Duties and responsibilities:

S.N
o.
1

Designation

Responsibilities

Medical
Superintendent

(1) Overall supervision of the working of

the
hospital
(2)
Coordination
and
interaction with the Ministries, NDMC,
Police, Directorate of Estates and other
departments (3) Planning, Development
and Budget monitoring of the hospital (4)
Exercise of financial and administrative
power delegated to him as Head of
Department (5) Manpower Planning (6)
Appointing and Disciplinary Authority of
Group C & D employees (7) Interaction
and assigning duties to immediate
subordinate officers and Head of Clinical
Departments so as to ensure smooth
functioning of the hospital (8) Official
spokesperson of the hospital (9) To
institute an effective grievance redressal
system both for the employees and the
patients. (10) The repository of the
information pertaining to the hospital (11)
To
discharge
legal
responsibilities
pertaining to the hospital (12) Any other
responsibility given by DGHS/Ministry of
Health from time to time.

Addl. M.S.

(1) Day to day administration of the

area/department assigned by the Medical
Superintendent from time to time. (2) To
take decision pertaining to their area as
per delegated powers to them, under the
policy and guidelines issue by the Medical
Superintendent. The will consult or have
approval of Medical Superintendent on all
policy issues or important matters or
where it is obligatory under rule. (3) They
will be responsible for all the officers
working under them, day to day working
of the area/department assigned to them
and will ensure that department assigned
to them is run smoothly and efficiently.
They will keep the M.S. informed about

important events in these departments.

(4) The Addl. M. S. who is designated as
Head of the office will also discharge of the
function of Head of the office under the
rule. (5) They will attend all the meetings
taken by M.S. on various administrative
issues. (6) The will keep liaison with Min.
of Health & F. W. , Directorate General of
Health Services and other agencies, in
respect of work assigned to them with the
approval of the M.S. (7) Any other work
assigned by the Medical Superintendent
from time to time. (8) All the Additional
M.S.s
will
report
to
Medical
Superintendent.
3

MO I/C

(1) The MO I/c of the unit will work in

collaboration
with
the
Registrar/Sr.
Resident of the unit and supervise the dayto-day work of Jr. Resident/House Surgeon
and interns (2) He will accompany the
physician/surgeon incharge for ward
rounds
(3)
On
the
day
the
physician/surgeon
incharge
is
not
available for ward rounds, the MO I/c will
take rounds of his own ward. It would be
his sole responsibility to contact the
physician/surgeon and discuss about the
serious cases in the ward and if necessary
to
show
these
cases
to
the
physician/surgeon (4) He will scrutinize the
clinical documents completed by the
house staff and make corrections where
necessary (5) The senior most MO I/c will
allocate night duties by rotation to house
staff in consultation with the respective
registrars/Sr. Resident of different units
and will ensure that the respective staff is
available for duty. The duty roster will be
hung up in the duty rooms on the board
indicating the name and unit. The next on
duty will be shown in the same list. In case
the duty officer is not available for urgent
reasons, the next on duty will act for him
(6) On day of admission he will be
available in the afternoon and evening till

relieved by the Registrar/Sr. Resident by

19.00 hours. He will ensure that all
patients have received attention and
necessary discharges from accident and
emergency
department
have
been
effected.
He
will
report
to
the
physician/surgeon incharge by phone
wherever available (7) He will also attend
to referred cases till the evening.
Thereafter Registrar/Sr. Resident will take
the responsibility of referred cases. (8) Any
other duties assigned by the Competent
Authority.
4

DMS

(1) Union matters pertaining to Doctors (2)

Training and Conferences on various
projects (3) Supervision of Indoor Services.
(4) Supervision of OPD, Casualty &
Emergency (5) National Programmes (6)
Pulse Polio Immunization Programme (7)
Cancer
Control
Programme
(8)
Thallassaemia Control Programme (9) AIDS
Control Programme. (10) Family Welfare
Programme
(11)
Leprosy
Control
Programme (12) Stree Shakti Programme

HOD

(1) They will be responsible for the smooth

and efficient functioning of their respective
department. They will be responsible for
all the medical staff working in their
respective department. (2) They will be
responsible for the deployment and
utilization of services of medical and
clerical staff working under them. They will
keep
the
Medical
Superintendent
informs/take his approval in important
matter in this regard. (3) They will be
responsible for maintaining the functional
status of all equipments under their
department and will promptly ensure that
these
equipment
function
smoothly
/repaired and without lengthy downtime.
They will keep liaison with the company
maintaining the machine, officer in-charge
of M & R officer in-charge of purchase in
this regard. (4) They will be responsible for

