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Time Management Skills

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37 views16 pages

Time Management Skills

Uploaded by

sweetshubhi662
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPT, PDF, TXT or read online on Scribd
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Quote

Time Management
Skills
Time Management
 Time management is
straightforwardly defined as
the management of time in
order to make the most out
of it.
Time Management
 But in a 2001 interview, David Allen
observed:

You can't manage time, it just is. So "time


management" is a mislabeled problem,
which has little chance of being an effective
approach. What you really manage is your
activity during time, and defining outcomes
and physical actions required is the core
process required to manage what you do.
Time Management
 Time - the measured or measurable period
during which an action, process, or
condition exists or continues.

 Management - the act or art of


managing : the conducting or supervising
of something (as a business).

 Managing - to handle or direct with a


degree of skill.
Time Management
Questions?
 How much time do you have?
 What are your goals?
 Does free time really mean free
time?
 Do you have a schedule?
 Do you use a planner?
 Do you procrastinate?
 Are you equipped with Time
Management Tips?
How much time do you have?
 There are 24 hours in a day.
 7 days in a week ( 168 hours).
 365 days in a year.
 An extra day during leap year.
 Make a list of everything you have to do.
 Figure out how much time you can devote to

each task.
 By analyzing your time, you will know what time of the
day you do your best work.
 You will discover how much time your wasting with
telephone calls, interruptions, or just hanging out with
friends.
 Make sure you include class and study time.
What are your goals?

 Make your goals specific and


concrete.
 Set long-term and short-term
goals?
 Set a deadline for your goals.
 Monitor your goals.
 Change goals if needed.
Do you have a schedule?
 Set up your semester calendar.
 Review Syllabus for class schedules.
 Block all class and lab times
 Highlight exams and project due dates.
 Identify routine homework.
 Incorporate break time.

 Divide study time into 50-minute blocks.


 Use spare time to review.
 Don’t forget to reward yourself when you do
something right.

 “Work smarter, not harder.” – Alan Lakein


Set Priorities
 Which goals are important to you?
 Which goals are urgent?
 Assignments due at the ends of the semester can be
completed in a series of steps and need not be completed
immediately.

 It is important to work on one task at a time.


 Plan time to begin the process, i.e. visiting the library on
several occasions to gather research data for a paper that is
due.
 Try to plan at least two hours of study time to per day to
review class notes from your courses and to work on
assignments that are due.

 Faithfully using your student planner/calendar will help you to


prioritize your work.

 How can you establish priorities?


 “to-do list” – Cross off each task as you complete them.
Most of the time we struggle
to create a balance between:
 1. Our Needs
 Eating, sleeping, personal hygiene, etc.
 2. Our Desires
 Socializing, concerts, vacations, reading,
exercising, shopping, TV/video games.
 3. Our Obligations
 Fulfilling the expectations of others.
 Hanging out with friends instead of doing
homework or preparing for an exam.
 Arriving late or missing class will send a
negative message to faculty about what
you value.
 Constant stress and anxiety of
accompany ineffective time management.
 An awareness of how you balance your
time is good.
Finding Balance
 Find balance between:
Academic schedule

Social life

Time alone
Procrastination
 Procrastination is a major
obstacle that can prevent you
from practicing good time
management skills.
 It is the constant pushing aside
of tasks that need to be
completed and is the archenemy
of all students.
Ways of overcoming
Procrastination
 1. Make the Task Meaningful
 Ask yourself why the task is important to you and what it has
to do with your long-term goal.
 2. Take the task apart
 Sometime an assignment can appear to be overwhelming.
Breaking large assignments into manageable parts will help.
Set dates to work on each of the pieces.
 3. Keep yourself organized
 Having everything you need right at your fingertips will save
a lot of time when starting a project.
 4. Be positive
 Avoid speaking negatively about the task and your ability to
move toward completion. Instead, by positive. Tell yourself,
“I know that I can finish this work.”
 5. Plan a reward
 Do something for yourself that you would not normally no,
but withhold the reward if the task remains incomplete.
 6. Just do it – Complete the task
 The moment you find yourself procrastinating, complete the
task; then, you won’t have to think about it anymore.
Time Management Tips
 Write things down.
 Don’t rely on memory
 Prioritize your list
 Plan your week.
 Spend some time at the beginning of
each week to plan your schedule.
 Carry a notebook.
 Write down those great ideas and
brilliant insights (capture your thoughts).
 Learn to say no.
 Say no to low priority requests.
Food for Thought

 Students who control and


monitor their time give
themselves the ability to be
flexible.
 They understand that TIME can
be used as an important
resource.

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