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MB 310 Mod5

MB-310 Learning material module 05

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Rashid Ali
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51 views27 pages

MB 310 Mod5

MB-310 Learning material module 05

Uploaded by

Rashid Ali
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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MB-310 Finance

Module 5: Implement Expense


management
Duration: 60 min

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Lesson 1: Configure and use expense management

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Configure expense management Exercise 2: Create an Expense Policy

Group discussion: Describe use cases for


Expense categories and shared categories expense management policies and the Audit
workbench

Exercise 1: Create an Expense Category Audit Policies and Audit workbench

Per diem Exercise 3: Create an Audit Policy

Agenda Expense management parameters


Expense reports and Import and maintain
credit card transactions

Configure Expense management workflow Exercise 4: Create and Submit an Expense


Report

Define expense policies Expense receipt processing

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Configure expense management – Overall process flow
Rejected

Expense entry Expense review Expense


and approval reimbursement
workflow
Create Expense
report Match receipts
Verify expense
Credit card report
import
Enter expenses Post to
General ledger
Cash advances Approve or reject
request Personal expense report
expenses Pay money
owed
Travel
requisition Cost distribution
and split Approved

Submit or
resubmit

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Expense categories and shared categories
When employees create an expense report, each expense that they record must be associated with an
expense category. Expense categories are derived from shared categories that can be shared across the
legal entities in your organization.

These categories can also be shared in Project management and accounting, depending on the way
that your organization is defined.

Shared expense categories that can be used across all of the legal entities in your organization. For
example, if you create a shared expense category for Meal expenses, the Meals category name and
description will be used by all of your legal entities.

Group activity: Discuss typical questions should be answered when discussing how to configure and
create Expense categories

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Exercise 1: Create an Expense Category

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Per diem

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Group activity:

Discuss typical questions should be answered when discussing how to configure Per diem

Default per diem rules for the first and last days

Default per diem rules

Per diem rules that are based on location

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Financial management
Intercompany expenses

Expense management journals and accounts

Payment methods

Setting Up Reimbursements

Taxes

Merchants

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Payment methods

You can define different payment methods. In addition, you can set up offset accounts and define the
reimbursement process of the expenses.

Group activity: Discuss different scenarios that describe how an organization might use payment
methods for travel and expense.

Group activity: Discuss typical questions should be answered when discussing how to configure
Payment methods

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Expense management parameters - General

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Expense management parameters - Financial

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Expense management parameters - Per diem

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Expense management parameters - Fax cover pages

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Expense management parameters - Anti-corruption

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Expense management parameters - Automatic receipt capture

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Expense management workflow - Designer

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Expense management workflow

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Define expense policies

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Exercise 2: Create an Expense Policy

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Exercise 3: Create an Audit Policy

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Expense Reports

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Cash Advances

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Module Summary

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Summary
In this module you have learned:
A travel and expense policy may be created on an
1 6
You can create specific policies to use with expense
enterprise-wide basis, legal entity level, or
reports.
operational unit level.

You can create travel requisitions and expense


2 7
You can also set up rules that employees must follow
when they enter, submit, or approve expense reports. reports.

After you enter all the information in an expense


Benefits of the global address book features and its
3 use cases 8 report, you can print a barcode cover page before
you post the expense report.

Creating audit policies allows you to enforce the


4 overall business strategy.

Audit policies are defined in the Audit workbench


5 module.

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Test your knowledge

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