the proper segregation and collection of

hospital
waste
in
their
respective
department as per the guidelines issued
by CPCB and other authorities from time to
time. A proper record is to be kept by
them in this regard. (5) They will be
responsible for section of casual leave of
staff working under them and will a keep a
record of leave. They will make alternative
arrangement in case an official proceeds
on leave or their application is forwarded
by them. (6) They will assign duties to the
various Heads of Units working under
them from time to time. (7) They will
ensure that all serious patients/M.Ps/VIP
admitted in their department are well
attended
and
will
keep
Medical
Superintendent informed about any event
which may affect the attention of press,
higher
administration
authorities
or
Parliament. (8) They will ensure that all
records relating to patients especially the
MLC cses are in order complete and is kept
in safe custody. (9) They will be
responsible for the general upkeep,
sanitation, cleanliness and availability of
essential supplies in their respective
departments. (10) They will be the
designated authority on behalf of M.S. for
issuing
condemnation
certificate
to
declare
unserviceable,
old
&
non
functionary equipment / furniture etc.
where all other sources of condemnation
certification is not possible or available.
(11) Organizing teaching / training of P.G.
Student / other staff, of the department.
(12) Any other duty assigned by M. S.
6

Director (Admn.)

(1) Overall supervision of the working of

the
hospital.
(2)
Coordination
and
interaction with the Ministries NDMC,
Police Directorate of estates and other
departments. (3) Planning Development
and Budget monitoring of the hospital. (4)
All establishment matters including union
(5) Manpower planning. (6) Interaction and

assigning duties to immediate subordinate

officer and Head of clinical Department so
as to ensure smooth functioning of the
hospital. (7) To institute an effective
grievance redressal system both for the
employees and the patients. (8) To
discharge legal responsibilities, if any, as
Head of the Institution under various Acts
and
Court
order.
(9)
Any
other
responsibility given by DGHS/Ministry of
the Health from time to time. (10)
Sanction of leave except casual leave to
group C & D staff. (11) Supervision and
monitoring of deployment of all group C &
D staff in the hospital. (12) Monitoring the
recruitment, filing up of posts of category
of Group C & D employees. (18) All legal
matters
relating
to
hospital.
(12)
Supervision of all the officer and staff
working in the establishment section and
accounts section. (13) Any other work
assigned by the medical superintendent.
(14) DDA will report to the Head of Office.
7

DCA

(1) He function as Head of office of the

organization (2) He examines cases
received for technical advice from various
departments of GNCTD on Pension, Pay
Fixation, Financial Rules etc. and cases
referred to the Principal Accounts office by
the Finance Department (3) He supervise
the accounting matters of various Public
Works and Irrigation & Flood Control
Divisions of the Govt. of Delhi such as
issue of letter of credits etc. (4) He looks
after the accounting matters of the
organization such as preparation of grant
wise monthly account, preparation of
appropriation
accounts
and
finance
accounts in respect of consolidated fund of
GNCT of Delhi, preparation of budget of
public heads, (GPF Budget, Insurance
Budget, Interest on GPF Budget_ rendition
of monthly account in respect of Public
Account portion to the Controller General
of Accounts, GOI for their incorporation in

the accounts of the Central Govt,

preparation of statement of Central
transaction etc. (5) He also looks after the
work of maintaining of records of funds
received under the Central Sponsored
Schemes from the GOI and also the
accounts of loan received from the GOI
against the receipts of Small Saving
Collections (6) He looks after the work
relating to authorization of final payment
of GPF to the employees on their
retirement (7) He looks after the work of
implementation of all Plan Schemes of the
Department including computerization of
PAOs, Payment of salary to the Delhi
Government employees through the ECS,
holding the monthly pension adalat etc.
8

A.O.

(1) Preparation of Hospital Budget. (2)

Drawing & Disbursing officer for pay &
allowance of the hospital establishment.
(3) Processing of all case of drawl advance
admissible and claimed by staff. (4)
Maintenance of financial accounts. (5)
Deduction of income tax at source and
maintaining all accounts, filling of return to
the respective authorities in time. (6)
Detailed scrutiny of all files, bills
pertaining to Purchase /Store Department
as per GFR. (7) Maintenance of accounts
relating to Government funds. (8) Pension
Case. (9) Joint custody of cash with the
cashier. (10) Endorsement of service
books of staff in toke of having checked
with the pay bills. (11) Financial advice to
M.S. Addl. M.S.s Head of Office and other
officers. (12) Financial member in the Joint
Purchase
Committee,
Maintenance
Committee
and
other
committees
constituted by the Medical superintendent.
(13) Maintenance of accounts relating to
Non-Government funds. (14) Any other
work
assigned
by
the
Medical
Superintendent. (15) Accounts Officer will
report to DDA/Head of Office.

