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LESSON 4 Creating An Effective Presentation

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20 views22 pages

LESSON 4 Creating An Effective Presentation

Uploaded by

tyronemacatiag
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Presentation Software

Avoiding the Pitfalls of Bad


Slides
Tips to be Covered

 Outlines
 Slide Structure
 Fonts
 Colour
 Background
 Graphs
 Spelling and Grammar
 Conclusions
 Questions
Presentation Software

 It is a software package used to display information in


the form of a slide show.

Most popular presentation software:


Powerpoint Powtoon Canva
Google Slides Prezi
Outline

 Make your 2nd slide an outline of your presentation


– Ex: previous slide
 Follow the order of your outline for the rest of the presentation
 Only place main points on the outline slide
– Ex: Use the titles of each slide as main points

Back to Main
Slide Structure – Good

 Use 1-2 slides per minute of your presentation


 Write in point form, not complete sentences
 Include 4-5 points per slide
 Avoid wordiness: use key words and phrases only
Slide Structure - Bad
 This page contains too many words for a presentation slide. It
is not written in point form, making it difficult both for your
audience to read and for you to present each point. Although
there are exactly the same number of points on this slide as the
previous slide, it looks much more complicated. In short, your
audience will spend too much time trying to read this paragraph
instead of listening to you.
Slide Structure – Good

 Show one point at a time:


– Will help audience concentrate on what you are saying
– Will prevent audience from reading ahead
– Will help you keep your presentation focused
Slide Structure - Bad

 Do not use distracting animation

 Do not go overboard with the animation

 Be consistent with the animation that you use

Back to Main
Fonts - Good

 Use at least an 18-point font


 Use different size fonts for main points and secondary points
– this font is 24-point, the main point font is 28-point, and the title font is
36-point
 Use a standard font like Times New Roman or Arial
Fonts - Bad
 If you use a small font, your audience won’t be able to read what you have written

 CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO


READ!

 Don’t use a complicated font

Back to Main
Colour - Good

 Use a colour of font that contrasts sharply with the background


– Ex: blue font on white background
 Use colour to reinforce the logic of your structure
– Ex: light blue title and dark blue text
 Use colour to emphasize a point
– But only use this occasionally
Colour - Bad
 Using a font colour that does not contrast with the background
colour is hard to read
 Using colour for decoration is distracting and annoying.
 Using a different colour for each point is unnecessary
– Using a different colour for secondary points is also unnecessary
 Trying to be creative can also be bad

Back to Main
Background - Good

 Use backgrounds such as this one that are attractive but simple

 Use backgrounds which are light

 Usethe same background consistently throughout your


presentation
Background – Bad

 Avoidbackgrounds that are distracting or difficult to read from


 Always be consistent with the background that you use

Back to Main
Graphs - Good

 Use graphs rather than just charts and words


– Data in graphs is easier to comprehend & retain than is raw data
– Trends are easier to visualize in graph form

 Always title your graphs


Graphs - Bad

January February March April


Blue Balls 20.4 27.4 90 20.4
Red Balls 30.6 38.6 34.6 31.6
Graphs - Good
Items Sold in First Quarter of 2002

100
90
80
70
60
Blue Balls
50
Red Balls
40
30
20
10
0
January February March April
Graphs - Bad

100

90
90

80

70

60

Blue Balls
50
Red Balls

38.6
40
34.6
30.6 31.6
30 27.4

20.4 20.4
20

10

0
January February March April
Graphs - Bad

 Minor gridlines are unnecessary


 Font is too small
 Colours are illogical
 Title is missing
 Shading is distracting

Back to Main
Spelling and Grammar

 Proof your slides for:


– speling mistakes
– the use of of repeated words
– grammatical errors you might have make

 IfEnglish is not your first language, please have someone else


check your presentation!

Back to Main
Conclusion

 Use an effective and strong closing


– Your audience is likely to remember your last words

 Use a conclusion slide to:


– Summarize the main points of your presentation
– Suggest future avenues of research

Back to Main
Questions?

 End your presentation with a simple question slide to:


– Invite your audience to ask questions
– Provide a visual aid during question period
– Avoid ending a presentation abruptly

Back to Main

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