Ethiopian Roads Authority

Road Asset Management

Gondar Road Network and Safety Management Branch Directorate

Need Based Budget Proposal Report For 2012 E.C

MAR. 2011E.C 1
 Table of content
1. INTRODUCTION
2. DESCRIPTION OF OUR ROAD NETWORK
3. ROAD CONDITION SURVEY ASSESSMENT
3.1. The methodology Adopted
3.2. Road Condition Survey time frame
3.3. Road Condition Survey Procedure
3.4. Road Condition Survey Analysis Result (Summary)
3.5. Plan preparation Procedure
3.6. Intervention type (Activity) based on defect Observed
4. QUANTITY ESTIMATION
5. SWOT
6. PHOTOS

2
SECTION – 1 INTRODUCTION

3
 1.Introduction
 Our directorate conducts detailed condition survey, per a year, to
update the road condition information with quality , eligible data
and propose Need Based Annual Budget requirement .
Condition Survey is very crucial not only for budget Propose but
also:-
 A ranking system to prioritized maintenance needs
 To prepare the annual work program
 To highlight routine, periodic and heavy maintenance
requirements.
 An historical record of pavement performance and
maintenance practices
Cont.
Location of Directorate
 721Km from Addis Ababa in the ancient and
historical town called Gondar ,North part of Ethiopia.
Total coverage
 Total Road length 1916 Km
 Paved Road length 1225Km
 unpaved Road length 691Km
 Total numbers of structures = 5494
 Bridge = 483
 Culvert = 5011
Cont.
Projects planed for 2012 EFY
 Routine Maintenance = 21 (1088km)
 Periodic Maintenance = 5 (159km)
 Heavy Maintenance =2 (36km)
 Structure Replacement = 7
 Structure Repairing = 195
SECTION -2 DESCRIPTION OF THE ROAD NETWORK
2. Description of the Road Network
 Generally, to address development constraints caused by poor
condition of road network and lack of appropriate access
throughout the country, reduce poverty and facilitate
economic integration across the country.
 Road network length 1916km
 By Surface type
 Paved 1225km ( 64%)
 Unpaved 691km (36%)
 Road network coverage
 Amhara Regional State and Tigray Regional State
 (Ethiopia -- Eretria –Sudan)
Terrain of the Road Network
Surface Type    
Terrain Type
Paved Unpaved Total %

Flat 533 140 673 35.1

Rolling 458 422 880 45.9
Mountainous 245 51 296 15.4
Escarpment 11 56 67 3.5
Functional classification of the Road network
Surface Type    
Road class
Paved Unpaved Total %

Trunk 182  182 9.5

Link 322 36 358 18.7
Main Access 475  475 24.8
Feeder   901 705 36.8
Collector        
Gondar Road Network Map
SECTION -3 ROAD CONDITION SURVEY ASSESSMENT

12
3.1.Methodology Adopted
• The 2005 ERA MMS manual is used for reference while
in conducting the condition as well as estimating the
defects.
• Distresses are recorded as the extent and severity within
the 500m section. The defects are recorded when they
exceed the intervention levels shown in Appendix A of
ERA MMS manual 2005. Where the defects are less
than the intervention level then a ‘0’ was recorded.
• The accuracy (actual length) of the survey was
improved by calibrating the measurement using the
existing kilometer posts as of ERA MMS manual 2005.
Cont.
A. Equipment Used
 Warning signs and reflective jackets
 Field inspection instruction manual
 Printed inspection forms
 Ballpoint pencils