JAO

(1) Preparation of Hospital Budget. (2)

Drawing & Disbursing officer for pay &
allowance of the hospital establishment.
(3) Processing of all case of drawl advance
admissible and claimed by staff. (4)
Maintenance of financial accounts. (5)
Deduction of income tax at source and
maintaining all accounts, filling of return to
the respective authorities in time. (6)
Detailed scrutiny of all files, bills
pertaining to Purchase /Store Department
as per GFR. (7) Maintenance of accounts
relating to Government funds. (8) Pension
Case. (9) Joint custody of cash with the
cashier. (10) Endorsement of service
books of staff in toke of having checked
with the pay bills. (11) Financial advice to
M.S. Addl. M.S.s Head of Office and other
officers. (12) Financial member in the Joint
Purchase
Committee,
Maintenance
Committee
and
other
committees
constituted by the Medical superintendent.
(13) Maintenance of accounts relating to
Non-Government funds. (14) Any other
work
assigned
by
the
Medical
Superintendent. (15) Jr. Accounts Officer
will report to Head of Office.

10

Nursing Supdt.

(1) Participation in the formulation of the

philosophy/policy of the hospital in general
and those specific to the nursing service
(2) Determine goals, aims, objectives and
policies of the Nursing Services (3)
Implement hospital policies and rules
through various nursing units (4) Decide
and recommend personnel and material
requirement for running various Nursing
Service Department of the hospital (5)
Interviews and recruitment of Nursing
Staff and its effective deployment (6)
Ensure the safe and efficient care
rendered
in
the
various
Nursing
Departments of the hospital/centres (7)
Make
regular
hospital
rounds
in
hospital/centres (8) Frequent checks to
ensure that the standards of care are

maintained and patients and nursed in a

clean, orderly and safe environment. She
will ensure that hospital waste is disposed
off as per the guidelines of CPCB and other
authorized issued from time to time. (9)
Take
hospital
rounds
with
Medical
Superintendent (10) Select and secure
proper equipment needed for the hospital
(11) Look after the welfare of the patients,
their relative and the Nursing Staff (12)
Give counseling and guidance to the
subordinate staff (13) Maintain discipline
among
Nursing
Staff
of
the
hospital/centres (14) Participate in hospital
and inter-hospital meetings/conference
(15) Arranging the continuing Medical
Education Programme for the Nursing
Personnel (16) Any other duty assigned by
the Medical Superintendent.
11

Office Supdt.

(1) To supervise over all clerical section in

the hospital and college office (2) Posting
of
the
staff
in
different
section,
arrangements in leave vacancies short
terms vacancies as well as long term
vacancies (3) To sanction C.L. of all the
staff under him (4) Supervision over
various bills, sanctions, distribution of
papers section wise, inspection of office.
(5) Any other duty assigned by HOO/HOD.

12

MRO

(1) Management of Medical Record

Department (including Central Admitting
and Enquiry Office) (2) Development,
analysis and technical evaluation of
clinical records (3) Development of
secondary records (i.e indexes of various
types) (4) Preservation of medical records
(5)
Development
of
statistics
(6)
Assistance to the Medical Staff (7) Cooperation with all other departments in the
matter of records (8) Participation in
educational and training programme

13

Planning Officer

(1) Disposal of all letters received in the

department (2) Maintenance of files for

different subjects dealt with in the

department (3) Scrutiny of Statistical
returns compiled by the admission and
discharge analysis desk and the Medical
Statistics Desk (4) Forwarding of statistical
returns to the DGHS and other agencies
(5) Compilation of monthly and annual
statistical reports (6) Control of furniture;
linen and stationery items through proper
inventory, preparation of monthly indents
for these items
(7) Any other work
assigned by MS/HOO.

Nursing orderly:
He will assist the Nurses in looking after the patients.
He will transport the patients to the various areas of the
Hospitals as or when asked.
He will run errands and carry messages.
He will clean and dusts beds doors windows and other furniture.
He will render first aid to the patients when required.
He will prepare dead bodies arrange their transportations to the
mortuary and assist in terminal disinfections.
He will do any duty which is required in the interest of the
patients.
He will be polite and courteous under all circumstances.
Safai karamchari:
He will keep the area spick and span.
He will promptly give spotlessly clean urinals and bed pan as
and when required by a patients.
He will collect urine and stools specimens take them to
laboratory for investigations and bring the reports.
He will transport the dead bodies to the mortuary and dispose
of his specimens and organs removed during operations.
He will assist in cleaning and disinfections of soiled linen
mattresses and other articles.
He will do any duty as asked by his superior in the patients
care.
Chowkidar
He will be pleasant courteous polite under all circumstances.
He will be responsible for security of the area and report
promptly and reports to the CMO or any unusual occurrence.
He will do any duty as required by his supervisor in interest of
the patient care.
Cook
He will receive food articles according to indents from the
steward/storekeeper.
He will store cooked for properly till distributions
HE will prepare food as required by dietician and as per menu.
He will distribute food to various wards for further distributions
by the ward staff.
He will maintain the cooking appliances in good conditions.

