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6 Time Management Final

This document discusses time management strategies for nurses. It defines time management as actions that help individuals use their time effectively and productively. The document outlines various time management principles like communication, planning, delegation, and prioritizing goals. It also differentiates between different time management styles and discusses the importance of strategies like time analysis, daily planning, crisis control, and problem analysis. Finally, it identifies common barriers to effective time management like habits, work expansion, over/under supervision, and losing sight of objectives.

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179 views28 pages

6 Time Management Final

This document discusses time management strategies for nurses. It defines time management as actions that help individuals use their time effectively and productively. The document outlines various time management principles like communication, planning, delegation, and prioritizing goals. It also differentiates between different time management styles and discusses the importance of strategies like time analysis, daily planning, crisis control, and problem analysis. Finally, it identifies common barriers to effective time management like habits, work expansion, over/under supervision, and losing sight of objectives.

Uploaded by

xr4dm
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Prince Sultan College of Health Sciences

College of Nursing

Nursing Management & Leadership

TIME MANAGEMENT
Objectives:

At the end of this lecture student will be able to:


 Identify time and time management
 Discuss the Principles of Time Management
 Differentiate between the Time Management styles
 Discuss the importance of Time Management strategies
 Identify the Barriers to Effective Time Management
 Identify The most Common time wasters:
Introduction:
 Time management is based on a variety of techniques
that facilitate the best use of time.
 Time is the number of seconds minutes, hours or days
available to the manager to accomplish a given task.
Definition

 Time management skills are those actions that help


individuals/nurses use their time effectively and productively.

Achieving more with the time that is available, Requiring the


following actions:

 Prioritizing the tasks.

 Analyzing how time is being used.

 Assessing distractions that distract from effective


time use.
Principles of Time Management

 The principles of time management are as follows:

 Communication.

 Planning.

 Delegation.

 Prioritizing goals.
Communication

 Effective communication facilitates time management tool to


provide complete appropriate information proper information
guides correct action.

 Decisions about the work to be completed should only be


made after the necessary information is known. Good
communication is fundamental to effective use of resources.
Planning

 Planning is an essential for effective use of time.

 Managers spend a major part of their time in planning process.

 The ability to plan effectively is essential for effective use of


time.

 Planning will show the course of action in order of importance.


Planning

 It also involves creating objectives and goals in accord with a


time frame and should include realistic deadlines and
alternatives.

 Routine reviews of plans on a daily, weekly and monthly basis


is important for good planning.
Delegation
 Delegating the work of the department to others is a strategy for time
management.

 Delegation can be used by the managers to ensure the work of the


organization is completed on schedule.

 To ensure that delegated tasks are properly done, the manager should
maintain a delegation record.

 The record should include the person’s task and time in which it is to be
completed.

 Delegating the work of the department to others is a strategy for time


management.
Prioritizing Goals

 Prioritizing involves ordering goals, tasks and


responsibilities from most important to least important.
 This involves knowledge about managerial role and the
nature of work to be completed.
Time Management styles

 Time styles are based on personality, Action

characteristics and habits.


Logic
 These styles are named as follows:

Idea

People
Time Management styles

 An action-oriented person tends to view time in


the present and organize activities one at a time to
be completed immediately (not happy with
unexpected tasks).

 An idea-oriented person is creative and don’t


usually pay attention to time (hard time meeting
deadlines).
Time Management styles
 These styles are named as follows:

 A logic-oriented person is an orderly, rational,


sequential planner who are able to use time well.

 A people-oriented person is most effective at team


building and may not see time as a priority.
Time Management strategies

The following strategies are of great importance:

1. Time analysis:

 Used to discover your own style and how you spend time.

 Personal diary in which all activities are recorded in 15


minutes block for 1 week.

 It will show where time is spent, wasted and properly used.


2. Daily planning:
 Planning is effective when time frame correspond with
the manager’s responsibility . This means to have daily,
weekly and monthly plan.
 The daily plans should be reviewed and formulated as
by the manager.
3. Crisis control
 Planning cannot prevent periodic crisis.

 In any social system crisis do occur from time to time.

 Crisis control is accomplished when communication and delegation of


a new plan is reorganized around priorities to manager unexpected
event.

 The people involved in its resolution should be informed about the


necessary details of the problem.

 In a crisis situation the manager’s flexibility and ability to activate


alternative solutions represents good management of time.
4. Problem analysis
 Managers should be able to distinguish a crisis from
an urgent or an important event.
 The crisis requires major reorganization of priorities.
 Some situations requires immediate action while
other problems does not require immediate solution.
 Some problems go away with little or no
interventions.
5. Task analysis

 The manager may decide which tasks are of


low value and therefore could be eliminated,
consolidated or delegated.
 Similar or related activities may be grouped in
such a way to allow a more efficient
performance in limited time.
6. Time control

 Planed office time (office hours) helps in controlling


interruptions except for important messages.
 This should be built into the manager’s plan and
communicated to staff.
7. Time evaluation

 Periodic evaluation of how time is spent is


a helpful technique to assess the use of
time.
 Time analysis techniques can be helpful
guides to improve both effectiveness and
efficiency.
Barriers to Effective Time
Management
Habits:

Are comfortable ways of behaving because they do not


require conscious thought .

 It is also very difficult to change habits.


 Time analysis will show exactly how personal habits
and behaviors impact time management.
Barriers to Effective Time
Management
Work expansion:

 if 3 hours are given for a specific task but 1


hour is sufficient, the work may still end up
taking 3 hours.
 Time frames attached to work will provide
realistic guidelines.
Barriers to Effective Time
Management
Over supervision:

 The manager must be mindful of what the employee is to


accomplish and how much supervision is necessary.

 To give too much supervision to a competent professional it


cause time problems.

 Allowing the staff to complete their work is the best use of


every one’s time.
Barriers to Effective Time
Management
Under delegation:

The manager who does not delegate


appropriately ends up with more work than
is necessary, a manager has enough
responsibility without that given to others.
Barriers to Effective
Time Management
 Losing sight of objectives:
 A manager who loses sight/goal of work that
has to be accomplished will surely waste time.
 Periodically reviewing what and how
objectives are to be met is a productive use of
time, and course of action should be maintain.
The most Common time
wasters:
 Telephone interruptions
 Socializing
 Meetings
 Lack of information
 Poor communication
 Lack of feedback
 Lack of adequately described policies and
procedures
 Unorganized office visitors
Thank you

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