Manual Request Form Employee Data

******************* IBM CONFIDENTIAL *******************

Purpose:
The purpose of this form is to document the request for changes to Employee Data

Once the request form is raised, it should be forwarded to the HRTDE

Process:
This follows the Maintain Employee Data Emp Init/Mgr Init/HR 3rd Part Init without Portal process

Business Guidelines:
Where hardcopy documentation is required as evidence of the change required, the paperwork should be attached to this

Employee Details to be Completed

Employee First Name <Free Text>
Employee Last Name <Free Text>
Employee Serial Number ( Employee ID) <Free Text>
Lotus Notes ID <Free Text>
IBM Location <Free Text>
Manager Details to be Completed
Manager First Name <Free Text>
Manager Last Name <Free Text>
Manager Serial Number ( Employee ID) <Free Text>
Lotus Notes ID <Free Text>
Effective Date ( Applicable Date from which the
given Action would be applicable for the given
employee) mm/dd/yyyy
Employee Information
Personal Data
Birth Name <Free Text>
Initials (Choose from Pick list)
Middle Name <Free Text>
Title <Free Text>
Birth date <Free Text>
Birthplace <Free Text>
Country of Birth <Free Text>
State <Free Text>
Nationality <Free Text>
Other Nationality <Free Text>
Language <Free Text>
Marital. Status (Choose from Pick list)
Since <Free Text>
Addresses
Address type (Choose from Pick list)
c/o <Free Text>
Street and House Number <Free Text>
2nd Address line <Free Text>
District <Free Text>
City/Postal Code <Free Text>
Region <Free Text>
Country
Telephone number <Free Text>
Bank Details
Bank Details Type (Choose from Pick list)
Payee <Free Text>
Bank Country
Bank Key <Free Text>
Bank Account <Free Text>
Bank Control Key <Free Text>
Reference Details <Free Text>
Payment Method <Free Text>
Purpose <Free Text>
Payment Currency <Free Text>
Account shared by <Free Text>
Relationship to the employee <Free Text>
Familiy Members
Familiy Member
Last Name <Free Text>
First Name <Free Text>
Date of Birth mm/dd/yyyy
Personal Ids
Personal Ids Name (passport #, National ID,
Social Security, etc.) <Free Text>
Personal Ids Number (passport #, National
ID, Social Security, etc.) <Free Text>
Education
Education (all countries except BR)
Start Date mm/dd/yyyy
End Date mm/dd/yyyy
Certificate
Education (BR)
Start Date mm/dd/yyyy
End Date mm/dd/yyyy
Certificate
Residence Status
Residence Status <Free Text>
Issuing Authority <Free Text>
ID number <Free Text>
Issuing date <Free Text>
Expiry date <Free Text>
Work permit <Free Text>
Issuing Authority <Free Text>
Work permit number <Free Text>
Issuing date <Free Text>
Expiry of Work Permit <Free Text>
Other/ Previous Employer
Start Date mm/dd/yyyy
End Date mm/dd/yyyy
Employer <Free Text>
Communications
Start Date mm/dd/yyyy
End Date mm/dd/yyyy
Personnel email Address <Free Text>
Monitoring of Task
Task Type
Date of Task mm/dd/yyyy
Processing Indicator
Reminder Date mm/dd/yyyy
Statistics
Subtype <Free Text>
Start mm/dd/yyyy
To mm/dd/yyyy
Date Specification
Date Type <Free Text>
Date mm/dd/yyyy
Approvers Information
Approvers First Name <Free Text>
Approvers Last Name <Free Text>
Approvers Serial Number (Employee ID) <Free Text>
Approvers Lotus Notes ID <Free Text>
Date of Approval / Rejection mm/dd/yyyy
If Rejected Reason for Rejection <Free Text>
Request Submit Date mm/dd/yyyy
 Employee Data
**********

tal process

aperwork should be attached to this form

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mm/dd/yyyy

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mm/dd/yyyy
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mm/dd/yyyy

mm/dd/yyyy

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Customer / Alternate Location
Work-at-Home
Mobile/ Telecommuter
Traditional Non-Office
Traditional Office
Frequent Traveler
Initials Country of Birth Country Marital Status Address Type
Mr. Argentina Single Permanent residence
Mrs. Brazil Married Current residence Address
Ms. Chile Widowed Mailing Address
Master Costa Rica Divorced
NA Colombia Seperated
Ecuador Not Provided
Mexico
Peru
Uruguay
Venezuela
Bank Type Detail Bank Country Education Education Brazil
Main Bank Argentina 01 - IBM Level of Education B1 - Education Brazil
Off-cycle Reimbursement Bank Brazil
Chile
Costa Rica
Colombia
Ecuador
Mexico
Peru
Uruguay
Venezuela
Certificate Certificate Brazil Familiy Member Task Type
01. Primary 1. Illiterate Spouse Residence Visa expires
02. Secondary 2. Primary Incomplete Child Work permit expiration date
03. Incomplete University 3. Primary Complete Domestic Partner Fix term contract end date
04. Vocational 4. Secondary Incomplete Mother End of temporary Part time
05. University 5. Secondary Complete Father End of Probation period
06. Post - University 6. High School Incomplete
07. Advanced University 7. High School Complete
8. University Incomplete
9. University Complete
10. Master Degree
11. Doctorate
Processing Indicator
New Task
Task In process
Task completed