He will supervise the duties of other auxiliaries working in the

kitchen and in their training.
He will observe personal hygiene and use the special clothing
of aprons provided while performing duties.
He will maintain cleanliness of kitchen and utensils .
He will take safety precautions to prevent fire and injuries to
those working in the kichents.
He will perform such other duties as may be assisigned to him
on time to time.
Mate/bearer/Khidmatgar.
He will clean grains wash and cut vegetables make dough and
balls for chapaties.
He will help cooks in the fillig of water.
He will do dusting and arrange equipments in the kitchen.
He will give a helping hand to the cooks while cooking.
He will bring back food trolies canes etc., from wards.
He will serve food to the patients,Doctors and Nurses.
He will do any doties that may be assigned to him by Head
Cook.
Masalchi
He will wash pots pans and other kitchens utensils.
He will do any other duties that may be assign to him by the
head cook.
CSSD Attdts.
Packing of syringes instruments and special tray.
Washing and cleaning of gloves instruments and needles and
syringes.
Maintaing the cleanliness of Department and dusting of issuing
area sterilization of messenges services to wards and
departments.
Supply of cylinders from gas room to wards and departments.
X-Ray/Dark Room Attdts.
To assist Radiographers in carrying out portable X-Ray by
mobilizing X-Ray machine from Department.
To keep machines and rooms dust free.
To keep records and receive X-Ray films.
To Develop the film by dipping in chemicals in dark room.

Record Sorter.
Filing of medical records of discharge patients.
Retrival of medical records.
Cheking medical records for missing files.
Proper maintains of medeical records files in the incomplete
record area.
LAB Attdt.
To keep laboratory table clean to wash glass ware in the
laboratory area.
To assist laboratory Technician.
To learn procedure of doing routine blood, urine,stool under
supervision of laboratory technician and to undergo room
service laboratory training.
O.T.Attdt.
To keep the operation theater clean and sterilized.
To assist O.T. Technician in making position of patients on table.
To change gas cylinders.
To guide N/Os in transfer of patients O.T Table to trollies and
recovery room.
To wash instruments as per the instructions.
Peon.
He will be on duty half an hour before the working hours of the
office in which he works and live half and hour after the office
hours.
He will attend to dusting of tables and walls and furniture
allotted to the office and see the stationary items kept on the
desk are always ready for use.
He will see that sweeper allotted to the area cleans floors walls
toilets etc., daily before the office hours.
He will be on call during the allotted time.
He will announce the arrival of visitors to the officer concern
and help them to the officer corcerned in an orderly manner.
He will attend to the telephone calls when officer is not in his
seat.
He will carry IN correspondence and files from the main office
to the officer desk & carry Out correspondence from officers
desk.

He will ran errands on official business within the Hospital and

outside if necessary.
He will bring Tea and other refreshment from the canteen to the
officer concerned whenever required.
He will expeditiously deliver the out going mail to the addresses
and post offices and bring the incoming mail from the post
office and other officers.
He will assist in moving stores from one place to another within
the Hospital. When ordered by responsible personnel.
He will move stores from and to the Hospital or go to bank for
cash/cheque etc.,
He will assist in packing parcels closing and stamping of letters
whenever necessary and authorized by responsible personnel
he will also do duties of Chowkidar.
Strecher Bearear:
He will be on duty round the clock as per the duty roster.
He will assist while transferring the patients from ambulance to
the stretcher or wheel chair, or from one ward to other.
He will be prompt in carrying out his duties while transferring
the patients.
He should be train in first Aid.
He will do any duty as assign by Doctor/Sister In Charge.
Sanitary Guide.
To Supervise the work of Safai Karamcharis.
To Provide replacement of Safai karmachari if regulars Safai
karamchari on leave.
To maintain the cleanliness proper sanitation of the area under
his supervision.
Head Cook
He will supervise the work of Kitchen Staff working under him.
He will see to the care and maintainence of equipment.
He will see to the sanitation and cleanliness.
He will open and close the kitchen.
He will maintain and improve the standards of food preparation
and service.
He will represents the kitchen staff to the Dietician.
He will check wastage,spoilage of food etc.,
He will assign duties of Kitchen staff whenever necessary.
He will report about gas requirement to the store keeper.
He will do any duty that may be assigned to him.