 30m fiber measuring tape

 Spirit level for measuring camber with a 2m straight edge

 Cont.
B. Severity and Extent
The condition survey measured in terms of severity of a distress or
defect and the extent of the distress or defect As per ERA MMS 2005
Manual Appendix A. The severity and Extent are recorded as ‘0’ (Good)
to ‘3’ (poor).
Severity – the physical measure of the distress or defect.
Recorded as a number from ‘0’ (Good) to ‘3’(Poor).
 Extent -- area of the distress or defect.
Recorded with a number from ‘0’ (no extent) to ‘3’ (great extent)
1. Less than 20% or area/length affected
2. Greater than 20% but less than 50% area/length affected
3. Greater than 50% area/length affected
NB: The extent combined with the severity will determine the
quantity of the relevant activity to be undertaken on the road section.
3.2. Condition Survey Time Frame
Condition
Survey
S.N. Conducted Zone Segment Date(E.C) Remark
1 Bahirdar-Woreta 6/21/2011  
2 Woreta-Maksegnit 6/20/2011  
3 Maksegnit Azezo 6/19/2011  
4 Identify Worta D/tabor 6/19/2011  
severity ,extent D/tabor-Damot
5 and estimate 6/20/2011  
6 quantity on the Damot-CheCheho 6/21/2011  
carriageway, Area-1
7 side drain and CheCheho-D/zebit 6/22/2011  
shoulder D/zebit-Flakit
8 6/22/2011  
9 A/zemen-Ebinat 6/22/2011  
10 Ebinat-Belesa 6/23/2011  
11 Gasay Simada 6/23/2011  
     
Cont.
Condition Survey
S.N. Conducted Zone Segment Date(E.C) Remark
Azezo-Janction-Buhona
13    
14   Buhona-Negade Bahir  
Didn't collect
Negade Bahir-Shehedi data by the
15    
problem of
16   Shehedi-Metema   security
Identify severity ,extent
and estimate quantity on Gondarbypass 6/19/2011
the carriageway,side drain Area-2
17 and shoulder  
18   Shehedi-Gelego    
19   Gelego-Shawura    
20   Shawur-Delgi-Sereba    
Azezo-Airport-Gorgora
21      
22   Chuhit-Deligi    
23   Azezo airport-Gondar    
Cont.
Condition Survey
S.N. Conducted Zone Segment Date(E.C) Remark
Gondar Junction-Muse Bamb
24    
Muse Bamb-Bebew River
25    
Bebew River-Angereb River
26    
Didn't collect
Angereb River-Dansha data by the
27    
Dansha-Humera problem of
28     security
29   Rawiyal-Luged  
Area-3 Dansha-Abiderafi-Mayikadira
30    
31   Sanja-Kirakir  
 
Tsegedie Junction-KetemaNgus
32  
33 Gondar-A/Giorgis 6/19/2011  
34 Identify A/Giorgis-Debark 6/20/2011  
35 severity ,extent and Debark-Dagusit 6/21/2011  
estimate quantity on
36 the carriageway,side Dagusit-Unzo 6/22/2011  
37 drain and shoulder Unzo-Adiarkay 6/22/2011  
38 Adiarkay-Buya 6/23/2011  
3.3 Road Condition Survey Procedure
 Once the pavement condition information is
collected it must be analyzed to determine the
maintenance needs. This analysis must be
made used a certain standards, along with
sound engineering judgment .
 The analysis should look at the measured
condition of each section (Area) and the cause
of the observed distress and decided how it
can be corrected.
Cont.
 As far as long term performance of the
pavement is concerned , it only matters that
the proper preventive maintenance activity
was applied at a right time.
 So, in our Road condition survey assessment
that can considered for paved Surface.
 Routine maintenance – for roads in reasonably
good condition usually includes local
patching ,crack sealing ,and others relatively
low cost action
Cont.
 periodic maintenance -- for roads in
reasonably poor condition usually includes
asphalt patching (hot min mix),pothole
Reinstatement (hot min mix),crack sealing
 With in certain range of condition, one must
be look at the fact that went into the over all
condition rating predominantly surface
distress such as weathering , failure, raveling
or bleeding would indicate a need for
preventive maintenance.
Cont.
 On the other hand if most of the condition
rating is a result of structural distress such as
alligator cracks , pothole or failed patches then
it may be best need heavy maintenance effort.
Cont.
Prioritization Criteria to determine routine ,
periodic & heavy maintenance
 historical finding – with out condition data
 frequency of activity – the average life of
certain activities
 Systematic Approach-- some of the roads may
be performing very well and will need a
treatment only every 3 and 5 years other may
be failing after one year.
3.4 Road condition survey analysis result (summary)

