03/2020
Step 2: Change in scope
 What does scope mean?
 Scope creep
 How do you deal with changes?

◦ Communication
◦ Persuasion, Negotiation, Convincing
◦ Reality – resources, funding, time

ISP Moroto - Marco Della Torre 07/03/2020

Tip: Plan for the sky to fall down or
for something to change
 Often forgotten or thought to be not-needed is... Risk
management.
 Plan for the worst case, take the appropriate measures and
then relax (but stay vigilant!).
◦ Consider threats:
◦ Human
◦ Operational
◦ Reputational
◦ Procedural
◦ Project
◦ Financial
◦ Technical
◦ Natural
◦ Political

ISP Moroto - Marco Della Torre 07/03/2020

Step 3: Change in people
 What would you do if a member of your team
changed?
 What would happen if the project leader

changed?
 What if you joined a group mid-way... What

would you wish to have?

ISP Moroto - Marco Della Torre 07/03/2020

YOUR ASSIGNMENT – PART 2
 Choose an organisation  Part 2:
or initiative – one that  Continue with the
you know or would like
to know. Research this
project and
organisation – online, consider you are
resources, in person, about to begin…
contacts, press…. Complete the tools
 Identify a project that from this section to
the organisation is or identify the
may be working on. preparation needed
for the project.

ISP Moroto - Marco Della Torre 07/03/2020

 Three
MANAGING TASKS & TIME
PROJECT FRAMEWORK

ISP Moroto - Marco Della Torre 07/03/2020

Just remember 3 things:
 Use the best method for you to manage the
tasks that need to be done
 Identify and focus on the priorities and know

the dependencies of each task

 Create a method/framework to manage the

project

ISP Moroto - Marco Della Torre 07/03/2020

Time management
 Who does this
well?

 What works –
what doesn’t?

 What gets in our

way?

 What tricks/tools
do you use?

ISP Moroto - Marco Della Torre 07/03/2020

Perception of time
 Managers think you
have plenty of it
 You don’t think you
have enough
 Perhaps some are
wondering why they
are waiting so long
 Where does the time
go!?!

ISP Moroto - Marco Della Torre 07/03/2020

Step 1: Create manageable tasks
 Breakdown the complexity into manageable
pieces
◦ Brainstorm individually.
◦ Brainstorm as a team.
◦ Organise tasks into categories.
◦ Determine time needed for each task.
◦ What are the priorities?
◦ What are the dependencies of each task?
◦ Assign an owner (and only one) to each task.

◦ Now, determine detailed task, length of time, order

ISP Moroto - Marco Della Torre 07/03/2020

Tip: Use the right tool for the job
 Just because complex systems are available
to manage and track your project, this
doesn’t mean they are right for every job
◦ Mental list of things to do  Painting a room
◦ Paper or flipchart  Newsletter preparation
◦ Word list + owners  Training event
◦ Excel list + status  Site visit
◦ Project software  Large business event
◦ Pert diagram  Day of an office move

ISP Moroto - Marco Della Torre 07/03/2020

Which tool?
 List of things-to-do
 Calendar
 MS Project
 Pert Diagram
 Risk Management Plan
 Issue List
 Meeting agendas
 Decision List
 Key Actions
 Minutes
 Communication summaries
 External press/news

What do you use to manage

your project?

ISP Moroto - Marco Della Torre 07/03/2020

schedule

ISP Moroto - Marco Della Torre 07/03/2020

 Tools for Tracking
Berlin forum Cardiff forum 3- Produce
14-15 Nov 5 Oct review

  2004            2005                     
  Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Overall  
Dev
 
and
 
refine
   
Agree
           
Control
   
and
 
monitor
           
Payback
Business Plan  
cashflow
   
plan
   
pricin
                             
g
Theme/content                                        
Produce high level Book remaining speakers Rel m'gmt Produce detailed schedule/
Marketing     schedule
                          speaker
    management
     

Logistics                                        
Visual identity/ Prod Plannin Implement and monitor marketing plan Feedback
Dev Berlin plan uctio g review

Book and Design booking process Delegate hotel booking Revie Brief
conf rates w no.s staff

