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Time Management: Gladys Sánchez-Bello

This document discusses various time management techniques, including prioritizing tasks, making to-do lists, using planners and organizers, scheduling time in blocks, and finding and using "hidden" time. It provides tips for creating master schedules, weekly plans, and daily schedules to control time. Procrastination is addressed with strategies like just getting started on tasks and choosing to work under pressure. The overall message is that everyone has the same amount of time each week, so proper time management allows one to control and allocate this resource effectively.

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لبنى خالد
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111 views26 pages

Time Management: Gladys Sánchez-Bello

This document discusses various time management techniques, including prioritizing tasks, making to-do lists, using planners and organizers, scheduling time in blocks, and finding and using "hidden" time. It provides tips for creating master schedules, weekly plans, and daily schedules to control time. Procrastination is addressed with strategies like just getting started on tasks and choosing to work under pressure. The overall message is that everyone has the same amount of time each week, so proper time management allows one to control and allocate this resource effectively.

Uploaded by

لبنى خالد
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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TIME

MANAGEMENT
Controlling Your Time
Facilitated
By

Gladys
Sánchez-Bello
Time Management Involves
• Knowing what your goals are
• Deciding what your priorities are
• Anticipating future needs and possible changes
• Controlling your life by controlling your time
• Making a commitment to being punctual
• Not procrastinating
• Carrying out your plans
5 Time Management Tips
1. Prioritize
– What are your goals?
– Do important things first.
– Be realistic
2. Make a To-Do List
– List each task and prioritize.
– Attach due dates.
– Review and cross off activities.
5 Time Management Tips
3. Use Organizers
– Something that works for you
• Calendars, daytimers, datebooks,
electronic organizers, etc.
– Cost
• Range in money.
5 Time Management Tips
4. Be Flexible
– Plan for interruptions.
– Don’t plan too much
– Plan to take breaks

5. Use Down Time


Where and When to Study
• Use a regular study area
• Study where you’ll be alert
• Use a library
• Study difficult subjects first
• Be aware of your best time of day
• Use waiting time
Sticking to a schedule
• provides greater control.
• encourages relaxation
• saves time
• provides freedom
• increases flexibility
Strategies for Scheduling
Schedule fixed blocks of time
first

Classes
Work Schedule
Eating
Sleeping
Strategies for Scheduling
Schedule for real life

Time for errands


Time for fun
Realistic goals
Flexibility
Strategies for Scheduling
Schedule study
time wisely

Study 2 hours for each hour in class

Avoid marathon study sessions

Set clear start and stop times

Plan for the unplanned


Standard time schedules
Dividing time in to blocks

• Makes tasks more


manageable
• Helps you work at peak
efficiency
Tips for time blocks

• Don’t waste big blocks


• Study during prime time
• Study before recitation classes and
after lecture classes
• Don’t let details tie your hands
• Include nonacademic activities
Task-based master schedule
• A series of long term goals
divided into manageable sub-
goals

Use a task-based schedule when…


•Your days are
unpredictable
•Your free time is fluid
The three-part scheduling plan

1. The master schedule


2. The weekly schedule
3. The daily schedule
Your Semester Master Calendar
2005
 Begin with blocking all class and lab
times.
 Block all other set time obligations.
 Work
 Mosque
 Club/Organization Meetings
 Highlight all exams and project due
dates.
 Identify routine homework days.
 Work backwards from exams and papers
and map out study/writing time.
 Include regular breaks and leisure
activities.
Weekly Plan
• Spend just 30 minutes mapping out the
upcoming week.
• Ask yourself these questions about the week:
– What do I expect to accomplish?
– What will I have to do to reach these goals?
– What tasks are more important than others?
– How much time will each activity take?
– When will I do each activity?
– How flexible do I have to be to allow for
unexpected things?
Assignment-oriented
weekly schedule
• used for shorter assignments that span
a week or less
Using a Daily Planner
• Complete a term assignment preview.
• Use a “week at a glance” organizer.
• Enter in due dates and social events as soon as
you can.
• Review your calendar daily for the current
week and upcoming week.
• It just takes a moment to review your calendar
and it can help relieve stress.
Daily task-based schedule
• basically a to-do list
REVISE and PREVIEW
• Immediately note all changes.
Exam/Paper due date revisions
Meeting additions/cancellations
Work schedule changes
Upcoming visitors
• Preview the upcoming week making any
adjustments.
• Preview each day to further specify plans.
Two main ways to control time
• Saving it
• Allocating it with schedules
Finding “hidden” time
• Scraps of time should not be overlooked.
Ways to reclaim “hidden” time

• Carry pocket work


• Use your mind when it’s free
• Record study information
• Employ spare-time thinking
Changing your time habits

• Obey your alarm clock


• Limit e-mail and Internet time
• Take “time out”
• Listen to your body
• Keep a notepad handy
7 Ways to Stop Procrastination
• Observe your procrastination
• Set a start date & deadline
• Look for self-defeating beliefs
• Just get started.
• Start with something easy
• Let feelings follow action
• Choose to work under pressure
You’ve Got the Time!
• You have enough time
• Time is an equal opportunity resource: everyone gets 168
hours per week
• Time is elusive and easy to ignore
• Time is a non-renewable resource
• Time seems to pass at varying speeds
• And be ready for success

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