HSE MANUAL

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Contents
1.0 SCOPE 4
2.0 Normative References 4
3.0 Terms and Definitions 4
4.0 HSE ManagEment system in Ramsis Engineering 7
5.0 General Requirements 12
6.0 Hazard identification, risk assessment, Environmental aspects and
determining controls Identification Of Hazards 14
7.0 Non-Hazardous Wastes 20
8.0 Legal and Other Requirements 27
9.0 Objectives, Targets and Programs 27
10.0 Organization And Responsibilities 29
11.0 Management Representative 31
12.0 Competence, Training & Awareness 31
13.0 Communication, participation and consultation 33
14.0 Control Of Documents 34
15.0 Operational control 37
16.0 Emergency preparedness and response 38
17.0 Establishing And Documenting An HSE Monitoring Program 40
18.0 Evaluation Of Compliance 41
19.0 Incident Invistigation Nonconformity, Corrective action and Preventive
action 42
20.0 Control of records 53
21.0 List Of The HSE Documents 53
22.0 Internal audit 54
23.0 Management Reviw 57
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1.0 SCOPE

This manual applies to all Ramsis Engineering’s Work Shops, projects

and facilities involving occupational exposures to Environmental aspect,
radioactive substances, hazardous materials, complying with 14001:2004 &
18001:2007. Under the direction of the projects maintain occupational health
records that may be necessary to comply with regulatory and/or client
requirements

All the requirements in this International Standard are intended to be

incorporated into environmental management system. The extent of the
application depends on factors such as the environmental policy of the
organization, the nature of its activities, products and services and the location
where and the conditions in which it functions. This International Standard
also provides.

2.0 Normative References

OHSAS 18001: 2007 Occupational health and HSE management systems

International Labor Organization: 2001.
ISO 14001:2004 International Organization for Standardization focus on
environmental management systems. The other standards in the family focus
on specific environmental aspects such as life cycle analysis,

3.0 Terms and Definitions:

3.1 Primary Record : The hard copy or electronic data record of an

individual's occupational health exposure to hazardous materials.
3.2 Corrective action : Action to eliminate the cause of a detected
nonconformity
3.3 Environment : Surroundings in which an organization
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3.4 Environmental aspect : Element of an organization's activities or

products or services that can interact with the environment
3.5 Environmental impact : Any change to the environment whether
adverse or beneficial, wholly or results of an organization's management of its
3.6 Environmental policy : Overall intentions and direction of an
organization related to its environmental performance as formally expressed by
top management
3.7 Environmental target : Detailed performance requirement, applicable to
the organization or parts thereof, that arises from the environmental objectives
and that needs to be set and met in order to achieve those objectives.
3.8 Interested party : Person or group concerned with or affected by the
environmental performance of an organization
3.9 Internal audit : Systematic, independent and documented
process for obtaining audit evidence and evaluating it objectively to determine
the extent to which the environmental management system audit criteria set by
the organization are fulfilled.
3.10 Preventive action : Action to eliminate the cause of a potential
nonconformity prevention of pollution use of processes, practices, techniques,
materials, products, services or energy to avoid, reduce or control(separately or
in combination) the creation, emission or discharge of any type of pollutant or
waste, in order to reduce adverse environmental impacts
3.11 Acceptable risk : Risk that has been reduced to a level that can be
tolerated by the organization having regard to its legal obligations and its own
OH&S policy
3.12 Audit :Systematic, independent and documented process for obtaining
“audit evidence” and evaluating it objectively to determine the extent to which
“audit criteria” are fulfilled
3.13 Hazard identification : Process of recognizing that a hazard exists and
defining its characteristics Ill health- Identifiable, adverse physical or mental
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condition arising from and/or made worse by a work activity and/or work-
related situation
3.14 Incident : Work-related event(s) in which an injury or ill health
regardless of severity or fatality occurred, or could have occurred Risk
assessment : Process of evaluating the risk(s) arising from a hazard(s), taking
into account the adequacy of any existing controls, and deciding whether or
not the risk(s) is acceptable
3.15 Flammable Limits : Minimum and maximum concentrations of
vapor or gas in air below which and above which, respectively, propagation of
flame does not occur on contact with a source of ignition.
3.16 Hazardous Material :Any material with the following characteristics
shall be classified as hazardous material:
- Flammable
- Toxic
- Corrosive
- Compressed gases and liquids
- Oxidizer or organic substance
- Hazardous waste as defined

3.17 Environmental management system: Part of an organization's

management system used to develop and implement its environmental policy
and manage its environmental aspects
3.18 Environmental objective: Overall environmental goal, consistent with
the environmental policy, that an organization sets itself to achieve
3.19 OH&S management system : Part of an organization’s management
system used to develop and implement its OH&S policy and manage its OH&S
risks.
OH&S objective- OH&S goal, in terms of OH&S performance of the
organization’s.
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4.0 HSE MANAGEMENT SYSTEM IN RAMSIS ENGINEERING

The Management Framework HSE management in RAMSIS ENGINEERING is

structured through a number of documented statements which, in
sequence of importance.

