THE NATIONAL INSTITUTIONS OF THE CHURCH OF ENGLAND MANAGING EMPLOYER: CHURCH COMMISSIONERS CHURCH OF ENGLAND RECORD CENTRE JOB

PROFILE

JOB TITLE: GRADE: LOCATION: ACCOUNTABLE TO: KEY RELATIONSHIPS:

Archives/Records Assistant (Fixed Term) 7 CERC, 15 Galleywall Road, Bermondsey Archivist Operations Manager, Archivists, Records Manager, Record Centre Assistants, Lambeth Palace Library staff, Director of Libraries, internal and external customers. The Church of England Record Centre (CERC) holds the archives of a variety of historical central Church of England bodies, which document the evolving organisation and activities of the Church of England since 1704. CERC also provides a records management service to the National Church Institutions (NCIs) and advice to the wider church. Ensuring that CERC meets the archive and records management needs of its client departments by cataloguing archives, supporting records management work of the unit, and dealing with enquiries.

BACKGROUND:

JOB SUMMARY:

MAIN DUTIES AND RESPONSIBILITIES: 1. Assisting in the running and invigilation of the Reading Room by admitting readers, producing material for readers and other related duties. 2. Answering enquiries from customers, including other departments, diocesan officials, their professional advisors and the general public concerning the collections at CERC and advising on sources elsewhere. 3. Creating and editing catalogue records using CALM for Archives. 4. Receiving, checking, accessioning and depositing records and deeds. 5. Retrieving, issuing, tracking and returning deeds, files and archives borrowed by customers. 6. Handing away or destroying records and deeds as required. 7. Relocating, sorting, cleaning, boxing, stock-taking, and listing items in storage. This work will involve climbing ladders and getting dusty. Ladders and overalls will be provided. 8. Assisting with preservation work on archive material, such as repackaging and monitoring environmental conditions. 9. Assisting with the provision of copies of material for readers and colleagues.

10. Contributing ideas, suggestions and experience in the pursuit of increasing the efficiency of processes and/or improving the customer experience. 11. Any other duties that may be reasonably required from time to time. The main duties and responsibilities of your post are outlined in your job description. This list is not exhaustive and is intended to reflect your main tasks and areas of work. Changes may occur over time and you will be expected to agree any reasonable changes to your job description that are commensurate with your banding and in line with the general nature of your post. You will be consulted about any changes to your job description before these are implemented.

PERSON SPECIFICATION: Essential Education: Good level of education such as an honours degree or equivalent, preferably in history An interest in the archives profession, for example, through the intention to undertake a relevant postgraduate qualification Skills/Aptitudes: Good IT knowledge including Microsoft Office applications requiring minimal support Good clerical and administration skills Able to work methodically and accurately and to agreed standards Knowledge/Experience: Experience of a customer focussed working environment Able and willing to follow processes and to contribute recommendations for improvements Personal Attributes: Able and willing to learn new software, new systems and new processes Adaptable and flexible, open to new ideas Able and willing to use own initiative and work unsupervised and a good team member Able to deal politely, confidently and efficiently with members of the public, customers and team members alike and be committed to providing a good service Able and willing to use ladders and prepared to work in a dusty environment Circumstances: Prepared to commute to Bermondsey Desirable Knowledge/Experience: Relevant experience of working in an archive or record centre environment Experience of working with Calm Records Management and Calm for Archives GENERAL CONDITIONS: Diversity We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents. We aim to create a workforce that:
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values difference in others and respects the dignity and worth of each individual reflects the diversity of the nation that the Church of England exists to serve fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential.

We are committed to being an equal opportunities employer and ensuring that all employees, job applicants, customers and other persons with whom we deal are treated fairly and are not subjected to discrimination. We want to ensure that we not only observe the relevant legislation but also do whatever is necessary to provide genuine equality of opportunity. We expect all of our employees to be treated and to treat others with respect. Our aim is to provide a working environment free from harassment, intimidation, or discrimination in any form which may affect the dignity of the individual. Standards of Behaviour and Conduct Staff are expected to act at all times with due consideration for others and in a manner befitting their position as employees of the Church and as professionals, whatever their job. Health and Safety Responsibilities The NCIs take Health and Safety at work very seriously and require their staff to familiarise themselves with, and follow, their policy. Confidentiality Staff must not pass on to unauthorised persons, any information obtained in the course of their duties without the permission of their Head of Department.

TERMS OF EMPLOYMENT: Starting Salary: Salary starts at the probationary point of 20,899. p.a. pro rata. On satisfactory completion of the probationary period the salary will rise to the standard point for the band 21,459 p.a. pro rata. Non-clergy staff will be admitted to the Church Administrators Pension Fund (CAPF, DC Section) unless they choose to opt out. Clergy already in the Church of England Funded Pensions Scheme (CEFPS) will have the option of either remaining in this scheme or joining the CAPF scheme. There is no contracting out certificate under the Pension Schemes Act 1993 in force for this employment in relation to the CAPF and CEFPS. Both CAPF and CEFPS members are contracted-in to the State Second Pension. The NCIs have an income protection insurance arrangement. To be eligible for cover under this policy an employee must be a member of the CAPF DC section. Please note that insurance cover is not necessarily automatic and that underwriting may be required by the schemes in some instances. Cover will be subject to any terms and conditions laid down by the insurance company. Hours of Duty: Normal hours of work are 35 per week, Monday to Friday with an hours unpaid break for lunch .
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Pension Contributions:

Annual Leave:

25 days paid per leave year pro rata. This is exclusive of public holidays and additional holidays approved by your employer. The leave year runs from 1st January to 31st December. Staff are eligible to apply for an interest-free travel season ticket loan for their journey to and from work. The post is offered on a 1 year fixed term contract subject to a onemonth probationary period.

Season Ticket Loan:

Contract:

Closing date for receipt of applications: Monday, 11th February 2013 Please note, if you have not heard from us within 3 days of the interview date, you have been unsuccessful in your application. Interviews: 20th February 2013