Produce high Provide information for Work with transport providers and Cardiff
level plan web site City to implement plan

Hotels        Agree
    Agree
            Implement
    and
  monitor
         

Transport        Solution  
  providers
                           

Registration                                       

Exhibition           
Agree
       
Agree
 
individual
   
requirements
     
and
 
plan
 
logistics
   
policy/provide
Reception                                       
r
Forum       
Agree providers/clarify awards to be
                 
Refine schedule/
         
Test  
 

Awards and gala dinner              presented

              production
        schedule
   
                                         

Agree providers Refine schedule/ Test schedule

production

Agree providers/ book Refine schedule/ Test schedule

entertainment/ clarify awards production

ISP Moroto - Marco Della Torre 07/03/2020

Budgets

ISP Moroto - Marco Della Torre 07/03/2020

Tool for the project manager
 Task Management
Task Due date How long Who? Resources Priority level Dependencies to other tasks

ISP Moroto - Marco Della Torre 07/03/2020

Tool: Issue Management and
Decision Tracking
 Create a shared document to follow issue
clarification and decision tracking:
Issue Proposed resolution Decision taken By Whom When

ISP Moroto - Marco Della Torre 07/03/2020

Step 2: Priorities & Dependencies
 What needs to happen first?
 Why?
 What tasks depend on one another?
 Why?

ISP Moroto - Marco Della Torre 07/03/2020

Step 3: A Project Framework
 What needs to happen first?
 Why?
 What tasks depend on one another?
 Why?

ISP Moroto - Marco Della Torre 07/03/2020

Project Framework

ISP Moroto - Marco Della Torre 07/03/2020

Project Framework

ISP Moroto - Marco Della Torre 07/03/2020

Project Framework
Define & Organise Project

Track & Manage Project

Plan the Project
Establish the organisation

Define the project parameters

Work Breakdown Structure

Collect Status
Information
Plan the project framework

Develop the Schedule

Project Definition Document

Analyse Resources
Plan & Take Adaptive
Action

Optimise Tradeoffs

Risk Management Plan

Close out project

ISP Moroto - Marco Della Torre 07/03/2020

Planning Summary
Project Management Process Model Summary (Harvard Business Review)
1
Planning & Managing Projects

Define & Organise the Project

1. Establish the Project Organisation
• Know who is to do what in every project
• Ensure that all roles & responsibilities are clearly understood
• Ensure that all members of the team are identified & committed
• Define who should be the project manager (what are the skills needed)
2. Define the Project Parameters
• Identify the project objectives and deliverables
• What is the scope of the project?
3. Plan the Project Framework
• Define how the project team will operate
• Consider meetings & their management, issues management, maintenance of
project files, communication processes
4. Assemble the Project Definition Document
• Organise the project information into one document to be used as a reference
tool for understanding and focusing on decision-making

ISP Moroto - Marco Della Torre 07/03/2020

Planning Summary

Plan the Project

1. Develop the Work Breakdown Structure
• Create a hierarchical breakdown of all work required
• Identify all tasks, length of tasks, and owners for each task
2
2. Develop the Schedule
• Answer “when will the project be done?”
• Identify dependencies between tasks
• Create a visual schedule: GANT, PERT, network diagrams, calendar views
3. Analyse Resources
• Are any resources underutilised or overlooked?
• Are any resources carrying a disproportionate amount of the workload?
• Are any resources affected by parallel work?
• Do all task owners have the needed skills to perform the work?
4. Optimise Tradeoffs
• Can you reduce the scope?
• Can you change the sequence of events?
• Can you reassign or obtain more resources?
5. Develop a Risk Management Plan
• Brainstorm the risks that may affect the project
• Identify risks that pose the greatest threat to the project
• Risk management plans should incorporate actions that reduce the likelihood of
failure and actions that can be taken in the event of a failure
ISP Moroto - Marco Della Torre 07/03/2020
Planning Summary
Track & Manage the Project
3
1. Collect Status Information
• Focus the team on the continuously reviewing the status of the project and
making the appropriate decisions to stay on track
• Track schedule status, open issues, and risks
• Determine how frequently status information will be collected
2. Plan & Take Adaptive Action
• Status information will help to drive decisions to adjust the plan
• Analyse the impact of the status on the project
• Decide if it is needed to: eliminate one or more major deliverables, develop an
alternative way to perform task work, alter dependencies, change resource
allocations
3. Close Out the Project
• Conduct a formal debriefing
• Complete paperwork and archive the project file
• Acknowledge and reward team members’ contributions
• Celebrate the project’s completion.

