MG USA Handbook 2018
MG USA Handbook 2018
Company Handbook
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TABLE of CONTENTS
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6.2 Arbitration .............................................................................................. 20
6.3 Care of Equipment ................................................................................. 20
6.4 Computer Security and Copying of Software.......................................... 21
6.5 Company Vehicle Rentals ...................................................................... 21
6.6 Document Retention .............................................................................. 22
6.7 Driving Record ....................................................................................... 22
6.8 Employer-Provided Cell Phone/Mobile Device Policy ............................. 22
6.9 Good Housekeeping .............................................................................. 23
6.10 If You Must Leave Us ............................................................................. 23
6.11 In An Emergency ................................................................................... 24
6.12 Long-term Disability Insurance ............................................................... 24
6.13 No Fraternization Policy ......................................................................... 25
6.14 Non-solicitation/Non-distribution Policy .................................................. 25
6.15 Office Supplies ....................................................................................... 26
6.16 Open Door Policy ................................................................................... 26
6.17 Personal Appearance ............................................................................ 27
6.18 Personal Cell Phone/Mobile Device Use ................................................ 28
6.19 Personal Data Changes ......................................................................... 29
6.20 Recycling and Waste Prevention............................................................ 29
6.21 Section 125 Plans .................................................................................. 30
6.22 Security.................................................................................................. 30
6.23 Security of Electronic Devices ................................................................ 31
6.24 Severe Weather & Natural Disasters...................................................... 31
6.25 Signing In and Out ................................................................................. 31
6.26 Social Media Policy ................................................................................ 32
6.27 Social Security Number Privacy and Protection of Personal Information 33
6.28 Telephone Use ...................................................................................... 34
6.29 Third Party Disclosures .......................................................................... 34
6.30 Total Quality Management ..................................................................... 35
6.31 Use of Employer Vehicles ...................................................................... 35
6.32 Visitors ................................................................................................... 35
6.33 Workplace Privacy and Right to Inspect ................................................. 36
6.34 Your Human Resource Department ....................................................... 36
7.0 Benefits....................................................................................................... 37
7.1 401(k) Plan .............................................................................................. 37
7.2 Bereavement Leave ................................................................................. 37
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7.3 COBRA .................................................................................................. 38
7.4 Dental Insurance .................................................................................... 38
7.5 Employee Assistance Program .............................................................. 38
7.6 Exempt and Non-Exempt Personnel ...................................................... 39
7.7 Holidays ................................................................................................. 39
7.8 Leaves of Absence ................................................................................ 39
7.9 Life Insurance ........................................................................................ 40
7.10 Military Leave (USERRA) ....................................................................... 40
7.11 Regular Full-Time Personnel .................................................................. 41
7.12 Regular Part-Time Personnel ................................................................. 41
7.13 Sick Pay................................................................................................. 41
7.14 Temporary Personnel ............................................................................ 43
7.15 Unemployment Compensation Insurance Policy .................................... 43
7.16 Vision Care Insurance ............................................................................ 43
7.17 Workers' Compensation Insurance Policy .............................................. 44
8.0 Safety and Loss Prevention ........................................................................ 45
8.1 General Safety Policy ............................................................................ 45
8.2 Policy Against Workplace Violence ........................................................ 45
9.0 Trade Secrets and Inventions ..................................................................... 47
9.1 Confidentiality and Nondisclosure of Trade Secrets ............................... 47
10.0 Customer Relations .................................................................................. 48
10.1 Care of Customer Records..................................................................... 48
10.2 Conduct at Customer's Location ............................................................ 48
10.3 Confidentiality of Customer Matters ....................................................... 49
10.4 Customer, Client, and Visitor Relations .................................................. 49
10.5 Deviations in Customer Records ............................................................ 50
10.6 Discussion with Customers .................................................................... 50
California Policies ............................................................................................. 51
11.0 Welcome ................................................................................................. 51
11.1 At-Will Employment................................................................................ 51
12.0 Introductory Language and Policies .......................................................... 52
12.1 Revisions to Handbook .......................................................................... 52
13.0 Hiring and Orientation Policies .................................................................. 53
13.1 Disability Accommodation ...................................................................... 53
13.2 EEO Statement and Non-harassment Policy.......................................... 54
13.3 Religious Accommodation...................................................................... 57
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14.0 Wage and Hour Policies ............................................................................ 58
14.1 Accommodations for Nursing Mothers ................................................... 58
14.2 Meal and Rest Periods Policy ................................................................ 58
14.3 One Day Rest in Seven.......................................................................... 59
14.4 Overtime ................................................................................................ 59
14.5 Pay Period ............................................................................................. 60
14.6 Paycheck Deductions ............................................................................ 60
14.7 Recording Time ..................................................................................... 60
15.0 Performance, Discipline, Layoff, and Termination ..................................... 62
15.1 Criminal Activity/Arrests ......................................................................... 62
15.2 Disciplinary Process............................................................................... 62
15.3 Post-Employment Reference Policy ....................................................... 62
16.0 General Policies ........................................................................................ 63
16.1 Voicemail, Email, and Internet Policy ..................................................... 63
16.2 Whistleblower Policy .............................................................................. 63
17.0 Benefits ..................................................................................................... 65
17.1 Bone Marrow and Organ Donor Leave................................................... 65
17.2 Crime Victim Leave ................................................................................ 65
17.3 Disability Insurance ................................................................................ 66
17.4 Health Insurance .................................................................................... 66
17.5 Jury Duty Leave ..................................................................................... 67
17.6 Leave for Victims of Domestic Violence, Sexual Assault or Stalking ...... 67
17.7 Military Spouse Leave Policy ................................................................. 68
17.8 New Parent Leave ................................................................................. 68
17.9 Paid Family Leave Insurance ................................................................. 69
17.10 Paid Sick Leave (Lump Sum Method) .................................................... 70
17.11 Pregnancy Disability Leave (5-49 Total EE) ........................................... 71
17.12 School Visitation Leave .......................................................................... 74
17.13 Vacation Policy ...................................................................................... 74
17.14 Voting Leave .......................................................................................... 75
17.15 Witness Leave ....................................................................................... 75
18.0 Safety and Loss Prevention ...................................................................... 76
18.1 Drug and Alcohol Policy ......................................................................... 76
18.2 Heat Illness Prevention .......................................................................... 76
18.3 Nonsmoking Policy ................................................................................ 77
New Jersey Policies .......................................................................................... 78
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19.0 Welcome ................................................................................................... 78
19.1 At-Will Employment................................................................................ 78
20.0 Introductory Language and Policies .......................................................... 79
20.1 Revisions to Handbook .......................................................................... 79
21.0 Hiring and Orientation Policies .................................................................. 80
21.1 Disability Accommodation ...................................................................... 80
21.2 EEO Statement and Nonharassment Policy ........................................... 81
21.3 Religious Accommodation...................................................................... 83
22.0 Wage and Hour Policies ............................................................................ 84
22.1 Accommodations for Nursing Mothers ................................................... 84
22.2 Meal and Rest Periods ........................................................................... 84
22.3 Overtime ................................................................................................ 84
22.4 Pay Period ............................................................................................. 85
22.5 Paycheck Deductions ............................................................................ 85
22.6 Recording Time ..................................................................................... 85
23.0 Performance, Discipline, Layoff, and Termination ..................................... 86
23.1 Criminal Activity/Arrests ......................................................................... 86
23.2 Disciplinary Process............................................................................... 86
23.3 Post-Employment Reference Policy ....................................................... 86
24.0 General Policies ........................................................................................ 87
24.1 Voicemail, Email, and Internet Policy ..................................................... 87
25.0 Benefits ..................................................................................................... 88
25.1 Emergency Responders Leave ................................................................ 88
25.2 Family Leave Insurance ......................................................................... 88
25.3 Health Insurance .................................................................................... 89
25.4 Jury Duty Leave ..................................................................................... 90
25.5 New Jersey Safe Act Leave ................................................................... 90
25.6 Paid Sick Leave ..................................................................................... 91
25.7 Temporary Disability Insurance .............................................................. 94
25.8 Vacation Policy ...................................................................................... 94
25.9 Voting Leave .......................................................................................... 95
25.10 Witness Leave ....................................................................................... 95
26.0 Safety and Loss Prevention ...................................................................... 96
26.1 Drug and Alcohol Policy ......................................................................... 96
26.2 Nonsmoking Policy ................................................................................ 96
North Carolina Policies ..................................................................................... 97
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27.0 Welcome ................................................................................................... 97
27.1 At-Will Employment................................................................................ 97
28.0 Introductory Language and Policies .......................................................... 98
28.1 Revisions to Handbook .......................................................................... 98
29.0 Hiring and Orientation Policies .................................................................. 99
29.1 Disability Accommodation ...................................................................... 99
29.2 EEO Statement and Nonharassment Policy ......................................... 100
29.3 Religious Accommodation.................................................................... 102
30.0 Wage and Hour Policies .......................................................................... 103
30.1 Accommodations for Nursing Mothers ................................................. 103
30.2 Meal and Rest Periods ......................................................................... 103
30.3 Overtime .............................................................................................. 103
30.4 Pay Period ........................................................................................... 104
30.5 Paycheck Deductions .......................................................................... 104
30.6 Recording Time ................................................................................... 104
31.0 Performance, Discipline, Layoff, and Termination ................................... 106
31.1 Criminal Activity/Arrests ....................................................................... 106
31.2 Disciplinary Process............................................................................. 106
31.3 Post-Employment Reference Policy ..................................................... 106
32.0 General Policies ...................................................................................... 107
32.1 Voicemail, Email, and Internet Policy ................................................... 107
33.0 Benefits ................................................................................................... 108
33.1 Disaster Response Leave .................................................................... 108
33.2 Domestic Violence Leave ..................................................................... 109
33.3 Health Insurance .................................................................................. 109
33.4 Jury Duty Leave ................................................................................... 109
33.5 School Visitation Leave Policy ............................................................. 109
33.6 Victims of Crime Leave ........................................................................ 110
33.7 Vacation Policy .................................................................................... 110
33.8 Voting Leave ........................................................................................ 111
33.9 Witness Leave ..................................................................................... 111
34.0 Safety and Loss Prevention .................................................................... 112
34.1 Drug and Alcohol Policy ....................................................................... 112
34.2 Nonsmoking Policy .............................................................................. 112
Acknowledgement of Receipt and Review ...................................................... 113
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Core Policies
1.0 Welcome
For those of you who have been with us, thank you for your past and continued
service.
This Employee Handbook has been developed to help you become acquainted
with our company and answer many of your questions. No employee
Handbook can answer every question nor would we want to restrict the normal
question and answer interchange between an employee and his or her
manager. It is through our interpersonal communications that we can better
know each other, express our views, and work together in a harmonious
relationship. The Company's policies, benefits and rules, as explained in this
Handbook, may be changed from time to time as business, employment
legislation, and economic conditions dictate. Your performance evaluations will
primarily reflect your adherence to Company policies. If you have any
questions or concerns about anything contained in this Handbook, please
consult your supervisor, the human resource manager, or me for clarification.
Our goal is to provide the finest‑ quality products and services to our customers
and to do so more efficiently and economically than our competitors. By
satisfying our customers' needs, we ensure they will continue to do business
with us and will recommend us to others.
You are an important part of this process because your work directly influences
our company's reputation.
We are glad that you are a part of our team, and we hope you will find your
work to be both challenging and rewarding.
Roger Toll
Executive Vice President Marchesini Group USA
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2.0 Introductory Language and Policies
Marchesini Group USA will conduct business honestly and ethically wherever
operations are maintained. We strive to improve the quality of our services,
products, and operations and will maintain a reputation for honesty, fairness,
respect, responsibility, integrity, trust, and sound business judgment. Our
managers and employees are expected to adhere to high standards of business
and personal integrity as a representation of our business practices.
As with any business, revenues are an absolute necessity for maintaining jobs
and building for the future. Rather than look at generating sales and revenue as
an "undesirable task", we look at it as a "must" situation. How do we continue to
generate revenues to ensure a secure future and continued opportunities for all
employees? With teamwork. Together we must meet the challenges we face
on a daily basis.
At all times, you represent the company, and it is up to each one of you to take
this responsibility seriously. Our company exists with your joint efforts. Don't
underestimate your contribution to it. A great many people outside the business
who invest their time, money and faith in us are part of that equation. They are
our customers. They will determine how fast we grow, how many people we will
employ, how many products we produce, how much service we render and the
profit we make. In order to retain these customers, we want to ensure that our
good service continues by always giving our customers the best possible value
and quality. Working together and working well provides us with a bright future
and with the most important commodity, a good reputation.
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2.3 A Word About our Employee Relations Philosophy
We firmly believe that with direct communication, we can continue to resolve any
difficulties that may arise and develop a mutually beneficial relationship.
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3.0 Hiring and Orientation Policies
You will be informed by the human resource manager if there are any licensing,
certification or testing requirements for your job. Failure to qualify or to maintain
a certification or license may be sufficient cause for discharge.
Marchesini Group USA is concerned with conflicts of interest that create actual
or potential job-related concerns, especially in the areas of confidentiality,
customer relations, safety, security, and morale. If there is any actual or
potential conflict of interest between you and a competitor, supplier, distributor,
or contractor to the Company, you must disclose it to your supervisor or the
human resource manager. If an actual or potential conflict of interest is
determined to exist, the Company will take such steps as it deems necessary to
reduce or eliminate this conflict.
A supervisor may not hire or supervise an individual if that individual and the
supervisor have an on-going romantic relationship, including but not limited to,
marriage, or if that individual is a member of the supervisor's immediate
family. The term "immediate family" refers to parents, children, sisters,
brothers, nieces, nephews or other family members residing in the same
household.
In the case of marriage of persons within the same department, an effort will be
made to assign comparable job duties so as to minimize problems of
supervision, safety, security and morale.
The Company generally will attempt to identify other available positions, but if
no alternate position is available, the Company retains the right to decide which
employee will remain with the Company.
Marchesini Group USA attempts to maintain a job description for each position.
If you do not have a current copy of your job description, you should request
one from your supervisor or the human resource manager.
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If you have any questions regarding your job description or the scope of your
duties, please speak with the human resource manager.