Periodic Maintenance & heavy maintenance

Road
Road Defects
R.no Segnment Length condition % Remark
Status
1 Shawura -- Gelego (67+000---97+000) 30 poor
38.22  
30 poor
2 Shawura --Gelego (97+000---127+000)  
3 Adiss Zemen -- Ibinat (0+000---40+000) 35 poor
67.96  
30 poor
4 Ibinat --- Belesa (73+000---103+000)  
5 Woreta --Flakit (00+000---159+000) 34 Fair 33.5  
 6 Gondar - Bahirdar (710+000---556+000) 20 Fair 19.6  
 7 Gondar - Humera (725+000---973+000) 16 Fair 16  
Cont.
Routine Maintenance
Road
Road Defects
R.no Segnment condition Remark
Length %
Status
1 Gassay - - Simada 63 Good    
2 Zagora - Gassay 48 Good    
3 Ibinat - Belesa 33 Good    
4 Gondar -- bypass 13 Good    
5 Gondar -Debark 100 Good 0.668  
6 Tsegedie Junction - Ketema Nigus 23 Good    
7 Unzo River – Buya River 60 Good 0.334
8 Debark --- Zarima 36.5 Fair    
9 Rawuyal -lugid 51 Good    
10 Dansha - Abderafy-Maykadira 118 Good    
11 Chuhit-Delgi 28 Good    
12 Seraba-Delgi-Shawura 100 Good    
13 Shawura-Gelego 97 Good    
14 Shehedi-Gelego 127 Good    
14 Azezo Junction - Metema 185 Good    
Cont.
 Condition of Road before & after conducted Conditioning of
our Road network

Road condition After in-

tervetion

22
Road condition before inter-
% Good
vetion Fair
57 Poor
Good
15%
Fair
%
21
30% 55%
Poor %
Cont.
 please note that the remaining length of the roads we not
included due to the fact that they are under upgrading .
R.no Segment length Surface
1 Sanja –kirakir 47 DBST
2 Soreka -Ergoye 92 DBST
3 Hamusit - Estie 78
4 Dabak -Ajire DBST
5 Jaregedo – D/tabor 88 DBST
6 Beles -Mekane birhan DBST
7 Debark -Buyat DBST
8 Buyat- Dilibiza DBST
9 Ayikel – zufan-Angereb DBST
Cont.
The condition of road will be Deteriorate
 overtime wear and tear of expected and
anticipated traffic.
 and also affected by natural occurrence
( land sliding and flooding )
3.5. Plan preparation Procedure
In our directorate we were follow the following
points for preparing plan;
1. We got training for all inspectors and consultant
about how to identify road defect, how to measure
the road defect and how to estimate road
condition quantity and Purpose of annual need
based plan.
2. The team leader assign crew for each area but for
the road segment Gondar –Humera and Azezo-
Metema & Shehedi-Gelego didn’t assign because
of security problem.
Cont

3. We were arranged necessary material like tools,

format, manual and vehicles having good
kilometer gauge and good calibration.
4. To collect road condition survey
5. To compute Estimate Road condition Quantity
6. Estimate Annual need based budget
7. Send annual plan in soft and hard copy to Central
Road Safety and Data base management
directorate
Cont.
Mental Refreshing training

Assign the team

 Tools
Vehicle
Rearrange the materialFormat

Identify Defect
Severity Collect road condition survey data
Extent
Estimate Road condition
Quantity
Analysis data
Estimate Annual need
based budget
Estimate total cost
Send annual plan in
soft and hard copy
Central Road Safety and Data base management directorate
3.6. Intervention type (Activity ) based on defects observed
As of we observed on the road there are many
defect types for each paved , unpaved road
segment & road furniture. Each defect types has
their own intervention type (activity ) as per road
condition survey manual depending on the
severity and extent amount found on the severity
-extent format
Cont.
Shoulder: deformation or scour for this type of
defect we use two types of intervention type
based on their damage extent.
• (240) shoulder blading for lesser damaged
Edge damage asphalt patching activity 214
should be used to repair this type of defect.
Should the damage be savior there may be a
requirement to carry out some road base
activity as well
• (214)asphalt patching (hot mini mix)
Cont.
edge step activity 241(shoulder rehabilitation) should be
used to repair this defect its noted that there are some
roads with paved shoulders which will require a different
activity however it’s unlikely that edge step will be severe
in these few cases
Cracking and raveling activity 210 and 211 i.e. asphalt
patching (seal coat) and asphalt patching (single surface
treatment).
Potholes activity no 216 and 218 should be used based on
the extent of the damage.
• (216) pothole reinstatement (double surface treatment)
• (218) pothole reinstatement (hot mini mix)
Cont.
Cont.
Cont.
Cont.
Cont.
Cont.
Routine Maintenance Plan
Physical plan
Road Proposed
Project Name length(km) contractor
Km % Required
  budget

