Awash E-School

Management System
School on boarding
01 04 Balance adjustment

Fees management
02 CONTENTS 05 Grouping

Techniques

03 06 Concessions
Assign Classes

/Exception
 SCHOOL MANAGEMENT SYSTEM

Manual Automate
System d system

SMS

Awash E-School Management System

 MANUAL SCHOOL MANAGEMENT
Challenges

01 02 03 04
Fee collection Management Communication Manual entries

• Distribution process • Lack of communication after • Student registration

• Need additional human
for courses and a school day between school • Distribution process for
resources for collecting school
classes head, Teachers, Parents and courses and classes
and others fee(Accountants,
• Massive students and Students • Grade submission
Cashiers and Finance).
staffs management • Guardians or parents follow • Assessment
• Manual penalty fee collection
• Difficult to manage all up problem
and transparency problem • Grade and certificate printout
campus • Absence of instant
communication

Awash E-School Management System

 Automated
SCHOOL MANAGEMENT SYSTEM

An automated school management system (ASMS) is an information system designed

to computerize, integrate, and control all activities associated with the collection and
processing of student and school data end-to-end.
The system provides solutions to the problems encountered in manual school
management systems.

Awash E-School Management System

 AWASH E-SCHOOL MANAGEMENT
MODULES

Bulk SMS Management

School Management
E-Learning Management

Student Management Payment Management

Campus Management E-Library Management

Reconciliation Management
Staff Management

Report Management

Awash E-School Management System

 CONT…

Campus
School Management Student Management Staff Management
Management

• Create schools • Student(Create, • Add staff information

Update & Delete). • Managing different
• School basic information • Upload staffs data
• Bulk Import of campuses for one
and bank account
student data institution
details
• Approving uploaded • Add, update, delete
• Class (create, update, data campus
delete) • Archiving student • Export into pdf or excel
• School Sections defines • Bulk Balance
the primary bank Adjustment
account • Promote student to
the next class

Awash E-School Management System

 CONT…

E-Library Reconciliation Bulk SMS

E-Learning Payment
Management Management Management
Management Management

• Penalty • Add and see publisher • System send a bulk

• View Class Work • System generates list of
• Penalty Frequency SMS to the guardian
• Add and See Author transaction done by
• Create E-Class Room phone number
• Amount to be charged school and core
• Add and View Book
• Video Conferencing • System also have an
• Penalty Expiry Options
Shelf option to send SMS for
• Upload Recorded Video • Fee Type (One Time or
• Add and View Category individuals.
• Review Past E-session Recurrent)
• Add and View catalogue
• SMS Reminders on
payment • See borrower history
• Fee Amount • See borrower tracker
• Effective and End date

• Transaction History

Awash E-School Management System

 School onboarding
A

Allow part
P
payments
B
Enable Bank Allow Payment on Zero Balance.

statement
M
R Payments Reversals Messages,
school campus

Awash E-School Management System

 School onboarding Cont.…
Messages
• E-school management system which is designated for the community

Allow Payments Reversals

Permission which is enabled on E-school
1 such as between school head, Teachers, Parents and Students used to
exchange of information or communication between individuals or

management system to reverse or cancel a groups.

2
payment transaction that has already
owing to number of reasons why a
completed payment needs to be reversed,
including fraud, mistakes, disputes, or
requests from customers.
School Campuses
E-school management system supports a
section that enables educational institutions to

3 provide Managing different campuses for one

institution

Awash E-School Management System

 Login
Enter username,
password and Captcha
then login
AWASH E-SCHOOL MANAGEMENT
SYSTEM DASHBOARD

Awash E-School Management System

workflow on school onboarding in the E-school
management system.

3
1
After completing the above-mentioned working flow, the onboarding
dash board is displayed, as shown in the next slide….

