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Presentations-Guide For Newbie - Thang Ho

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31 views35 pages

Presentations-Guide For Newbie - Thang Ho

Uploaded by

VÂN ANH NGÔ NGUYỄN
Copyright
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You are on page 1/ 35

PRESENTING SKILLS

AV001 + AV002
Oral Communication is different
from Written Communication

Listeners have one chance to hear your talk


and can't "re-read" when they get confused

2
Your Presentation

●Present a topic related to business (any)


in about 10 minutes.

●Mid-term: 40% (practice)


●Final: 60% (perform)

“Speak with confidence, smile & use the full power of your voice”
Contents
● Outlines
● Slide Structure
● Fonts
● Color
● Background
● Graphs
● Spelling and Grammar
● Conclusions
● Questions
● Preparations
4
Outline

● 1st or 2nd slide should be an outline of your


presentation
– Ex: previous slide
● Follow the order of your outline for the rest of
the presentation
● Only place main points on the outline slide
– Ex: Use the titles of each slide as main points

5
Slide Structure – Good

● Use 1-2 slides per minute of your presentation


● Write in point form, not complete sentences
● Include 4-5 points per slide
● Avoid wordiness: use key words and phrases
only

6
Slide Structure - Bad

This page contains too many words for a


presentation slide. It is not written in point form,
making it difficult both for your audience to read
and for you to present each point. Although there
are exactly the same number of points on this
slide as the previous slide, it looks much more
complicated. In short, your audience will spend
too much time trying to read this paragraph
instead of listening to you.

7
Slide Structure – Good

● Show one point at a time:


– Will help audience concentrate on what you are
saying
– Will prevent audience from reading ahead
– Will help you keep your presentation focused

8
Slide Structure - Bad

● Do not use distracting animation

● Do not go overboard with the animation

● Be consistent with the animation that you use

9
Fonts - Good

● Use at least an 18-point font


● Use different size fonts for main points and
secondary points
– this font is 24-point, the main point font is 28-point,
and the title font is 36-point
● Use a standard font like Times New Roman or
Arial

10
Fonts - Bad
● If you use a small font, your audience won’t be able to read what you have written

● CAPITALIZE ONLY WHEN NECESSARY. IT


IS DIFFICULT TO READ

● Don’t use a complicated font

11
Color - Good

● Use a color of font that contrasts sharply with


the background
– Ex: blue font on white background
● Use color to reinforce the logic of your structure
– Ex: light blue title and dark blue text
● Use color to emphasize a point
– But only use this occasionally

12
Color - Bad

● Using a font color that does not contrast with


the background color is hard to read
● Using color for decoration is distracting and
annoying.
● Using a different color for each point is
unnecessary
– Using a different color for secondary points is also
unnecessary
● Trying to be creative can also be bad

13
Background - Good

● Use backgrounds such as this one that are


attractive but simple

● Use backgrounds which are light

● Use the same background consistently


throughout your presentation

14
Background – Bad

● Avoid backgrounds that are distracting or difficult


to read from
● Always be consistent with the background that
you use

15
Graphs - Good

● Use graphs rather than just charts and words


– Data in graphs is easier to comprehend & retain
than is raw data
– Trends are easier to visualize in graph form

● Always title your graphs

16
Graphs - Bad

17
Graphs - Good

18
Graphs - Bad

19
Graphs - Bad

● Minor gridlines are unnecessary


● Font is too small
● Colors are illogical
● Title is missing
● Shading is distracting

20
Spelling and Grammar

● Proof your slides for:


– speling mistakes
– the use of of repeated words
– grammatical errors you might have make

● If English is not your first language, please


have someone else check your presentation!

21
Conclusion

● Use an effective and strong closing


– Your audience is likely to remember your last words

● Use a conclusion slide to:


– Summarize the main points of your presentation
– Suggest future avenues of research

SHOW YOUR REFLECTIONS

22
Questions??
End your presentation with a simple question slide to:
– Invite your audience to ask questions
– Provide a visual aid during question period
– Avoid ending a presentation abruptly
▪ Let questioner finish the question
▪ Be prepare to rephrase the question
▪ Keep the answer short
▪ Deflect hostile questions and Never argue with
questioner

23
Preparing for your Presentation

❖ Know your Audience


❖ The Opening
❖ Practice your Presentation
❖ Do’s and Don’ts

24
Know your Audience

● Who are they?


● What do they have in common?
● Why will they be here?
● How much do they already know about my subject?
● How much do they want to know?
● What is their level of understanding?
● What is their attitude: friendly, hostile, or indifferent?

25
The Opening

Your opening is the most important part of


your speech.

It should catch the interest of your audience,


stimulate their curiosity, and impress them.

26
Ways to start your opening
❖ A rhetorical question
Example: “Will colonizing outer space ever be
practical?”
❖ A dramatic story
Example: Terry Fox’s attempt to run across Canada to
raise money for cancer research

❖ A quotation from a famous person


Example: “Good order is the foundation of all good
things.” Edmund Burke

27
Ways to start your opening
Continue
▪A historical events
Example: “Do you remember where you were
when Neil Armstrong first set foot on the
moon?”

▪ A reference from literature or the holly book

28
Practice your presentation

▪ Maintain eye contact with the audience.


▪ Eye contact gives
▪ self-confidence
▪ feedback (speed up, slow down, repeat yourself)
▪ Keep body movement quiet and natural.
▪ Maintain appropriate voice volume.
▪ Avoid wearing distracting clothing or accessories.
▪ Maintain a constant rate of speech
29
Practice your presentation
▪ Won’t be able to duplicate the real audience stress.
▪ Avoid being nervous by:
▪ Practice in front of classmates, colleagues, family or
friends.
▪ taking deep breaths
▪ distributing weight equally on both feet
▪ Use Body Language Effectively: relaxed gestures,
eye contact; don't play with a pen or pointer.
▪ don't block visual aids

30
Do’s & Don’ts for a Successful
Presentation

● Do test your computer and practice the slide show


before the audience arrives.
● Do check ahead of time for proper room lighting and for
any glare from windows.
● Do make sure everyone in the audience can see and
hear you clearly.
● Do memorize your speech. Don’t read slide content.
● Do use visuals (charts, graphs, tables, photos).

31
Do’s & Don’ts for a Successful
Presentation

● Do speak to your audience. Don’t speak to the screen.


● Do know the order of your slides and which one will
come up next…
● If you need to refer to a previous slide, do make another
copy and position where needed.
● Don’t try to reverse the slide show.

32
Yes You Can

●https://www.youtube.com/watch?v=mi8N5gDVpeg
My one bit of advice……
trust me ☺

“Feel the Fear


& Do It Anyway”
34
35

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