Pharmacist
1) Compounding and dispensing prescriptions according to the
hospital formulary or prescriptions of doctors in the hospital.
2) Being responsible for initiating the indents, storage and
maintenance of stocks and accounting of medical supplies and
appliances under his charge.
3) Providing first-aid to the injured and repeat prescriptions of
physicians when ordered.
4) Compiling statistics of hospital in accordance with the
instructions of the hospital authorities.
5) Attending to the work of the clinical side room and doing the
routine tests of urine, faeces and blood , provided he has
undergone adequate training.
6) Performing such other duties as may be assigned by the hospital
authorities.
Sanitary Superintendent
1. To supervise the work of sanitary inspectors working in the area
assigned to sanitary superintendents.
2. To take regular round of the area for cleanliness.
3. To assist Chief Sanitary Supdt. In administrative work.
4. To take responsibility of chief sanitary Supdt. In his absence.
5. To maintain discipline amongst the sanitation staff.
6. Any other duty assigned by senior officer incharge of Sanitation.
Sanitary Inspector
1) He is incharge pf Sanitation of the area assigned.
2) To supervise and guide sanitary supervisors in their
work.
3) To report to Sanitary Supdt, regarding administrative
consents faced by Safai Karamcharis of the area.
4) To take surprise round of ward/OT etc. for cleanliness of
toilet etc.
5) Any other responsibility assigned by Sanitary
Superintendent.
Sanitary Supervisor
1)
2)

To supervise the work of Safai karamcharis

To provide replacement of Safai Karmacharis if regular Safai
Karamcharis is on leave.

3)

To maintain the cleanliness and proper sanitation of the area

under his/her supervision.

Store-Keeper
1. He will receive, store and issue supplies according to scales
whenever prescribed or with reference to orders issued by the
officer incharge kitchen.
2. He will report to the officer incharge kitchen about inadequacy
or delay in supplies.
3. He will show all supplies received to the officer incharge of
the kitchen for approval.
4. He will maintain stock registers satisfactorily.
Senior Radiographer
1)
2)
3)
4)
5)

To assist the doctor in special diagnostic radiograhphic

investigation.
To supervise the work of radiographer and guide him
whenever required.
Proper storing of X-ray films of all medico-legal cases and to
produce it in court when demanded.
Maintenance of record of x-ray reports of patients referred.
To maintain discipline in the department.

Jr. Radiographer
1) To take diagnostic radiographer of patients as required by
doctors.
2) Proper storing of unexposed x-ray films.
3) Keeping account of x-ray films supplied , used and balance in
hand.
4) To wear the film badge to assess exposure to x-ray radiation.
5) To perform duty in emergency department and orthopedic
department in rotation.
6) To carry out the portable x-ray of seriously ill patients.
7) To keep record of all x-ray taken in the register.
8) To maintain the cleanliness of the x-ray room.
9) To keep record of paid/unpaid radiological investigations done for
patients.
Senior Technician OT/CSSD
1)
2)

Incharge of the CSSD department.

Responsible for store/departmental complaints.

3)
4)
5)
6)

To supervise the deptt., allocation of duties of CSR

Asstt/CSSD Tech. etc.
To be responsible for maintenance, repoair of all high power
electrical and mechanical machines.
All type of documentations for the benefit of the deptt., and
supervision, duty arrangement of duties/call duties etc.
Responsible for complete sterility of equipments to the
entire hospital including operation theatres, culture etc.

Technician OT/CSSD
1)

All articles for sterilization by autoclaves have to brought from

the respective department.
Daily care of cleaning the sterilizer.
Loading and unloading of the sterilizers, of setting up the
articles at the proper place, to and from, clean work area to
sterile storage area.
Maintenance of complete records of sterilized material.
Sharping and unlocking of needless, preparation of Pot.
Dichormate sol.

2)
3)
4)
5)

Assistant OT/CSSD
1. Packing of syringes, instruments and special trays.
2. Washing and cleaning of gloves, instruments, needles and
syringes etc.
3. Maintaining the cleanliness of the deptt. And dusting of issuing
area, sterilization area.
4. Messenger service to the wards and department.
5. Supply of cylinders from gas room to wards and department.
6. Report shortages etc.
Lab. Assistant
1.
2.
3.
4.
5.

Must be able to clean and sterilise fibreoptic bronchoscope.

Cleaning and maintenance of lung function test machine.
To assist the technician in various procedures.
Cleaning and sterilization of mark and tubings.
Should be able to assist in performance of bronchoscopy
and other diagnostic procedures in the respiratory
laboratory.

OT Assistant
1. To be responsible that the theatre to which they are posted is in fit
condition i.e. cleaned and sterilized.

