Scribd
Upload
51 views20 pages

Class Reps: Minute-Taking

The document outlines the role and responsibilities of a minute taker, including preparing for, taking notes during, and writing up minutes from meetings in a clear and structured format. It discusses skills like active listening, capturing discussions and decisions accurately, and distributing and filing minutes for future reference. Tips are provided for note taking, writing minutes in a standardized format, and using appropriate language to reflect discussions without bias.

Uploaded by

Amrit Neupane
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
51 views20 pages

Class Reps: Minute-Taking

The document outlines the role and responsibilities of a minute taker, including preparing for, taking notes during, and writing up minutes from meetings in a clear and structured format. It discusses skills like active listening, capturing discussions and decisions accurately, and distributing and filing minutes for future reference. Tips are provided for note taking, writing minutes in a standardized format, and using appropriate language to reflect discussions without bias.

Uploaded by

Amrit Neupane
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 20

Class Reps: Minute-Taking

2018-2019

2018
What we’ll cover this evening…
The minute taker’s role
Listening
Capturing what’s said
Writing up and structuring minutes
The weird language of meetings

Formal

Informal

Everyday
The Minute Taker’s role
• In small groups,
identify the key
tasks of an SSCC
minute taker.

• What skills will you


need to complete
these task?
The Minute-Taker’s Responsibilities

Taking down notes accurately

Writing the notes with responsibility and


ownership

Distributing the minutes and filing them


for future reference
The Minute-Taker’s Task

Before Meeting During Meeting After Meeting

• Preparation • Writing • Distributing


down actions the minutes
and
conclusions
Meeting Preparation
• Organising the meetings
• Inviting participants
• Setting the agenda
Setting the Agenda

Producing the agenda (with the Chair)


It sets clear objectives
It provides pre-meeting information
It includes all relevant items
It shows the structure and timing of the
meeting
It shows who is required
Listening Skills
The importance of listening
• Stay focused on the speaker
• Don’t tune out dry-sounding information
• Try not to evaluate as you are listening
• Show you are ‘actively’ listening
• Ask clarifying questions
• Don’t interrupt
• Brain Vs Ears
Tips for taking notes
• Draw up a table plan
• Print off an agenda for
you to write notes
against with big spaces
• Record the action to be
taken clearly and the
date when it’s to be
done by
Writing up minutes
• Take notes during the meeting, write minutes up afterwards
• Do it soon!
What you’re aiming for
1. Background
2. Discussion
3. Decision
4. Action

• Whilst being: authentic, complete, concise, free from ambiguity,


in the past tense
The structure of minutes
• Beginning

• Middle

• End
Beginning
• Heading

• Attendance
• Present
• In attendance (i.e. not a member of the committee)
• Apologies
• Absent

• Item 1: Previous Minutes


• Item 2: Matters arising from the previous minutes
Middle
• Item 3. Business

• Go through in order of the agenda (keep the same


numbering)

• Make a record of what was said


• E.g. a brief outline of the discussion and actions agreed or…
• Just a record of the actions [in bold, with initials of who is
responsible]
End

• 4. AOCB

• 5. Date of next meeting

• Chairperson’s name and date


The power of words
How you minute conversations can subtly change how the reader
interprets the minutes:

• Use “They”

• Past Tense: “…said, stated, argued, contested, emphasised,

reinforced, stressed, urged, declared, mentioned”


Once minutes completed
• Distribute quickly: 80:20 rule
• File them safely somewhere – paper and electronic?
Professional Skills Curriculum

• Development programme open


to all students
• 11 graduate key skills graduate
employers value
•  Dip in and out, or complete 8
and a reflective essay to receive
certificate

https://www.facebook.com/ ProfessionalSkillsCurriculum

You might also like

pFad - Phonifier reborn

Pfad - The Proxy pFad of © 2024 Garber Painting. All rights reserved.

Note: This service is not intended for secure transactions such as banking, social media, email, or purchasing. Use at your own risk. We assume no liability whatsoever for broken pages.


Alternative Proxies:

Alternative Proxy

pFad Proxy

pFad v3 Proxy

pFad v4 Proxy