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Report Writing: Planning Care Delivery Health and Social Care University of Bolton Tracey Miller 2016

Reports are important documents used in health, social care, and the workplace to provide objective accounts of incidents or investigations. A report should be concise, factual, and follow a standard format including a title, table of contents, introduction, main body, conclusions, and recommendations. The purpose is to convey essential information to the intended audience, rather than express opinions. An effective report presents a logical flow of relevant facts and data to support its conclusions, while avoiding unnecessary details.

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Taimoor Hassan
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34 views22 pages

Report Writing: Planning Care Delivery Health and Social Care University of Bolton Tracey Miller 2016

Reports are important documents used in health, social care, and the workplace to provide objective accounts of incidents or investigations. A report should be concise, factual, and follow a standard format including a title, table of contents, introduction, main body, conclusions, and recommendations. The purpose is to convey essential information to the intended audience, rather than express opinions. An effective report presents a logical flow of relevant facts and data to support its conclusions, while avoiding unnecessary details.

Uploaded by

Taimoor Hassan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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REPORT WRITING

Planning Care Delivery


Health and Social Care

University of Bolton
Tracey Miller 2016
WHAT IS IT - DEFINITION:
Concise Oxford Dictionary (2005) states a report is:
‘Account given or opinion formally expressed after
investigation or consideration or collation of
information…’
ACTIVITY 1
In groups take a few moments to consider your practice
areas –
 Do you use reports in your working area?

 List the different types of reports

 Name some common reports you know in work and in


day to day life
 Why do we write reports?

 What is their use compared with other styles of writing?


WHAT ARE REPORTS?

 Reports are important documents used in the health


service, in social care and at work in general.

 The purpose of a report is to give an objective and unbiased


view of an incident.

 It is a legal document in many cases, and may be used /


called upon, e.g. if a complaint was made against the
treatment which a person received.
REASONS FOR WRITING REPORTS:
 Routine Reports: e.g. relating to planned maintenance
programmes, safety inspections, progression on projects.

 Irregular or occasional: Accident reports, discipline


reports.

 Special Purpose Reports: Changes in work methods &


feasibility.

 Verbal Reports: e.g. nursing hand over


WHY IS REPORT WRITING – NOT AN ESSAY!

An essay =
how much you know and understand about a subject
contains opinions
presents a convincing argument
Reader can evaluate how you have thought about the question being
asked, and how well you have answered it.

A report =
 may present an argument and follow it through, but its main purpose is
to provide information and facts.
 should be as short and succinct as possible
 should analyse the topic you have been given
 reveal how you reached your findings
 come to clear conclusions and recommendations

  
FIRST THINGS FIRST – CONSIDER…
 What is the purpose of the report?
 read the brief carefully; identify the key words.

 Who is the report for?


 how much knowledge might the recipient have already? How
much do they need to know?

 How much detail should it contain?

 What sort of information will be relevant, and where can


it be found?
MINDMAP IDEAS AND KEY AREAS

 Gather information.

 Record sources for


bibliography as you go
along
A GOOD REPORT IS..
 written in an appropriate
style
 follows a logical structure

 has clear section headings

 can contain graphs and


tables to illustrate the
content
 arranged according to a
standard format
WHAT IS THE STANDARD FORMAT?
 1 Title  
 2 Table of Contents  

 3 Abstract (or Executive


Summary)  
 4 Introduction  

 5 Main text  

 6 Conclusions  

 7 Recommendations  

 8 Bibliography  

 9 Appendix
TITLE PAGE

 1. Title (Title Page/Front


Cover)

Briefly and accurately reflects


the subject of the report. e.g.

‘The Process of Planning Care


in a Hospital in the North West’

 All other details as advised in


your student handbook
TABLE OF CONTENTS

 2. New Page
 List headings together with its
page number.
 Begin numbering the pages at
your introduction. Anything
before the introduction is
given a Roman numeral. E.g.
Table of Contents
 Abstract ii
 Introduction 1
 Context of care setting 4

 Referral to organisation 6
EXAMPLE…
 Aims and objectives
 Organisational context
 Funding
 Access to service
 Service Users
 Legislation
 Assessment
 Planning
 Implementation
 Evaluation
 Conclusion
ABSTRACT – NOT ALWAYS NECESSARY /OPTIONAL

3. Written last
 Summarizes all essential points of
the report, including the
conclusions, in the briefest
possible way.
 It should make sense when read in
isolation, so should not be just a
list of the headings, or in note
form.
 The recipient of the report should
be able to conclude from the
abstract whether it is worthwhile
reading the whole of it.
INTRODUCTION

 4. The introduction must


set the scene for the
reader.
 It should explain why the
report has been written,
give background
information on the
subject matter.
MAIN BODY OF TEXT
 5. Here is where you will detail your key findings. Remember to use
headings and subheadings to separate different sections. Each section
will cover a different topic or idea and be numbered accordingly. E.g.
1 Referral systems
These are ...................................................................
1.1 Self referral
This is ..............................................
1.2 Professional referral
Several examples of these ......................................
1.3 Referral by other
These are…............................................

 This should lead logically and inevitably to your conclusion.


 Deal only with proven facts and avoid giving opinions at this point.
Use graphs and illustrations if you think they will clarify any points.
You must also avoid manipulating the text to support a conclusion you
have already reached.
CONCLUSION

6. Sums up the main points of


your report.
 It is not the place to introduce
new material. However, you
can express opinions, provided
that you have the evidence to
support them.
 You may wish at this point to
make recommendations which
arise naturally from your
conclusion.
RECOMMENDATIONS
7.Suggestions for improvements or
future actions, based on the
conclusions you have drawn
earlier.
 
8. Bibliography
 
9. Appendix
contains material, referred to in
the report, which would interrupt
the flow if it were included in the
main body of the text. E.g.
statistical data or glossary of
technical terms.
PRESENTATION
 The content of your
report is important, but
so, too, is how it looks.

Use student guidelines

Use report template


CONSIDER:
 Language - plain English and
avoid jargon

 Be brief – use only the


minimum number of words to
express what you mean

 Use the past tense and the third


person, i.e. It was noted that…
this report ....a health
promotion event was carried
out....
FINALLY CHECK
 Does the report answer the
learning outcomes it was meant
to?

 Are the facts correct?

 Is it logical and relevant?

 Have you forgotten to include


any relevant information?

 Is the spelling and grammar


correct?

 Is your bibliography complete?


BIBLIOGRAPHY

 Bissto (2010) Report Writing


Skills. The University of Bolton.
www.data.bolton.ac.uk/bissto/stud
yskills/report.htm

 Rudd, D. (2005) Report Writing.


The University of
Bolton.www.boltonuniversity.ac.u
k/reportwriting.rudd. (14th Feb,
2010).

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