13
1 click on school 2 click on About School 3 click on add school
center
All Mandatory fields are marked with *
 Fee management

Fees/Tuition management :- The process of supervising and monitoring of fees or tuition payments

in educational It entails handling the money-related aspects of student enrollment, fee assessment,

billing, processing payments, and financial reporting.

Supplementary Fees:- To additional charges or levies that educational institutions apply on top of

regular tuition and other necessary expenditures such as transport fee, lab fee, summer class fee ,

Saturday class fee and etc.

Note:- Fee application requires two school users. One user will create a fee, assign classes and

submit for approval. The second user will verify and approve the fee.

Awash E-School Management System

15
 CONT…

To set a Due fee for e-school management, follow the following steps:-

1
1

2 3

1 Select Fee Type 2 Select Penalty Type

3 Select Penalty
Frequency
Awash E-School Management System
16
 CONT…

Fee type :- One-Time Fixed penalty: Varying Penalty: Penalty frequency :- One
Fee payment that is Which is relevant Time Penalty fees that are
made only once and predetermined circumstances assessed only once where as
Recurrent Fee are amount that is determine how Recurring Penalties is a
payments that occur imposed as much of a penalty is penalty fee that is imposed
frequently punishment and imposed. repeatedly.
 CONT…

To set a Due fee for school using credit Hours, follow the following steps:-

Credit Hours:- a way to quantify the amount of academic work required for a
course.

2 Here the finance maker has drop the

3 student list under Discount for the specific
tuition.

Type group of
1 Enter Credit Hours 2 Type amount of
concession
3 student payment
code 18
 CONT…

Here the finance maker Exempt fee that is waived or not

applicable.
Awash E-School Management System
19
 CONT…

Concessions:- Awash E-school management system supports Any discounts, waivers, or reductions given to

students in accordance with specific standards, including financial assistance, scholarships, or exceptional situations,

may be referred to as concessions fees.

Assign Classes /Exception:- Awash E-school management system supports Exempt fee refers to a fee or

that is waived or not applicable in due to various reasons that the student is not required to pay that fee.
 CONT…

To set Supplementary Fee to E-school management follow the following step

1 1

Step 1. click on Finance &

payment
Step 2. click Supplementary
fees
Step3. click on Add new Fee.

1 After completing the above-mentioned working flow, the Supplementary

working environment is displayed, as shown in the next slide….

1 Finance & payment 2 Supplementary fees 3 Add new Fee

 CONT…

To set a supplementary fee for e-school management, follow the following steps:-

Note:-The fee will only be active when the check box labeled
“Active” is already on within the mentioned date range and the
fee is assigned either to all class or for a single selected class.
Fill required field and Click
1 Add new Fee
3 Select category 3 “Add” Button to proceed
 CONT…

To set a supplementary fee for e-school management, follow the following steps:-

3
Note:-The fee will only be active when the check box labeled
“Active” is already on within the mentioned date range and the
fee is assigned either to all class or for a single selected class.
Fill required field and Click
1 Add new Fee
3 Select category 3 “Add” Button to proceed
 Grouping
Grouping :-Applicable actions include, Changing a class, Applying a fee, Archiving and Adjusting
students balances. Deleting a group does not delete the students from the system.

Step 1. click on school center

Step 2. click on Grouping
Step3. grouping scenario either
from class Grouping or empty
group

Awash E-School Management System

24
 CONT…

2
1

1 Grouping from empty

group
2 Grouping from class

Awash E-School Management System

25
 CONT…

After grouping, there are number of task are as per the scenario
maintained

1.Promotion studio
2. Assign Fee/Remove
Take 3. Adjust Balance/part
Action payment
4.Archive/un-archive
5.Delete Student