D/tabor Section 607 154 25.4

1 (Area I) 13,584,209.63

Sereba Section 672 545 81.1 ECWC

2 (Area II) 40,298,813.54

Debark Section 637 389 61.1

3 (Area III) 21,637,989.69
Periodic Maintenance Plan
Physical plan
Project Name Road Proposed
length(km) Km % Required contractor
  budget
Shawura -- Gelego 30 19.1
1 (67+000---97+000) 18,676,246.99
157
Shawura --Gelego 30 19.1
2 (97+000---127+000) 18,852,368.51
Adiss Zemen -- Ibinat 35 34.0 ECWC
3 (0+000---40+000) 18,153,474.01
103
Ibinat --- Belesa 30 29.1
4 (73+000---103+000) 12,913,964.06
Woreta --Flakit 159 34 21.4
5 (00+000---159+000) 54,742,447.59
Heavy, PTS Maintenance Plan
Physical plan
Road Proposed
Project Name length(k contractor
m) Km % Required
  budget
Heavy Maintenance Plan

Gondar – Bahirdar 156

1 (710+000-556+000) 20 12.8 60,972,420.08
ECWC
Godar – Humera 248
2 (725+000---973+000) 16 6.5 49,767,294.99

PTS
ECWC
1 Wolela Bahir 2.3  100 10,498,826.60
Bridge Replacement

Project Name Required Proposed

  budget contractor
1 Angacha (A3-9-032) 11,440,458.05
2 Wanka (E303-1-C-012) 8,400,000.00
3 Akayna (E350-2-002) 10,800,000.00

4 Amora Gedel (B30-1-009) 9,600,000.00

ECWC
5 Kima (E303-1-001) 24,000,000.00
Gabi kura hulet (E303-1-C-
6 0002) 8,400,000.00
7 Unknown (E32-C-061) 6,000,000.00
8 Unknown (E35-C-323) 6,000,000.00
Other Works

Project Name Required Proposed contractor

  budget

1 Road safety 6,300,000.00

ECWC
2 Land Slide Protection 5,000,000.00

Embankment protection by
3 grassing 300,000.00
2012 EFY Summary of Road Maintenance Plan
Maintenance 2012 EFY Plan  
intervention type Physical (km) Remark
  Financial (million)
1 Routine 1088 75.52  
2 Periodic 159 123.34  
3 Heavy 36 110.74  
4 Bridge Replacement   84.64  
5 PTS 2.3 10.50  
6 Road safety   6.30  
7 Land Slide Protection   5.00  
Embankment
8 protection by grassing   0.30  
9 Supervision Cost   15.00  
Total 431.34  
SECTION -4 QUANTITY ESTIMATION

47
Cont.

The total estimated quantity of work for each

project shall be presented using the following
table. The activity type and quantity is
estimated from the Condition survey Severity
and Extent indexes as per ERA Condition
Survey Manual Methodology
 Cont.
Project Name Total Maintenanc Length to be Estimeted Remark
  length e type maintened Amount

1 Debretabor Section 607 154 13,584,209.63

Used Unit
672 Routine 545
2 Sereba Section 40,298,813.54 Rate,1999 E.C
637 389
3 Debark Section 21,637,989.69
Shawura -- Gelego
4 (67+000---97+000) 30 18,676,246.99
157
Shawura --Gelego 30
5 (97+000---127+000) 18,852,368.51
Adiss Zemen -- Ibinat Periodic 35 Used Unit
6 (0+000---40+000) 18,153,474.01 Rate,1999 E.C
103
Ibinat --- Belesa (73+000---
7 103+000) 30 12,913,964.06
Woreta --Flakit (00+000---
159 34
8 159+000) 54,742,447.59
Gondar – Bahirdar
9 (710+000---556+000) 156 20 60,972,420.08
Godar – Humera 248
10 (725+000---973+000) Heavy 16 49,767,294.99 2008E.C
 Cont.
Total Maintenance Estimated
Project Name length type Amount Remark
 