2. To assist OT technician in making position of the patient on the

table.
3. To assist doctor in starting I.V. drip.
4. To change the gas cylinder.
5. To ensure that anaesthesia trolley has all the instruments.
Equipments, drugs, syringes etc.
6. To guide N/A in transfer of patient from OT table to trolley and to
recovery room.
7. To wash instruments, endotracheal tube etc. thoroughly as per
instruction.
8. To take universal precaution while handling soiled anaesthesia
instruments.
Lab Technician
a) Must be able to clean and sterilise fibreoptic bronchoscope.
b) To assist the doctor in various procedures such as Bronchoscopy,
Intercostal intrabronchy, Transthoracis FNACs, pleural biopsy etc.
c) Cleaning and maintenance of various lung function test machines.
d) Must be able to perform various non invasive lung function test
independently.
e) Cleaning and sterilization of masks and tubings.
f) Exposure to handling the computers.
g) Change of various reagents in machine and preparation of various
mixtures and disinfectants.
h) Maintenance of log books and liaison with various stores.
Blood Bank Technician
a) To receive blood samples for grouping and cross matching along
with requisition forms wards/PT/labour room and others.
b) To perform emergency duty on rotational basis.
c) To perform grouping of all donors(Voluntary), bleeding of donors,
labeling, documenting, storing and issuing blood.
d) Grouping and cross matching of all blood samples for routine and
emergency demand from ward, operation theatre etc. and issuing
matched blood as and when required.
e) Doing RH factor and Coombs test wherever required and to
maintain the record in the register.
f) To issue infusion sets to all the deptt., of hospital as demanded.
g) To supervise laboratory attendant in performing his duties.
Blood Bank Assistant
1.

To assist laboratory technician in his work.

2.
3.

To maintain cleanliness of table, washing of glassware in the

laboratory area.
To obtain in-service training in Medical Laboratory Technician
programme if facility available.

OT Supervisor
Mainly general administrative responsibility.
Deployment of technical staff(Sr. Technician/OT Technician/OT
Asstt.) under their respective area(Routine & emergency OTs).
Supervision of the work of OT Technician working under
respective OT.
Checking the function of different equipment, apparatus to
ensure smooth functioning.
Checking and supervision of the essential daily use articles and
drugs in respective areas.
Arrangement for regular sterilization of anaesthetic circuit,
endotracheal tubes etc.
Daily checking of OT tables, lights, gas supply system, suction
bottle and electric socket for proper functioning.
Supervising cleanliness and maintenance of operation theatre.
To ensure that instruments are properly sterilised.
To take adequate precaution against fire and other hazards.
Keeping the emergency outfit uptodate and in good working
order in the theatre.
Helping in arranging patients trolley and transferring to and from
the operation theatre.
To ensure that tables are throughtly cleaned with Savlon and
carbolised before the next patient is put up for surgery.
In case of emergency, sterilization of gloves/linen/instrument in
high speed autoclave in the operation theatre is needed.
Reporting of any problem with functioning of operation theatre
equipment, apparatus and drugs etc, to anaesthetist Incharge of
OT.
The following registers will be maintained by OT supervisor:1. Stock register of different items.
2. Inventory register of operation theatre.
3. Ledger register.
4. Duty roster and attendance register etc.
5. AMC register.
6. Catalogue of instruments and high-tech equipment.
7. Anaesthesia drug consumption.
8. Any other duty assigned by Anaesthesia Incharge of operation
theatre.
Statistical Assistant

a. Disposal of all letters received in the department.

b. Maintenance of filed for different subjects dealt with in the
department.
c. Secrutiny of Statistical returns compiled by the Admission
and Discharge Analysis /Desk and the Medical Statistics
Desk.
d. Forwarding of statistical returns to the D.G.H.S. and other
agencies.
e. Control of furniture, linen and stationary items through
proper inventory, preparation of monthly indents for these
items.
f. Supervision of the department work in the absence of
Medical Record Officer.
g. Participation in the training programmes of the
department.
Laboratory Technician
1. Collection of sample.
2. Preparation of blood smear.
3. To perform clinical laboratory tests like blood , urine, stool, liver
function tests, kidney function tests etc.
4. To follow the Hospital waste management guidelines in disposal
of left over blood and sample bottles.
5. To maintain record of all investigation done on a register.
6. To prepare dispatch/distribute report of outdoor and indoor
patients.
7. To observe courteous behaviour, with patients.
8. To perform emergency rotational duties.
9. To supervise the work of subordinate staff.
Laboratory Assistant
1.
2.
3.
4.

To assist laboratory technician.

To keep the laboratory table clean.
To wash glassware in the laboratory area.
To assist laboratory supervisor in bringing the laboratory
reagent, equipment etc. from stores.
5. To learn procedures of doing routine blood, urine and stool
under supervision of laboratory technician and to undergo in
service laboratory technician training.
Lab Technician (Microbiology)
1. To collect specimen.
2. To prepare smear for examination.

