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Day 1-2

The document outlines the principles and processes of project management, emphasizing its importance in optimizing resources, ensuring timely completion, and enhancing business credibility. It details core elements such as scope, cost, quality, risk, and communication management, along with the project life cycle phases from initiation to closing. Additionally, it highlights the value of a project manager in prioritization, delegation, and effective communication to achieve project success.

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Tùng Nguyễn Thanh
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4 views

Day 1-2

The document outlines the principles and processes of project management, emphasizing its importance in optimizing resources, ensuring timely completion, and enhancing business credibility. It details core elements such as scope, cost, quality, risk, and communication management, along with the project life cycle phases from initiation to closing. Additionally, it highlights the value of a project manager in prioritization, delegation, and effective communication to achieve project success.

Uploaded by

Tùng Nguyễn Thanh
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
You are on page 1/ 34

MANAGE A SUCCESSFUL

BUSINESS PROJECT
Prof: Khiêm Lê
Day 1 - 2
Definition of Project Management
• Project management is the process of planning, organizing,
monitoring, and controlling resources to achieve specific objectives
within a defined timeframe, quality standard and resources.

• Its role and significance in organizations.


The importance of PM
• Optimize resources and reduce waste.
• Ensure goals are achieved within time and budget constraints.
• Build credibility and competitive capability for the business.
Core Elements of Project Management
• Objective • Quality
• Scope • Risk
• Time • Resource
• Budget
Scope Management
• Primarily it is the definition and control of what IS and
IS NOT included in the project.
Issue Management
• Issues are restraints to accomplishing the deliverables of the project.
• Typically identified throughout the project and logged and tracked through
resolution.

Issue… already impacting the cost, time or quality

Rope not thick


Cost and budget Management
• This process is required to ensure the project is completed within the
approved budget and includes:

Resources Budget
people
equipment
materials
Quantities
Quality Management
• Quality Management is the process that insure the project will meet
the needs

“conformance to requirements” - Crosby

“fitness for use” - Juran

“the totality of characteristics of an


entity that bear on its ability to
satisfy stated and implied need’ - ISO 8402:1994
Risk Management
• Risk identification and mitigation strategy
• Risk update and tracking

Risk… POTENTIAL negative impact to project

Tree – location, accessibility, Weather


ownership
Time and resources Management
• Define how changes to the project scope will be executed

Scope Change Technical Specification Changes

Schedule changes

All changes require collaboration and buy in via the project sponsor’s signature
prior to implementation of the changes
Communications Management
• This process is necessary to ensure timely and appropriate generation, collection,
dissemination, and storage of project information
Project Success

Customer Requirements Completed within allocated


satisfied/exceeded time frame

Completed within allocated Accepted by the customer


budget
Project Failure

Scope Creep Poor Requirements Gathering

Unrealistic planning and Lack of resources


scheduling
Project Life Cycle

Monitor and
Initiation Phase Definition Phase Planning Phase Execution Phase Closing Phase
Controlling Phase
Initiation Phase
• Define the need
• Return on Investment Analysis
• Make or Buy Decision
• Budget Development
Definition Phase
• Determine goals, scope and project constraints
• Identify members and their roles
• Define communication channels, methods, frequency and content
• Risk management planning
Planning Phase
• Resource Planning
• Work Breakdown Structure
• Project Schedule Development
• Gantt chart
• Quality Assurance Plan
Work Breakdown Structure
• For defining and organizing the
total scope of a project
• First two levels - define a set of
planned outcomes that
collectively and exclusively
represent 100% of the project
scope.
• Subsequent levels - represent
100% of the scope of their
parent node
Execution Phase
• Assign tasks
• Track progress and ensure quality control
• Maintain effective communication and teamwork

• Execute project plan and accomplish project goals


• Training Plan
• System Build
• Quality Assurance
Monitoring & Controlling Phase
• Measure project performance
• Address emerging risks
• Update plans as needed
Closing Phase
• Final project assessment
• Evaluate performance and key takeaways
• Complete documentation and hand over deliverables
• Lessons Learned
Project Management Tools
• PERT Chart- designed to
analyze and represent the
tasks involved in completing a
given project

 Gantt Chart - popular type of


bar chart that illustrates a
project schedule
Popular Project Management Models
• Waterfall Model (Traditional Approach)
• Agile and Scrum (Flexible Approach)
• Hybrid Model (Combination of both)
Benefits of Project Management:
• Enhances organization and efficiency
• Reduces risks and costs
• Improves the chances of delivering projects on time and within
budget
• Strengthens internal communication and collaboration
Importance in Business Operations:
• Helps companies achieve strategic goals
• Creates a competitive advantage
• Optimizes resource utilization
• Enhances adaptability to change
The value of project manager
• Shepherd projects from start to finish and serve as guides for their
team, using their impeccable organizational and interpersonal skills
every step of the way.
• Prioritization
• Delegation
• Effective Communication
Prioritization
• Project manager add value to their teams and organization through
effective prioritization of task required to complete a project.
• When you effectively prioritize important tasks, you set up your team
and yourself for a better project outcome.
Delegation
• Project managers use delegation to add value to their teams and
organizations by matching tasks to individuals who can best
complete the work
• By delegating this task to the person with the right skills to
complete the work and ordering the task appropriately, you're
applying knowledge of your team's strengths to the planning of
your project.
Effective Communication
• Project managers deliver value through effective communication, both
with their team and with key stakeholders.
• This refers to being transparent, which means being up front with plans
and ideas and making information readily available.
• Project managers keep in regular contact with their team about the
progress of the work and help identify areas where a teammate may need
support.
• Project managers keep in regular contact with people outside of the
team, like company leaders who are invested in the project outcomes.
• *Stakeholders: People who are interested in and affected by the project’s
completion and success.
Key project manager roles and responsibilities
• Planning and organizing
• Managing tasks
• Budgeting and controlling costs and other factors.
Planning and organizing
• Make use of productivity tools and create processes
• Create plans, timelines, schedules and other forms of
documentation to track project completion.
Budgeting and controlling costs and other
factors.
• Monitor and manage the budget
• Track issues and risks
• Manage quality
• Remove unforeseen barriers
Managing tasks
• A project task is an activity that needs to be accomplished withthin
a set period of time by you, your team or your stakeholders.
• Keeping track of tasks is a great way to help manage the team's
workload and ensure that things are getting done

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