New hires will be required to complete Section 1 of federal Form I-9 on the first
day of paid employment and must present acceptable documents authorized by
the U.S. Citizenship and Immigration Services proving identity and employment
authorization no later than the third business day following the start of
employment with Marchesini Group USA. If you are currently employed and
have not complied with this requirement or if your status has changed, inform
your supervisor or the human resource manager.
If you are authorized to work in this country for a limited period of time, you will
be required to submit proof of renewed employment eligibility prior to expiration
of that period to remain employed by the Company.
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4.0 Wage and Hour Policies
Attendance and punctuality are important factors for your success within our
company. We work as a team and this requires that each person be in the right
place at the right time.
If you are going to be late for work or absent, please call the office to notify
the human resource manager or the executive vice president as far in advance
as is feasible under the circumstances, but before the start of your workday.
Personal issues requiring time away from your work, such as doctor's
appointments or other matters, should be scheduled during your nonworking
hours if possible.
Marchesini Group USA reserves the right to apply unused vacation, sick time,
or other paid time off to unauthorized absences. Absences resulting from
approved leave, vacation, or legal requirements are exceptions to the policy.
Because of the nature of our business, your work schedule may vary depending
on your job. Our normal business hours are 8:00 a.m. to 4:00 p.m., Monday
through Friday. Check with the human resource manager or the executive vice
president if you have questions about your hours of work
If you fail to show up for work or call in with an acceptable reason for the
absence for a period of three consecutive days, you will be considered to have
abandoned your job and voluntarily resigned from Marchesini Group USA.
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4.6 Pay Advances
The purpose of this policy is to define approved business travel expenses and
the authority for incurring and approving such expenses at Marchesini Group
USA.
Abuse of this policy, including the falsification of expense reports, may result in
disciplinary action up to and including termination.
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5.0 Performance, Discipline, Layoff, and Termination
Outside employment that creates a conflict of interest or that affects the quality
or value of your work performance or availability at Marchesini Group USA is
prohibited. The Company recognizes that you may seek additional employment
during off hours, but in all cases expects that any outside employment will not
affect job performance, work hours, or scheduling, or otherwise adversely affect
your ability to effectively perform your duties. Any conflicts should be reported to
the human resource manager. Failure to adhere to this policy may result in
discipline up to and including termination.
Employees may not conduct outside work or use company property, equipment
or facilities in connection with outside work while on company time.
Marchesini Group USA will make efforts to periodically review your work
performance. The performance improvement process will take place annually,
at the end of each calendar year, or as business needs dictate. You may
specifically request that your supervisor or the human resource manager assist
you in developing a performance improvement plan at any time.
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or the executive vice president. Describe the problem, those persons involved in
the problem, efforts you have made to resolve the problem, and any suggested
solution you may have.
5.4 Promotions
To match you with the job for which you are best suited and to meet the
business needs of Marchesini Group USA, you may be transferred from your
current job. It is our policy to promote from within only when the most qualified
candidate is available. Promotions are made on an equal opportunity basis
according to employees possessing the needed skills, education, experience,
and other qualifications that are required for the job.
Marchesini Group USA wishes to create a work environment that promotes job
satisfaction, respect, responsibility, integrity, and value for all our employees,
clients, customers, and other stakeholders. We all share in the responsibility of
improving the quality of our work environment. By deciding to work here, you
agree to follow our rules.
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information, customer lists, patents, trademarks, etc.) of the Company or
its customers, contractors, suppliers, or vendors.
• Refusal or failure to follow directions or to perform a requested or
required job task.
• Refusal or failure to follow safety rules and procedures.
• Excessive tardiness or absences.
• Smoking in nondesignated areas.
• Working unauthorized overtime.
• Solicitation of fellow employees on Company premises during working.
• Failure to dress according to Company policy.
• Use of obscene or harassing (as defined by our EEO policy) language in
the workplace.
• Engaging in outside employment that interferes with your ability to
perform your job at this Company.
• Gambling on Company premises.
• Lending keys or keycards to Company property to unauthorized persons.
• Unsatisfactory job performance.
• Dishonesty
• Loitering or loafing during work time, or leaving a work area without the
permission of management.
• Stopping working prior to the end of any shift without management’s
permission.
Nothing in this policy is intended to limit your rights under the National Labor
Relations Act, or to modify the at-will employment status where at-will is not
prohibited by state law.
5.6 Transfers
Marchesini Group USA may transfer your employment from one position to
another with or without notice, as required by production or service needs, or
upon request by you and with management approval. Transfers in excess of 90
days may be considered final and your paycheck may be increased or
decreased consistent with the pay scale for your new position.
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6.0 General Policies
6.1 Acceptable Use of Electronic Communications
The company's right to use, access, monitor, record and disclose Electronic
Communications without further notice applies equally to employee-provided
systems or equipment used in the workplace, during working time, or to
accomplish work tasks.
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inventions, recipes, formulas, vendor agreements, patient records, strategic
business or marketing plans, expansion plans, contracts, non-public financial
performance information and other information that derives economic value by
being protected from public consumption or competitors may only be used on
Company Systems. Proprietary business information may not be downloaded,
saved, or sent to a personal laptop, personal storage device, or personal email
account under any circumstances without advance written approval from a
member of management. Proprietary business information does not restrict
employee rights to discuss their wages, hours or other terms of employment.
Prohibited Uses of Our Systems: Employees may not use Company Systems in
a manner that is unlawful, wasteful of Company resources, or unreasonably
compromises employee productivity or the overall integrity or stability of the
company's systems. These tools are provided to assist employees with the
execution of their job duties and should not be abused. Examples of prohibited
uses include, among other things, sexually explicit messages, images, cartoons,
or jokes; propositions or love letters; ethnic or racial slurs; or any other message
or image that may be in violation of Company policies.
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System Integrity, Security, and Encryption: All Systems passwords and
encryption keys must be available and known to the company. You may not install
password or encryption programs without the written permission of the human
resource manager or the executive vice president. Employees may not use the
passwords and encryption keys belonging to others.
If you have questions about the acceptable use of our Systems or the content of
Electronic Communications, ask your supervisor, the human resource manager
or the executive vice president for advance clarification.
6.2 Arbitration
You agree to submit any dispute that arises as to the terms and conditions of, or
any other matter concerning your employment by the Company to final and
binding arbitration under the commercial arbitration rules of the American
Arbitration Association ("AAA") in the City of New York and the cost of which,
including legal representation, shall be paid by the prevailing party. Any
conflicting provision of said rules notwithstanding, the arbitrator of any such
dispute shall be selected as follows: (i) the parties hereto shall in the first
instance attempt to agree upon an arbitrator; (ii) in the event they are unable to
agree upon any arbitrator within (30) days of the date when either party gives
written notice to the other of the existence of a dispute arbitral under the
Commercial Rules of the AAA. The parties hereto expressly waive any right to
submit any dispute that may arise as to the terms and conditions of, or any
other matter concerning your employment by the Company to any Court except
as provided in this paragraph.
You are expected to demonstrate proper care when using the company's
property and equipment. No property may be removed from the premises
without the proper authorization of management. If you lose, break or damage
any property, report it to your supervisor at once.
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6.4 Computer Security and Copying of Software
You may not illegally duplicate any licensed software or related documentation.
Unauthorized duplication of software may subject you and/or the Company to
both civil and criminal penalties under the United States Copyright Act. To
purchase software, obtain your manager's approval. All software acquired by
the Company must be purchased through the human resource manager.
You may not duplicate, copy, or give software to any outsiders including clients,
contractors, customers, and others. You may use software on local area
networks or on multiple machines only in accordance with applicable license
agreements entered into by the Company.
Operators of company vehicles are responsible for the safe operation and
cleanliness of the vehicle.
Employees are responsible for any moving and parking violations and fines that
may result when operating a company vehicle.
The use of seat belts is mandatory for operators and passengers of company
vehicles.
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Employees are encouraged to take appropriate safety precautions when using
their cellular telephone. The use of cellular telephones, including texting, while
driving is prohibited. Employees are expected to comply with applicable state
laws, including the use of cellular telephones.
State law requires all motorists to carry auto liability insurance. It is against the
law to drive without insurance. If you use your own vehicle as a part of your
employment duties, you must provide management with a current proof of
insurance statement or card. New proof of insurance is required every time your
policy expires and renews.
You must have a legitimate business need for a cell phone/mobile device and
the issuance of same must be approved by your supervisor or the human
resource manager. The typical legitimate reasons employees may need a cell
phone/mobile device include frequent business travel or for key personnel who
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must be immediately reachable during an emergency.
The use of cellular telephones and tablets is not a work requirement for most
employees. Employees who are not issued a company cellular telephone will
not be reimbursed for the use of their personal cellular telephones.
If you drive a vehicle during your employment, you may not use any cell
phone/mobile device or other communication device while driving unless the
device is equipped or configured with a "hands-free" listening/speaking option,
and you in fact utilize the hands-free device. This option must be approved by
your supervisor or the human resource manager.
The Company owns and remains entitled to all cell phone/mobile devices,
including all passwords controlling access to them. You may not change those
passwords except with permission. At the time of employment termination, all
such equipment and passwords must be returned to the Company in operable
condition.
Good work habits and a neat place to work are essential for job safety and
efficiency. You are expected to keep your place of work organized and materials
in good order at all times. Report anything that needs repair or replacement to
your supervisor or the human resource manager.
Should you decide to leave your employment with us, we ask that you provide
your supervisor, the human resource manager, and the executive vice president
with at least two weeks' advance notice. Your thoughtfulness is appreciated and
will be noted favorably should you ever wish to reapply for employment with the
company.
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Employees, who are rehired following a break in service in excess of six months,
other than an approved leave of absence, must serve a new initial introductory
period whether or not such a period was previously completed. Such employees
are considered new employees from the effective date of their reemployment for
all purposes, including the purposes of measuring benefits.
You should notify the company if your address changes during the calendar year
in which discharge occurs so that your tax information will be sent to the proper
address.
6.11 In an Emergency
Your supervisor, the human resource manager, or the executive vice president
should be notified immediately when an emergency occurs. Emergencies include
all accidents, medical situations, bomb threats, other threats of violence, and the
smell of smoke. If your supervisor, the human resource manager, or the
executive vice president is unavailable, contact the nearest company official.
When events warrant an evacuation of the building, you should follow the
instructions of your supervisor, the human resource manager or the executive
vice president. You should leave the building in a quick and orderly manner. You
should assemble at the pre-determined location as communicated to you by your
supervisor, the human resource manager or the executive vice president to await
further instructions or information.
Please direct any questions you may have about the company's emergency
procedures to your supervisor, the human resource manager or the executive
vice president.
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Eligible full-time and part-time employees (employees work regularly work more
than 25 hours per week) may enroll in this insurance program upon completion
of their introductory period.
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solicitation/Non-distribution Policy. For purposes of this policy, "solicitation"
includes, but is not limited to, selling items or services, requesting contributions,
and soliciting or seeking to obtain membership in or support for any
organization. Solicitation performed through verbal, written, or electronic means
is covered by the Non-solicitation/Non-distribution Policy.
You are prohibited from soliciting other employees during your assigned
working time. For this purpose, working time means time during which either
you or the employees who are the object of the solicitation are expected to be
actively engaged with assigned work. You may conduct solicitations during your
lunch period, coffee breaks, or other authorized nonworking time, so long as
you do so when the other employees are also on nonworking time.
To avoid inappropriate litter, clutter, and safety risks, you may not distribute
literature or other items that are not work related in working areas at any time.
Working areas do not include break/rest areas, lunch rooms, or parking lots.
Electronic distribution of materials is prohibited during work time. Literature that
violates the company's equal employment opportunity (EEO) and non-
harassment policies (including threats of violence), or is knowingly and
recklessly false, is never permitted. Non-employees are not permitted to
distribute materials on company premises at any time.
This policy is not intended to restrict the statutory rights of employees, including
the right to discuss terms and conditions of employment.
Our company maintains a stock of basic office supplies such as pens, paper
clips, staples, note pads, etc. used on a day-to-day basis by employees. All
office supplies will be provided to you by the administrative assistant.
If you need additional items not regularly stocked, please speak to the
administrative assistant to place a special order. All orders must be approved
by the office manager prior to order placement.
All office supplies are for business use only and should not be removed from
the office for non-business use. Violations of this policy may result in
disciplinary action up to and including discharge.
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We also encourage you to offer any suggestions derived from seminars,
magazines, or other outside sources of information you believe would add value
to the Company.
Your personal appearance reflects on the reputation, integrity, and public image
of Marchesini Group USA. All employees are required to report to work neatly
groomed and dressed. You are expected to maintain personal hygiene habits
that are generally accepted in the community, including clean clothing, good
grooming and personal hygiene, and appropriate attire for the workplace and
the work being performed. This may include wearing uniforms or protective
safety clothing and equipment, depending upon the job. Please refer to the
following Business Attire Policy for further clarification.
Service Team Attire is specific to our service technicians and takes into
account safety and motion requirements of those performing service and
maintenance duties on either the Company’s premises or at a customer’s site.
Therefore, the following attire is required for all service technicians:
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• Polo with company logo – Can be either a MGUSA or Marchesini Group
SpA polo;
• Dockers-type trousers or dark colored jeans;
• Company sweatshirt or sweater;
• Safety shoes.
Fragrant products, including but not limited to perfumes, colognes, and scented
body lotions or hair products, should be used in moderation out of concern for
others with sensitivities or allergies.
Failure to comply with the personal appearance standards may result in being
sent home to groom or change clothes. Frequent violations may result in
disciplinary action, up to and including termination of employment.
While Marchesini Group USA permits employees to bring personal cell phones
and other mobile devices (i.e. smart phones, PDAs, tablets, laptops) into the
workplace, you must not allow the use of such devices to interfere with your job
duties or impact workplace safety and health.
Use of personal cell phones and mobile devices at work can be distracting and
disruptive and cause a loss of productivity. Thus, you should primarily use such
personal devices during nonworking time, such as breaks and meal periods.
During this time, use devices in a manner that is courteous to those around you.
