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Group 2 - Project Scope Management

Project scope management is essential for identifying, planning, and controlling project work to prevent scope creep and align with stakeholder expectations. Key processes include planning scope management, collecting requirements, defining scope, creating a Work Breakdown Structure (WBS), validating scope, and controlling scope. Effective scope management enhances efficiency, minimizes risks, and ensures successful project delivery through systematic monitoring and stakeholder engagement.

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28 views48 pages

Group 2 - Project Scope Management

Project scope management is essential for identifying, planning, and controlling project work to prevent scope creep and align with stakeholder expectations. Key processes include planning scope management, collecting requirements, defining scope, creating a Work Breakdown Structure (WBS), validating scope, and controlling scope. Effective scope management enhances efficiency, minimizes risks, and ensures successful project delivery through systematic monitoring and stakeholder engagement.

Uploaded by

mustaphakwayo75
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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PROJECT SCOPE MANAGEMENT

BLDG 403 – GROUP 2


INTRODUCTION
• Project scope management ensures all necessary
work is identified, planned, and controlled,
preventing scope creep and ensuring stakeholder
alignment. It involves gathering requirements,
defining deliverables, and setting control
mechanisms.
IMPORTANCE OF PROJECT SCOPE MANAGEMENT
• Proper scope management enhances efficiency,
minimizes risks, and optimizes resources. It ensures
alignment with stakeholder expectations, prevents
budget overruns, and avoids project delays
PROCESSES OF PROJECT SCOPE
MANAGEMENT
• Plan Scope Management
• Collect Requirements
• Define Scope
• Create WBS (Work Breakdown Schedule)
• Validate Scope
• Control Scope
PLAN SCOPE MANAGEMENT
Inputs
Tools and Techniques
Outputs
OVERVIEW
The first step in scope management is defining
how the scope will be managed, validated, and
controlled. This ensures that all project requirements
are documented and understood.
INPUTS
 Project Charter (Objectives & Constraints)
 Project Management Plan (Guidelines)
 Enterprise Environmental Factors (Regulations &
Industry Standards)
 Organizational Process Assets (Lessons Learned &
Best Practices)
TOOLS AND TECHNIQUES
 Expert Judgment (Insights from experienced
professionals)
 Data Analysis (Evaluating past project data)
 Stakeholder Meetings (Gathering input &
validation)
 Decision-Making Techniques (Voting, Delphi
method, etc.)
OUTPUTS
 Scope Management Plan: Defines how scope is
managed and controlled.
 Requirements Management Plan: Outlines how
requirements are collected, documented, and
tracked.
COLLECT REQUIREMENTS
Inputs
Tools and Techniques
Outputs
OVERVIEW
Collect Requirements is the process of
identifying, documenting, and managing stakeholder
needs. This ensures that project and product scope is
well-defined and aligned with objectives.
INPUTS
 Project Charter: High-level description and
requirements.
 Project Management Plan: Guidelines for scope
and stakeholder engagement.
 Project Documents: Assumption log, lessons
learned, and stakeholder register.
INPUTS
 Business Documents & Agreements: Business case
and contractual requirements.
 Enterprise & Organizational Factors: Company
policies, regulations, and market conditions.
TOOLS AND TECHNIQUES
 Expert Judgment: Insights from experienced
professionals.
 Data Gathering: Surveys, interviews, and focus
groups.
 Data Analysis: Reviewing past projects and
stakeholder needs.
TOOLS AND TECHNIQUES
 Decision Making: Prioritization, voting, and Delphi
technique.
 Data Representation: Context diagrams and
prototypes.
 Interpersonal & Team Skills: Facilitation, active
listening, and conflict resolution.
OUTPUTS
 Scope Management Plan: Defines how scope is
managed and controlled.
 Requirements Management Plan: Outlines how
requirements are collected, documented, and
tracked.
DEFINE SCOPE
Inputs
Tools and Techniques
Outputs
OVERVIEW
Managing the project scope is primarily concerned
with defining and controlling what is and is not
included in the project.
OVERVIEW
Define Scope: This is the process of developing a
detailed description of the project and product. The
key benefit of this process is that it describes the
product, service, or result boundaries and acceptance
criteria
INPUTS
 Project Charter: High-level description of the
project objectives, requirements, and constraints.
 Project Management Plan: Includes scope,
requirements, schedule, cost, quality, and risk
management plans.
INPUTS
 Project Documents: Assumption log, requirements
documentation, and risk register.
 Enterprise Environmental Factors: Organizational
culture, infrastructure, and market conditions.
 Organizational Process Assets: Policies,
procedures, and templates for scope statements.
TOOLS AND TECHNIQUES
 Expert Judgment: Insights from experienced
professionals.
 Data Analysis: Evaluating past project data and
alternative analysis.
 Decision Making: Using techniques such as multi-
criteria decision analysis.
TOOLS AND TECHNIQUES
 Interpersonal and Team Skills: Facilitation and
stakeholder discussions.
 Product Analysis: Methods such as product
breakdown, system analysis, and value
engineering.
OUTPUTS
 Project Scope Statement: Describes the project
scope, major deliverables, assumptions, and
constraints.
 Project Document Updates: Refinements to
requirements documentation and assumption logs.
OUTPUTS
 Project Scope Statement: Describes the project
scope, major deliverables, assumptions, and
constraints.
 Project Document Updates: Refinements to
requirements documentation and assumption logs.
WBS (WORK BREAKDOWN SCHEDULE)

