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Gantt Chart Tutorial 4007

This document provides guidance on creating and using Gantt charts to plan and track a senior design project. It recommends using Microsoft Project to create the chart because it is widely used in industry. It outlines best practices for constructing the chart, such as using weeks as the time unit, showing more detail on design tasks than documentation tasks, and reviewing and updating the chart weekly. The document also explains how to break down the project into tasks and milestones, construct a work breakdown statement, and include things like task descriptions and resource requirements. It provides an example of what a completed Gantt chart may look like.

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40 views3 pages

Gantt Chart Tutorial 4007

This document provides guidance on creating and using Gantt charts to plan and track a senior design project. It recommends using Microsoft Project to create the chart because it is widely used in industry. It outlines best practices for constructing the chart, such as using weeks as the time unit, showing more detail on design tasks than documentation tasks, and reviewing and updating the chart weekly. The document also explains how to break down the project into tasks and milestones, construct a work breakdown statement, and include things like task descriptions and resource requirements. It provides an example of what a completed Gantt chart may look like.

Uploaded by

sunnyxm
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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A Brief Tutorial on Gantt charts

Adapted from W. Durfee and T. Chase, 2003 http://www.me.umn.edu/courses/me4054/assi nments/ antt.htm!

Using Gantt Charts to Manage your Senior Design Project


"our team is e#pected to produce a $antt chart and to %eep it up&to&date for use in p!annin 'our pro(ect. We encoura e 'ou to use )* +ro(ect to produce 'our chart. ,Wh' )* +ro(ect- .ecause it/s the most wide!' used pro(ect p!annin pac%a e in industr', and 'ou shou!d 0e !earnin how to use 1rea! wor!d1 too!s.2 3o!!ow these uide!ines whi!e creatin 'our chart:

4se wee%s as the time unit. *how more detai! on desi n tas%s, !ess detai! on reports/documentation/presentation tas%s. "our chart shou!d ha5e a0out 3/4 desi n tas%s, 6/4 documentation/presentation re!ated tas%s. De0u in and testin are time consumin tas%s. .e sure that 'our chart ref!ects the rea!it' of how 'ou spend 'our time. 7e5iew and update $antt chart e5er' 5 da's, more often if needed.

Project Planning Basics


A 1+ro(ect1 is a set of acti5ities that ends with specific accomp!ishment and that has ,62 non&routine tas%s, ,22 distinct start/finish dates, and ,32 resource constraints ,time/mone'/peop!e/e8uipment2. 1Tas%s1 are acti5ities that must 0e comp!eted to achie5e the pro(ect oa!s. .rea% the pro(ect into tas%s and su0tas%s. Tas%s ha5e start and end points, are short re!ati5e to the pro(ect and are si nificant ,not 1 oin to !i0rar'1, 0ut rather, 1search !iterature12. 4se 5er0&noun form for namin tas%s ,e. . 1create drawin s1 or 10ui!d protot'pe12. 4se action 5er0s such as 1create,1 1define,1 and 1 ather,1 rather than 1wi!! 0e made.1 9ach tas% has a duration. :t is 5er' difficu!t to estimate durations accurate!'. Dou0!in 'our 0est uess usua!!' wor%s we!!. 1)i!estones1 are important chec%points or interim oa!s for a pro(ect. )i!estones can 0e used to catch schedu!in pro0!ems ear!'. ;ame mi!estones 0' noun&5er0 form, ,e. . 1report due,1 1parts ordered1 1protot'pe comp!ete12. "our p!an wi!! e5o!5e, so 0e f!e#i0!e and update 'our chart on a re u!ar 0asis. :t a!so he!ps to identif' ris% areas for pro(ect, for e#amp!e, thin s 'ou don/t %now how to do 0ut wi!! ha5e to !earn. These are ris%' 0ecause 'ou ma' not ha5e a ood sense for how !on the tas% wi!! ta%e. <r 'ou ma' not %now how !on it wi!! ta%e to recei5e components 'ou purchased for a pro(ect.