Outside of nonworking time, use of such devices should be minimal and limited
to emergency use only. If you have a device that has a camera and/or
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audio/video recording capability, you are restricted from using those functions
on Company property unless authorized in advance by management or when
they are used in a manner consistent with your right to engage in concerted
activity under section 7 of the National Labor Relations Act (NLRA).
You are expected to comply with Company policies regarding the protection of
confidential and proprietary information when using personal devices.
While operating a vehicle on work time, the Company requires that the driver's
personal cell phone/mobile device be turned off. If you need to make or receive
a phone call while driving, pull off the road to a safe location unless you have
the correct hands-free equipment for the device that is in compliance with
applicable state laws.
You may not connect your personal device to the Company network or to
Company equipment (computers, printers, etc.).
You may have the opportunity to use your personal devices for work purposes.
Before using a personal device for work-related purposes, you must obtain
written authorization from the executive vice president. The use of personal
devices is limited to certain employees and may be limited based on
compatibility of technology. To ensure the security of Company information. If
you are authorized to use a personal device, you will receive a monthly stipend
based on the estimated use of the device. If you obtain or currently have a plan
that exceeds the monthly stipend, the Company will not be liable for the cost
difference.
It is your obligation to provide Marchesini Group USA with your current contact
information, including current mailing address and telephone number. Inform
the Company of any changes to your marital or tax withholding status. Failure to
do so may result in loss of benefits or delayed receipt of W-2 and other
mailings. To make changes to this information, contact the human resource
manager.
The company is committed to the environment and its future. Therefore, recycling
containers are located throughout the building for the collection of recyclable
materials. Waste of time, materials and utilities is costly to the company. If you
have any waste prevention ideas, please advise the office manager in writing.
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6.21 Section 125 Plans
Our company offers a pretax contribution option for employees. This employee
benefit is known as a Section 125 plan.
A Section 125 plan is a benefit plan that allows you to make contributions
toward premiums for medical insurance, dental insurance, vision care insurance
and out-of-pocket medical expenses or dependent care expenses on a “before
tax”, rather than an “after tax” basis. Your premium contributions and qualified
expenses are deducted from your gross pay before income taxes and Social
Security is calculated.
To participate in this plan, complete an election form and return it to the human
resource manager.
You cannot make any changes to your pretax contributions until the next open
enrollment period, unless your family status changes or you become eligible for
a special enrollment period due to a loss of coverage. Family status changes
include marriage, divorce, death of a spouse or child, birth or adoption of a child
or discharge of employment of your spouse. A change in election due to a change
in family status is effective the next pay period.
6.22 Security
All employees are responsible for helping to make Marchesini Group USA a
secure work environment. Upon leaving work, lock all desks, lockers, and doors
protecting valuable or sensitive material in your work area and report any lost or
stolen keys, passes, or similar devices to your supervisor or the human
resource manager immediately. Refrain from discussing specifics regarding
Company security systems, alarms, passwords, etc. with those outside of the
Company.
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6.23 Security of Electronic Devices
Each employee provided with a laptop computer, iPad, iPhone, smart phone,
tablet or similar device is responsible for the physical security of that device. All
devices acquired for or on behalf of the company are company property. The
device must be locked up and stored in a secure location when it is not in the
immediate possession of the authorized user. In addition, the user must return
the device immediately upon request of the company. You must notify the
human resource manager or the executive vice president immediately if the
device is lost, stolen, misplaced, or damaged. All work created or performed on
the device is company property. The device is subject to inspection by the
company at any time without further advance notice. The device must be used
in a manner that complies with all company policies including the Acceptable
Use of Electronic Communications, Equal Employment Opportunity, No
Harassment, Confidentiality of Customer Matters, Care of Customer Records,
Protecting Company Information, Electronic and Voice Mail Monitoring, and
Internet Usage.
Exempt employees may be provided time off with pay when necessary to
comply with state and federal wage and hour laws.
If extreme weather conditions require closing of the building, you will be notified
by the human resource manager or the executive vice president. In the event
you report for work without being notified in advance that your services are not
needed, you will be compensated in accordance with applicable state and
federal wage and hour laws.
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6.26 Social Media Policy
This policy applies to all employees who work for the Company.
Guidelines
For purposes of this policy, social media includes all means of communicating
or posting information or content of any sort on the Internet, including to your
own or someone else's web log or blog, journal or diary, personal website,
social networking or affinity website, web bulletin board or a chat room, whether
associated or affiliated with the Company, as well as any other form of
electronic communication.
Ensure your postings are consistent with these guidelines. Postings that include
unlawful discriminatory remarks, harassment, and threats of violence or other
unlawful conduct will not be tolerated and may subject you to disciplinary action
up to and including termination.
Be Respectful
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• Maintain the confidentiality of trade secrets, intellectual property, and
confidential commercially-sensitive information (i.e. financial or sales
records/reports, marketing or business strategies/plans, product
development, customer lists, patents, trademarks, etc.) related to the
Company.
• Do not create a link from your personal blog, website, or other social
networking site to a Company website that identifies you as speaking on
behalf of the Company.
• Never represent yourself as a spokesperson for the Company. If the
Company is a subject of the content you are creating, do not represent
yourself as speaking on behalf of the Company. Make it clear in your
social media activity that you are speaking on your own behalf.
• Respect copyright, trademark, third-party rights, and similar laws and use
such protected information in compliance with applicable legal standards.
Do not use social media while on your work time, unless it is work related as
authorized by your manager or consistent with policies that cover equipment
owned by the Company.
Media Contacts
If you are not authorized to speak on behalf of the Company, do not speak to
the media on behalf of the Company. Direct all media inquiries for official
Company responses to Human Resources.
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by law. Internal access to employee SSNs, driver’s license numbers, or financial
account numbers is restricted to employees with a legitimate business need for
the information.
Any documents that include employee SSNs or personal information which are
to be discarded must be destroyed by shredding paper documents and running
a data scrubbing program before disposing of electronic storage media.
Any violation of this policy will result in disciplinary action up to and including
discharge.
Where this company policy and operating procedures may conflict with state law,
the state law shall supersede this policy.
This policy will not be enforced to prevent employees from discussing their wages
or other terms of employment with each other or third parties.
For more information about this policy and the company's operating procedures,
please contact the human resource manager.
From time to time, Marchesini Group USA may become involved in news stories
or potential or actual legal proceedings of various kinds. When that happens,
lawyers, former employees, newspapers, law enforcement agencies, and other
outside persons may contact our employees to obtain information about the
incident or the actual or potential lawsuit.
If you receive such a contact, you should not speak on behalf of the Company
and should refer any call requesting the position of the Company to the
executive vice president. If you have any questions about this policy or are not
certain what to do when such a contact is made, contact the executive vice
president.
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6.30 Total Quality Management
Company vehicles are to be used for Marchesini Group USA business only.
Unless the use of the vehicle has been approved for personal use, personal or
outside business use is strictly prohibited.
If you drive a Company vehicle, all infractions or violations while driving the
vehicle and all restrictions, suspensions, or revocations against your driver's
license must be immediately reported to the human resource manager
immediately.
When a Company vehicle cannot be operated, is unsafe for use, or has been
damaged, notify the human resource manager or the executive vice president
immediately.
As the driver of a Company vehicle, you are responsible for the vehicle while in
your charge and must not permit unauthorized persons to drive it. You are also
responsible for the daily housekeeping of the vehicle; it is to remain clean and
uncluttered.
You may not operate a motor vehicle while under the influence of alcohol or a
chemical substance or other substance that can impair judgment. You may not
operate a motor vehicle while texting, emailing, or otherwise using a cell phone
or other handheld device without utilizing a hands-free device.
Multiple driving moving violations that appear on the annual state department of
motor vehicle check will result in suspension of rights to drive a Company
vehicle or drive a personal vehicle on Company business. Suspension of rights
will continue until one year has passed with no infractions. If there are persistent
and ongoing problems with driving infractions, and driving a vehicle is a part of
successful execution of job responsibilities, you may be terminated.
6.32 Visitors
All visitors must first check in at the reception area. Visitors are not allowed in
any area of the building without being accompanied by an authorized
employee. Under no circumstances will visitors be allowed in confidential,
unauthorized or potentially hazardous areas.
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6.33 Workplace Privacy and Right to Inspect
Marchesini Group USA property, including but not limited to lockers, phones,
computers, tablets, desks, work place areas, vehicles, or machinery, remains
under the control of the Company and is subject to inspection at any time,
without notice to any employees, and without their presence.
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7.0 Benefits
You can obtain a copy of the Summary Plan Description which contains the
details of the plan including eligibility and benefit provisions from the
controller. In the event of any conflict in the description of any plan, the official
plan documents, which are available for your review, shall govern. If you have
any questions regarding this plan, see the plan administrator
Full-time employees who have completed their introductory period are eligible
for three paid days for the death of an immediate family member.
California Employees
Members of the immediate family include spouses, registered domestic
partners, parents, brothers, sisters, children, children of registered domestic
partners, grandchildren, grandparents, parents-in-law and parents of registered
domestic partners.
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7.3 COBRA
Contact the human resource manager to learn more about your COBRA rights.
Eligible full-time and part-time employees (employees work regularly work more
than 25 hours per week) may enroll in a single, a single plus one dependent or
a family contract immediately upon hire.
Information and enrollment forms may be obtained from the human resource
manager.
Our company pays the full cost of a single, a single plus one dependent or a
family contract.
A booklet containing the details of the plan and the eligibility requirements may
be obtained from the human resource manager. Refer to the actual plan
document and summary plan description if you have specific questions
regarding this benefit plan. Those documents are controlling.
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The administrative cost of this program is fully paid by the company. Complete
details of this program may be obtained from the human resource manager.
If you are classified as exempt at the time of your hiring, you are not eligible for
overtime pay as otherwise required by federal, state, or local laws.
7.7 Holidays
Marchesini Group USA offers the following paid holidays each year:
Full-time employees are eligible for paid holidays immediately upon hire. Part-
time employees are not eligible for holiday pay.
Non-exempt employees must work their scheduled workday before and after
the holiday in order to be paid for the holiday, unless they are absent with prior
permission from the human resource manager and the executive vice president.
If a holiday falls on your regular day off, ask your supervisor or the human
resource manager how it affects you.
You will be compensated for holidays in accordance with federal and state law.
39
dependent upon the written approval of the human resource manager and the
executive vice president. Written approval must be submitted at least two weeks
prior to the requested date.
Leaves may not exceed 30 days during which time no benefits will accrue.
Leaves of absence are granted only after earned vacation is exhausted.
We will make reasonable efforts to return you to the same or similar job you
held prior to the leave of absence, subject to our staffing and business
requirements.
Eligible full-time and part-time employees (employees work regularly work more
than 25 hours per week) may enroll in this plan immediately upon hire.
Participating employees may also be covered under the plan's Accidental Death
and Dismemberment rider.
Complete details of this plan may be obtained from the human resource
manager.
Marchesini Group USA complies with applicable federal and state law regarding
military leave and re-employment rights. Unpaid military leave of absence will
be granted to members of the uniformed services in accordance with the
Uniformed Services Employment and Reemployment Rights Act of 1994
(USERRA; with amendments) and all applicable state law. You must submit
documentation of the need for leave to the human resource manager. When
returning from military leave of absence, you will be reinstated to your previous
position or a similar position, in accordance with state and federal law. You
must notify your supervisor or the human resource manager of your intent to
return to employment based on requirements of the law. For more information
regarding status, compensation, benefits, and reinstatement upon return from
military leave, contact the human resource manager.
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7.11 Regular Full-Time Personnel
Regular full-time employees are those who have completed their introductory
period and are regularly scheduled to work more than 35 hours per week.
Unless stated otherwise or specifically permitted by law, all the benefits
provided to employees at Marchesini Group USA are for regular full-time
employees only. This includes vacation, holiday pay, health insurance, and
other benefits coverage.
All employees who work fewer than 35 hours per week are considered part
time. Part-time employees are not eligible for Marchesini Group USA benefits
unless specified otherwise in this handbook, in the benefit plan summaries, or
specifically permitted by law.
You may begin using sick leave after you have worked for the Company for 120
days and may not use more than 40 hours of paid sick leave in a benefit year.
Paid sick leave may be used for the following reasons:
1. Time needed for diagnosis, care, treatment of, or recovery from a mental
or physical illness, injury, or other adverse health condition, or for your
own preventative medical care;
2. Time needed to aid or care for a member of your family during diagnosis,
care, treatment of, or recovery from the family member's mental or
physical illness, injury, or other adverse health condition, or during the
family member's preventative medical care;
3. Absence necessary due to circumstances resulting from you or a family
member having been a victim of domestic or sexual violence, if the leave
allows you to obtain — for yourself or the family member — medical
attention needed to recover from physical or psychological injury or
disability caused by domestic or sexual violence; services from a
designated domestic violence agency or other victim services
organization; psychological or other counseling; relocation; or legal
services, including obtaining a restraining order or preparing for, or
participating in, any civil or criminal proceeding related to the domestic or
sexual violence;
4. Time during which you are not able to work because of a workplace
closure, or a closure of your child's school or place of care, by order of a
public official due to an epidemic or other public health emergency, or
because of the issuance by a public health authority of a determination
41
that your or your family member's presence in the community would
jeopardize the health of others; or
5. Time needed in connection with your child to attend a school-related
conference, meeting, function, or other event requested or required by a
school administrator, teacher, or other professional staff member
responsible for the child's education, or to attend a meeting regarding
care provided to your child in connection with his or her health condition
or disability.
Carryover
Notice
If the need for paid sick time is foreseeable, you must provide seven days'
advance notice and make reasonable efforts to schedule the leave so that it
does not unduly disrupt Company operations. If you are sick and are unable to
report to work, you must notify your direct supervisor or the HR Department
before the start of the working day. If you do not report to work and you have
not reported your illness, you will not be paid for the work day.
If you are absent for three or more consecutive days, you may be requested to
provide reasonable documentation showing that the leave is being taken for
permitted purposes.
• For leave taken as described in bullets (1) and (2) above, documentation
signed by the health care professional treating you or your family
member showing the need for leave and, if possible, the number of days
of leave needed.