ISP Moroto - Marco Della Torre 07/03/2020

Tip: Monitor every step of the way
 Ask yourself this...
◦ Before getting started –
◦ Why is this project important?
◦ Do I need to do this alone? Who should I involve?
◦ When does it need to be done? Why?
◦ How should I organise myself?
 Once it is underway –
◦ Do I know everything that is going on?
◦ Are people enjoying being a part of this project?
◦ Am I enjoying leading this project?
◦ How can I make this go faster, better, cheaper?
 After it is done –
◦ What have I learned?
◦ What can I pass on to someone else?
◦ DON’T FORGET TO CELEBRATE!

ISP Moroto - Marco Della Torre 07/03/2020

YOUR ASSIGNMENT – PART 3
 Choose an organisation  Part 3:
or initiative – one that  Consider that you
you know or would like
to know. Research this
are in the midst of
organisation – online, the project. Choose
resources, in person, a few of the tools
contacts, press…. from the previous
 Identify a project that slide to show that
the organisation is or your project is in
may be working on. process.

ISP Moroto - Marco Della Torre 07/03/2020

 Four
RESOURCE MANAGEMENT
RECOGNITION

ISP Moroto - Marco Della Torre 07/03/2020

Link results to recognition
 If results are achieved, how will they be
communicated & recognised?
◦ Impact to Society
 External press, website, community perception, visibility
◦ Impact to Organisation
 Annual report, annual meeting, overall results, governance
◦ Impact to People
 Performance appraisals, remuneration, internal news
◦ Impact to Partners and Members
 Contracts, budget, future work
  Agree with stakeholders from the beginning

ISP Moroto - Marco Della Torre 07/03/2020

Consider leadership needed
 What qualities should a project manager have?
 Consider the expertise needed in the team and in the leader –
however, the project manager doesn’t need to be the ultimate expert.
 Consider what other skills may be needed for the particular project –
language skills, cultural knowledge, technical knowledge, personal
background, professional experience, financial abilities.
◦ Decisive
◦ Diplomatic
◦ Neutral
◦ Networking
◦ Forward thinking
◦ Innovative
◦ Charismatic
◦ Empathetic
◦ Energetic
◦ Daring

ISP Moroto - Marco Della Torre 07/03/2020

This goes for the TEAM MEMBERS too!
 Can track time  What do you look for in
qualities/expertise?
 Creative
 Facilitation  The team needs to have certain
expertise depending on the
 Summarise project (e.g., IT).
 Empathy  The team needs to understand
the client’s needs.
 Listening
 Understanding
 Consider diversity of the team –
HR, Union, IT, Staff level,
 Motivated Finance, External, Technical
staff, Communication, Directors

Searching for skills… To think about…

ISP Moroto - Marco Della Torre 07/03/2020

 Five
COMMUNICATION
MANAGING CONFLICT

ISP Moroto - Marco Della Torre 07/03/2020

Communication

ISP Moroto - Marco Della Torre 07/03/2020

Just remember 3 things:
 Create the communication method to match
the needs and expectations of the audience
 Devise a constant communication of the

project status and issues

 Communicate your results continuously

ISP Moroto - Marco Della Torre 07/03/2020

The C’s of Communication
 Concise  Conceptual
 Clear  Concrete
 Compelling  Consistent
 Credible  Customised
 Constant  Conversational

 And memorable

ISP Moroto - Marco Della Torre 07/03/2020

Communicate results
 Continuously
◦ Choose a schedule, Choose a method
 Clearly
◦ Can anyone understand?
 Concisely
◦ Keep it simple, keep it short
 Transparently
◦ All news is crucial, warning flags are necessary, don’t
hide the truth
 Openly
◦ Who needs to know? Consider how news spreads

