ISO 45001:2018 Seminar

IOSH Event, Staffordshire - Thursday 16 August 2018

 Introduction to Bureau Veritas

Bureau Veritas awarded ISO 45001 global accreditation

What is ISO 45001:2018?

The migration process

Reasons for change

Main concepts
CONTENTS

Bureau Veritas Learning Academy and LEAD

 World leaders in Testing, Inspection and Certification

BV Global BV UK
Europe

32%
€4,6 of revenue
14,700 employees £74
billion in revenue 380 locations
million in revenue
70,000+ Americas 31%
employees
of revenue
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1300+
25% 400 locations employees
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10,000+
330 locations
clients Africa, Middle East and
Eastern Europe clients
Asia-Pacific
1,400 12% 23
of revenue
offices and laboratories 8,900 employees offices and laboratories
in 140 countries 290 locations

Certification 8% Commodities 18%

Industry
20% Consumer Products 14%
In-Service Inspection
13% Marine & Offshore 9%
& verification

Construction 13% Government Services & 5%

International Trade

3
 ▪ Roles in Bureau Veritas Certification UK (since August 2011)
GREG ELWELL, UK CERTIFICATION TECHNICAL MANAGER

▪ Initially Project Management (Large Contracts) but also started on

Technical processes that eventually became my focus area.

▪ Current Activities
▪ Certification Audits to 9K, 14K, 18K, ISO 22301, BS 10500 and EU
ETS Verification
▪ Certification Decisions for 9K, 14K & 18K, Management of Auditor
Training / Competence
▪ UK representative for ART and Auditor Portal
▪ Training Delivery – ISO 9001:2015 & ISO 14001:2015 Transition

▪ Background
▪ Spent some time in Rubber and PVC – custom compounding;
grounding in 9K and 14K
▪ Rolls-Royce Diesel Engines, Hydraulic Hose Assembly, Industrial
Chain, Distribution (9K, 14K and FSC CoC – 11 page Management
System, 18k & BS25999), Food Packaging (BRC).
 BUREAU VERITAS CERTIFICATION, ONE OF THE FIRST GLOBALLY
ACCREDITED COMPANIES BY UKAS FOR ISO 45001:2018
ONE OF THE FIRST GLOBALLY ACCREDITED

• Bureau Veritas Certification Holdings SAS – UK Branch has been granted global
accreditation by UKAS for the certification of occupational health and safety
management systems in accordance with the new ISO 45001:2018
international standard.

• The accreditation awarded is evidence of our technical competence for this

activity; therefore Bureau Veritas occupational health and safety certification will
be supported by the UKAS global accreditation and perceived as a guarantee by
the market.

• With this accreditation we have become one of the first international certification
bodies recognized to have the necessary resources available to perform the
evaluation required for granting such certification to our customers.
01
WHAT IS ISO
45001:2018?
 ⚫ ISO 45001 is a new standard that will effectively replace the existing BS
OHSAS 18001

• BS OHSAS to be withdrawn in March 2021 (three year migration)

• The migration process allow existing accredited OHSAS 18001 companies to
become ISO 45001 .
• Non accredited OHSAS 18001 companies will need to perform an initial
assessment to ISO 45001.
MIGRATION SUMMARY

⚫ Certification bodies also had to migrate their accreditation to ISO 45001

• All of the Bureau Veritas OHSAS 18001 auditors were retrained,

• The Bureau Veritas ISO 17021 management system was updated and
accreditation received from UKAS.
 ISO 45001:2018 will be the first standard to provide a
comprehensive Framework for Management Systems
addressing occupational health and safety issues.