• For leave taken as described in bullet (3), medical documentation; a law
enforcement agency record or report; a court order; documentation that
the perpetrator of the domestic or sexual violence has been convicted of
a domestic or sexual violence offense; certification from a certified
Domestic Violence Specialist or a representative of a designated
domestic violence agency or other victim services organization; or other
documentation or certification provided by a social worker, counselor,
member of the clergy, shelter worker, health care professional, attorney,
42
or other professional who has assisted you or your family member in
dealing with the domestic or sexual violence.
• For leave taken as described in bullet (4), a copy of the order of the
public official or the determination by the health authority.
Paid sick leave will run concurrently with the federal Family and Medical
Leave Act and/or other leaves where permitted under state and federal
law.
You will not be paid for any unused paid sick leave when your employment
ends.
Retaliation
The Company will not retaliate against employees who request or take leave in
accordance with this policy.
Temporary employees are hired for a specific period or specific work project.
Marchesini Group USA reserves the right to extend the duration of temporary
employment where necessary. Temporary employees are not eligible for
benefits unless specified otherwise in this handbook or in the benefit plan
summaries, or specifically permitted by law.
Eligible full-time and part-time employees (employees work regularly work more
than 25 hours per week) may enroll in this plan immediately upon hire.
Our company pays the full cost of a single, a single plus one dependent or a
family contract.
Complete details of this plan may be obtained from the human resource
manager.
Refer to the actual plan document and summary plan description if you have
specific questions regarding this benefit plan. Those documents are controlling.
43
applicable state and federal law. For more information, contact the human
resource manager.
44
8.0 Safety and Loss Prevention
As the safety and security of our employees, vendors, contractors, and the
general public is in the best interests of Marchesini Group USA, we are
committed to working with our employees to provide a work environment free
from violence, intimidation, and other disruptive behavior.
The Company has a zero-tolerance policy regarding workplace violence and will
not tolerate acts or threats of violence, harassment, intimidation, and other
disruptive behavior, either physical or verbal, that occurs in the workplace or
other areas. This applies to management, co-workers, employees, and non-
employees such as contractors, customers, and visitors.
Prohibited Conduct
45
except where there is a legitimate need to know. You are expected to cooperate
in any investigation of workplace violence.
Violations
Violating this policy may subject you to criminal charges as well as discipline up
to and including immediate termination of employment.
Retaliation
Victims and witnesses of workplace violence will not be retaliated against in any
manner. In addition, you will not be subject to discipline for, based on a
reasonable belief, reporting a threat or for cooperating in an investigation.
If you believe you have been wrongfully retaliated against, immediately report
the matter to the human resource manager.
46
9.0 Trade Secrets and Inventions
Violation of this policy may result in discipline or termination, and may subject
the violator to civil liability.
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10.0 Customer Relations
The impression that customers have of our company is based, in part, on the way
we care for their records. If we are careless with their files and records,
customers may conclude that we have the same attitude toward our technical
work. As professionals, we must respect the confidence in which we are
entrusted and ensure that customer files are handled with care.
When possible, obtain all material from customer files and then return the material
back to the files. Material should be returned in the same condition or better than
when it was received.
The nature of our company may require that employees perform work connected
with a customer's assignment at the customer's location. The importance of
professional conduct when working in a customer's location cannot be
emphasized enough. Professional conduct is a broad term that is open to many
interpretations. The following guidelines describe appropriate conduct when
working at a customer's location:
48
• Do not borrow money from a customer unless the customer's business
involves lending money.
• Entertain customers only after first receiving approval from the executive
vice president.
Our professional ethics require that each employee maintain the highest degree
of confidentiality when handling customer matters.
Marchesini Group USA strives to provide the best products and services
possible to our customers and clients. Our customers and clients support this
business and generate your wages. You are expected to treat every customer,
client, or visitor with the utmost respect and courtesy during your working time.
You should never argue or act in a disrespectful manner towards a visitor or
customer during your working time. If you are having problems with a customer,
client, or visitor, notify your supervisor or the human resource manager
immediately. If a customer, client, or visitor voices a suggestion, complaint, or
concern regarding our products or services, inform your supervisor or the
human resource manager or a member of management. Lastly, make every
effort to be prompt in following up on customer, client, or visitor orders or
questions. Positive customer, client, and visitor relations will go a long way to
establishing our Company as a leader in its field.
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10.5 Deviations in Customer Records
When working with a customer, you may be asked to offer specific suggestions
or comments regarding his or her practices.
50
California Policies
11.0 Welcome
If a written contract between you and the Company is inconsistent with this
handbook, the written contract is controlling.
51
12.0 Introductory Language and Policies
This handbook is our attempt to keep you informed of the terms and conditions
of your employment, including Marchesini Group USA policies and procedures.
The handbook is not a contract. The Company reserves the right to revise, add,
or delete from this handbook as we determine to be in our best interest, except
the policy concerning at-will employment. When changes are made to the
policies and guidelines contained herein, we will endeavor to communicate
them in a timely fashion, typically in a written supplement to the handbook or in
a posting on company bulletin boards.
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13.0 Hiring and Orientation Policies
Marchesini Group USA complies with the Americans with Disabilities Act (ADA),
the Pregnancy Discrimination Act, and all applicable state and local fair
employment practices laws, and is committed to providing equal employment
opportunities to qualified individuals with disabilities, including disabilities
related to pregnancy, childbirth, and related conditions. Consistent with this
commitment, the Company will provide reasonable accommodation to otherwise
qualified individuals where appropriate to allow the individual to perform the
essential functions of the job, unless doing so would create an undue hardship
on the business.
After receiving your request, the Company will engage in an interactive dialogue
with you to determine the precise limitations of your disability and explore
potential reasonable accommodations that could overcome those limitations.
Where appropriate, we may need your permission to obtain additional
information from your medical provider. All medical information received by the
Company in connection with a request for accommodation will be treated as
confidential.
The Company will not discriminate or retaliate against employees for requesting
an accommodation.
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13.2 EEO Statement and Nonharassment Policy
The Company will conduct a prompt and thorough investigation of all allegations
of discrimination, harassment, or retaliation, or any violation of the Equal
Employment Opportunity Policy in a confidential manner. The Company will
take appropriate corrective and remedial action, if and where warranted. The
Company prohibits retaliation against any employees who provide information
about, complain about, or assist in the investigation of any complaint of
discrimination or violation of the Equal Employment Opportunity Policy.
We are all responsible for upholding this policy. You may discuss questions
regarding equal employment opportunity with your supervisor or the human
resource manager or any other designated member of management.
Marchesini Group USA has a strict policy against all types of workplace
harassment, including sexual harassment and other forms of workplace
harassment based upon an individual's (40 and older), race, ethnicity, religious
creed, color, national origin, ancestry, physical disability, mental disability,
medical condition (including genetic characteristics), genetic information, marital
status, sex (including pregnancy, childbirth, breastfeeding and/or related
medical conditions), gender, gender identity, gender expression (including
transgender), sexual orientation, military or veteran status, citizenship status, or
any other status protected by federal, state, or local laws. All forms of
harassment of, or by, employees, applicants, unpaid interns, volunteers,
vendors, visitors, customers, and clients are strictly prohibited and will not be
tolerated.
Sexual Harassment
54
submission to such conduct is made either explicitly or implicitly as a term or
condition of an individual's employment; (2) submission to, or rejection of such
conduct by an individual is used as the basis for employment decisions affecting
such individual; or (3) such conduct has the purpose or effect of unreasonably
interfering with an individual's work performance or creating an intimidating,
hostile, or offensive work environment.
While it is not possible to identify every act that constitutes or may constitute
sexual harassment, the following are some examples of sexual harassment:
Other Harassment
Again, while it is not possible to list all the circumstances that may constitute
other forms of workplace harassment, the following are some examples of
conduct that may constitute workplace harassment:
55
voicemail, or elsewhere on our premises, or circulated in the workplace;
and
• A display of symbols, slogans, or items that are associated with hate or
intolerance toward any select group.
If you feel that you have witnessed or have been subjected to any form of
discrimination or harassment, immediately notify the human resource manager
or any member of management.
We will promptly and thoroughly investigate any claim and take appropriate
corrective and/or remedial action where we find a claim has merit. If the
Company begins an investigation, we will endeavor to conduct the investigation
in a timely manner and will keep the investigation confidential to the extent
possible. In the same way, anyone involved in an investigation of harassment
has an obligation to keep all information about the investigation confidential.
That is why the Company will only share information about a complaint of
harassment with those who need to know about it. Failure to keep information
about an investigation confidential may result in disciplinary action.
Investigations will be documented and tracked for timely resolution.
When the investigation has been completed, the Company will normally
communicate the results of the investigation to the complaining individual, to the
alleged harasser and, if appropriate, to others who are directly involved. If our
policy against harassment is found to have been violated, appropriate corrective
action, up to and including termination, will be taken against the harasser so
that further harassment will be prevented. Both the rights of the alleged
harasser and the complainant will be considered in any investigation and
subsequent action.
Discipline for violation of this policy may include, but is not limited to, reprimand,
suspension, demotion, transfer, and discharge. If the Company determines that
harassment or discrimination occurred, corrective action will be taken to
effectively end the harassment. As necessary, the Company may monitor any
incident of harassment or discrimination to assure the inappropriate behavior
has stopped. In all cases, the Company will follow up as necessary to ensure
that no individual is retaliated against for making a complaint or cooperating
with an investigation.
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information, contact the Office of Human Resources or the nearest EEOC or
DFEH office.
Marchesini Group USA is dedicated to treating its employees equally and with
respect and recognizes the diversity of their religious beliefs. All employees,
unpaid interns, and volunteers may request an accommodation when their
religious beliefs cause a deviation from the Company dress or grooming code,
or the individual's schedule, basic job duties, or other aspects of employment.
The Company will consider the request, but reserves the right to offer its own
accommodation to the extent permitted by law. Some, but not all, of the factors
that the Company will consider are cost, the effect that an accommodation will
have on current established policies, and the burden on operations — including
other employees — when determining a reasonable accommodation. At no time
will the Company question the validity of a person's belief.
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14.0 Wage and Hour Policies
Marchesini Group USA will provide nursing mothers reasonable break time to
express milk for their infant child(ren).
If you need breaks to express milk, you may use your regular paid rest breaks
or may take other reasonable break time when needed. If possible, the break
time should run concurrently with scheduled meal and rest breaks already
provided to you. If the break time cannot run concurrently with meal and rest
breaks already provided or additional time is needed, the break time will be
unpaid if you are a nonexempt employee.
If you are nursing, the Company will make reasonable efforts to provide you a
private room in close proximity to your work area, other than a restroom, to
express breast milk. The room will be clearly designated and either have a lock
or a sign on the door to indicate when the room is in use.
You are encouraged to discuss the length and frequency of these breaks with
the human resource manager.
Marchesini Group USA strives to provide a safe and healthy work environment
and comply with all federal and state regulations regarding meal and rest
periods. Check with your supervisor or the human resource manager regarding
procedures and schedules for meal and rest periods.
The Company requests that employees observe and accurately record meal
periods in time and attendance records. If you know in advance that you may
not be able to take an uninterrupted scheduled meal or rest period, let your
supervisor or the human resource manager know; in addition, notify your
supervisor or the human resource manager as soon as possible if you were
unable to take or were prohibited from taking an uninterrupted scheduled meal
or rest period.
Meal and rest periods are intended to provide employees with an opportunity to
be away from work, and employees are not permitted to perform any work
during meal and rest periods.
Meal Periods
If you are nonexempt and work more than five hours in a workday, you will be
provided a paid, uninterrupted 30 minute meal period no later than the end of
your fifth hour of work and will be required to "clock out" from the timekeeping
58
system. If you work fewer than six hours in a work day, you may mutually agree
with your supervisor or the human resource manager to waive the meal period.
If you are nonexempt and work more than 10 hours in a workday, you will be
provided a second unpaid, uninterrupted 30 minute meal period no later than
the end of your tenth hour of work. Depending on your occupation, if you work
no more than 12 hours in a workday and have taken the first meal period, you
may mutually agree with your supervisor or the human resource manager to
waive the second meal period.
See your supervisor or the human resource manager for procedures related to
requesting to waive a meal period in the above circumstances.
Rest Periods
If you are nonexempt, you will also be provided paid, 10-minute rest periods
based on total hours worked daily and you are not required to "clock out" from
the timekeeping system. You will receive 10 minutes of uninterrupted rest time
for every four hours of work, or major portion of each four hours worked.
Accordingly, if you work:
• Less than three and a half hours, you are not entitled to a rest period.
• Three and a half to six hours, you are entitled to a 10-minute rest period.
• Six to 10 hours, you are entitled to two 10-minute rest periods.
• Ten to 14 hours, you are entitled to three 10-minute rest periods.
Rest periods are to be taken in the middle of the four-hour work period when
possible. Rest periods should not be combined or added to meal periods or
used to start work later or end work early.
14.4 Overtime
If you are nonexempt, you may qualify for overtime pay. All overtime must be
approved in advance, in writing, by your supervisor or the human resource
manager.
At certain times Marchesini Group USA may require you to work overtime. We
will attempt to give as much notice as possible in this instance. However,
advance notice may not always be possible. Failure to work overtime when
requested or working unauthorized overtime may result in discipline, up to and
including discharge.
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paid one and one-half times their regular rate for all hours worked over 40 hours
in a work week, over eight hours in a work day, and for the first eight hours on
the seventh consecutive day of work in a work week. Nonexempt employees
will be paid two times their regular rate for all hours worked in excess of 12
hours in a workday or in excess of eight hours on the seventh consecutive day
of work in a workweek. Holidays, vacation days, and sick leave days do not
count as time worked for computing overtime.
At Marchesini Group USA, the standard pay period is biweekly for all
employees. Pay dates are Wednesday. If a pay period falls on a holiday, you
will be paid on the preceding workday. Special provisions may be required from
time to time if holidays fall on pay dates. Check with the controller if this type of
date arises.
Review your paycheck for accuracy. If you find an issue, report it to the
controller immediately.
