Genus Power Infrastructures Limited

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Genus Power Infrastructures Limited

STANDARD OPERATING PROCEDURE

FOR
ENGINEERING CHANGE MANAGEMENT

Document No.
Department:- Information Technology (IT)

Issued for Internal

Circulation

0
Revision
No.

Description

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Date

Prepared by

Reviewed by

Approved by

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INDEX
DESCRIPTION
1. Purpose
2. Scope
3. Document Type
4. Convention Used
5. List of Transaction
6. Login in SAP System
7. Creating ECR Number
8. Attaching a document to ECR No.
9. Attaching BOM to ECR No.
10. ECR Approval
11. BOM Change
12. Close ECR

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PAGE NO.
3
3
3
4
4
5
7
8
8
10
13
14

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1.0 PURPOSE
The main aim of this user manual is to define step by step process required for creating,
review and approval of different type of documents including the process of Engineering
Change Management and Engineering Release Note.
2.0 SCOPE
The procedure is applicable for document number creation including review and
approval of ECR change request form, capturing documents and Engineering Release
Note.
3.0

DEFINATION OF DOCUMENT TYPE:

Different document type will be used for different department which helps in searching
the document based on the document type. Document type also helps in controlling the
authorization for create, change and display of the document.

S. #

DESCRIPTION

DOC. TYPE

NUMBER RANGES

Marketing Department

ZMR

100000 -199999

Design & Engineering

Dept

ZEN

200000-299999

Engineering Release
Note

ZRN

300000-399999

Purchase Department

ZPO

400000-499999

Engineering Change
Management
Document

ZEC

500000-599999

Old Documents

ZOD

600000-699999

Miscellaneous
Documents

ZMS

700000-799999

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4.0 CONVENTION USED

1.0
2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0
11.0
12.0

DIR
SYSTEM
VERSION
REVISION
CR
DU
RR
RW
RJ
AP
SD
ECR

Document Info Record

SAP DMS System
Used when document is under review process
Used when document is approved and ready for use for end user
Document Created
Document Uploaded
Request for Review
Reviewed
Rejected
Approved
Superseded
Engineering Change Request

5.0 TRANSACTION CODE

1.0
2.0
3.0
4. 0
5.0
6.0
7.0
8.0
9.0
10.0
11.0
12.0
13.0
14.0

CV01N
Create Document Number
CV02N
Change Document Number
CV03N
Display Document Number
CV04N
Search Document
ZDMS01
ECR Pending Status Report
ZDMS02
View Latest Document
ZDM01_ADMIN Change Reviewer
SBWP
Workplace (SAP Inbox)
CC31
Create ECR No.
CC32
Change ECR No.
CC33
Display ECR No.
CS01
Create BOM
CS02
Change BOM
CS03
Display BOM

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To Login:

Double click on the SAP

Logon.

Double click on the server

name.

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Login with your User name and apssword as shown.

Enter your ID, password

and press Enter or click
here.

NOTE First time users,

default password is
123456

Transactions that will be used can be added to Favoirites tab as shown.

Right Click on the Favourites and add a transaction (say.CV01N) through the option in the drop
down Insert Transaction

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Genus Power Infrastructures Limited

STEP -1: Create ECR No. for BOM Change

Transaction Code: CC31

1. After entering the t. code

, the
CC31 and click on
system will take you to this
screen

2. Enter Change type as

001 and Profile as DMS01
as shown and enter

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Genus Power Infrastructures Limited

3. After enter, you will

get this screen.

Click on
Extra>Accompanying
Docs and attach the
approved ZEC document
(ECR form) which has
been reviewed/approved
by different departments

Attach the ECR form as

shown here and enter

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Genus Power Infrastructures Limited

Click on the object tab as shown in tool

bar
and attach the BOM No.,
Plant, BOM usage as 1 and than
and
. After saving a ECR No. will
save
be generated.

You will get message

if the approved ECR
form is not attached
here.

STEP -2: Change ECR

Transaction Code: CC32

Enter the ECR

number created and
enter

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Click here
to change
the ECR status.

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Click on Check ECR, so that the

status changed to ECR Checked
and than click on continue

STEP -3 Approving ECR, so that the ECR No. can be used in BOM changes.
Transaction Code: SBWP or click on

given on the SAP main screen tool bar.

Click on the icon to go to

SAP work place for ECR
No. approval

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Click on Workflow and

than double click on ECR
No. as shown

Click on Approve, as the

ECR form has already been
reviewed / approved

The ECR No. needs to be

approved by three times,
so click on refresh icon

Again double click on the

ECR no. and approve. This
action will be repeated one
more time

After final ECR no. approval, inform to the end user / requester the ECR No. so that he can use this ECR
No. for BOM change.

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STEP -4 BOM Change

Transaction Code CS02

Enter the BOM No.,

Plant, BOM usage

Enter the ECR No. If no

ECR No. is entered here,
than system will through
message as shown below

System message if the

ECR no. is not entered for
BOM change.

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Now you can change the

BOM, and the history of
BOM changes will be
maintained with ECR No.

STEP 5: After, changing the BOM, close the ECR No. so that the same ECR No. can not be used for
other BOM changes.
T. Code: CC32 / CC22 - Enter the ECR No. and click on enter as shown below:

Click on pencil and than

click on close ECO and
than click on continue

After this the particular ECR No. will get closed and can not be used for any other BOM change.

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