Inputs
Tools and Techniques
Outputs
OVERVIEW
The "Create WBS" process is fundamental to project
management, breaking down the project's overall
goals and required work into smaller, more
manageable units. The Work Breakdown Structure
(WBS) is a hierarchical roadmap of all necessary
deliverables, ensuring that no aspect of the project is
overlooked.
INPUTS
 Project Management Plan (Scope Management
Plan)
 Project Documents (Requirements documentation,
assumption log)
 Enterprise Environmental Factors
 Organizational Process Assets
TOOLS AND TECHNIQUES
 Expert Judgment: Insights from experienced
professionals.
 Decomposition: Breaking down project
deliverables into smaller components.
OUTPUTS
 Scope Baseline (WBS, WBS Dictionary, Scope
Statement)
 Project Document Updates
VALIDATE SCOPE
Inputs
Tools and Techniques
Outputs
OVERVIEW
Validate Scope is the process of formalizing
acceptance of the completed project deliverables.
This process increases the probability of final
acceptance by validating each deliverable.
INPUTS
 Project Management Plan
 Project Documents (Lessons learned register, quality
reports, requirements documentation, requirements
traceability matrix)
 Verified Deliverables
 Work Performance Data
TOOLS AND TECHNIQUES
 Inspection: Examination of work products to
ensure they conform to documented standards.
 Decision-Making Techniques: Voting and
assessments to determine acceptance.
OUTPUTS
 Accepted Deliverables: Signed off by stakeholders.
 Change Requests: Addressing non-accepted
deliverables.
 Work Performance Information: Documenting
which deliverables were accepted or rejected.
OUTPUTS
 Project Document Updates: Lessons learned,
requirements documentation, and traceability
matrix updates.
CONTROL SCOPE
Inputs
Tools and Techniques
Outputs
OVERVIEW
Control Scope ensures project objectives are
maintained through systematic monitoring and
change management. It prevents uncontrolled scope
changes that may lead to budget overruns and
delays.
INPUTS
 Project Management Plan: Scope management,
change management, and configuration plans.
 Project Documents: Requirements documentation
and traceability matrix.
INPUTS
 Work Performance Data: Insights into scope
adherence and deviations.
 Organizational Process Assets: Policies,
procedures, and historical data.
TOOLS AND TECHNIQUES
 Data Analysis: Variance analysis and trend analysis.
 Inspection: Ensuring deliverables meet project
scope requirements.
 Meetings: Stakeholder reviews and scope
discussions.
OUTPUTS
 Work Performance Information: Insights into
scope performance.
 Change Requests: Formal proposals for scope
modifications.
OUTPUTS
 Project Management Plan Updates: Revised scope
strategies.
 Project Document Updates: Adjustments to
lessons learned and requirements documentation.
CHALLENGES AND STRATEGIES FOR
EFFECTIVE SCOPE MANAGEMENT
CHALLENGES IN SCOPE MANAGEMENT
 Uncertainty in Early Planning: Incomplete scope
definitions.
 Stakeholder Conflicts: Differing priorities and
disagreements.
 Changing Business Environments: Regulatory and
market shifts.
 Resource Constraints: Limited time and budget.
STRATEGIES FOR EFFECTIVE SCOPE MANAGEMENT

 Early Stakeholder Engagement: Clear requirement


understanding.
 Iterative Scope Planning: Adapting to changes
dynamically.
STRATEGIES FOR EFFECTIVE SCOPE MANAGEMENT

 Strong Change Control Mechanisms: Preventing


scope creep.
 Use of Project Management Tools: Effective
monitoring and collaboration.
CONCLUSION
Effective scope control ensures project
alignment, reduces risks, and enhances
success. Systematic monitoring and
stakeholder engagement are crucial for
maintaining project scope integrity.

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