Marchesini Group USA is required by law to make certain deductions from your
pay each pay period. This includes income and unemployment taxes, Federal
Insurance Contributions Act (FICA) contributions (Social Security and
Medicare), and any other deductions required under law or by court order for
wage garnishments. The amount of your tax deductions will depend on your
earnings and the number of exemptions you list on your federal Form W-4 and
applicable state withholding form. You may also authorize voluntary deductions
from your paycheck, including contributions for insurance premiums, retirement
plans, spending accounts, or other services. Your deductions will be reflected in
your wage statement.
The Company will not make deductions to your pay that are prohibited by
federal, state, or local law. If you have any questions about deductions from
your pay, contact your supervisor or the human resource manager. You will be
reimbursed in full for any isolated, inadvertent, or improper deductions, as
defined by law. If an error is found, you will receive an immediate adjustment,
which will be paid no later than your next regular payday.
Federal and state laws require Marchesini Group USA to keep accurate records
of hours worked by nonexempt (hourly) employees. All nonexempt employees
are required to enter their hours worked accurately, including all lunch periods
and any rest periods of more than 20 minutes.
Non-exempt employees must record their hours on time sheets. Give them to
the controller bi-weekly.
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You are required to notify the Company of any pay discrepancies, unrecorded
or misrecorded work hours, or any involuntary missed meal or break periods.
Do not complete the time sheet of any other employees or request that they do
so for you. Be sure to indicate your days off. Any changes to your time card
must be approved of and initialed by your supervisor or the human resource
manager.
Falsification of time records or recording time for other employees may result in
discipline up to and including termination of employment.
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15.0 Performance, Discipline, Layoff, and Termination
You are expected to be on the job, ready to work, when scheduled. Inability to
report to work as scheduled as a result of an arrest may lead to disciplinary
action, up to and including termination of employment, for violation of an
attendance policy or job abandonment.
Marchesini Group USA policy is to confirm dates of employment and job title
only. With written authorization, the Company will confirm compensation.
Forward any requests for employment verification to the human resource
manager.
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16.0 General Policies
General Provisions
• The system, and all data transmitted or received through the system, is
the exclusive property of the Company. You should not have any
expectation of privacy in any communication over this system. If you are
permitted to have access to the system, you will be given a voicemail,
email, and/or Internet address and/or access code and will have use of
the system consistent with this policy.
• The Company reserves the right to monitor, intercept, and/or review all
data transmitted, received, or downloaded over the system. Any
individual who is given access to the system is hereby given notice that
the Company will exercise this right periodically, without prior notice and
without the prior consent.
• The interests of the Company in monitoring and intercepting data
include, but are not limited to: protection of Company trade secrets,
proprietary, and similar confidential commercially-sensitive information
(i.e. financial or sales records/reports, marketing or business
strategies/plans, product development, customer lists, patents,
trademarks, etc.); managing the use of the computer system; and/or
assisting employees in the management of electronic data during periods
of absence.
• You should not interpret the use of password protection as creating a
right or expectation of privacy. To protect everyone involved, no one can
have a right or expectation of privacy regarding the receipt, transmission,
or storage of data on the Company voicemail/email/Internet system.
Any employees who violate this policy will be subject to corrective action, up to
and including termination of employment. If necessary, the Company will also
advise law enforcement officials of any illegal conduct.
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participate in an activity that would result in a violation of a state or federal
statute, or a violation or noncompliance with a state or federal rule or regulation.
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17.0 Benefits
Marchesini Group USA provides employees, who have been employed with the
Company for at least 90 days, with paid leave for the purpose of donating
organs or bone marrow. When donating an organ to another person, you may
take up to 30 business days in any one-year period; and when donating bone
marrow, you may take up to five business days in any one-year period. The
one-year period for both leaves is measured from the date leave begins.
You are required to provide as much advance notice as possible if you wish to
take leave to donate an organ or bone marrow. Provide Human Resources with
verification from a physician that the donation will take place and that there is a
medical necessity for the donation. While this leave is paid, you must first use
10 days accrued sick or vacation time when donating an organ, or five days
accrued sick or vacation time when donating bone marrow. Leave taken under
this policy does not constitute a break in service for health insurance coverage,
accrual of vacation or sick pay, or seniority; however, the leave may not run
concurrently with FMLA or CFRA leave.
Under most circumstances, upon return from leave under this policy you will be
reinstated to the same or equivalent position; however, you will have no greater
right to reinstatement than if you had been continuously employed during the
leave. For example, if you would have been laid off had you not gone on leave,
or if your position is eliminated during the leave, then you will not be entitled to
reinstatement.
The Company will not retaliate against employees who request or take leave in
accordance with this policy.
Marchesini Group USA provides employees who are the victim of a violent
felony or serious felony (or the family member of a victim of a violent felony or
serious felony) with unpaid leave in order to attend judicial proceedings related
to the crime. A family member under this policy includes a spouse, domestic
partner, child, stepchild, brother, stepbrother, sister, stepsister, mother,
stepmother, father, or stepfather.
When the need for leave is foreseeable, you must provide documentation of the
scheduled proceeding. Such notice is typically given to the victim of the crime
by a court or government agency setting the hearing, a district attorney or
prosecuting attorney's office, or a victim/witness office. If advance notice is not
possible, you must provide appropriate documentation within a reasonable time
after the absence.
Any absence from work to attend judicial proceedings will be unpaid, unless you
choose to take paid time off, such as accrued vacation or personal holiday.
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The Company will not retaliate against employees who request or take leave in
accordance with this policy.
If you are unable to work for at least eight days due to a non-work-related
illness or injury, or a pregnancy-related disability, you may be eligible for
disability insurance benefits. Disability insurance is a component of California's
State Disability Insurance (SDI) program, which is administered by the
California Employment Development Department (EDD) and is funded by
workers through SDI payroll deductions. Disability insurance provides eligible
employees with up to 52 weeks of partial wage replacement benefits. Benefit
amounts are based on a percentage of your wages paid during a specific 12-
month base period, determined by the date your claim begins.
To apply for this benefit, you must provide written notice of the disability,
including a doctor's certificate stating the nature of the disability and your
expected date of return to work.
The SDI program does not create a right to a leave of absence, job protection,
or job reinstatement.
You are responsible for filing your claim and other forms promptly and
accurately with the EDD. To learn more about the SDI program, including
eligibility requirements and benefits, or to make a claim for DI benefits, contact
the EDD (www.edd.ca.gov).
Marchesini Group USA will be notified that you have submitted a disability
insurance claim.
Eligible full-time and part-time employees (employees work regularly work more
than 25 hours per week) may enroll in a single, a single plus one dependent, or
a family contract immediately upon hire. Eligibility may be defined by state law
and/or by the insurance contract.
Information and enrollment forms may be obtained from the human resource
manager.
To assist you with the cost of this insurance, our company pays a portion of a
single, a single plus one dependent, or a family contract. You are responsible
for paying the balance through payroll deduction.
Participating employees are also covered under our medical insurance plan's
life insurance, dental insurance, prescription drug and vision care programs.
Plan details and eligibility requirements may be obtained from the human
resource manager.
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Refer to the actual plan document and summary plan description if you have
specific questions regarding this benefit plan. Those documents are controlling.
Marchesini Group USA encourages employees to fulfill their civic duties related
to jury duty. If you are summoned for jury duty, notify your supervisor or the
human resource manager as soon as possible to make scheduling
arrangements.
If you are classified as exempt, you will not incur any deduction in pay for a
partial week's absence due to jury duty. If you are classified as nonexempt, you
will not be compensated for time spent on jury duty. You may opt to
use vacation in place of unpaid leave.
The Company reserves the right to require employees to provide proof of jury
duty service to the extent authorized by law.
The Company will not retaliate against employees who request or take leave in
accordance with this policy.
To take advantage of the leave provided under this policy, you must provide the
Company with advance notice of the need for leave. If advance notice is not
possible, you will be required to provide one of the following certifications upon
returning to work:
• A police report showing that you were the victim of domestic violence or
sexual assault.
• A court order protecting you from the perpetrator or other evidence from
the court or prosecuting attorney that you appeared in court.
• Documentation from a medical professional, domestic violence or sexual
assault victim advocate, health care provider, or counselor showing that
your absence was due to treatment for injuries from domestic violence or
sexual assault.
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The Company will maintain the confidentiality of anyone requesting time off
under this policy. Failure to provide the required certification may result in a
denial of the requested time off. The length of unpaid leave you may take under
this policy is limited to 12 weeks.
Notify your supervisor or the human resource manager of your need for leave
within two business days from the day you receive official notice that your
spouse or registered domestic partner will be on leave from deployment. You
must also provide written documentation certifying that your spouse or
registered domestic partner will be on leave from deployment during the time
you are requesting leave.
You may elect to use any available paid time off for which you are eligible under
Company policy for the purpose of taking military spouse leave, and such paid
time off will run concurrently with the leave afforded under this policy.
The Company will not discriminate or retaliate against employees who request
or take leave in accordance with this policy.
If eligible, Marchesini Group USA will provide you with up to 12 weeks of unpaid
parental leave to bond with a new child within one year of the child's birth,
adoption, or foster care placement.
To be eligible for parental leave, you must meet the following requirements:
• As of the date leave begins, you must be employed with the Company for
at least 12 months and for 1,250 hours during the previous 12 months.
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• You must work at a worksite where the Company employs at least 20
employees within a 75-mile radius.
In cases where both parents are employed by the Company and are eligible for
leave, the max amount of total leave for both parents is 12 weeks. The
Company may, but is not required to, grant simultaneous leave to both parents.
The Company will maintain your group health insurance coverage during the
leave period under the same terms and conditions that would have applied had
the leave not been taken. If you fail to return to work after leave, the Company
may seek to recover any premiums paid for maintaining coverage by deducting
the amount from your final wages, unless the failure to return to work was due
to the continuation, recurrence, or onset of a serious health condition or other
circumstances beyond your control.
Upon returning to work at the end of leave, you will be placed in your original
job or an equivalent job with equivalent pay and benefits. You will not lose any
benefits that accrued before leave was taken. You may not, however, be
entitled to discretionary raises, promotions, bonus payments, or other benefits
that become available during leave.
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PFL insurance directly with the EDD. Contact the EDD for information on
eligibility or to obtain a claim form. Medical and other documentation may be
required.
Eligibility
All employees who have worked in California for at least 30 days within a year
after beginning employment are entitled to receive paid sick time.
You must work 90 days before you can use paid sick leave.
You may only use 32 hours (four days) of paid sick leave per year. Paid sick
leave may be taken in no less than two-hour increments.
The Company will not compensate employees for unused paid sick leave at
separation of employment. However, the Company will reinstate any previously
accrued and unused paid sick leave for employees who separate from the
Company and are rehired within one year from the date of separation.
Notice
If your need for leave is foreseeable, provide your supervisor or the human
resource manager, the Office Manager, or the human resources manager with
as much advance notice as possible. We recognize that there may be
occasions, such as sudden illness, when advance notice is not possible; in
those situations, inform your direct supervisor or the human resource manager
of the circumstances as soon as practicable before the start of each working
day. You may also be asked to provide a certification of illness to your
supervisor or the human resource manager.
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Interaction with Other Leave
Paid sick leave will run concurrently with other types of leave where permitted
under applicable law.
Retaliation
The Company will not retaliate against employees who request or take leave in
accordance with this policy.
Eligibility
Conditions for which PDL is available include, but are not limited to:
Use of Leave
PDL may be taken before or after birth during any period of time (not to exceed
four months) where you are physically unable to work due to your pregnancy-
related disability. You may take PDL all at once or intermittently.
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to provide appropriate notice and/or complete and return the necessary
paperwork will result in the delay or denial of leave.
If the need for leave is unforeseeable, provide notice as soon as practicable and
possible under the facts of the particular case. Normal call-in procedures apply
to all absences from work including those for which leave under this policy may
be requested. Complete and return the necessary leave request form as soon
as possible to obtain the leave. Failure to provide appropriate notice and/or
complete and return the necessary paperwork on a timely basis will result in the
delay or denial of leave.
To request leave under this policy, obtain a leave request form from your
supervisor or the human resource manager and return the completed form to
the human resource manager. If the need for leave is unforeseeable and you
will be absent more than three days, contact the human resource manager by
telephone and request that a leave form be mailed to your home. If leave will be
fewer than three days, complete and return the leave request form upon
returning to work.
Call-In Procedures
You will be required to use available sick leave during PDL; however, you may
opt to use any available vacation during your PDL in order to receive
compensation.
If you are on PDL for eight or more consecutive calendar days, you may be
eligible for partial wage replacement benefits under the California State
Disability Insurance (SDI) program. You are responsible for applying for these
benefits and can obtain forms from your health care provider.
When requesting PDL, you must provide certification from a health care
provider to qualify for leave. Such certification must be provided within 15 days
of the request for leave unless it is not practicable under the circumstances
despite your diligent efforts. Failure to provide certification may result in leave
being delayed, denied, or revoked. At the discretion of Company, you may also
be required to obtain a second and third certification from another health care
provider at Company expense (except for military care leave). Recertification of
the continuance of a serious health condition or an injury/illness of a military
service member will also be required at appropriate intervals.
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If you are suffering from a pregnancy related disability, you are entitled to a
temporary transfer to another position or other reasonable accommodation
based on the pregnancy-related disability if you request the transfer or
reasonable accommodation and the request is based on the medical
certification of a health care provider that a transfer or reasonable
accommodation is medically advisable, and the request can be reasonably
accommodated by the Company. All employees who are transferred to
accommodate a pregnancy-related disability have the same reinstatement and
other rights described below with respect to pregnancy-related disability leaves.
Health Insurance
The Company will maintain your health insurance coverage during leave as if
you were still working. You must continue to make timely payments of your
share of the premiums. Failure to pay premiums within 30 days of when they
are due may result in a lapse of coverage. If this occurs, you will be notified 15
days before the date coverage will lapse that coverage will terminate unless
payments are promptly made. Alternatively, at our option, the Company may
pay your share of the premiums during the leave and recover the costs of this
insurance upon your return to work. Coverage that lapses due to nonpayment of
premiums will be reinstated immediately upon return to work without a waiting
period. Under most circumstances, if you do not return to work at the end of
leave, the Company may require reimbursement for the health insurance
premiums paid during the leave.
