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X - It - Unit 1 - Digital Documentation

The document outlines various sessions on digital documentation techniques, including creating and managing styles, inserting and modifying images, and utilizing templates in a document. It also covers the creation and updating of a Table of Contents (TOC) and provides instructions for protecting the TOC from manual changes. Additionally, it includes practical applications such as drafting a party invitation and typing a common letter.

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waahida
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12 views88 pages

X - It - Unit 1 - Digital Documentation

The document outlines various sessions on digital documentation techniques, including creating and managing styles, inserting and modifying images, and utilizing templates in a document. It also covers the creation and updating of a Table of Contents (TOC) and provides instructions for protecting the TOC from manual changes. Additionally, it includes practical applications such as drafting a party invitation and typing a common letter.

Uploaded by

waahida
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 88

UNIT 1

DIGITAL
DOCUMENTATION
SESSION: 1
F11
Click Styles and Formatting
Icon

Format Styles and Formatting


Using Fill Format Mode
Creating a new style from a selection
Updating a new style from a selection
Loading styles from a template or document
Creating a new style using Drag and Drop
SESSION: 2
Insert and use images in a document
Inserting images from various sources
•Drag and Drop
Drag the image into the Writer document and drop it
•Insert Picture Dialog
Insert > Picture > From File from the menu bar.
•Inserting an image from the clipboard
CTRL+C, CTRL+V
•Inserting an image using Scanner
Insert > Picture > Scan > Select Source.
•Inserting an image from the Gallery
Gallery icon (OR) Tools > Gallery from the menu bar.
Modify, Resize, Crop, Delete an image
Graphics Filter Transparency

Horizontal &
Vertical flip

Graphics Mode

Color
Positioning of graphic is controlled by four
settings

• Arrangement – stacking up of graphics


• Alignment –vertical or horizontal positioning of
the graphics
• Text Wrapping – relation of graphic to the
surrounding text
• Anchoring – Reference point for the graphics
Arrange

Text Wrapping
Reference
Point

Anchor

Two ways it can be accessed


•Format Object  Position & size
•Rght_click on the graphic Position & size
Align
Session: 3
Creating a template from document
Creating a template using Wizard
Using predefined templates
Setting a Default Template
File Templates Organize
Update a document
File New Templates and Documents Savesas
Change a document
File New Templates and Documents  Edit
Session: 4
Opening Table of Contents Feature
Index/Table
• Heading 1 style for chapter titles
• Heading 2 and Heading 3 for chapter subheadings

You can use more levels of headings, but the default setting
is to use only the first three levels in the table of contents.

Steps to create a Index and Table


•Place the cursor where you want the table of contents to be
inserted.
•Select Insert > Indexes and Tables > Indexes and Tables
•Click OK
If you add or delete text or change headings,
you need to update the TOC. To do this:

1. Place the cursor within the TOC


2. Right-click and select Update
Index/Table from the pop-up menu

Title
Manual changes
Not possible

you can adjust the number of


levels you would like to
evaluate
Protecting Against Manual Changes

To protect the table of contents from being changed


accidentally, check the Protected against manual
changes check box.

If this box is checked, the TOC can only be changed


using the context menu or the Insert Table/Index
window.

If the box isn't checked, the TOC can be changed


directly on the document page, just like other text.
Using The Entries Tab

Create link
for entries
Chapter number: E#

Tab stop (with filling dots): T

Entry: E Page number: #


Setting the amount of indenting needed in "Contents 1"-style
Using The Styles Tab
To apply a paragraph style to an outline level, follow these steps:

1. In the Levels list box, select the desired outline level by clicking it.
2. In the Paragraph Styles list box, click the paragraph style that you want to
apply.
3. Click the < button to apply the selected paragraph style to the selected outline
level.

To remove the style


That is set
Using The Column Tab
Using The Background Tab
Set color
Set graphic

Position graphic
In the grid

Stretched
graphic

Repeated
graphic
Deleting Color Or Graphics
To delete color or graphics from the table background, follow these
steps:
1. From the As drop-down list, select Color.
2. Click No Fill on the color grid.

•SAVE a TOC – Right click on TOC -> Context Menu -> Save
•EDIT a TOC - Right click on TOC -> Context Menu -> Edit
•UPDATE a TOC - Right click on TOC -> Context Menu -> Update
•DELETE a TOC - Right click on TOC -> Context Menu -> Delete
No confirmation for DELETE so should be very
cautious.
Session : 5
• Party Invitation to friends
Type the common letter

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