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6 - Presentation Skills

The document provides guidance on developing effective presentation skills. It covers selecting appropriate content for the audience, structuring the presentation, using visual aids, practicing, and delivering the presentation. The sections discuss outlining the key points, creating an introduction, conclusion, and structure with a logical flow. It also provides tips on using PowerPoint effectively with bullet points and minimal text. Presenting advice includes speaking clearly, making eye contact, and managing nerves. The goal is to guide the reader to give a polished presentation that engages the audience.

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Frkan Demir
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45 views40 pages

6 - Presentation Skills

The document provides guidance on developing effective presentation skills. It covers selecting appropriate content for the audience, structuring the presentation, using visual aids, practicing, and delivering the presentation. The sections discuss outlining the key points, creating an introduction, conclusion, and structure with a logical flow. It also provides tips on using PowerPoint effectively with bullet points and minimal text. Presenting advice includes speaking clearly, making eye contact, and managing nerves. The goal is to guide the reader to give a polished presentation that engages the audience.

Uploaded by

Frkan Demir
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Presentation Skills

At the end of this section you should be able to:


 select material which is appropriate for the

purpose and the audience


 structure material
 make a good delivery
 deal with nerves
 prepare relevant visual aids using PowerPoint
 resolve problems and issues delivering group

presentations
1. Introduction
2. Part A – Getting Started
3. Part B – Structuring your Presentation
4. Part C – Using Visual Aids
5. Part D – Practice
6. Part E – Presenting
7. Conclusion
 What is wrong with this presentations?

 http://youtu.be/wXILI9Q1jIw
 What makes a presentation effective?
Part A – Getting
Started
 You have to give a presentation on the Irish
criminal justice system to:

1. Your lecturer as a piece of assessed coursework


2. A group of Transition Year students to prepare
them for a court visit
3. A community group starting a scheme for working
with troubled teenagers
4. An international human rights organisation who
are assessing the protection of the accused in
Ireland

Identify the ways in which your presentations would


differ.
◦ How much time do you have?

◦ What key points have to be included?

◦ Brainstorming

◦ Visualise ideas – create a mind map


Part B –
Structuring the
Presentation
The Presentation Journey

 “Giving a presentation is like taking


your audience from start to finish on
a journey, your audience require
some basic information to be on your
side, attentive and ready to listen”
 (Williams 2008:10)
Beginning Middle End

decide the best


outline the content message order summarise the
and your angle and for logical main points and
grab their attention flow of ideas restate your angle
The structure is like an essay:

•Introduction & outline


•Main point 1
•Main point 2
•Main point 3 etc.
•Conclusion
•Questions
 Who: Introduce yourself and if appropriate
your group
“ Hello, my name is [name] and I am going to
talk you about…..
or
Hello, my name is [name] and these are my
team mates ........, we are going to talk to you
today about...............”

 Why: Explain why you are there


 What: Outline the roadmap- the main points
that you are going to develop and the order in
which you will discuss them
 Use sequencing language to help the audience

follow: First, Secondly

 How: Housekeeping: how long will the


presentation take, will there be a break? When
can questions be asked?
 Give details of your topic in a logical, smoothly
linking order.
 Sign-post between and recap on each section.
 Use anecdotes and real examples to illustrate

your points.
 Tell them how this information applies to them.
 Back up all the claims that you made at the start.
 Pause
 Then make your summary: give a brief overview

of what was said


 Don’t make it too long
 Give your conclusions and recommendations
 Thank the audience and invite questions
 Stay standing - don’t run away
Part C – Using
Visual Aids
Using Visuals

 The visual aids/slides are for the audience not the


presenter
 The presenter should face the audience not the screen
 Touch- indicate what's relevant
 Turn- back to face the audience
 Talk- to the audience not to the screen or wall
PowerPoint Slides

 Slide organisation
 Cover slide
 Outline
 Thank you and questions
 How many slides?
 10 minutes (5 - 6 slides or you may require a slide for
each section of your presentation.)
PowerPoint Slides

DO DON’T
 Use bullet points & short  Use long pieces of text
phrases
 Flashy graphics &
 Use a consistent slide animation
background
 Use many different slide
 Use pictures, graphs and
short clips designs, fonts
 Many different colour
 Use big font
fonts
 Proof read your slides
for spelling and
grammar
 Avoid backgrounds that are distracting or difficult to
read from

 Always be consistent with the background that you use


Good Presentations:

 Use backgrounds that are attractive but simple

 Use backgrounds which are light

 Use the same background consistently throughout your


presentation
 Using a font colour that does not contrast with
the background colour is hard to read
 Using colour for decoration is distracting and
annoying.
 Using a different colour for each point is
unnecessary
◦ Using a different colour for secondary points is also
unnecessary
 Trying to be creative can also be bad
 Use a colour of font that contrasts sharply with
the background
◦ E.g.: blue/black font on white background
 Use colour to reinforce the logic of your
structure
◦ E.g.: light blue title and dark blue text
 Use colour to emphasize a point
◦ But only use this occasionally
 This page contains too many words for a
presentation slide. It is not written in point form,
making it difficult both for your audience to read
and for you to present each point. Although there
are exactly the same number of points on this
slide as the previous slide, it looks much more
complicated. In short, your audience will spend
too much time trying to read this paragraph
instead of listening to you.
 Use 1-2 slides per minute of your presentation

 Write in point form, not complete sentences

 Include 4-5 points per slide

 Avoid wordiness: use key words and phrases


only
Part D - Practice
 Time your presentation

 Ask friends to sit and watch your presentation,


and to give feedback at the end.

 Ask them to sit far back while you rehearse and


ask them whether you are loud and clear enough
for them to hear, and whether your visual aids
are easy to see/read.
 Practise using your visual aids.

 Ideally rehearse in the venue that your


presentation will take place in, or at least visit it.

 Reflect on your rehearsal presentation; think


which aspects you are happy with and how you
will improve on it for the 'real thing'.
• Decide who will introduce and conclude the
presentation

• Plan your introduction (Who? What? Why? How?)

• Allocate slides to group members

• Handovers “And now James will tell you about......”

• Where will you stand? (Don’t sit)

• Who changes the slides?


Part E -
Presenting
• Know about what you want to say.
• Look at people when you speak to them.
• Speak clearly and keeping what you say simple and
uncomplicated.
• Ensure that your words, body language and voice match
what you are saying.
• Give clarity to what you are communicating by attending
to signs of other people’s confusion, resentment or lack
of interest.
• Summarise and check that people understand you.
 Standing up straight and face the
audience head-on.
 Using your hands to emphasise

and reinforce your points.


 Varying your gestures and

positioning.
 Nodding your head and smiling to

emphasise what you are saying.


 Aiming to make eye contact with

all members of the audience.


 Putting your hand or your notes over your
mouth.
 Standing stationary or hiding behind

equipment/furniture.
 Constantly rubbing your nose, ear, chin etc.
 Playing with jewellery, your hair, and /or coins

and keys in your pockets.


 Crossing your arms or legs.
 Speaking to your notes or to the screen or flip

chart, with your head turned away from the


audience.
1. Volume
2. Pace
3. Tone
 What can you do to help with nerves?
 Verbal fillers
◦ “Um”, “uh”, “like”
 Swaying, rocking, and pacing
 Hands in pockets
 Fidgeting
 Failure to be audience-centered
 Reading from a script
 Avoiding eye contact – reduces audibility
 Preparation is the key to a good presentation

 Face the audience

 Speak slowly & clearly

 If something goes wrong move on!

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