3. Centrifugation and preparation of urine deposits for smear

examination and culture and sensitivity to pathogenic
organism.
4. Taking weight of chemicals for preparing standard solution
and preparation of stock media for bacteriological work.
5. To autoclave used blood culture bottles and dishes.
6. Sterilising and maintaining glassware by autoclaving.
7. To perform serological tests for various isolated organisms.
8. Bateriological tests to prevent hospital acquired infection.
9. To check efficiency of autoclaving of instruments, linen etc. in
CSSD.
10. To take universal precautions while handling blood and
body fluids and to follow guidelines on Hospital Waste
management for safe disposal of samples left.
11. To keep account of stores related to department.
12. To prepare monthly statistics of investigation done.
Head Cooks
1) He will supervise the work of kitchen staff working under him.
2) He will see to the care and maintenance of the equipment.
3) He will see to the sanitation and cleanliness of the
department.
4) He will open and close the kitchen.
5) He will maintain and improve standards of food preparation
and service.
6) He will represent kitchen staff to the dietician.
7) He will supervisor the food service.
8) He will check wastage, spoilage of food, etc.
9) He will assign duties of the kitchen staff whenever necessary.
10)
He will report about gas requirements to the store keeper.
11)
He will do any other duty that may be assigned to him
from time to time.
12) The Head Cook and Cooks should see that the various
meals are supplied to the hospital according to the following
timings.
Morning Tea
6:30 to 7:30 A.M.
Breakfast
8:00 to 9:30 A.M.
Lunch
12:00 (Noon) to 2 P.M.
Evening Tea
3:00 to 4:30 P.M.
Dinner
6:00 to 7:30 P.M.
Cook
1) He will receive food articles according to indents from the
steward/store keeper.

2) He will prepare food as required by the Dietician and according

him.
3) He will store cooked food properly till distribution.
4) He will distribute the food to the various wards for further
mentioned by the ward staff and prevent wastage of food.
5) He will maintain the cooking ranges and other cooking
appliances in good condition.
6) He will supervise the duties of other auxiliary working in the
kitchen and in their training.
7) He will observe personal hygiene and use these social clothing of
provided while performing his duties.
8) He will maintain cleanliness of the kitchen and utensils.
9) He will take safety precautions to prevent fire and injuries to
working in the kitchen.
10)
He will perform such other duties as may be time to time.
Bearer
1. He will clean grains, wash and cut vegetables and make for
chapattis.
2. He will help cooks in the filling of water.
3. He will do dusting and arrange equipment in the kitchen.
4. He will give a helping hand to the cooks while cooking.
5. He will bring back food trolleys, cans, etc. from wards.
6. He will serve food to the patients, doctors and nurses.
7. He will do any other duty that may be arranged by the Head
Cook.

Ahilay Bai College of Nursing (ABCON)

THE POWERS AND DUTIES OF OFFICERS AND EMPLOYEES
DETAILED JOB DESCRIPTION OF PRINCIPAL
The Principal directs the educational and non teaching staff of the
college in conducting programme in coordination with the Vice
principal.
DUTIES TASK AND RESPONSIBILITIES:
1. Financial:
Plans and revises short term and long term budget for the
college.
Acts as drawing and disbursing officer.
Monitors all college expenditure
2. Educational:
Monitors educational programmes of the college.
a)
Coordinates with Vice principal
the planning,
implementation and evaluation of the programmes
b) Implementation and evaluation of continuing educational
programmes.
Identifies professional development needs of faculty members
and facilities staff development programme in coordination
with the heads of departments/ coordinators.
Acts as:
Chairman of committee of course, college council and staff
body.
Member of academic council, science faculty etc
Examination superintendent for BSc (Hons) nursing.
3.

Supervisory: Responsible for supervision of all personnel

teaching and non-Teaching.
a) Coordinates and collaborates with Vice principal in preparing
academic staff assignment.
b) Plans staff assignments in consultation with Vice Principal and
administrative staff.
Facilitates orientation of new employees to the job
responsibilities and other official procedures.
Facilitates and provides assistance to staff in conducting their
activities.
Writes senior staff performance reports and reviews the
confidential reports of staff.