Return to Work
Upon returning to work at the end of leave, you will be placed in your original
job or an equivalent job with equivalent pay and benefits. You will not lose any
benefits that accrued before leave was taken. You may not, however, be
entitled to discretionary raises, promotions, bonus payments, or other benefits
that become available during leave.
Failure to Return
If you fail to return to work or fail to make a request for an extension of leave
prior to the expiration of the leave, you will be deemed to have voluntarily
terminated your employment.
Alternative Employment
While on leave of absence, you may not work or be gainfully employed either
for yourself or others unless express, written permission to perform such
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outside work has been granted by the Company. If you are on a leave of
absence and are found to be working elsewhere without permission, you will be
automatically terminated.
Retaliation
The Company will not retaliate against employees who request or take leave in
accordance with this policy.
If you are the parent or guardian of a child who is suspended and are required to
appear at the child’s school, you may take time off without pay if you provide
reasonable advance notice to your supervisor, the human resource manager and
the executive vice president of the need for time off.
Exempt employees may be provided time off with pay when necessary to comply
with state and federal wage and hour laws.
Vacation benefits do not accrue during the first six months of employment.
Beginning in the employee's seventh month of employment the employee will
earn 1.25 days of paid vacation for each full month of employment up to a
maximum of 15 days per year.
After 10 years of service, you will receive an additional 3 days of paid vacation.
You will earn 1.50 days of paid vacation for each full month of employment up
to a maximum of 18 days per year.
After 20 years of service, you will receive an additional 2 days of paid vacation.
You will earn 1.67 days of paid vacation for each full month of employment up
to a maximum of 20 days per year.
To be eligible for paid vacation, you must work your last scheduled day before
the vacation and the first scheduled day after the vacation, unless you receive
prior approval from the human resource manager and the executive vice
president.
Vacation time is given to employees so that they are better able to perform their
jobs when they return. For this reason, we require employees to take their
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vacation and we do not permit employees to take pay in lieu of time off.
Vacation cannot be carried over to the following year.
Submit vacation requests in writing at least two weeks in advance to your direct
supervisor. Vacation days can be taken in full day increments only. Final
approval will be granted by the human resource manager. When possible,
vacation requests are granted, taking in to account operating requirements.
Length of employment may determine priority in scheduled vacation times.
Once an employee has earned his or her full vacation credit for the year, the
employee will not become eligible for any additional time in the subsequent year
except to the extent that the prior vacation time has been used.
Upon discharge, eligible employees will be paid for accrued but unused
vacation.
If your work schedule prevents you from voting on Election Day, Marchesini
Group USA will allow you a reasonable time off to vote. The time when you can
go to vote will be at the discretion of your supervisor or the human resource
manager, consistent with applicable legal requirements.
If you are required by law to appear in court as a witness, you may take unpaid
time off to do so, provided you give Marchesini Group USA reasonable advance
notice.
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18.0 Safety and Loss Prevention
Marchesini Group USA considers drug and alcohol abuse a serious matter that
will not be tolerated. The Company absolutely prohibits employees from using,
selling, possessing, or being under the influence of illegal drugs, alcohol, or a
controlled substance or prescription drug not medically authorized while at their
job, on Company property, or while on work time.
1. You may not report to work under the influence of alcohol, illegal drugs,
or any controlled substance or prescription drug not medically
authorized.
2. You may not possess or use alcohol, illegal drugs, or any controlled
substance or prescription drug not medically authorized while on
company property or on company business.
Marchesini Group USA is committed to complying with all applicable laws and
ensuring that employees avoid heat illness while working outside. Heat illness
may begin with mild symptoms and progress quickly to signs of serious and life-
threatening illness. All employees who work outdoors and are reasonably
anticipated to be exposed to the risk of heat illness will be provided detailed
training before starting work involving a risk of heat illness.
This policy ensures that employees working outdoors understand they are
allowed and encouraged to take preventative cool-down rest periods in provided
shaded areas whenever they feel the need to protect themselves from
overheating.
You may also be asked to take a cool-down rest period if you are observed
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having any signs of heat illness. Access to shade is permitted at all times. Cool-
down periods are not limited in frequency and are considered time worked.
• You will be monitored and asked if you are experiencing any symptoms
of heat illness.
• You will be encouraged to remain in the shade.
• You will not be ordered back to work until any signs or symptoms of heat
illness have abated, but in no event sooner than five minutes after
accessing shade, excluding the time needed to access the shade.
The Company provides fresh, pure, and suitably cool drinking water at no
charge. When the work environment is hot, you are encouraged to frequently
drink small cups of water, with up to four cups (one quart or more) per hour
recommended, to stay hydrated.
The Company will not discriminate or retaliate against employees who take
preventative cool-down rest periods in accordance with this policy.
Marchesini Group USA is concerned about the effect that smoking and
secondhand smoke inhalation can have on its employees and clients. Smoking
in the office, client areas, and restrooms is prohibited.
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New Jersey Policies
19.0 Welcome
If a written contract between you and the Company is inconsistent with this
handbook, the written contract is controlling.
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20.0 Introductory Language and Policies
This handbook is our attempt to keep you informed of the terms and conditions
of your employment, including Marchesini Group USA policies and procedures.
The handbook is not a contract. The Company reserves the right to revise, add,
or delete from this handbook as we determine to be in our best interest, except
the policy concerning at-will employment. When changes are made to the
policies and guidelines contained herein, we will endeavor to communicate
them in a timely fashion, typically in a written supplement to the handbook or in
a posting on company bulletin boards.
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21.0 Hiring and Orientation Policies
Marchesini Group USA complies with the Americans with Disabilities Act (ADA),
the Pregnancy Discrimination Act, and all applicable state and local fair
employment practices laws, and is committed to providing equal employment
opportunities to qualified individuals with disabilities, including disabilities
related to pregnancy, childbirth, and related conditions. Consistent with this
commitment, the Company will provide reasonable accommodation to otherwise
qualified individuals where appropriate to allow the individual to perform the
essential functions of the job, unless doing so would create an undue hardship
on the business.
After receiving your request, the Company will engage in an interactive dialogue
with you to determine the precise limitations of your disability and explore
potential reasonable accommodations that could overcome those limitations.
Where appropriate, we may need your permission to obtain additional
information from your medical provider. All medical information received by the
Company in connection with a request for accommodation will be treated as
confidential.
The Company will not discriminate or retaliate against employees for requesting
an accommodation.
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21.2 EEO Statement and Nonharassment Policy
The Company will conduct a prompt and thorough investigation of all allegations
of discrimination, harassment, or retaliation, or any violation of the Equal
Employment Opportunity Policy in a confidential manner. The Company will
take appropriate corrective action, if and where warranted. The Company
prohibits retaliation against employees who provide information about, complain
about, or assist in the investigation of any complaint of discrimination or
violation of the Equal Employment Opportunity Policy.
We are all responsible for upholding this policy. You may discuss questions
regarding equal employment opportunity with your supervisor or the human
resource manager or any other designated member of management.
Marchesini Group USA has a strict policy against all types of workplace
harassment, including sexual harassment and other forms of workplace
harassment based upon an individual's age, race, color, national origin,
nationality, ancestry, creed, religion, sex, pregnancy (including childbirth,
lactation, and related medical conditions), marital status, civil union status,
domestic partnership status, gender identity or expression, atypical hereditary
cellular or blood trait, American flag display, physical or mental disability,
genetic information (including testing and characteristics), veteran status,
uniformed servicemember status, or any other status protected by federal,
state, or local laws. All forms of harassment of, or by, employees, vendors,
visitors, customers, and clients are strictly prohibited and will not be tolerated.
Sexual Harassment
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submission to such conduct is made either explicitly or implicitly as a term or
condition of an individual's employment; (2) submission to, or rejection of such
conduct by an individual is used as the basis for employment decisions affecting
such individual; or (3) such conduct has the purpose or effect of unreasonably
interfering with an individual's work performance or creating an intimidating,
hostile, or offensive work environment.
While it is not possible to identify every act that constitutes or may constitute
sexual harassment, the following are some examples of sexual harassment:
Other Harassment
Again, while it is not possible to list all the circumstances that may constitute
other forms of workplace harassment, the following are some examples of
conduct that may constitute workplace harassment:
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voicemail, or elsewhere on our premises, or circulated in the workplace;
and
• A display of symbols, slogans, or items that are associated with hate or
intolerance towards any select group.
If you feel that you have witnessed or have been subjected to any form of
discrimination or harassment, immediately notify the human resource manager
or any member of management.
We will promptly and thoroughly investigate any claim and take appropriate
action where we find a claim has merit. To the extent possible, we will retain the
confidentiality of those who report suspected or alleged violations of the
harassment policy.
Discipline for violation of this policy may include, but is not limited to, reprimand,
suspension, demotion, transfer, and discharge. If the Company determines that
harassment or discrimination occurred, corrective action will be taken to
effectively end the harassment. As necessary, the Company may monitor any
incident of harassment or discrimination to assure the inappropriate behavior
has stopped. In all cases, the Company will follow up as necessary to ensure
that no individual is retaliated against for making a complaint or cooperating
with an investigation.
Marchesini Group USA is dedicated to treating its employees equally and with
respect and recognizes the diversity of their religious beliefs. All employees may
request an accommodation when their religious beliefs cause a deviation from
the Company dress code or the individual's schedule, basic job duties, or other
aspects of employment. The Company will consider the request, but reserves
the right to offer its own accommodation to the extent permitted by law. Some,
but not all, of the factors that will be considered are cost, the effect that an
accommodation will have on current established policies, and the burden on
operations — including other employees — when determining a reasonable
accommodation. At no time will the Company question the validity of a person's
belief.
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22.0 Wage and Hour Policies
Marchesini Group USA will provide nursing mothers reasonable break time
each day to express milk for their infant child(ren).
To ensure privacy, you will be provided a private room, other than a restroom, in
close proximity to your work area to express milk. The room will be clearly
designated and either have a lock or a sign on the door to indicate when the
room is in use.
You are encouraged to discuss the length and frequency of these breaks with
your supervisor or the human resource manager.
Marchesini Group USA strives to provide a safe and healthy work environment
and complies with all federal and state regulations regarding meal and rest
periods. A one hour, paid meal break should be taken each day. The Company
requests that employees accurately observe and record meal and rest periods.
If you know in advance that you may not be able to take your scheduled break
or meal period, let your supervisor or the human resource manager know; in
addition, notify your supervisor or the human resource manager as soon as
possible if you were unable to or prohibited from taking a meal or rest period.
22.3 Overtime
If you are nonexempt, you may qualify for overtime pay. All overtime must be
approved in advance, in writing, by your supervisor or the human resource
manager.
At certain times Marchesini Group USA may require you to work overtime. We
will attempt to give as much notice as possible in this instance. However,
advance notice may not always be possible. Failure to work overtime when
requested or working unauthorized overtime may result in discipline, up to and
including discharge.
Unless otherwise required or exempted by law, overtime pay of one and one-
half times your regular rate of pay is paid for any hours worked in excess of 40
hours in a workweek. Holidays, vacation days, and sick leave days do not count
as time worked for computing overtime.
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22.4 Pay Period
At Marchesini Group USA, the standard pay period is biweekly for all
employees. Pay dates are Wednesday. If a pay period falls on a holiday, you
will be paid on the preceding workday. Special provisions may be required from
time to time if holidays fall on pay dates. Check with the controller if this type of
date arises.
Review your paycheck for accuracy. If you find an issue, report it to the
controller immediately.
Marchesini Group USA is required by law to make certain deductions from your
pay each pay period. This includes income and unemployment taxes, Federal
Insurance Contributions Act (FICA) contributions (Social Security and
Medicare), and any other deductions required under law or by court order for
wage garnishments. The amount of your tax deductions will depend on your
earnings and the number of exemptions you list on your federal Form W-4 and
applicable state withholding form. You may also authorize voluntary deductions
from your paycheck, including contributions for insurance premiums, retirement
plans, spending accounts, or other services. Your deductions will be reflected in
your wage statement.
The Company will not make deductions to your pay that are prohibited by
federal, state, or local law. If you have any questions about deductions from
your pay, contact your supervisor or the human resource manager. You will be
reimbursed in full for any isolated, inadvertent, or improper deductions, as
defined by law. If an error is found, you will receive an immediate adjustment,
which will be paid no later than your next regular payday.
Federal and state laws require Marchesini Group USA to keep accurate records
of hours worked by nonexempt (hourly) employees. All nonexempt employees
are required to enter their hours worked accurately, including all lunch periods
and any rest periods of more than 20 minutes. Non-exempt employees must
record their hours on time sheets. Give them to the controller bi-weekly.
You are required to notify the Company of any pay discrepancies, unrecorded
or misrecorded work hours, or any involuntary missed meal or break periods.
Do not complete the time sheet of any other employees or request that they do
so for you. Be sure to indicate your days off. Any changes to your time card
must be approved of and initialed by your supervisor or the human resource
manager.
Falsification of time records or recording time for other employees may result in
discipline up to and including termination of employment.
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23.0 Performance, Discipline, Layoff, and Termination
You are expected to be on the job, ready to work, when scheduled. Inability to
report to work as scheduled as a result of an arrest may lead to disciplinary
action, up to and including termination of employment, for violation of an
attendance policy or job abandonment.
Marchesini Group USA policy is to confirm dates of employment and job title
only. With written authorization, the Company will confirm compensation.
Forward any requests for employment verification to the human resource
manager.
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24.0 General Policies
General Provisions
• The system, and all data transmitted or received through the system, is
the exclusive property of the Company. You should not have any
expectation of privacy in any communication over this system. If you are
permitted to have access to the system, you will be given a voicemail,
email, and/or Internet address and/or access code and will have use of
the system consistent with this policy.
• The Company reserves the right to monitor, intercept, and/or review all
data transmitted, received, or downloaded over the system. Any
individual who is given access to the system is hereby given notice that
the Company will exercise this right periodically, without prior notice and
without the prior consent.
• The interests of the Company in monitoring and intercepting data
include, but are not limited to: protection of Company trade secrets,
proprietary, and similar confidential commercially-sensitive information
(i.e. financial or sales records/reports, marketing or business
strategies/plans, product development, customer lists, patents,
trademarks, etc.); managing the use of the computer system; and/or
assisting employees in the management of electronic data during periods
of absence.