MORE COMMITMENT
MORE SECURITY INTEGRATED MAIN NEW MAIN
APPROACH GOALS CONCEPTS BENEFITS

Organizations are ▪ To increase ▪ Apply a “High- ▪ Context of the ▪ Demonstrate

responsible for the health compatibility and Level Structure” Organization leadership and
WHAT IS ISO 45001:2018?

and safety of employees integration with ▪ Remain generic ▪ Leadership and commitment with
and people who work under other Management ▪ Simplified worker respect of the
its control. For this reason System schemes: language and text participation OH&S MS.
the company must provide a ISO 9001:2015 ▪ Facilitate ▪ Planning ▪ Control OH&S
safe and healthy workplace, and ISO implementation ▪ Support Risks & Other
preventing accidents, work- 14001:2015 ▪ Operation Risks
related injury and ill-health,
▪ OHS Risks and ▪ Improve OH&S
as well as continually
other Risks performance
improving OH&S
performance.
 1 2 3 4 5

PROPOSAL PREPARATORY COMMITTEE 2ND COMMITTEE 1º DIS

STAGE STAGE STAGE STAGE

Mar 2013 Nov 2013 Mar 2014 Jul 2014 Mar 2015

6 7 8 9 10

2ND ENQUIRY BALLOT APPROVAL RELEASE

STAGE (DIS 2) DIS.2 DIS.2 FDIS PUBLISHED

MAY 2017 MAY - JUL 2017 JUL 2017 NOV 2017 12 MARCH 2018
CALENDAR
 The ISO PC-283 Committee, made up of 74 states and 17 organizations,
was responsible for preparing the draft, with the following
stakeholders:

WORKER

BUSINESS PERSON

ADMINISTRATION
ISO 45001:2018

ILO
 PERIOD OF
CONSULTATION AND
CONFLICTIVE DIFFERENT
PARTICIPATION IN LEGISLATION IN
SOME COUNTRIES EACH COUNTRY
FOR THE APPROVAL
OF THE DRAFT
CONTROVERSIAL ASPECTS

EXISTENCE OF
DIFFERENT
STRONG SOCIAL APPROACHES
DEMAND RELATED TO HEALTH
AND SAFETY IN THE
WORKPLACE
02
THE MIGRATION
PROCESS
 ISO 45001:2018

MONITOR THE NEW PROCESSES,

ISO 45001:2018 MIGRATION PROCESS

PRODUCE & ANALYSE NEW KPIs.

ACT ACCORDINGLY

GAIN

THE MIGRATION PROCESS TAKES 6 TO 18 MONTHS

INTEGRATE PARTS OF OTHER 05 CERTIFICATION
MANAGEMENT SYSTEMS &
UPDATE DOCUMENTATION
04 MONITOR

ADAPT PROCESSES TO
03 INTEGRATE
MAKE THEM COMPLIANT THREE-YEAR
MIGRATION PERIOD 02 ADAPT
ONLY ACCREDITED BS
OHSAS 18001:2007
01 TRAIN
CERTIFICATES WILL BE
TRAIN THE CORE TEAM
ACCEPTED

During the 3-year-migration period, the organisation decides when it

migrates. An organisation can still be recertified to the old standard during
this period.

CURRENT CERTIFICATES REMAIN VALID UNTIL THE END OF

THE MIGRATION PERIOD.
03
REASONS FOR
CHANGE
 Numerous
90,000 OHSAS
versions of
certificates in
OHSAS adopted
more than 120
by different
countries
countries
REASONS FOR CHANGE

Integrable Harmonisation of
Certification with Management
Quality and Systems. ISO
Environment Structure
 • Integrated approach: Increase compatibility and integration with other Management Systems: ISO
1 9001:2015 and ISO 14001:2015

• Occupational Health & Safety Management is extended to all the operations of the organisation through
2 management leadership and employee participation.

• The conformity assessment is extended beyond legal and other requirements.

3 We must demonstrate that we know and periodically evaluate established requirements.

• Introduces new concepts: employee wellbeing, risks and opportunities.

4

• Definition of risk based approach to the management system.

5
NEW APPROACH

• The context of the organisation and the expectations of interested parties are of particular importance.
6 special monitoring of outsourced activities.
 Reduces the number of work-related injuries, illnesses and death

Develops and implements the Health and Safety Policy for

the fulfilment of the established objectives

Demonstrates leadership and commitment to the Health and

Safety Management System

Reduces risks of activities

Improves the performance of the Health and Safety

Management System
BENEFITS
 Enables the improvement of the coherence and
alignment with ISO Standards for Management
Systems, existence of Basic Text, Terminology,
and Common Definitions that have been unified
and agreed upon
HIGH LEVEL STRUCTURE
 SECTORAL
STANDARDS

