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ERP Implementation Lifecycle

The document outlines the ERP implementation life cycle, detailing the various phases including pre-evaluation screening, package evaluation, project planning, gap analysis, reengineering, team training, testing, going live, and post-implementation. It emphasizes the importance of strategic objectives, management commitment, and effective project management for successful ERP implementation. Additionally, it discusses the differences between ERP projects and other information systems, highlighting the broader scope and complexity involved in ERP initiatives.

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7 views32 pages

ERP Implementation Lifecycle

The document outlines the ERP implementation life cycle, detailing the various phases including pre-evaluation screening, package evaluation, project planning, gap analysis, reengineering, team training, testing, going live, and post-implementation. It emphasizes the importance of strategic objectives, management commitment, and effective project management for successful ERP implementation. Additionally, it discusses the differences between ERP projects and other information systems, highlighting the broader scope and complexity involved in ERP initiatives.

Uploaded by

GiriPurnama
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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ERP IMPLEMENTATION

LIFE CYCLE

Pertemuan 9

Andhika Octa I., M.MSI



Enterprise Resource Planning

 ERP covers the technique and concepts


employed for the integrated management
of business as a whole,

 ERP packages are integrated software


packages that support the above ERP
concepts.

ERP LIFE CYCLE

 ERP lifecycle is in which


highlights the different stages in
implementation of an ERP.

Different phases of ERP

 Pre evaluation Screening


 Package Evaluation
 Project Planning
 GAP analysis
 Reengineering
 Team training
 Testing
 Post implementation
Pre-selection Process

Package Evaluation

Project Planning

Gap Analysis Reengineering Configuration

Implementation
Testing End- user Training
Team Training

Going Live

Post – implementation
Phase

ERP implementation Life Cycle



Pre evaluation screening

 Decision for perfect package

 Number of ERP vendors

 Screening eliminates the packages that are not at


all suitable for the company’s business processes.

 Selection is done on best few package available.



Package Evaluation

 Package is selected on the basis of


different parameter.

 Test and certify the package and also


check the coordination with different
department

 Selected package will determine the


success or failure of the project.

Cont.

 Package must be user friendly

 Regular up gradation should


available.

 Cost

Project planning

 Designs the implementation process.

 Resources are identified.

 Implementation team is selected and task


allocated.

 Special arrangement for contegencies.



Gap analysis

 Most crucial phase.

 Process through which company can


create a model of where they are standing
now and where they want to go.

 Model help the company to cover the


functional gap

Reengineering

 Implementation is going to
involve a significant change in
number of employees and their
job responsibilities.

 Process become more


automated and efficient.

Team Training

 Takes place along with the process of


implementation.

 Company trains its employees to


implement and later, run the system.

 Employee become self sufficient to


implement the software after the vendors
and consultant have left.

Testing

 This phase is performed to find


the weak link so that it can be
rectified before its
implementation.

Going Live

 The work is complete, data conversion is


done, databases are up and running, the
configuration is complete & testing is
done.

 The system is officially proclaimed.

 Once the system is live the old system is


removed

End User Training

 The employee who is going to


use the system are identified and
trained.

Post Implementation

 This is the maintenance phase.

 Employees who are trained enough to


handle problems those crops up time to
time.

 The post implementation will need a


different set of roles and skills than those
with less integrated kind of systems.

 An organization can get the maximum value of


these inputs if it successfully adopts and effectively
uses the system.

Dimensions and factors impact


to ERP implementation


Issues in project management

 Time estimation, priority scale determination,


schedule flexibility must be determined
carefully
 Type of system to be adopted

 Determination of people who will be involved


in the steering committee (senior management
and users)

Determining success factors

1. Clear understanding of strategic objectives

2. Commitment from all levels of management

3. Good implementation project management

4. Good implementation team

5. Can address technical issues

6. Business process reengineering

7. Organizational commitment to change

8. Intensive education and training

9. Accurate data

10. Intensive socialization and communication

11. Clearly focused performance measurement

12. Can address multi-site issues



Implementation steps

 Building the project team organization

 Determining the implementation


approach
 Developing the implementation plan

 Determiningsuccess criteria and


measurement methods

ERP implementation team
organizational structure

The difference between ERP projects
and other information systems

 The scope of an ERP project is usually broader and


involves almost all functions of the organization.
 ERP projects use several software packages so
there are differences in how to select the package.

Must to remember!

 ERP implementation project is a big job

 A project that must be done alone

 Cannot be a top priority

 Requires people to do their jobs in different ways

 Important!!
 A clear, step-by-step implementation strategy

 Implementation schedule focuses on how to achieve


maximum benefits in minimum time

Implementation
Strategy

ERP project phases

 Phase I – basic ERP


 Providing a foundation for a more complete ERP
implementation

 Phase II – supply chain integration


 ERP development to build a supply chain

 Procurement process

 Efforts to improve customer service

 Phase III – expansion and development to support


corporate strategy
 Implementation of modules that have not been fully
implemented

Example of ERP implementation in
the garment industry

ERP Implementation Strategy
Alternatives

Strategi Kontrol Konfigurasi Software Platform Teknik Eksekusi Manajemen

Otonomi lokal secara Satu keuangan/ satu Tersentralisasi Big bang


total operasi
Kantor pusat hanya Satu keuangan/ banyak Terdistribusi Phased-rollout
mengontrol keuangan operasi
Koordinasi pada kantor Multi keuangan/ satu
pusat operasi
Koordinasi jaringan Multi keuangan/ multi
operasi
Tersentralisasi
sepenuhnya

Characteristics of ERP
implementation maturity

Individual Homework

 Find 1 example of a company that has implemented


ERP (domestic or foreign)
 Explain how ERP is implemented in the company, then
determine the characteristics of ERP implementation
maturity

 Sent via email no later than Friday, April 25, 2025 max
12.00 WIB.
 Subject: Subject: TugasP7_individu_ERP_NIM_NAMA

 File format: Tugas7_ERP.doc/docx

 Write the source


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