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Lecture - 1 - Definition of Technival Report Writing

The document provides an overview of technical report writing. It defines a technical report as a planned, organized presentation of factual information intended for a specific purpose and audience. Technical reports are commonly used in engineering to communicate the results of research, investigations, and design projects. Effective technical writing aims to convey complex information clearly to the intended readers, with an appropriate level of formality and focus on a specific subject.

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Ephram Legese
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109 views21 pages

Lecture - 1 - Definition of Technival Report Writing

The document provides an overview of technical report writing. It defines a technical report as a planned, organized presentation of factual information intended for a specific purpose and audience. Technical reports are commonly used in engineering to communicate the results of research, investigations, and design projects. Effective technical writing aims to convey complex information clearly to the intended readers, with an appropriate level of formality and focus on a specific subject.

Uploaded by

Ephram Legese
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPT, PDF, TXT or read online on Scribd
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Chapter 1

An Introduction to
Technical Report Writing
Report Overview
Chapter Contents:

 Definition

 Features of a Report

 Functions of Reports, and

 classification of Reports
Engineers and Writing

 Like a lot of other professionals, many engineers and


engineering students dislike writing.
 To be a successful engineer you must be able to write
and speak effectively.
 Here are four factors to consider:
 Engineers write a lot (SPENT 40% TIME).
 Engineers write many kinds of documents.
 Successful engineering careers require strong
writing skills.
 Engineers can learn to write well.
Definition:
WHAT IS A REPORT?...

 Derived from “reportare” which means to


carry back.
 A report is a planned, organized, factual
presentation of information prepared for a
specific purpose and for a specific audience.
 Updates receivers
 Makes recommendations
 Gives results
 Provides operational data
Definition:
WHAT IS A REPORT?...
 A report commonly contains information on
a subject that has been thoroughly
researched
 It can also be an account of something….
Which is usually an answer to a question…
 It is a formal statement of facts
 Is a communication from someone who has
information to someone who wants to use
that information
Definition:
WHAT IS A REPORT?...
 Report is used for:
 Persuading: Attracting Investment;
Recommendations/ Decisions
 Informing:Presenting Analysis/Research; Progress
Report

 Written reports are particularly useful because


they provide a permanent record of the
information gathered that can be read and used
by many different people, in different locations,
at different times.
ENGINEERING REPORT WRITING

 Report writing is one of the primary professional


responsibilities of the practicing engineer.

 The presentation of final report of any project is


not just a formality but also a primary product of
the effort of the reporter's professional abilities.
ENGINEERING REPORT WRITING…

 Report is often the basis for the evaluation of


the work done by the engineer.
 Report also serves a secondary function of
giving information to those in need of such
information.
 The format required of a report depends on the
type of report being presented.
Definition: WHAT IS A TECHNICAL WRITING?

 TECHNICAL WRITING is the process of writing and sharing information


in a professional setting.
 A technical writer’s main task is to CONVEY INFORMATION to another
person or party in the most clear and effective manner.
 It is the kind of writing that scientists, nurses, doctors, computer
specialists, government officials, engineers, and other people do as a
part of their regular work.

 The term “technical” refers to knowledge that is not


widespread, that is more the territory of experts and
specialists.

 Whatever your major is, you are developing an expertise, and

 whenever you try to write anything about your field, you are engaged
in technical writing.
 Technical communication can be written, oral, or visual.
 Technical writing is composed in and for the workplace.
 Technical writing is a significant factor in work
experience for a variety of reasons.
 Technical writing serves valuable purposes in the
workplace and often involves teamwork.
 Technical writing is the delivery of technical
information to readers in a manner that is adapted to
their needs, level of understanding, and background.

 Technical writing is intended to communicate to a


specific audience, for a specific purpose.
05/09/23 11
 TECHNICAL WRITING is a broad term that encompasses
a wide variety of documents in science, engineering,
and the skilled trades.

 The major types of documents in technical writing can


be grouped into FOUR MAJOR categories:
1. Reports and communications in day-to-day business
2. Technical papers, magazine articles, books, and
theses for purposes of education, teaching, and
the sharing of information and knowledge
3. Patents /charters/official documents/ Government
grants
05/09/23 12
 The INFORMATION that technical writers convey is often
complex, however, the main tasks of writers is analyze
the information and present it in a format that is easy to
read and understand.

 TECHNICAL WRITING is the practical writing that people


do as apart of their jobs.

 Technical writing AIMS to get work done, to change


people by changing the way they do things.
 In general, technical writing has a degree of formality, and it
generally focuses on a specific subject with the purpose of making
something happen or sharing useful information or knowledge.
05/09/23 13
Examples of the most commonly
produced technical documents
 Good technical writing is concise(brief), focused,
easy to understand, and free of errors.
 Technical writing covers many genres/types and
writing styles depending on the type of information
and audience.
 Technical documents are not solely produced by
technical writers.

 Almost anyone who works in a professional setting


produces technical documents of some variety.
Characteristics of Effective Technical Writing

The four C’s:


Clarity -it is easily understood by your intended audience
Comprehensiveness -all of the necessary information is present
Conciseness - it is clear without excess nonsense
Correctness - it is grammatical and follows conventions

05/09/23 16
Definition: WHAT IS A TECHNICAL REPORT?

 Technical Report is the conventional format for


reporting the results of your research, investigations,
and design projects.

 In Engineering, one of the major forms of


communication is the technical report.

 The information is organized, presented and


communicated in a specific format.

 Audience in the workplace, report will be read by


managers, clients, and the construction engineers
responsible for building from your designs.
Definition:
WHAT IS A TECHNICAL REPORT?...
 The ability to produce a clear, concise, and
professionally presented report is therefore a skill
you will need to develop in order to succeed both
at university and in your future career.

 While reports vary in the type of information they


present, all share similar features and are based
on a similar structure.
Definition:
WHAT IS A TECHNICAL REPORT?...

 A technical report (scientific report) is a written


statement of the facts of a situation, project,
process or test;

 How these facts were ascertained/determined

 Their significance

 The conclusions drawn

 Recommendation
Definition:
WHAT IS A TECHNICAL REPORT?...
 A technical report is a formal report designed to
convey technical information used in a variety of
technical and occupational fields in a clear and
easily accessible format.
 Technical reports are written to provide readers
with information, instructions, and analysis on tasks.
 It is divided into sections which allow different
readers to access different levels of information
End of Lecture

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