EXAMPLE:
• Automotive
• Medical devices
• Oil and gas
industry

QUALITY MANAGEMENT
CORE
ELEMENTS GUIDELINES
REQUIRED

SUPPORT
ENVIRONMENTAL MANAGEMENT
ELEMENTS
HIGH LEVEL STRUCTURE

FOOD SAFETY HIGH LEVEL ASPECTS GUIDELINES

STRUCTURE
EXAMPLE:
• Risk
management
• CSR
EXAMPLE:
• Auditing

GENERIC
GUIDELINES
 Risk-based thinking has been
introduced, explicitly or implicitly, in
all clauses

WHAT IS "RISK-BASED THINKING"?

Something we all do automatically and

often subconsciously
RISK-BASED THINKING

Risk is often seen as negative, but...

Risk-based thinking can also help identify

opportunities = positive risk

04
MAIN CONCEPTS
 0. INTRODUCTION

1. PURPOSE AND FIELD OF APPLICATION

2. REGULATORY REFERENCES

3. TERMS AND DEFINITIONS

MAIN CONCEPTS
 TERMS AND DEFINITIONS:

1. New definition of worker and workplace.

2. New definition of Risk. (OH&S Risks and
Opportunities & other risks and opportunities)
3. Participation and Consultation are separated
into two definitions
MAIN CONCEPTS
 TERMS AND DEFINITIONS:

3.2 Worker: Person performing work or work-related

activities under the management of the
organization

3.4 Participation: Implication in decision making.

Note 1 Participation includes the involvement of health and safety committees and
workers' representatives, where they exist

3.6 Workplace: Place under the management of the

organization (3.1) where a person needs to be or go
MAIN CONCEPTS

for work purposes

 TERMS AND DEFINITIONS:

3.2 risk "effect of uncertainty”

• Note 1 An effect is a deviation from the expected - positive or negative.

• Note 2 Uncertainty is the state, even partial, of a lack of information related to the
understanding or knowledge of an event, its consequence or its probability.
• Note 3 Risk is often characterized by reference to potential "events" (as defined in
ISO Guide 73: 2009, 3.5.1.3), and "consequences" (as defined in ISO Guide 73:
2009, 3.6 .1.3), or a combination thereof.
• Note 4 Risk is often expressed in terms of a combination of the consequences of an
event (including changes in circumstances) and the associated "likelihood" (as
defined in ISO Guide 73: 2009, 3.6.1.1) that it occurs.
• Note 5 In this document, when the terms risks and opportunities are used together
MAIN CONCEPTS

it means risks to OHS, opportunities for OHS and other risks and opportunities for
the management system
 MORE ELABORATE SCOPE. TERMS AND
DEFINITIONS:

Interested Parties (Stakeholders): Person or

organization that can affect, be affected or perceive
itself to be affected by a decision or activity.
(Example: customers, owners, banks, unions, etc..)
MAIN CONCEPTS
 4. CONTEXT OF THE ORGANISATION

4.1 Understanding the organization and its context

4.2 Understanding the needs and expectations of workers

and other interested parties

4.3 Determining the scope of the OHS management system

4.4 OHS management system

MAIN CONCEPTS
 4. CONTEXT OF THE ORGANISATION

4.1 Understanding the organization and its context

Understanding the needs and expectations of workers and other interested
parties. In addition to the workers (which means all employees working for
or on behalf of the organization), all relevant interested parties and their
needs and expectations to be determined.
MAIN CONCEPTS
 4. CONTEXT OF THE ORGANISATION

4.2 Understanding the needs and expectations of workers

and other interested parties

NOTE: It is important to determine the different needs and expectations of

managerial and non-managerial workers

4.3 Determining the scope of the OHS management system

Clear management approach on process monitoring

MAIN CONCEPTS
 5. LEADERSHIP AND WORKER
PARTICIPATION

5.1 Leadership and commitment

5.2 OHS Policy

5.3 Roles, responsibilities, accountability and authorities in

the organization.

5.4 Consultation and participation of workers

MAIN CONCEPTS
 5. LEADERSHIP AND WORKER
PARTICIPATION

5.1 Leadership and commitment

The leadership of the Senior Management must be clear and demonstrate

commitment in matters of Health and Safety.