• You should not interpret the use of password protection as creating a
right or expectation of privacy. To protect everyone involved, no one can
have a right or expectation of privacy regarding the receipt, transmission,
or storage of data on the Company voicemail/email/Internet system.
Any employees who violate this policy will be subject to corrective action, up to
and including termination of employment. If necessary, the Company will also
advise law enforcement officials of any illegal conduct.
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25.0 Benefits
Employees must notify the company at least one hour prior to his/her scheduled
shift that they are responding to an emergency and will be absent from work.
Upon return, employees must provide a copy of the incident report and
certification by the incident commander or other official confirming that the
employee was actively engaged and necessary for the emergency response.
The report should set forth the date and time the volunteer was relieved of
emergency service duties.
If an employee will miss more than one consecutive day of work due to
emergency volunteer service, the employee must notify the company each day
in advance of his/her shift.
Although the company will not require the employee to use otherwise available
paid time off, the employee may choose to do so.
Essential employees may be denied leave under this policy as permitted by state
law.
Exempt employees may be provided time off with pay when necessary to comply
with state and federal wage and hour laws.
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New Jersey Family Leave Law where applicable.
To claim FLI benefits for leave taken to bond with a newborn or newly adopted
child, you must provide your supervisor or the human resource manager with at
least 30 days' notice prior to beginning the family leave. Failure to provide this
notice may result in a 14-day reduction in your maximum FLI benefits
entitlement for the 12-month period, unless the leave time is unforeseeable or
changes for unforeseeable reasons. If you are taking intermittent leave for
bonding, you must take the leave in a period of seven days or more. You and
Marchesini Group USA must both agree to the intermittent schedule.
To claim FLI benefits for leave taken to care for a seriously ill family member on
a continuous, non-intermittent basis, you must provide the Company with prior
notice of the family leave in a reasonable and practicable manner, unless the
need for leave is due to an emergency or other unforeseen circumstance.
To claim FLI benefits for leave taken to care for a seriously ill family member on
an intermittent basis, you must provide the Company with at least 15 days'
notice prior to beginning the intermittent family leave unless the need for leave
is due to an emergency or other unforeseen circumstance.
For information about FLI benefits including eligibility requirements for FLI
benefits or to file a claim, visit the New Jersey Department of Labor and
Workforce Development website
(http://www.nj.gov/labor/http://www.nj.gov/labor/). For additional information,
speak with your supervisor or the human resource manager.
Eligible full-time and part-time employees (employees work regularly work more
than 25 hours per week) may enroll in a single, a single plus one dependent, or
a family contract immediately upon hire. Eligibility may be defined by state law
and/or by the insurance contract.
Information and enrollment forms may be obtained from the human resource
manager.
To assist you with the cost of this insurance, our company pays a portion of a
single, a single plus one dependent, or a family contract. You are responsible
for paying the balance through payroll deduction.
Participating employees are also covered under our medical insurance plan's
life insurance, dental insurance, prescription drug and vision care programs.
Plan details and eligibility requirements may be obtained from the human
resource manager. Refer to the actual plan document and summary plan
description if you have specific questions regarding this benefit plan. Those
documents are controlling.
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applicable state and federal law. For more information, contact the human
resource manager.
Marchesini Group USA encourages employees to fulfill their civic duties related
to jury duty. If you are summoned for jury duty, notify your supervisor or the
human resource manager as soon as possible to make scheduling
arrangements.
If you are classified as exempt, you will not incur any deduction in pay for a
partial week's absence due to jury duty. If you are classified as nonexempt, you
will not be compensated for time spent on jury duty. You may opt to
use vacation in place of unpaid leave.
The Company reserves the right to require employees to provide proof of jury
duty service to the extent authorized by law.
The Company will not retaliate against employees who request or take leave in
accordance with this policy.
Under the New Jersey Security and Financial Empowerment Act (NJ SAFE
Act), Marchesini Group USA is required to provide up to 20 days of unpaid
leave to employees who are victims of domestic violence or sexual assault, or
whose child, parent, spouse, domestic partner, or civil union partner is a victim.
Eligibility
To be eligible, you must have worked at least 1,000 hours during the
immediately preceding 12-month period.
Use of Leave
You may use leave under the NJ SAFE Act for the purpose of engaging in any
of the following activities as they relate to an incident of domestic violence or a
sexually violent offense:
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5. Seeking legal assistance or remedies to ensure the health and safety of
yourself or your child, parent, spouse, domestic partner, or civil union
partner, including preparing for or participating in any civil or criminal
legal proceeding related to or derived from domestic violence or sexual
violence.
6. Attending, participating in, or preparing for a criminal or civil court
proceeding relating to an incident of domestic or sexual violence of which
you or your child, parent, spouse, domestic partner, or civil union partner,
was a victim.
You must use leave under the NJ SAFE Act in the 12-month period immediately
following an instance of domestic violence or a sexually violent offense. The
unpaid leave may be taken intermittently in intervals of no less than one day.
The unpaid leave will run concurrently with any paid vacation leave, personal
leave, or medical or sick leave that you elect to use or which the Company may
require you to use during any part of the 20-day period of unpaid leave. If you
request leave for a reason covered by both the NJ SAFE Act and the Family
Leave Act, or the federal Family and Medical Leave Act, the leave will count
simultaneously against your entitlement under each respective law.
Notice
Provide reasonable written notice of the need for leave. The Company may
require you to provide documentation supporting the need for leave. The
Company will treat such documentation as confidential, unless disclosure is
voluntarily authorized in writing by you or is authorized by a federal or state law,
rule, or regulation.
Retaliation
The Company will not retaliate against employees for requesting or taking leave
in accordance with this policy or refusing to authorize the release of information
deemed confidential under the NJ SAFE Act.
Marchesini Group USA provides paid sick time in accordance with New Jersey's
Paid Sick Leave Act.
Eligibility
All New Jersey employees are eligible for paid sick leave.
Effective October 29, 2018, eligible employees will be provided 40 hours of paid
sick leave at the beginning of each benefit year. For purposes of this policy, the
benefit year is the calendar year.
You may begin using sick leave after you have worked for the Company for 120
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days and may not use more than 40 hours of paid sick leave in a benefit year.
Paid sick leave may be used for the following reasons:
1. Time needed for diagnosis, care, treatment of, or recovery from a mental
or physical illness, injury, or other adverse health condition, or for your
own preventative medical care;
2. Time needed to aid or care for a member of your family during diagnosis,
care, treatment of, or recovery from the family member's mental or
physical illness, injury, or other adverse health condition, or during the
family member's preventative medical care;
3. Absence necessary due to circumstances resulting from you or a family
member having been a victim of domestic or sexual violence, if the leave
allows you to obtain — for yourself or the family member — medical
attention needed to recover from physical or psychological injury or
disability caused by domestic or sexual violence; services from a
designated domestic violence agency or other victim services
organization; psychological or other counseling; relocation; or legal
services, including obtaining a restraining order or preparing for, or
participating in, any civil or criminal proceeding related to the domestic or
sexual violence;
4. Time during which you are not able to work because of a workplace
closure, or a closure of your child's school or place of care, by order of a
public official due to an epidemic or other public health emergency, or
because of the issuance by a public health authority of a determination
that your or your family member's presence in the community would
jeopardize the health of others; or
5. Time needed in connection with your child to attend a school-related
conference, meeting, function, or other event requested or required by a
school administrator, teacher, or other professional staff member
responsible for the child's education, or to attend a meeting regarding
care provided to your child in connection with his or her health condition
or disability.
Carryover
You may carry over up to 40 hours of unused paid sick leave to the following
year; however, you may only use 40 hours of paid sick leave in any given
benefit year.
The Company may choose to pay employees for their unused sick leave in the
final month of the benefit year.
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Compensation
You will be compensated for paid sick leave at your regular rate of pay.
Notice
If the need for paid sick time is foreseeable, you must provide seven days'
advance notice and make reasonable efforts to schedule the leave so that it
does not unduly disrupt Company operations. Where the need for leave is
unforeseeable, provide notice as soon as practicable to your direct supervisor
or the HR department before the start of each working day.
If you are absent for three or more consecutive days, you may be requested to
provide reasonable documentation showing that the leave is being taken for
permitted purposes. Reasonable documentation includes:
• For leave taken as described in bullets (1) and (2) above, documentation
signed by the health care professional treating you or your family
member showing the need for leave and, if possible, the number of days
of leave needed.
• For leave taken as described in bullet (3), medical documentation; a law
enforcement agency record or report; a court order; documentation that
the perpetrator of the domestic or sexual violence has been convicted of
a domestic or sexual violence offense; certification from a certified
Domestic Violence Specialist or a representative of a designated
domestic violence agency or other victim services organization; or other
documentation or certification provided by a social worker, counselor,
member of the clergy, shelter worker, health care professional, attorney,
or other professional who has assisted you or your family member in
dealing with the domestic or sexual violence.
• For leave taken as described in bullet (4), a copy of the order of the
public official or the determination by the health authority.
Paid sick leave will run concurrently with the federal Family and Medical Leave
Act and/or other leaves where permitted under state and federal law.
You will not be paid for any unused paid sick leave when your employment
ends.
Transfers
If you transfer to another division, entity, or location, you are entitled to all
previously unused paid sick leave and may use it as described in this policy.
The Company will reinstate previously unused paid sick leave if you separate
and are rehired within six months.
Retaliation
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The Company will not retaliate against employees who request or take leave in
accordance with this policy.
If you are unable to work for more than seven consecutive days due to a non-
work-related illness or injury, or a pregnancy-related disability, you may be
eligible for temporary disability insurance (TDI) benefits. TDI provides eligible
employees with up to 26 weeks of partial wage replacement benefits in a year,
as specified under the law.
The human resource manager will inform you of the amount of vacation and the
date on which you become eligible. Thereafter, you receive vacation as follows:
After 10 years of service, you will receive an additional 3 days of paid vacation.
You will earn 1.50 days of paid vacation for each full month of employment up
to a maximum of 18 days per year.
After 20 years of service, you will receive an additional 2 days of paid vacation.
You will earn 1.67 days of paid vacation for each full month of employment up
to a maximum of 20 days per year.
Submit vacation requests in writing at least two weeks in advance to your direct
supervisor. Vacation days can be taken in full day increments only. Final
approval will be granted by the human resource manager. When possible,
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vacation requests are granted, taking into account operating requirements.
Length of employment may determine priority in scheduling vacation times.
Vacation time is given to employees so that they are better able to perform their
jobs when they return. For this reason, we require employees to take their
vacation and we do not permit employees to take pay in lieu of time off.
Vacation cannot be carried over to the following year.
Upon discharge, eligible employees will be paid for accrued but unused
vacation.
If your work schedule prevents you from voting on Election Day, Marchesini
Group USA will allow you a reasonable time off to vote. The time when you can
go to vote will be at the discretion of your supervisor or the human resource
manager, consistent with applicable legal requirements.
Employees are given the necessary time off without pay to attend, participate or
prepare for a court proceeding. We ask that you notify your supervisor, the
human resource manager and the executive vice president of the need to take
witness leave as far in advance as is possible.
Exempt employees may be provided time off with pay when necessary to comply
with state and federal wage and hour laws.
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26.0 Safety and Loss Prevention
Marchesini Group USA considers drug and alcohol abuse a serious matter that
will not be tolerated. The Company absolutely prohibits employees from using,
selling, possessing, or being under the influence of illegal drugs, alcohol, or a
controlled substance or prescription drug not medically authorized while at their
job, on Company property, or while on work time.
1. You may not report to work under the influence of alcohol, illegal drugs,
or any controlled substance or prescription drug not medically
authorized.
2. You may not possess or use alcohol, illegal drugs, or any controlled
substance or prescription drug not medically authorized while on
company property or on company business.
Marchesini Group USA is concerned about the effect that smoking and
secondhand smoke inhalation can have on its employees and clients. Smoking
in the office, client areas, and restrooms is prohibited.
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North Carolina Policies
27.0 Welcome
If a written contract between you and the Company is inconsistent with this
handbook, the written contract is controlling.
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28.0 Introductory Language and Policies
This handbook is our attempt to keep you informed of the terms and conditions
of your employment, including Marchesini Group USA policies and procedures.
The handbook is not a contract. The Company reserves the right to revise, add,
or delete from this handbook as we determine to be in our best interest, except
the policy concerning at-will employment. When changes are made to the
policies and guidelines contained herein, we will endeavor to communicate
them in a timely fashion, typically in a written supplement to the handbook or in
a posting on company bulletin boards.
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29.0 Hiring and Orientation Policies
Marchesini Group USA complies with the Americans with Disabilities Act (ADA),
the Pregnancy Discrimination Act, and all applicable state and local fair
employment practices laws, and is committed to providing equal employment
opportunities to qualified individuals with disabilities, including disabilities
related to pregnancy, childbirth, and related conditions. Consistent with this
commitment, the Company will provide reasonable accommodation to otherwise
qualified individuals where appropriate to allow the individual to perform the
essential functions of the job, unless doing so would create an undue hardship
on the business.
After receiving your request, the Company will engage in an interactive dialogue
with you to determine the precise limitations of your disability and explore
potential reasonable accommodations that could overcome those limitations.
Where appropriate, we may need your permission to obtain additional
information from your medical provider. All medical information received by the
Company in connection with a request for accommodation will be treated as
confidential.
The Company will not discriminate or retaliate against employees for requesting
an accommodation.
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29.2 EEO Statement and Nonharassment Policy
The Company will conduct a prompt and thorough investigation of all allegations
of discrimination, harassment, or retaliation, or any violation of the Equal
Employment Opportunity Policy in a confidential manner. The Company will
take appropriate corrective action, if and where warranted. The Company
prohibits retaliation against employees who provide information about, complain
about, or assist in the investigation of any complaint of discrimination or
violation of the Equal Employment Opportunity Policy.
We are all responsible for upholding this policy. You may discuss questions
regarding equal employment opportunity with your supervisor or the human
resource manager or any other designated member of management.