11 Angacha (A3-9-032)     11,440,458.05

12 Wanka (E303-1-C-012)     8,400,000.00

13 Akayna (E350-2-002)     10,800,000.00

14 Amora Gedel (B30-1-009)     9,600,000.00

2004E.C
Bridge with ECWC
15 Kima (E303-1-001)     24,000,000.00

Gabi kura hulet (E303-1-C-

16 0002)     8,400,000.00

17 Unknown (E32-C-061)     6,000,000.00

18 Unknown (E35-C-323)     6,000,000.00

Cont.
Project Name Total Maintena Length to be Estimated Remark
  length nce type maintained Amount
19 Wolela Bahir 2.3 PTS 2.3 10,498,826.60  

20 Road safety       6,300,000.00

21 Land Slide       5,000,000.00

Embankment
22 protection by grassing       300,000.00  

23 Supervision Cost       15,000,000.00  

Total Amount with VAT
(15%)&
  Contingency(10%)       493,789,290.81  
 Conclusion
Action to be by the assigned contractor and
branch directorate.
 In order to achieve the maintenance plan
 the road network and safety management
branch directorate should prepare constriction
material quarry source.
 RN&SMBD should assist the contractor’s
request by responding on time.
 Cont.
 The contractors should deploy the required
machineries equipment on time.
 Construction material production be prepared in
advance,
 Closely relation with local administration to
maintain project security and ROW causes.
 Closely follow up the projects progress and take
immediate actions for problems that may hinder
the progress.
Cont.
Critical issues that required top management attention.
 Contractor’s (ECWC) head quarter should give special
attention to there respective maintenance project.
 Contractor documents for maintenance under taken by
ECWC needs to be signed and conditions there in shall
be enforced.
 Unit rate revision for road maintenance should be given
due attention.
 As a potential candidate the capacity of ECWC needs to
assessed in-depth and appropriate action shall be taken
to suite its capacity to ERAs remand.
List of Critical Roads and Structures suspected to
blocked during rainy season
Project Problematic Extent of
R.no Area Road segment Station Damage Interveintion type Its Urgent

it needs detailed
Area I Woreta - Flakit urgent
1 31+500-31+800 Land slide investigation
it needs detailed
Area I Woreta - Flakit urgent
2 31+500-31+800 Land slide investigation
it needs detailed
Area I Woreta-Debretabor urgent
3 31+000 Land slide investigation
it needs detailed
Area I Debretabor - Damot urgent
4 65+400 Land slide investigation
it needs detailed
Area I Damot-Checheho urgent
5 123+010 Land slide investigation
it needs detailed
Area3 Gonder-Musebamb urgent
6 750+900 Land slide investigation
it needs detailed
Area3 Gonder-Musebamb urgent
7 739+900 Land slide investigation
Cont.
Project Problematic Extent of Interveintion
Road segment Its Urgent
Area Station Damage type
Gondar -
Area3 urgent
8 Ambagiorgis 23+000 Land slide detailed study
Tsegede ketema land slide and It needs farther top Urgent
9 area3 nigus 11+600 structre investigation
replacement
Over flow of structure by
10 Area3 adiszemen ebinat 36+000 water bridge top Urgent

11 Area3 Gondar humera 739+000 Land slide detailed study  

12 Area3 Gondar humera 751+00 Land slide detailed study  

train type
110+000- around
13 Area3 Debark-Dagusit 124+000 escarpment Stand by crew urgent
train type
124+000- around
14 Area3 dagusit- unzo 177+000 escarpment Stand by crew urgent
 Cont.
R.no Project Road segment Extent of Damage Interveintion Its Urgent
Area type

