Company

LOGO Time Management

Learning Skills Course

Dept of medical education
College of Medicine
 Objectives
• At the end of this session, the student will be able
to:
• Identify the importance of TM
• Plan his schedules effectively
• Enumerate Time wasters
• Identify procrastination signs & tackle it
 Contents

• Introduction
• Importance of TM
• Daily schedules planning
• Time wasters
• Procrastination
• Take home message
 What did you do yesterday?

• We need one volunteer on the board. [5 minutes]

• Dear colleague, tell us how did you consume your time

yesterday [the whole day, bed to bed] ?
 Time management important?

• Time cannot be bought, stored or stopped - every

second that passes is gone forever and can never
be recovered or re-used

• "Perhaps the most valuable result of any work is

the ability to make yourself do the things that you
have to do, when it ought to be done, whether
you like it or not."—
Thomas
Huxley
 ‫لماذا ال نفكر بأهمية الوقت؟‬

‫• إن التفكير باألشياء الملموسة مثل السيارات‬

‫والبيوت أسهل من التفكير بالوقت وذلك ألن‬
‫لها قيمة‬
‫• ولكن ألن الوقت غير مرئي وغير قابل للمس‬
‫فهو ال يحظى باالحترام الكافي ‪ ،‬فلو سرق‬
‫شخص مجوهرات منك فإنك ستنزعج وتخبر‬
‫الشرطة عن الجريمة ولكن سرقة الوقت في‬
‫العادة ال تعتبر حتى جنحة‬
 ‫أهمية الوقت في حياة‬
‫المسلم‬
‫عن معاذ بن جبل رضي الله عنه قال قال‬ ‫•‬
‫رسول الله صلى الله عليه وسلم " لن تزول‬
‫قدما عبد يوم القيامة حتى يسأل عن أربع‪:‬‬
‫عن عمره فيما أفناه‬ ‫•‬
‫وعن شبابه فيما أباله‬ ‫•‬
‫وعن ماله من أين اكتسبه وفيما أنفقه‬ ‫•‬
‫وعن علمه ماذا عمل به؟ "‬ ‫•‬

‫عن ابن عباس رضي الله عنهما قال قال‬ ‫•‬

‫رسول الله صلى الله عليه وسلم " نعمتان‬
‫مغبون فيهما كثير من الناس‪ :‬الصحة والفراغ “‬
 The Basic Rule

• Time can't be managed, time is

uncontrollable

• We can only manage ourselves and

our use of time
 Myths about Time
Management
• Time management is nothing but common sense. I
do well in college, so I must be managing my time
effectively.

No matter Time
what I do, I management?
won’t have I work better
enough under
time! pressure.

It takes all the

fun out of life!!!
 The Truth!
As college students, you are very busy people, and to make those
168 hours effective, you have to do some planning.

The Benefits of Time Management

You are more productive.
You reduce your stress.
You improve your self-esteem.
You achieve balance in your life.
You feel more confident in your ability to get things done.
You reach your goals.
What is Time
Management?

Simply, making the most of

your time and energy!
 A Word about ENERGY
The most overlooked aspect of time management is
your energy level.
•Evaluate your energy level at different times of day.

•Schedule tasks when you have the energy level to match.

•If you are a “morning person,” seize the early hours to study and
do assignments that require focus.

•If you are an “evening person,” make sure that you are being
productive and not sacrificing sleep for extra hours to socialize.

•Losing sleep is the easiest way to sabotage your energy level!

 What are the steps to Managing
Your Time

1. Set goals

2. Make a schedule

3. Revisit and revise your plan

 1. Set Goals!
• Make your goals specific and
concrete. Don’t be vague.
• Set both long-term goals and
short-term ones to support them.
• Set a deadline for your goals.
• Integrate your goals: school,
personal and career.
• Realize that goals change, but
know which goals to stick to!
 From your goals, set priorities.
• What’s important and what isn’t?

• What order do things need to be done in?

• Once you know what your priorities are, you need to

plan out a schedule for the semester, the week and
the day.

• Planning may seem hard at first, but the more you do

it, the easier and more natural it gets.
 2. Make a Schedule
Set Up Your Semester Calendar
 Look at the syllabus for the class schedule.
 Begin with blocking all class and lab times.
 Block all other set time obligations:
 Work, mosque, meetings and so on…
 Highlight all exams and project due dates.
 Identify routine homework days.
 Work backwards from exams and papers and map out
study/writing time.
 Don’t forget to take a break once in a while.
 Make a Schedule continued
Set Up Your Weekly Plan

Spend 30 minutes or so mapping out the

week.
Ask yourself these questions about the
week:
– What do I expect to accomplish?
– What will I have to do to reach these
goals?
– What tasks are more important than
others?
Ask yourself !!

How effective is my schedule?

