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Points of Sale System (Pos)

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30 views22 pages

Points of Sale System (Pos)

Uploaded by

arpita1292002
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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POINTS OF SALE SYSTEM (POS)

Introduction To POS

• What is a POS System?


• Definition: A POS system is a combination of hardware
and software that allows businesses to complete sales
transactions, manage inventory, and track customer data
in real time.
• Purpose: The primary goal of a POS system is to
streamline business operations, reduce errors, and
provide valuable insights into sales performance.
•Why POS Systems Matter?
• Efficiency: Automates manual processes like calculations
and inventory updates.
• Accuracy: Reduces human errors in transaction processing.
• Insights: Provides detailed reporting and analytics for
better decision-making.
• Customer Satisfaction: Fast and seamless checkout
experience for customers.
•Target Audience:
• Small to medium-sized businesses, retailers, restaurants,
and service providers looking to streamline their sales
process.
Problem Domain and Need for the
System
• Identification of the Problem Domain:Manual and
outdated cash register systems.
• Inventory mismanagement and inaccurate sales reporting.
• Lack of integration with customer management or loyalty
programs.
• Need for the System:
• A POS system streamlines sales processes, tracks
inventory in real-time, generates accurate reports, and
integrates with modern payment methods.
Study of the Existing System

• Current System Limitations:


• Time-consuming manual entry.
• Limited reporting capabilities.
• Difficulties in handling multiple payment options.

• Opportunities for Improvement:


• Automation of sales transactions and real-time
inventory tracking.
• Seamless integration with e-commerce platforms.
Objective and Scope
• Objective: Develop a POS system to automate the sales
process, track inventory, and generate reports with ease.
• Scope:Sales transaction processing.
• Inventory management.
• User management (admin, cashier roles).
• Report generation (sales, inventory, daily summaries).
• Integration with payment systems and customer
Technologies Used
• Programming Language: Python (for backend), HTML
JavaScript (for frontend)
• Frameworks: Django (backend), React (frontend).
• Database : MySQL or PostgreSQL.
Modules of POS

User-
Sales Inventory
Management

Reports Admin
1. User Management Module
•Purpose: Handles users of the POS system, such as cashiers, managers, and
administrators.
•Functions:
• Authentication: User login/logout.
• Role-Based Access Control (RBAC): Grants permissions based on roles (e.g.,
Cashier, Admin).
• User Profiles: Stores basic user information and preferences.
2. Sales and Transaction Module
•Purpose: Manages sales processes and customer transactions.
•Functions:
• Product Scanning/Selection: Allows cashiers to add products to the cart.
• Payment Processing: Supports multiple payment methods (cash, credit card,
mobile payments).
• Discount and Promotions: Applies discounts, vouchers, or promotional offers.
• Receipt Generation: Generates digital or printed receipts for completed sales.
3. Inventory Management Module
•Purpose: Tracks product stock levels in real-time and manages reordering.
•Functions:
• Stock Management: Monitors stock levels for each product and triggers low-stock
alerts.
• Product Addition and Update: Adds new items, updates product information, or
removes items.
• Supplier Management: Tracks supplier details and order history.
Inventory Reports: Generates reports on stock usage, order status, and item restocks.
4. Reports and Analytics Module
•Purpose: Generates insights and summaries on sales, inventory, and performance
metrics.
•Functions:
• Sales Reports: Summarizes daily, weekly, or monthly sales and revenue.
• Inventory Reports: Shows stock status, popular products, and reorder needs.
• User Performance: Analyzes cashier performance (sales volume, errors, etc.).
• Customer Reports: Generates customer behavior insights, loyalty statistics, and
purchase patterns.
6. Admin Management Module
•Purpose: Manages high-level configurations and system administration.
•Functions:
• Configuration: Allows for system-wide settings like tax rates, payment options, and
user roles.
• Security Settings: Manages access rights, backups, and audit logs.
• System Updates: Enables system upgrades or module installations.
• Data Backup and Recovery: Provides options for data security and recovery in case
of failure.
Analysis & Design
Sequence Diagram
POS SYSTEM Product Database Payment Receipt

Customer

Presents items

Calculates total Amount

Shows the total Amount

Gives the Payment


Update Product Database

Encodes Payment
Calculates Payment

Generates Reciept
Customer POS (Point of sale) Sales Attendent
System

Wanted to buy a product


Start

Provides the list of


Choose a Product available Products Prepares the
Product
Shows Product Details
Confirms to buy a product and Price Receive the
payment
Processing
Gives the payment
Product is ready for
pick-up and delivery Notified for
New Sales
Receives Product and Record the sales
receipt
Release the product
and the reciept

END
USE CASE
DIAGRAM
Customer Cashier
Admin

Apply Disount Refund Items Manage View Sales Report Authorized


Purchase fund
Inventory Override

Process Payment

Generate Reciept
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CLASS DIAGRAM
Reports Admin
+ id: int + id: int
+ Sales: string + name: string Sales clerk
+ date: date - username: string
+ totalExpense: int - password: string + jobTitle: string
+ totalRevenue: int
+ valid password() + calculateSales()
+ update() + add()
+ update

Product
Sales
customer + id: int
+ id: int
+ customerName: string + name: string
+ clerkName: string + id: int + category: string
+ productName: string + name: string + price: int
+ payment: int + contactAdd: string + quantity: string
+ totalSales: int + add()
+ date: date + inquire() + add()
+ purchase() + update()
+ save() + remove()
+ recordSales()
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