ISP Moroto - Marco Della Torre 07/03/2020

 Example methods
 Verbal (informal)
 Verbal (formal –meeting)
 SMS
 E-mail
 One-pager
 Full report
 Presentation slides (passive)
 Presentation slides (active)
 Graph
 Project timeline
 Milestones Chart
 Gantt Chart
 Detailed schedule
 Budget (high level)
 Budget (detailed)
REMEMBER
ISP Moroto - Marco Della Torre 07/03/2020
Match the audience with the method
 If you needed to communicate the results of a
project to-date, how would you do this for
each audience:
◦ Your direct manager
◦ Project owner
◦ Top of company
◦ Fellow project team
◦ Other employees

ISP Moroto - Marco Della Torre 07/03/2020

IS conflict bad?
Exploring the ways we deal
with conflict

ISP Moroto - Marco Della Torre 07/03/2020

Types of Conflict
 Resources
 Money
 Ideas
 Priorities
 Scheduling
 Responsibilities
 Personality clashes
 Power

ISP Moroto - Marco Della Torre 07/03/2020

I avoid conflict…
 Conflict doesn’t exist.  Don’t ever raise your
If it does, I don’t voice.
recognise it.  Sulking and the
 I’ll deal with this on
silent treatment are
my own. necessary strategies.
 Don’t tell anyone else  If someone has a
if there is a struggle. concern, don’t
 Walk away if
respond to it.
something starts to  Don’t express
brew.
strong feelings.

ISP Moroto - Marco Della Torre 07/03/2020

I tend to act aggressively.
 Survival of the fittest  Have an audience
 Be brutally honest present when you
regardless of the engage someone.
 Don’t back down –
impact.
 Show your emotions hold your ground no
strongly even if that matter what.
 You have to take it if
hurts someone.
 Establish your someone attacks you.
 People who don’t
position early.
engage are weak.

ISP Moroto - Marco Della Torre 07/03/2020

I am a collaborator.
 Let’s discuss this  Managers need to
over a meal. help resolve their
 Use good listening employee’s conflicts.
 Regular interaction is
skills when
important.
someone has a  Dirty tricks such as
concern.
sulking are not
 Deal with people
allowed.
directly.  Strong feelings are
 Say openly what seen as normal and
you are feeling. are allowed.

ISP Moroto - Marco Della Torre 07/03/2020

What kind of skills do I need to be an
effective leader?
 Communication skills
 Persuasive ability

 Listening skills
 Group leadership

skills
 Ability to

communicate caring
and warmth
 Deal with people
 Expertise

ISP Moroto - Marco Della Torre 07/03/2020

Communication is the key
 Gather information  Employ a calm,
or advice from cooperative style of
others communication.
 Initiate a Use an informal
conversation as tone while listening.
opposed to  Treat the other

avoiding it. party fairly and with

 Approach the other respect.
party as soon as  Maintain the privacy

possible. of the conversation.

ISP Moroto - Marco Della Torre 07/03/2020

 Six
RISK MANAGEMENT
AN EXCELLENCE CHECKLIST

ISP Moroto - Marco Della Torre 07/03/2020

Just remember 3 things:
 Plan for the unexpected before they happen
 Assign one person in the team the

responsibility to monitor risk on an ongoing

basis
 Flag issues openly and transparently

ISP Moroto - Marco Della Torre 07/03/2020

Risk Management Exercise
 Brainstorm as a team
 Group issues together
 Identify the probability it would occur.
 Identify the impact if it does.
 Determine a course of action (preventive or
reactive).
 Assign one team member the role and
responsibility to manage and monitor risk.
 Always communicate openly and transparently
(although flag the issue only when warranted).