Marchesini Group USA has a strict policy against all types of workplace
harassment, including sexual harassment and other forms of workplace
harassment based upon an individual's sex, gender, race, religion, color,
national origin, physical or mental disability, genetic information, marital status,
age, sexual orientation, gender identity, AIDS/HIV status, military service,
veteran status, or any other status protected by federal, state, or local laws. All
forms of harassment of, or by, employees, vendors, visitors, customers, and
clients are strictly prohibited and will not be tolerated.
Sexual Harassment
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While it is not possible to identify every act that constitutes or may constitute
sexual harassment, the following are some examples of sexual harassment:
Other Harassment
Again, while it is not possible to list all the circumstances that may constitute
other forms of workplace harassment, the following are some examples of
conduct that may constitute workplace harassment:
If you feel that you have witnessed or have been subjected to any form of
discrimination or harassment, immediately notify the human resource manager
or any member of management.
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The Company prohibits retaliation against employees who, based on a
reasonable belief, provide information about, complain, or assist in the
investigation of any complaint of harassment or discrimination.
We will promptly and thoroughly investigate any claim and take appropriate
action where we find a claim has merit. To the extent possible, we will retain the
confidentiality of those who report suspected or alleged violations of the
harassment policy.
Discipline for violation of this policy may include, but is not limited to, reprimand,
suspension, demotion, transfer, and discharge. If the Company determines that
harassment or discrimination occurred, corrective action will be taken to
effectively end the harassment. As necessary, the Company may monitor any
incident of harassment or discrimination to assure the inappropriate behavior
has stopped. In all cases, the Company will follow up as necessary to ensure
that no individual is retaliated against for making a complaint or cooperating
with an investigation.
Marchesini Group USA is dedicated to treating its employees equally and with
respect and recognizes the diversity of their religious beliefs. All employees may
request an accommodation when their religious beliefs cause a deviation from
the Company dress code or the individual's schedule, basic job duties, or other
aspects of employment. The Company will consider the request, but reserves
the right to offer its own accommodation to the extent permitted by law. Some,
but not all, of the factors that will be considered are cost, the effect that an
accommodation will have on current established policies, and the burden on
operations — including other employees — when determining a reasonable
accommodation. At no time will the Company question the validity of a person's
belief.
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30.0 Wage and Hour Policies
Marchesini Group USA will provide nursing mothers reasonable break time to
express milk for their infant child(ren) for up to one year following the child's
birth.
If you are nursing, you will be provided with a space, other than a restroom, that
is shielded from view and free from intrusion from co-workers and the public.
Break time should, if possible, be taken concurrently with any other break time
already provided. If you are nonexempt, clock out for any time taken that does
not run concurrently with normally scheduled rest periods, and such time will be
paid in accordance with federal law.
You are encouraged to discuss the length and frequency of these breaks with
your supervisor or the human resource manager.
Marchesini Group USA strives to provide a safe and healthy work environment
and complies with all federal and state regulations regarding meal and rest
periods. A one hour, paid meal break should be taken each day. The Company
requests that employees accurately observe and record meal and rest periods.
If you know in advance that you may not be able to take your scheduled break
or meal period, let your supervisor or the human resource manager know; in
addition, notify your supervisor or the human resource manager as soon as
possible if you were unable to or prohibited from taking a meal or rest period.
30.3 Overtime
If you are nonexempt, you may qualify for overtime pay. All overtime must be
approved in advance, in writing, by your supervisor or the human resource
manager.
At certain times Marchesini Group USA may require you to work overtime. We
will attempt to give as much notice as possible in this instance. However,
advance notice may not always be possible. Failure to work overtime when
requested or working unauthorized overtime may result in discipline, up to and
including discharge.
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Unless otherwise required or exempted by law, overtime pay of one and one-
half times your regular rate of pay is paid for any hours worked in excess of 40
hours in a workweek. Holidays, vacation days, and sick leave days do not count
as time worked for computing overtime.
At Marchesini Group USA, the standard pay period is biweekly for all
employees. Pay dates are Wednesday. If a pay period falls on a holiday, you
will be paid on the preceding workday. Special provisions may be required from
time to time if holidays fall on pay dates. Check with the controller if this type of
date arises.
Review your paycheck for accuracy. If you find an issue, report it to the
controller immediately.
Marchesini Group USA is required by law to make certain deductions from your
pay each pay period. This includes income and unemployment taxes, Federal
Insurance Contributions Act (FICA) contributions (Social Security and
Medicare), and any other deductions required under law or by court order for
wage garnishments. The amount of your tax deductions will depend on your
earnings and the number of exemptions you list on your federal Form W-4 and
applicable state withholding form. You may also authorize voluntary deductions
from your paycheck, including contributions for insurance premiums, retirement
plans, spending accounts, or other services. Your deductions will be reflected in
your wage statement.
The Company will not make deductions to your pay that are prohibited by
federal, state, or local law. If you have any questions about deductions from
your pay, contact your supervisor or the human resource manager. You will be
reimbursed in full for any isolated, inadvertent, or improper deductions, as
defined by law. If an error is found, you will receive an immediate adjustment,
which will be paid no later than your next regular payday.
Federal and state laws require Marchesini Group USA to keep accurate records
of hours worked by nonexempt (hourly) employees. All nonexempt employees
are required to enter their hours worked accurately, including all lunch periods
and any rest periods of more than 20 minutes. Non-exempt employees must
record their hours on time sheets. Give them to the controller bi-weekly.
You are required to notify the Company of any pay discrepancies, unrecorded
or misrecorded work hours, or any involuntary missed meal or break periods.
Do not complete the time sheet of any other employees or request that they do
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so for you. Be sure to indicate your days off. Any changes to your time card
must be approved of and initialed by your supervisor or the human resource
manager.
Falsification of time records or recording time for other employees may result in
discipline up to and including termination of employment.
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31.0 Performance, Discipline, Layoff, and Termination
You are expected to be on the job, ready to work, when scheduled. Inability to
report to work as scheduled as a result of an arrest may lead to disciplinary
action, up to and including termination of employment, for violation of an
attendance policy or job abandonment.
Marchesini Group USA policy is to confirm dates of employment and job title
only. With written authorization, the Company will confirm compensation.
Forward any requests for employment verification to the human resource
manager.
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32.0 General Policies
General Provisions
• The system, and all data transmitted or received through the system, is
the exclusive property of the Company. You should not have any
expectation of privacy in any communication over this system. If you are
permitted to have access to the system, you will be given a voicemail,
email, and/or Internet address and/or access code and will have use of
the system consistent with this policy.
• The Company reserves the right to monitor, intercept, and/or review all
data transmitted, received, or downloaded over the system. Any
individual who is given access to the system is hereby given notice that
the Company will exercise this right periodically, without prior notice and
without the prior consent.
• The interests of the Company in monitoring and intercepting data
include, but are not limited to: protection of Company trade secrets,
proprietary, and similar confidential commercially-sensitive information
(i.e. financial or sales records/reports, marketing or business
strategies/plans, product development, customer lists, patents,
trademarks, etc.); managing the use of the computer system; and/or
assisting employees in the management of electronic data during periods
of absence.
• You should not interpret the use of password protection as creating a
right or expectation of privacy. To protect everyone involved, no one can
have a right or expectation of privacy regarding the receipt, transmission,
or storage of data on the Company voicemail/email/Internet system.
Any employees who violate this policy will be subject to corrective action, up to
and including termination of employment. If necessary, the Company will also
advise law enforcement officials of any illegal conduct.
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33.0 Benefits
Although the company will not require the employee to use otherwise available
paid time off, the employee may choose to do so.
Employees taking leave must present the company with a letter from the Director
of the Division of Emergency Management or the head of the local emergency
management agency requesting the services of the employee.
Exempt employees may be provided time off with pay when necessary to comply
with state and federal wage and hour laws.
The company will grant reasonable leave from work without pay to employees
who require time away from work in order to pursue legal action to protect
themselves from domestic violence. For the purposes of this policy, domestic
violence occurs when an employee or a minor child residing with, or in the
custody of, the employee is subject to actual or threatened physical harm,
including sexual offenses, by a current or former spouse, a person of the opposite
sex who lives with (or lived with) the employee, a parent, a party who stands in
loco parentis to the minor child, a grandparent, a person who has a child in
common with the employee, a current or former household member, or a person
of the opposite sex who is in a dating relationship with the employee, or who is a
victim of stalking as defined by N.C.G.S. § 14-277.3.
The company may require an employee who takes leave under this policy to
submit documentation to support the employee's request for leave.
When feasible, affected employees must provide the company with advance
notice of the need for leave. If an employee is not able to provide advance notice
of the need for leave, the company may require the employee to provide
documentation of the emergency(ies) that prevented the employee from
providing advance notice.
Exempt employees who take leave under the policy may be provided time off
with pay when necessary to comply with state and federal wage and hour laws.
Leave
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33.3 Health Insurance
Eligible full-time and part-time employees (employees work regularly work more
than 25 hours per week) may enroll in a single, a single plus one dependent, or
a family contract immediately upon hire. Eligibility may be defined by state law
and/or by the insurance contract.
Information and enrollment forms may be obtained from the human resource
manager.
To assist you with the cost of this insurance, our company pays a portion of a
single, a single plus one dependent, or a family contract. You are responsible
for paying the balance through payroll deduction.
Participating employees are also covered under our medical insurance plan's
life insurance, dental insurance, prescription drug and vision care programs.
Plan details and eligibility requirements may be obtained from the human
resource manager. Refer to the actual plan document and summary plan
description if you have specific questions regarding this benefit plan. Those
documents are controlling.
Marchesini Group USA encourages employees to fulfill their civic duties related
to jury duty. If you are summoned for jury duty, notify your supervisor or the
human resource manager as soon as possible to make scheduling
arrangements.
If you are classified as exempt, you will not incur any deduction in pay for a
partial week's absence due to jury duty. If you are classified as nonexempt, you
will not be compensated for time spent on jury duty. You may opt to
use vacation in place of unpaid leave.
The Company reserves the right to require employees to provide proof of jury
duty service to the extent authorized by law.
The Company will not retaliate against employees who request or take leave in
accordance with this policy.
If you are the parent, guardian, or person standing in loco parentis of a school-
aged child, Marchesini Group USA will provide you up to four hours of time off
per year to attend or otherwise be involved at the child's school.
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You and your supervisor or the human resource manager must mutually agree
to the scheduling of leave.
Submit a written request for leave at least 48 hours in advance of the requested
absence. You may be required to provide documentation from the child's school
verifying that you were involved at the school during the leave time.
Leave under this policy will be unpaid; however, exempt employees may be
paid as required by law.
The Company will not retaliate against employees who request or take leave in
accordance with this policy.
The company will grant reasonable leave from work without pay to employees
who require time away from work in order to pursue protective orders and civil no
contact orders to protect themselves against nonconsensual sexual conduct and
stalking as defined by N.C.G.S. § 14-277.3.
The company may require an employee who takes leave under this policy to
submit documentation to support the employee's request for leave.
When feasible, affected employees must provide the company with advance
notice of the need for leave. If an emergency prevents an employee from
providing advance notice of the need for leave, the company may require the
employee to provide documentation of the event(s) that prevented the employee
from providing advance notice.
Exempt employees who take leave under this policy may be provided time off
with pay when necessary to comply with state and federal wage and hour laws.
Vacation benefits do not accrue during the first six months of employment.
Beginning in the employee's seventh month of employment the employee will
earn 1.25 days of paid vacation for each full month of employment up to a
maximum of 15 days per year.
After 10 years of service, you will receive an additional 3 days of paid vacation.
You will earn 1.50 days of paid vacation for each full month of employment up
to a maximum of 18 days per year.
After 20 years of service, you will receive an additional 2 days of paid vacation.
You will earn 1.67 days of paid vacation for each full month of employment up
to a maximum of 20 days per year.
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Vacation time must be taken during the year accrued.
To be eligible for paid vacation, you must work your last scheduled day before
the vacation and the first scheduled day after the vacation, unless you receive
prior approval from the human resource manager and the executive vice
president.
Vacation time is given to employees so that they are better able to perform their
jobs when they return. For this reason, we require employees to take their
vacation and we do not permit employees to take pay in lieu of time off.
Vacation cannot be carried over to the following year.
Submit vacation requests in writing at least two weeks in advance to your direct
supervisor. Vacation days can be taken in full day increments only. Final
approval will be granted by the human resource manager. When possible,
vacation requests are granted, taking in to account operating requirements.
Length of employment may determine priority in scheduled vacation times.
Once an employee has earned his or her full vacation credit for the year, the
employee will not become eligible for any additional time in the subsequent year
except to the extent that the prior vacation time has been used.
Upon discharge, eligible employees will be paid for accrued but unused
vacation.
If your work schedule prevents you from voting on Election Day, Marchesini
Group USA will allow you a reasonable time off to vote. The time when you can
go to vote will be at the discretion of your supervisor or the human resource
manager.
Employees are given the necessary time off without pay to attend, participate or
prepare for a court proceeding. We ask that you notify your supervisor, the
human resource manager and the executive vice president of the need to take
witness leave as far in advance as is possible.
Exempt employees may be provided time off with pay when necessary to comply
with state and federal wage and hour laws.
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34.0 Safety and Loss Prevention
Marchesini Group USA considers drug and alcohol abuse a serious matter that
will not be tolerated. The Company absolutely prohibits employees from using,
selling, possessing, or being under the influence of illegal drugs, alcohol, or a
controlled substance or prescription drug not medically authorized while at their
job, on Company property, or while on work time.
1. You may not report to work under the influence of alcohol, illegal drugs,
or any controlled substance or prescription drug not medically
authorized.
2. You may not possess or use alcohol, illegal drugs, or any controlled
substance or prescription drug not medically authorized while on
company property or on company business.
Marchesini Group USA is concerned about the effect that smoking and
secondhand smoke inhalation can have on its employees and clients. Smoking
in the office, client areas, and restrooms is prohibited.
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Acknowledgement of Receipt and Review
If I have any questions about the content or interpretation of this handbook, I will
contact the executive vice president.
_______________________
Date
________________________________________________
Signature
________________________________________________
Print Name
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