WRITING APPLICATION

LETTERS
Joven T. Agodilla
APPLICATION LETTER
An application letter, also known as a
cover letter, is a document that
accompanies your resume when
you're applying for a job.
This letter expands upon the information
you have noted in your resume.
 It gives you a powerful opportunity to
emphasize your most relevant
qualifications and explain why you
believe you're the best candidate for
APPLICATION LETTER
Senior High School is said to be the
preparation for the different career exits
such as the higher education and
employment. Thus, entering a new career
as a high school graduate requires you to
possess the skills needed on responding
to written communications. Having the
ability to write a letter will increase your
chances of landing your dream job, or
maybe admitted to the university that
COLLEGE ADMISSION LETTER
It is referred to as the “letter of
intent,” is a requirement letter for
admission in a college or university.
Usually, it is a one-page letter
which concisely discusses your
intention for attending the college
program.
EMPLOYMENT APPLICATION
LETTER
It is referred to as the "job
application letter" or "cover letter",
is a one-page letter attached to the
resume when applying for jobs. The
purpose of writing the employment
application letter is to highlight the
applicant’s experiences and personal
qualities for him to be considered for
an interview schedule, as well as
APPLICATION LETTER
It must be put in mind that before
sending your application letter, it
should be positively and
professionally written, and free from
any errors. Any mistake or
inconsistency may create a negative
impression on you as an applicant.
 PARTS OF
A PROFESSIONAL
LETTER
1. HEADING
The sender's address usually is
included in letterhead. If you are not
using letterhead, include the
sender's address at the top of the
letter one line above the date.
Do not write the sender's name or
title, as it is included in the letter's
closing. Include only the street
2. DATE
The date line is used to indicate the
date the letter was written. However,
if your letter is completed over a
number of days, use the date it was
finished in the date line.
3. INSIDE ADDRESS
It contains the name of the college
or university admission head, his job
title (if applicable) and the address
of the university. It is the address of
the receiver. Skip a line between the
heading, date, and inside address.
4. SALUTATION
It is the line that begins with the
word "Dear..." Place a colon (:) at the
end of the salutation. Use Mr. for
men and Ms. for women. Try to
obtain a name to which you can
address your letter. If the name has
not been obtained, address it as
“Sir/Madam”.
5. BODY
The body is the main part of the
letter which includes the course you
are interested in, reason for choosing
the university, description of
academic interest, the basis for them
to consider your application, and
plans, if any. Last part will be your
request to consider your application
for admission and information on
6. COMPLIMENTARY CLOSE
It is a polite way of finishing the
letter. Remember that it always ends
with comma (,).
7. SIGNATURE
This is the last part of the letter.
Write your name on the first line and
your title (if applicable) on the
second line. Then sign directly above
the typed name.
LETTER FORMATS
LETTER FORMATS
The format, including the content
and tone of the employment
application letter, depends on the
applicant’s preference. Employment
application letter or cover letter has
three different formats: full block,
modified block and semi-block
format. The content in a cover letter
are all the same and will vary on the
1. FULL BLOCK FORMAT
This is the most
common layout used in
writing cover letter.
In this format, all
parts are justified to
the left.
 2. MODIFIED BLOCK FORMAT
Modified block is a type
of format where
applicant’s address,
complimentary close,
signature and sender’s
identification is shifted to
the right side. Note that
the first sentence in the
body or in each paragraph
 3. SEMI-BLOCK FORMAT
The least used format is
the semi-block. It is almost
the same as the modified
block format; however, the
difference is that the first
sentence in each
paragraph is indented
SAMPLE COLLEGE
ADMISSION
LETTER (FULL
BLOCK)
SAMPLE
EMPLOYMENT
APPLICATION
LETTER (FULL
BLOCK)
 FORMS OF
OFFICE
CORRESPONDENCE
LETTER FORMATS
Office correspondence, also known
as the ‘business correspondence,’ is
a written exchange of internal and
external communication to support
all business processes. It has three
major forms including business
letter, business memo, and business
e-mail that may be used for internal
and external communication.
LETTER FORMATS
Internal correspondence means that
there is communication or agreement
between departments or branches of
the same company, while external
correspondence means that the
communication is between the
company and another organization or
firm. The purpose of the
correspondence is to communicate the
 THREE MAJOR
FORMS OF OFFICE
CORRESPONDENCE
A. BUSINESS LETTER
It is the traditional way of
communicating information from one
company to another or used in
external correspondence. The format
can either be full block, modified
block and semi-block. The format
used in writing a business letter
depends on the requirements set by
the company.
A. BUSINESS LETTER
Different types of letters are sales
letter, order letter, complaint letter,
inquiry letter, adjustment letter,
acknowledgement letter, follow-up
letter, acknowledgement letter,
cover letter, letter of
recommendation and letter of
resignation.
SAMPLE
LETTER
OF
INQUIRY
B. BUSINESS MEMORANDUM
OR MEMO
It is a written communication strictly
between the company’s offices to
another, or used in internal
correspondence. The difference
between a memo and a letter is that
the memo has its title line and series
number. The employees tend to read if
the title line is related to their job
description. It is also used to
 SAMPLE
MEMORAN
DUM
C. BUSINESS E-MAIL
It is an office correspondence that
can either be internal or external.
There is no required format in writing
e-mail correspondence but it is
expected that the writer maintains a
professional tone. Note that the
header of the letter is written on the
blank fields including the ‘from’ and
‘to’ fields. ‘From’ contains e-mail from
the sender while the field ‘to’ contains
SAMP
LE E-
MAIL