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The Government Accounting Process

The document describes the government accounting process which includes recording, classifying, and communicating transactions involving government funds and property. It discusses the various books of accounts and registries used such as journals, ledgers, and registries to monitor budgeted amounts, appropriations, allotments, obligations, and actual collections and disbursements. An example is provided of an agency (Entity A) that receives its annual appropriation and allotment, and enters into contracts for personnel services, operating expenses, and capital outlays.

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1K views16 pages

The Government Accounting Process

The document describes the government accounting process which includes recording, classifying, and communicating transactions involving government funds and property. It discusses the various books of accounts and registries used such as journals, ledgers, and registries to monitor budgeted amounts, appropriations, allotments, obligations, and actual collections and disbursements. An example is provided of an agency (Entity A) that receives its annual appropriation and allotment, and enters into contracts for personnel services, operating expenses, and capital outlays.

Uploaded by

Allen Gonzaga
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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The Government

Accounting Process
(Please also look at the notes for each slide for the
explanation)
Comprises the activities of analyzing,
recording, classifying, summarizing and
communicating transactions involving
the receipt and disposition of
government funds and property, and
interpreting the results thereof
Books of Accounts and Registries
Journals – GJ, CRJ, Cash Disbursements Journal,
Check Disbursements Journal
Ledgers – GL, SL
Registries
Registries of Revenue and Other Receipts (RROR)
Registry of Appropriations and Allotments (RAPAL)
Registries of Allotments, Obligations and
Disbursements (RAOD)
Registries of Budget, Utilization and Disbursements
(RBUD)
Registries of Revenue and
Other Receipts (RROR)
Used to monitor the budgeted
amounts, actual collections and
remittances of revenue and other
receipts
Registries of Appropriations
and Allotments (RAPAL)
Used to monitor appropriations and
allotments to ensure that the
allotments will not exceed the
former.
Registries of Allotments,
Obligations and Disbursements
(RAOD)
Used to monitor the allotments
received, obligations incurred
against the corresponding allotment,
and the actual disbursements made
OBJECT OF EXPENDITURES
Personnel Services (PS) – all types of employee
benefits
Maintenance and Other Operating Expenses (MOOE)
– pertains to various operating expenses other than
employee benefits and financial expenses
Financial Expenses (FE) – pertain to finance costs
Capital Outlays (CO) – pertain to capitalizable
expenditures
Registries of Budget, Utilization
and Disbursements (RBUD)
Used to record the approved special
budget and the corresponding
utilizations and disbursements
charged to retained income
The COA shall keep the general
accounts of the Government and
preserve the vouchers and other
supporting documents.
APPROPRIATION
Entity A (a government agency) receives its GAA
consisting of the following:
Personnel Services (PS) 100,000
Maintenance and Other Opex (MOOE) 60,000
Financial Expenses (FE) -
Capital Outlays (CO) 200,000
Total appropriation for the current year 360,000
REGISTRY OF APPROPRIATIONS AND ALLOTMENTS

Entity Name: Entity A

Fund Cluster: Regular Agency Fund

Date Ref. Appropriations Allotments Unreleased Appropriations

PS MOOE FE CO Total PS MOOE FE CO Tota PS MO F C Tot


l OE E O al

1/1/x GAA 100,000 60,000 - 200,000 360,000


ALLOTMENT
Entity A receives its allotment from the DBM consisting
of the following:
Personnel Services (PS) 90,000
Maintenance and Other Opex (MOOE) 40,000
Financial Expenses (FE) -
Capital Outlays (CO) 170,000
Total appropriation for the current year 300,000
REGISTRY OF APPROPRIATIONS AND ALLOTMENTS
Entity Name: Entity A
Fund Cluster: Regular Agency Fund
Date Ref. Appropriations Allotments Unreleased Appropriations

PS MO FE CO Total PS MOO FE CO Total PS MOO FE CO Tot


OE E E al

1/1/x GAA 100, 60,0 - 200, 360,000


000 00 000

1/2/x GAA 90,0 40,00 - 170, 300,0


RD 00 0 000 00

REGISTRY OF ALLOTMENTS, OBLIGATIONS AND DISBURSEMENTS


PERSONNEL SERVICES
For the year 20xx

Entity Name: Entity A

Fund Cluster: Regular Agency Fund

Unpaid Obligations
Date Ref Allotments Obligations Unobligated Amounts Disbursements
Due and demandable Not yet due and
demandable

1/2/x 90,000
REGISTRY OF ALLOTMENTS, OBLIGATIONS AND DISBURSEMENTS
MAINTENANCE AND OTHE OPERATING EXPENSES (MOOE)
For the year 20xx

Entity Name: Entity A


Fund Cluster: Regular Agency Fund

Unpaid Obligations
Date Ref Allotments Obligations Unobligated Amounts Disbursements
Due and demandable Not yet due and
demandable

1/2/x 40,000

REGISTRY OF ALLOTMENTS, OBLIGATIONS AND DISBURSEMENTS


CAPITAL OUTLAYS (CO)
For the year 20xx

Entity Name: Entity A


Fund Cluster: Regular Agency Fund

Unpaid Obligations
Date Ref Allotments Obligations Unobligated Amounts Disbursements
Due and demandable Not yet due and
demandable

1/2/x 170,000
Obligation Request and Status
The Requesting Office shall prepare this document,
supported by valid claim documents.

The Head of the Requesting Office shall certify the


necessity and legality of the obligation and the validity
of the supporting documents.

The Head of the Budget Division shall certify the


availability of the allotment.
Entity A enters into the following contracts:
a. Personnel services – employment contracts (job
order) amounting to P70,000
b. Maintenance and Other Opex – Purchase contract
for office supplies worth P25,000
c. Capital Outlays – Purchase contract for office
equipment worth P160,000.

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