Awash E-School Management System

26
 Grouping

Archive:- An archive student in Awash e-school

Promotion studio :-Promoting a student from a
system refers to a student who is no longer actively
lower class to the highest class in a Awash E-
enrolled in the e-school but whose records and
school system refers to as grade skipping or
data are retained for reference and historical
acceleration.
purposes.
part payment :- Part payment options can be
Fee balance adjustment:- The process of
beneficial for students who may not have the
modifying or correcting the balance of fees owed
financial means to pay for their education all at
or paid by an individual or an organization
once.
Archive:- An archive student in Awash e-school
system refers to a student who is no longer actively
enrolled in the e-school but whose records and
data are retained for reference and historical
purposes.
Awash E-School Management System
27
Why Awash E-
School
management system
 WHY
AWA S H E - S C H O O L M A N A G E M E N T S Y S T E M

To automate School management To manage Student data virtually

system

To Encourage school for To grant access for schools

Online learning centrally

To make school fee payment easy To make strong communication

between school and parent

Awash E-School Management System

Awash Bank in Schools

School payment Awash E-school management system

To pay school fee Have extra features including

school payment

Awash E-School Management System

 Benefits for Schools

Modern school management system that minimizes paper work and other
expense

Fee Management/Real-time view of payments, easy reconciliation,

improves collections

Eliminates forgeries and falsification of payment documents

It reduces back-office burden like cash collection, receipt printing, Student

information management & preparing reports

Awash E-School Management System

CONT…

Proper record-keeping and retrieval

Schools can easily communicate with parents/ students

through the SMS and notice board

Comprehensive student information management and

powerful reporting
Benefits for Parents

No more Queuing

Have multiple payment options

Very convenient, Pay from anywhere at any time

Payment reminder, Instant notifications after

payment

Very secure and less risky

Huge cost-saving, no transport costs

Smooth communication with the school, easy

access to student information for a better support
Awash E-School Management System
 Benefits for Students

 Very convenient to access  Enhanced

and upload assignments communications with their
teachers
Convenient Communication

 Access to e-library, E-Learning  E-learning materials

Access
ensures safety means, no mess at home

Students
 Easy access to school Information  Access to daily routine,
Announcement
announcements academic curriculum as well as
other types of information from
this portal. Such information
makes the student agile, well-
informed and productive.
Awash E-School Management System
 Aw a s h E - S c h o o l
System Security

E-School portal is fully secured from the Bank side like its other Systems

The Bank’s responsibility is limited to creating the School and its Admin

School Admin is responsible to creating other school staff, uploading student data and input

other school configurations

Every process has to go through a formal maker-checker process

Everyone uses personal identification and password to login to the system

Everyone can view/access only information designated to him/her

User will be requested to update his/her password after a set expiry date is reached

Awash E-School Management System

 Awash E-School
Upkeep of School Data

School name with contact information (Location, Phone numbers, emails)

School badge/logo

A School fees bank account with our Bank

A school may prefer to have different settlement account for different learning level

Supplies student data sheet with (students bio data, class, contacts)

A template for student data sheet will be provided by account maintaining Branch

Product knowledge training will be facilitated by account maintaining Branch

 Payment Channels

@Branch
AwashBirr

@Agent USSD USSD

*901#

Awash E-School Management System

Banking Service packages for private Schools

LOAN FOR PRIVATE SCHOOLS

• For commercial building purchase or construction

• For purchase of school equipment

• For purchase of school bus or administrative staff transportation services

• Short term maintain sustainable cash flow during office or school apartment
leasing or rent.(Overdraft)

LOAN FOR TEACHERS/ADMINSTRATIVE STAFFS

• For goods such as furniture, payment for tuition fees, medical cost
coverage and any other emergencies of personal use.

• For purchase of a brand-new or used car for personal use only

Awash E-School Management System

 CONT…

LOAN FOR FAMILY/STUDENTS LOAN

• Revolving digital credit or personal credit card- for school fee payment

• Revolving digital credit or personal credit card for school uniform, student
material supplies services

• Loan shall be provided based on score of consecutive payments

Note:-
• Family or student shall clear previous outstanding loans repayments before new credit
requests

Awash E-School Management System

Awash E-School Management System