5.2 OHS Policy

Established by the Senior Management and implemented and transferred to

MAIN CONCEPTS

all.
 5. LEADERSHIP AND WORKER
PARTICIPATION

5.3 Roles, responsibilities, accountability and authorities in

the organization

NOTE While responsibility and authority can be allocated, senior

management ultimately remains overall responsible and accountable for the
operation of the OHS management system. Assigned by Senior
Management.

5.4 Consultation and participation of workers

MAIN CONCEPTS

Greater emphasis on the processes in which employees can participate.

Inclusion of employees in consultation processes related to safety and
health.
 6. PLANNING

6.1 Actions to address risks and opportunities

6.1.1 General Considerations
6.1.2 Risk identification and assessment of risks and opportunities
6.1.2.1 Risks identification
6.1.2.2 Assessment of risks to OHS and other risks to the
OHS management system
6.1.2.3 Identification of opportunities for OHS and other
opportunities
6.1.3 Determination of applicable legal requirements and other
requirements
6.1.4 Action planning
6.2 OHS objectives and planning to achieve them
MAIN CONCEPTS

6.2.1 OHS objectives

6.2.2 Planning to achieve OHS objectives
 6. PLANNING

Actions to address risks and opportunities are a key element

of the new standard with the framework of Annex SL

New entry elements in risk identification (4.3.1 OHSAS):

risks related to (1) Product including R & D (2) workers in
places not under direct control (3) Changes in Knowledge (4)
workload, company culture, etc.
MAIN CONCEPTS
 6. PLANNING
6.1 Actions to address risks and opportunities
Risk Identification: Routine and non-routine activities, human factors,
new or changed hazards, emergencies, people, possible changes
and previous incidents, as well as the organization of work or social
factors should be considered.

Risks evaluations

6.1.2.3 Identification of opportunities for OHS and other

opportunities. In health and safety: improvement in company culture,
MAIN CONCEPTS

new technologies, expand training and knowledge, greater employee

participation, etc..

6.2 OH&S objectives and planning to achieve them

 7. SUPPORT

7.1 Resources
7.2 Competence
7.3 Awareness
7.4 Communication
7.4.1 General Considerations
7.4.2 Internal communication
7.4.3 External communication
7.5 Documented information
7.5.1 General Considerations
7.5.2 Creating and Updating
MAIN CONCEPTS

7.5.3 Management of Documented Information

 7. SUPPORT

7.2 Competence
Workers must be competent including having the ability to identify hazards.
7.3 Awareness
Workers, contractors, visitors etc. should be made aware of consequences
of not conforming to the OH&SMS and that they can remove themselves
situations that pose a danger to their life or health and protection measures.
7.4 Communication
MAIN CONCEPTS

Aligned with ISO 14001 in its content: communication, internal and external
communication process.
 7. SUPPORT

Resources (human, infrastructure, technology), competition, awareness

raising, information and communication are included.

The methodology of communication is more structured

The terms of Information Control replace the terms of the documents and
records in line with the framework of the SL Annex
MAIN CONCEPTS
 8. OPERATION

8.1 Operational planning and monitoring

8.1.1 General Considerations.
8.1.2 Eliminate danger and reduce risk for OHS.
8.1.3 Change management
8.1.4 External recruitment
8.2 Emergency Readiness and Response
MAIN CONCEPTS
 8. OPERATION
8.1 Operational planning and monitoring
8.1.1 General Considerations.
8.1.2 Eliminate danger and reduce risk for OHS.

The organization shall establish, implement and maintain one or

more processes for the elimination of risks and the reduction of risks
to OHS by using the following control hierarchy: eliminating risks,
replacing processes, using technical and administrative controls,
using equipment.
MAIN CONCEPTS
 8. OPERATION
The following processes are included:

▪ Operational control (procedures and control hierarchy: eliminating

danger to avoid risk as a first choice (4.3.1 OHSAS)
▪ Change management
▪ Purchases
▪ Contract Management
▪ Emergencies
MAIN CONCEPTS
 8. OPERATION
More emphasis on procurement controls for products and
services with pre-defined processes in place.