ISP Moroto - Marco Della Torre 07/03/2020

Risky business
 What could go
Risk Probability Impact Action wrong?
Information High Medium Preventive –
is lost parallel test
 Consider
threats:
environment  Human
Wrong Medium High Preventive –  Operational
information process for  Reputational
is shown. checking  Procedural
Wrong and
 Project
decision is verifying
 Financial
 Technical
made. data
 Natural
 Political

ISP Moroto - Marco Della Torre 07/03/2020

 EXCELLENCE IN PROJECT MANAGEMENT:
A personal checklist
Project: ___________________________________________
Success on this project will mean:
Personally I wish to achieve:
Project Planning and Implementation
•Define and organise the project

Question How well have I done this? The next step Goal
The role of the project 0 ---- 1 ---- 2 ---- 3 ---- 4 ---- 5    
manager is clear.
The role of the project 0 ---- 1 ---- 2 ---- 3 ---- 4 ---- 5    
sponsor is clear.
You are aware of how this 0 ---- 1 ---- 2 ---- 3 ---- 4 ---- 5    
project impacts the
organisation.
Team list with 0 ---- 1 ---- 2 ---- 3 ---- 4 ---- 5    
responsibilities and contact
information is completed
Project objectives and 0 ---- 1 ---- 2 ---- 3 ---- 4 ---- 5    
deliverables are clear.
The scope of the project is 0 ---- 1 ---- 2 ---- 3 ---- 4 ---- 5    
defined and agreed by all.
The ways of working for the 0 ---- 1 ---- 2 ---- 3 ---- 4 ---- 5    
team are defined and agreed.
You are aware how project 0 ---- 1 ---- 2 ---- 3 ---- 4 ---- 5    
files will be stored and
accessed.

ISP Moroto - Marco Della Torre 07/03/2020

YOUR ASSIGNMENT – PART 4
 Choose an organisation  Part 4:
or initiative – one that  As one final tool to
you know or would like
to know. Research this
include your
organisation – online, assignment, use the
resources, in person, Risk Management
contacts, press…. tool to assess the
 Identify a project that risks with the
the organisation is or project you are
may be working on. managing.

ISP Moroto - Marco Della Torre 07/03/2020

 Summary
CLOSE THE PROJECT
TO REMEMBER

ISP Moroto - Marco Della Torre 07/03/2020

Just remember 3 things:
 Consider what you learned, what you would
share, what you would improve for next time.
 Recognise everyone’s accomplishments and

celebrate.
 Always remember to have fun.

ISP Moroto - Marco Della Torre 07/03/2020

Tip: Officially close the project
 Consider what you have learned from this
project and how you will approach the next
 Celebrate the team’s accomplishments!

◦ Evaluate – was it a success?

◦ Celebrate
◦ What did you learn?
◦ Recognition
◦ Recommendations for next project
◦ Document last items from project
◦ Start the next project!

ISP Moroto - Marco Della Torre 07/03/2020

 To remember:
 Ask yourself this...
◦ Before getting started –
◦ Why is this project important?
◦ Do I need to do this alone? Who should I
involve?
◦ When does it need to be done? Why?
◦ How should I organise myself?
 Once it is underway –
◦ Do I know everything that is going on?
◦ Are people enjoying being a part of this
project?
◦ Am I enjoying leading this project?
◦ How can I make this go faster, better, cheaper?
 After it is done –
◦ What have I learned?
◦ What can I pass on to someone else?
◦ DON’T FORGET TO CELEBRATE!

ISP Moroto - Marco Della Torre 07/03/2020

Final learning:
10 more things to consider
 You make your reputation as a project manager by the way you lead and the results you
achieve.
 Be clear about your targets. Define your success in advance.
 Know the needs of your customer and keep asking for their feedback. Don’t allow for
surprises.
 Communicate openly and often. There is no such thing as too often.
 Your team is everything. You are responsible for the development and satisfaction of your
people.
 Don’t ignore the importance of politics. Decide how you’ll deal with issues that arise.

• When budgeting, don’t be too conservative and don’t

be too optimistic.
• Consider worst case when assessing the possible risks.
Plan for it and then continue with your project plan.
• Celebrate the project’s success and the milestones
along the way.
• Evaluate how things went after the project is over.
What could you have done differently? What would
you do again?

ISP Moroto - Marco Della Torre 07/03/2020

 THANK YOU!

ISP Moroto - Marco Della Torre 07/03/2020