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Lecture #4 Making Effective Powerpoint Slides

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11 views21 pages

Lecture #4 Making Effective Powerpoint Slides

Uploaded by

hmooautomation
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Research methodology

Lecture #4: Making an effective PowerPoint


Slides

disteducation.mashreq.edu.sd/
Tips to be Covered

▶ Outlines
▶ Slide Structure
▶ Fonts
▶ Color
▶ Background
▶ Graphs
▶ Spelling and Grammar
▶ Conclusions
▶ Questions
Outline

▶ Make your 1st or 2nd slide an outline of your presentation


▪ Ex: previous slide
▶ Follow the order of your outline for the rest of the
presentation
▶ Only place main points on the outline slide
▪ Ex: Use the titles of each slide as main points
Slide Structure – Good

▶ Use 1-2 slides per minute of your presentation


▶ Write in point form, not complete sentences
▶ Include 4-5 points per slide
▶ Avoid wordiness: use key words and phrases only
Slide Structure - Bad

▶ This page contains too many words for a presentation


slide. It is not written in point form, making it difficult both
for your audience to read and for you to present each
point. Although there are exactly the same number of
points on this slide as the previous slide, it looks much
more complicated. In short, your audience will spend too
much time trying to read this paragraph instead of
listening to you.
Slide Structure – Good

▶ Show one point at a time:


▪ Will help audience concentrate on what you are saying
▪ Will prevent audience from reading ahead
▪ Will help you keep your presentation focused
Slide Structure - Bad

▶ Do not use distracting animation

▶ Do not go overboard with the animation

▶ Be consistent with the animation that you use


Fonts - Good

▶ Use at least an 18-point font


▶ Use different size fonts for main points and secondary
points
▪ this font is 26-point, the main point font is 29-point, and the title font is 44-
point
▶ Use a standard font like Times New Roman or Arial
Fonts - Bad

▶ If you use a small font, your audience won’t be able to read what you have written

▶ CAPITALIZE ONLY WHEN NECESSARY. IT IS


DIFFICULT TO READ

▶ Don’t use a complicated font


Color - Good

▶ Use a color of font that contrasts sharply with the


background
▪ Ex: blue font on white background
▶ Use color to reinforce the logic of your structure
▪ Ex: light blue title and dark blue text
▶ Use color to emphasize a point
▪ But only use this occasionally
Colour - Bad

▶ Using a font color that does not contrast with the


background color is hard to read
▶ Using color for decoration is distracting and annoying.
▶ Using a different color for each point is unnecessary
▪ Using a different color for secondary points is also unnecessary
▶ Trying to be creative can also be bad
Background - Good

▶ Use backgrounds such as this one that are attractive but


simple

▶ Use backgrounds which are light

▶ Use the same background consistently throughout your


presentation
Background – Bad

▶ Avoid backgrounds that are distracting or difficult to read


from
▶ Always be consistent with the background that you use
Graphs - Good

▶ Use graphs rather than just charts and words


▪ Data in graphs is easier to comprehend & retain than is raw data
▪ Trends are easier to visualize in graph form

▶ Always title your graphs


Graphs - Bad

January February March April


Corolla 20.4 27.4 90 20.4
Camry 30.6 38.6 34.6 31.6
Graphs - Good
Graphs - Bad
Graphs - Bad

▶ Minor gridlines are unnecessary


▶ Font is too small
▶ Colors are illogical
▶ Title is missing
▶ Shading is distracting
Spelling and Grammar

▶ Proof your slides for:


▪ speling mistakes
▪ the use of of repeated words
▪ grammatical errors you might have make

▶ If English is not your first language, please have


someone else check your presentation!
Conclusion

▶ Use an effective and strong closing


▪ Your audience is likely to remember your last words

▶ Use a conclusion slide to:


▪ Summarize the main points of your presentation
▪ Suggest future avenues of research
Questions??

▶ End your presentation with a simple question slide to:


▪ Invite your audience to ask questions
▪ Provide a visual aid during question period
▪ Avoid ending a presentation abruptly

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