More emphasis on contractors and their controls as well as

on the coordination processes of business activities. Greater
control if they are in our facilities. Control of outsourced
functions and processes.

Emergencies identified (from both natural and provoked

causes) should be assessed, based on identified Health and
MAIN CONCEPTS

Safety risks
 9. PERFORMANCE ASSESSMENT

9.1 Monitoring, measuring, analyzing and evaluating

performance
9.1.1 General Considerations
9.2 Internal audit
9.2.1 General Considerations
9.2.2 Internal audit programme
9.3 Management Review
MAIN CONCEPTS
 9. PERFORMANCE ASSESSMENT

Monitoring and Measurement, Internal Audit, Legal and

other Compliance evaluation (9.1.2) and Management
Review (9.3)

The Management Review should not be a mere

presentation of results, but a strategic evaluation of top
management to establish possible improvements and
analyze those results
MAIN CONCEPTS
 10. IMPROVEMENT

10.1 General Considerations

10.2 Incidents, non-conformities and corrective actions.

10.3 Continual improvement

MAIN CONCEPTS
 10. IMPROVEMENT

10.2 Incidents, non-conformities and corrective actions.

The organization, when an incident or NC occurs, shall:

b) Evaluate, with the participation of workers (see 5.4)…
e) Assess OH&S risks that relate to new or changed hazards prior to taking action,

Incidents, NC , CA and Continual Improvement of the system are included.

Continual Improvement appears as a separate clause with a series of input
elements needed to be incorporated into the system. It is intended to emphasize
the concept of periodic improvement of the Organization's Health and Safety
performance.
MAIN CONCEPTS
YOUR QUESTIONS ON ISO 45001:2018

Q&A
BUREAU VERITAS LEARNING ACADEMY
 BUREAU VERITAS LEARNING ACADEMY

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COST EFFECTIVE & REDUCES TRAVEL COSTS

Speak to Joanne Elliott here today

http://bureauveritas.co.uk/home/our-services/bureau-veritas-learning-academy
 1 Our online training programs can be taken when needed. With our Learning Management System you are able to
manage your own experience.

VIRTUAL CLASS
E-LEARNING

2 On-line tool based on the new requirements so you can assess current compliance in your Management System
against the requirements of ISO 45001:2018 standard chapter by chapter, clause by clause.
LEAD BY BUREAU VERITAS

3 Our Audits are an opportunity to fully understand the new requirements and their impact on your existing management
system.
 You can choose between different levels of support: a basic pack helps in preparation for first steps of migration
4 (transition), while the all-in-one service pack provides a cost-effective way to help clients move through the process with
confidence and includes e-learning sessions, online self-assessment tool and audits with Bureau Veritas.
MIGRATION (Transition) DIGITAL PACKS

PRACTICAL TOOL BOX PRACTICAL TOOL BOX PRACTICAL TOOL BOX

E-LEARNING COURSE E-LEARNING COURSE E-LEARNING COURSE

ONLINE SELF-ASSESSMENT TOOL ONLINE SELF-ASSESSMENT TOOL

VALIDATION AUDITS
 ISO 45001:2018

MONITOR THE NEW PROCESSES,

ISO 45001:2018 MIGRATION PROCESS

PRODUCE & ANALYSE NEW KPIs.

ACT ACCORDINGLY

GAIN

THE MIGRATION PROCESS TAKES 6 TO 18 MONTHS

INTEGRATE PARTS OF OTHER 05 CERTIFICATION
MANAGEMENT SYSTEMS &
UPDATE DOCUMENTATION
04 MONITOR

ADAPT PROCESSES TO
03 INTEGRATE
MAKE THEM COMPLIANT THREE-YEAR
MIGRATION PERIOD 02 ADAPT
ONLY ACCREDITED BS
OHSAS 18001:2007
01 TRAIN
CERTIFICATES WILL BE
TRAIN THE CORE TEAM
ACCEPTED

During the 3-year-migration period, the organisation decides when it

migrates. An organisation can still be recertified to the old standard during
this period.

CURRENT CERTIFICATES REMAIN VALID UNTIL THE END OF

THE MIGRATION PERIOD.