Work Breakdown Statement

A wor% 0rea%down statement ,W.*2 is a cate ori=ed !ist of tas%s with an estimate of resources re8uired to comp!ete the tas%. An e#amp!e W.* appears 0e!ow.

WBS # 5 5.6 5.2 5.3 5.4

Task Descri tion +rofi!e motor power Desi n test stand .ui!d test stand Test 3 motors +!ot tor8ue 5s. speed

!st Person Who "#rs 20 65 3 2

$esources

M%S

*9, >) +ro/9 *9, >) 3rame ? 0ra%e parts @35 *9, >) *tro0oscope >) 9#ce! @A5

,)?* B )ateria!s ? *upp!ies2

Gantt Chart Basics


$antt charts are a pro(ect p!annin too! that can 0e used to represent the timin of tas%s re8uired to comp!ete a pro(ect. .ecause $antt charts are simp!e to understand and eas' to construct, the' are used 0' most pro(ect mana ers for a!! 0ut the most comp!e# pro(ects. :n a $antt chart, each tas% ta%es up one row. Dates run a!on the top in increments of da's, wee%s or months, dependin on the tota! !en th of the pro(ect. The e#pected time for each tas% is represented 0' a hori=onta! 0ar whose !eft end mar%s the e#pected 0e innin of the tas% and whose ri ht end mar%s the e#pected comp!etion date. Tas%s ma' run se8uentia!!', in para!!e! or o5er!appin . As the pro(ect pro resses, the chart is updated 0' fi!!in in the 0ars to a !en th proportiona! to the fraction of wor% that has 0een accomp!ished on the tas%. This wa', 'ou can et a 8uic% readin of pro(ect pro ress 0' drawin a 5ertica! !ine throu h the chart at the current date. Comp!eted tas%s !ie to the !eft of the !ine and are comp!ete!' fi!!ed in. Current tas%s cross the !ine and are 0ehind schedu!e if their fi!!ed&in section is to the !eft of the !ine and ahead of schedu!e if the fi!!ed&in section stops to the ri ht of the !ine. 3uture tas%s !ie comp!ete!' to the ri ht of the !ine.

:n constructin a $antt chart, %eep the tas%s to a mana ea0!e num0er ,no more than 65 or 202 so that the chart fits on a sin !e pa e. )ore comp!e# pro(ects ma' re8uire su0ordinate charts which detai! the timin of a!! the su0tas%s which ma%e up one of the main tas%s. 3or team pro(ects, it often he!ps to ha5e an additiona! co!umn containin num0ers or initia!s which identif' who on the team is responsi0!e for the tas%.

<ften the pro(ect has important e5ents which 'ou wou!d !i%e to appear on the pro(ect time!ine, 0ut which are not tas%s. 3or e#amp!e, 'ou ma' wish to hi h!i ht when a protot'pe is comp!ete or the date of a desi n re5iew. "ou enter these on a $antt chart as 1mi!estone1 e5ents and mar% them with a specia! s'm0o!, often an upside&down trian !e. A samp!e chart made usin )icrosoft +ro(ect appears 0e!ow. +ro(ect is the most wide!' used schedu!in too! for sma!! pro(ects.

We want 'ou use )* +ro(ect to create 'our $antt charts 0ecause it wi!! i5e 'ou e#perience usin this important pac%a e. To em0ed a +ro(ect $antt chart into a Word document, et the chart showin on the screen, then 9dit C Cop' +icture... C to $:3 fi!e. 3rom there 'ou can import the if fi!e into Word. "ou ma' ha5e to rotate it D0 de rees in )* +aint to et it to fit and 0e reada0!e. Do ;<T put the Chart in 'our document as a >+9$ fi!e. 4se a non&!oss' format, such as a $:3 fi!e. .ottom !ine: )a%e it !oo% oodE

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