Monitors student welfare activities (eg. Mess, Hostel, Health,

Sports, SNA etc.
Facilitates administration of college library.
Monitors all leave privileges of the faculty.
4. Human relation and communication.
Informs:
Staff on matters related to educational programme conducted at
the college.
Staff on matters related to personal and work policies.
Identifies conflict among staff members and initiates solution.
Informs students on changes in college policies, procedures and
standards.
Facilitates student and staff guidance services.
Informs parents about student status and reviews reports of
student performance.
Facilitates communication interpersonal relationship both inter
and intra departmental and with other institutions at state,
national and international levels.
JOB DESCRIPTION OF VICE PRINCIPAL
Overview:
The Vice Principal assists Principal in directing the staff (Teaching and
non teaching) of the college in conducting teaching programs. She
assists Principal and in assessing, planning, implementing, and
evaluating educational programs.
DUTIES TASK AND RESPONSIBILITIES:
1. FINANCIAL:
Assists Principal in carrying out financial activities:
i)
In operating government and accounts
ii)
Planning and revising budget.
iii)
Monitoring college expenditure.
In the absence of Principal performs all the functions listed
above.
2. EDUCATIONAL:
Assists Principal in monitoring the educational programmes
of the college.

Assists Principal in planning implementation and

evaluation of the programmes.

Assists Principal in identifying needs for professional

development of faculty and facilitates conducts staff
development programme.
Participates
in
teaching
various
educational
programmes.
Acts as:
a) In the absence of Principal, chairs the assigned
committee meetings.
b) Assists in conduct of admission procedures and
final university examination.
a) Supervises clinical experience of all educational
programmes in coordination with coordinators.
b) Guides faculty in day to day academic activities of all
educational programmes.
Guides and monitors students cumulative record for all
educational programmes, maintained by respective
programme coordinators.
Reviews student progress reports and activities and
offers academic guidance.

3. SUPERVISORY:
Shares responsibility with Principal in supervision of
teaching and non teaching staff.
i)
Plans academic staff assignments in consultation with
Principal
ii)
Participates in conduct of orientation program for new faculty
members.
iii)
Supervises and guides staff in conducting their activities.
iv)
Writes staff performance report and reviews evaluation report
of assigned staff.
v)
Assists Principal in monitoring students welfare activities eg.
(mess, hostel. health, sports, S.N.A) etc
vi)
Assists Principal in administration and supervision of library.
vii) Monitors all leave privileges of teaching staff.
viii) Assists Principal in maintaining discipline in the college.
4) ESTABLISHMENT:
i)
Assists Principal in maintaining law and order in college
campus.
ii)
Supervises overall functioning of staff and students hostel.
iii) Assists Principal in facilitating work in CPWD.
5) INTERPERSONAL:
i) Assists Principal informing:
a) Staff
on
matters
related
to
educational
programmes conducted at the college.

b) Staff on matters related to personal and work

policies.
ii)Identifies conflict among staff members, initiates solution
and reports to Principal when necessary.
iii)
Communicates with staff in explaining administrative
constraints.
iv)
Informs students of changes in college policies,
procedures and standards.
v)Facilitates guidance and counseling students and staff as
per need.
vi)
Informs parents about student status and reviews
reports of student performance.
vii) Any other responsibility assigned by the Principal.
JOB DESCRIPTION OF SENIOR LECTURERS:
1. Responsible for planning and implementation of teaching
programmes.
2. Teaching subjects in the curriculum.
3. Supervision of clinical teaching programme of subjects in
hospital/public health field.
4. Assisting in the administration of the college of nursing.
5. Supervision of students health, welfare and security.
6. Assisting in the selection of students and admission.
7. Conducting examinations, tests (sessional and terminals).
8. Preparation of reports on students progress.
9. Assisting in maintenance of school records.
10.
Participation in student guidance activities.
11.
Guiding -students extra curricular programmes.
12.
Any other duty assigned.
JOB DESCRIPTION OF SENIOR TUTORS
1. Teach and supervise in the courses in clinical nursing/education/
administration.
2. Assist in curriculum development and evaluation.
3. Assist in practice of teaching.
4. Assist in research projects.
5. Acts as counselors.
6. Assist in student and staff evaluation.
7. Maintain records.
8. Any other duties assigned by the principal
JOB DESCRIPTION OF TUTORS

1. Assists in teaching and supervision in clinical nursing courses

for undergraduate students.
2. Coordinates with external lecturer for various courses as
assigned.
3. Participates in the evaluation of students.
4. Guides the students in conducting seminars, discussions and
presentations etc.
5. Maintains student records.
6. Participates in student counseling programmes.
7. Participates and promotes student welfare activities.
8. Any other duty assigned by the Principal.
JOB DESCRIPTION OF CLINICAL INSTRUCTORS (Ward
teaching)
1. Demonstrates standards for nursing practice.
2. Supervise and teach the students in the clinical fields.
3. Participates in evaluation of students.
4. Assists the students in conducting seminars.
5. Maintain student records.
6. Participate in student counseling programmes.
7. Participate and promote student welfare activities.
8. Any other duty assigned by the Principal.