Does I allow enough time to accomplish what I
schedules?
Am I paying attention to my energy level?
Does it look like I will accomplish everything I plan?
How well will I be able to accomplish certain tasks?
 “Work smarter, not harder.”- Alan Lakein

• Set realistic goals, there are only

24 hours in a day.
• Study at the same time each day:
make it a habit
• Divide study time into 50-minute
blocks.
• Don’t forget to reward yourself
when you do something right!
• Complete a term • Review your calendar
assignment preview. daily for the current week
• Use a “week at a and upcoming week.
glance” organizer. • It just takes a moment to
• Enter in due dates and review your calendar and
social events as soon it relieves stress to know
as you can.
you are on top of things.
 How busy are you?

• Because we are not concentrating on the right things

To succeed, we must concentrate on:

1. The results to be achieved, not on being busy

2. Setting priorities, which is vital

The aims to ensure that we concentrate our effort on the

high payoff tasks
 Plan your time

Remember, plans and schedules for managing time are

useless if one does not follow them
 Plan your time – Cont.

People don't plan to fail but a lot of

people do fail to plan."

• To Do List:

- Break things down into small steps

- Like a child cleaning his/her room

- Do the ugliest thing first

 Crisis Management

• It can lead to situations such as:

1- High levels of stress

2- A disrupted private life

3- Tiredness

4- Failure of projects
 Assess your task!!

Is the task urgent & yes Do you need to yes Take

important? complete it today? immediate
action
No
Allocate
Is the task urgent or yes Does it has a yes time to
important? definite deadline? complete it
No
No Set realistic
deadline for it
Is the task yes Save the task for
necessary? quiet time

No
Discard
 Stress Management

• Being more in control of what you do

• Being productive, and secure in your daily tasks

• Enjoying what you do

• Giving your-self more quality time to relax and enjoy life

outside work

Hear me now, Believe me Later…

 Common Time Wasters

 Interruption  Unclear communication

 Meetings  Inadequate technical

knowledge
 Tasks to delegate  Unclear objectives and
priorities
 Procrastination
 Lack of planning
 Acting with incomplete
information  Stress and fatigue

 Dealing with classmates  Inability to say "No"

 Crisis management  Personal disorganization

 Procrastination:
“Never do today what you can put off ‘till tomorrow!”

Forms of procrastination:
• Ignoring the task, hoping it will go away
• Underestimating how long it will take
• Overestimating your abilities and resources
• Telling yourself that poor performance is okay
• Doing something else that isn’t very important
• Believing that repeated “minor” delays won’t hurt
you
• Talking about a hard job rather than doing it
• Putting all your work on only one part of the task
• Becoming paralyzed when having to make choices
 Procrastination Signs (Thief of Time)

• Paralysis by planning where implementation is delayed

unnecessarily

• Perfectionism which often serves to delay tackling other

• problems and not cost-effective to achieve

• Boredom How to tackle

procrastination?
• Hostility to tasks
Set deadlines by which
goals should be
• The Deadline High achieved
 Why don't people manage their time?

• They don't know about it

• They are too lazy to plan

• They enjoy the adrenaline buzz of meeting tight

deadlines

• They enjoy crisis management

Failing to plan is planning to fail

 How to Overcome
Procrastination
• Win the mental battle by committing to being on time.
• Set and keep deadlines.
• Organize, schedule & plan.
• Divide a big job into smaller ones.
• Find a way to make a game of your work or make it
fun.
• Reward yourself when you’re done.
• Tell your friends and room mates to remind you of
priorities and deadlines.
• Learn to say “no” to time wasters.
 Tackle Time Wasters

– Learn to say ‘NO’

– Examples of good ways to say “no”
– Instead of: “I really should study”, say “You
caught me in the middle of something
important, I’ll call you later.”
– “I can’t go with you tonight, but I can go on
Saturday.”
– “Before I say yes, let me check my planner
and get back to you.”
 Learn to say “No!” I have a study
group tonight. Are
Don’t let distractions sap your time! you free on
Thursday?

• Avoid the temptation to socialize when you’ve

scheduled work.
• If friends ask you to join them last minute, decline
outright, but ask if you could get together later in the
week.
• Socializing is important when you don’t have other
things to worry about!
• Study somewhere you won’t be tempted to chat,
watch movies or YouTube, or use social utilities like
Face book.
 how long should I study?

The rule-of-thumb in college

 Summary

• Time and energy management can make you more

productive and reduce your stress level.
• The Three Steps
– Set goals
– Make a schedule
– Revisit and revise your plan
• Be tough with your time. Actively avoid procrastination
and time wasters. Learn to say “no” to distractions.
• Employ a variety of time management strategies to
maximize your time.
• Relax and enjoy the extra time that you’ve discovered!
Questions !!

T
H
A
N
K

Y
O
U