15 Area I Angacha (A3-9-032)   structure failure replacement top Urgent

16 Area 2 Wanka (E303-1-C-012)   structure failure replacement top Urgent
17 Area 2 Akayna (E350-2-002)   structure failure replacement top Urgent
Amora Gedel (B30-1-
18 Area3 009)   structure failure replacement top Urgent
19 Area 2 Kima (E303-1-001)   structure failure replacement top Urgent
Gabi kura hulet (E303-1-
20 Area 2 C-0002)   structure failure replacement top Urgent
21 Area 2 Unknown (E32-C-061)   structure failure replacement top Urgent
22 Area 2 Unknown (E35-C-323)   structure failure replacement top Urgent
SECTION -5 SWOT
 SWOT matrix
Positive Factors Negative Factors
STRENGTH WEAKNESS
Presences of team adequate to perform the .Lack of adequate experiences of employee
required tasks Shortage of resources
Internal

There is proper budget utilization Unsatisfactory Working culture

There is fast decision making process Absence of office facilities
Good motivation of employees interrelationship of employees affect the work environment
Presence of good communication trends with no full staff to each Teams of our directorate
local administration
OPPORTUNITY TRAIT
Availability of resources (material, labor and  Poor performance and insufficient capacity of both
other) for maintenance projects consultant’s and contractor’s
Good climate condition Insufficient Budget allocation
External

Geographical location suitable for performing Absence of supportive approaches from local
maintenance works administration
ECWC unit rate is unattractive
 Many of our directorate cars are under repair for a long
time demanding spare
 Strength-Trait Cross elimination
S.N Strength Trait Unresolved Traits

1. proper budget utilization Insufficient Budget allocation  ECWC unit rate is unattractive
2. Presence of good Absence of supportive  Poor performance and
communication trends with approaches from local insufficient capacity of both
local administration administration consultant’s and contractor’s
3. Presence of good Absence of supportive  The vehicle maintenance work
communication trends with approaches from local by ECWC is not done in time.
local administration administration They can't supply spare and
maintain on time. So we had to
find best solution to our vehicle
to effectively.
Opportunity-Weakness Cross elimination

S. Opportunity Weakness Unresolved Traits

N.
1. newly assigned teams, which creates no full staff to each Teams  Absence of enough
new open positions for critically of our directorate resource (especially
demanding works vehicles) and poor
2. ERA starts self-training program on interrelationship of maintenance
each directorates. So it can solve the employees affect the work strategies
problem environment & Lack of  Absence of office
adequate experiences of facilities
employee
Core Strategic Issues needed to be solved by ERA’s top management
and their categorization
S.N. Core Problematic (Strategic) issue Category
1. Scarcity of vehicles
2. Unattractive ECWC unit rat
3. Poor performance and insufficient capacity of both
consultant’s and contractor’s
4. Lack of adequate experienced staff
5. Scarcity of vehicles
6. Unsettled Row valuation issues between our office and
Regional Administrations
7. The vehicle maintenance work by ECWC is not done in
time. They can't supply spare and maintain on time. So we
had to find best solution to our vehicle to effectively
Possible recommendations for addressing the problematic area of the
directorate

S. Core Problematic (Strategic) issue Possible Solutions by Directorate

N.
1. We have no full staff to each Teams of our To prioritize our demand to fully
directorate deliver our responsibilities. Then
we can request top management
reasonably to satisfy our demand
2. Local/ Woreda and zonal/ representatives are repeatedly conduct meetings to
not supportive enough to handle our material committee
problems.
3. Working culture of staffs is not enough to A very good solution is Self-
support ERA goals. training.
Critical Issues that needed to be addressed by ERA’s Top Management

S.N Core Problematic (Strategic) issue

.
1 We have problems in ROW acquisition, cause of ERA and regional states land
value estimation differences.
2 The vehicle maintenance work by ECWC is not done in time. They can't supply
spare and maintain on time. So we had to find best solution to our vehicle to
effectively.
3 We have a shortage of vehicle.
SECTION -6 PHOTOS
AREA III (DEBARK SECTION), GODAR– BUYA RIVER
photos observed during Road condition Survey
Cont.
Cont.
Cont.
AREA I (D/TABOR SECTION) , WORETA-- FLAKIT
photos observed during Road condition Survey
Cont.
Cont.
AREA I (D/TABOR SECTION) , GONDAR -- BAHIRDAR
photos observed during Road condition Survey
Cont.
Cont.
10Q

76