4.1 Statement of Commitment: What RAMSIS ENGINEERING believes

in and is committed to; the philosophical cornerstone for the management of
health.
4.2 Aspiration: What level of HSE performance RAMSIS ENGINEERING
wants to achieve.
4.3 HSE Policy: How RAMSIS ENGINEERING wants to pursue the HSE
Aspiration and Statement of Commitment (i.e., the adopted course and
principles of action).
4.4 Strategic HSE Objectives: The key issues for the full implementation
of the corporate HSE Policy and achievement of RAMSIS ENGINEERING’s
Aspiration, including information as to WHEN and WHERE RAMSIS
ENGINEERING wants to achieve these.
4.5 HSE Guidelines and Codes of Practices: The detailed RAMSIS
ENGINEERING standards within the corporate HSE management framework
that facilitate the comply with the corporate HSE Policy and achieve of the
corporate Strategic HSE Objectives.
4.6 HSE Management System comprises all of the above, and RAMSIS
ENGINEERING, as a matter of policy. Specifically for this purpose RAMSIS
ENGINEERING has defined:
4.7 HSE Plans and Targets: The issues in the long term Strategic HSE
Objectives as they apply to the Group Companies, but in greater detail and
phased into shorter time frames, e.g. from multiple years to annually (or
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shorter) whilst identifying WHO is responsible for achieving the resulting

tasks.

4.8 Environmental Commitment

Ramsis Engineering is committed to the promotion of healthier
communities by serving as an environmental leader in all aspects of our
operations. We recognize the links between environmental health and
public health, and acknowledge that reducing our negative impact on the
environment is implicit in our Mission, Vision, Values and Core
Commitments. For more information about the ways in which Fort
HealthCare is improving sustainability.
4.9 We undertake to reduce our environmental impact by:
- Reducing waste, water and energy use throughout all our activities.
- Conserving natural resources by purchasing environmentally
friendly products.
- Recycling waste and disposing correctly of waste we are unable to
recycle.
- Recycling goods no longer required by us and using recycled goods
whenever possible.
- Energy care in every aspect: people, goods, resources and materials.
- Complying with and endeavoring to exceed the requirements of all
legislation.
- Assessing the impact of all operations on the environment.
- Working with all we come into contact with to improve greater
environmental awareness and wiser custodianship of resources available.
- Educating and training all employees in environmental issues.
- Maintaining good relationships within the local community and sharing
resources.
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- Employ source reduction and other pollution prevention approaches

whenever practicable.

RAMSIS ENGINEERING intends to be self-regulatory in all HSE aspects. This

requires RAMSIS ENGINEERING, as part of its corporate governance role, to
assure and verify that Group Companies have implemented their HSEMS,
comply with relevant BAHRAIN laws and regulations, and comply with RAMSIS
ENGINEERING Codes of Practice. RAMSIS ENGINEERING will verify this via
periodic audits, which are key components of the corporate assurance process.

4.10 Elements of HSE Leadership and Commitment

Senior management shall provide strong and visible leadership to promote a

culture in which all employees share a commitment to HSE.
They do this through setting a personal example, demonstrating commitment
to implementing the HSE-MS, communicating HSE expectations with
employees, discussing and reviewing progress against specific HSE targets
and demonstrating personal participation in HSE activities.
Senior management shall be proactive in target setting.
They do this through developing and discussing improvement targets;
ensuring staff has HSE targets in their appraisals, participating in the review
of HSE indicators, providing immediate and visible involvement in incidents
and in setting targets.
RAMSIS creates and sustains a Company culture in which all employees
share a commitment to HSE. Both RAMSIS employees and Subcontractors
are involved in creating and maintaining this supportive culture.
Senior management should demonstrate informed involvement in HSE issues.
They do this through reviewing the progress in the development and content
of the HSE Management System, making resources available to meet HSE
targets and undertaking relevant HSE training. In addition, they are fully
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aware of the high priority areas for improving RAMSIS’S HSE Management
System and are personally involved in improvements arising from formal
management reviews of the HSE Management System.

4.11 Visibility
RAMSIS’S senior management provides strong and visible leadership to
promote a culture in which all employees share a commitment to HSE. In
addition to personally participating in HSE activities (e.g. training, reward
and recognition schemes, industry / Subcontractor workshops, conferences
and audits), senior management set a personal example in day-to-day work
by:
- Putting HSE matters high on the agenda of meetings.
- Participating in the review of performance against all HSE plans and
targets.
- Providing immediate and visible response and involvement in the case
of an incident or any other disruption to normal work.
- Communicating the importance of HSE considerations in business
decisions.
- Seeking internal and external views on HSE.
- Recognizing achievement.
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4.12 Ramsis’s Commitment To HSE Is Further Demonstrated By:

- Communicating its HSE expectations to employees and Subcontractors.
- Developing, annually, an HSE Plan and inclusion of HSE issues in
strategic planning.
4.13 Company Culture
RAMSIS ENGG creates and sustains a Company culture in which all
employees share a commitment to HSE. This culture supports:
- The slogan “Your Safety is Our Concern” should become a core value.
- A belief in Ramsis desire to continuously improve HSE performance.
- The motivation to improve individual, team and Company HSE
performance.
- The acceptance of individual responsibility and accountability for HSE
performance.
- Participation and involvement at all levels in the development and
implementation of Ramsis HSE Management System.
- Empowerment to stop unsafe work.
4.14 Informed Involvement
To demonstrate leadership and commitment, RAMSIS’S senior management
shows informed involvement in HSE issues. Senior managers achieve this by:
- Reviewing the progress both in the development and content of
RAMSIS’S HSE Management System.
- Allocating appropriate resources and expertise to meet HSE targets
(e.g., finance manpower, technology, skills and training).
- Undertaking relevant training themselves.
- Being fully aware of Ramsis high priority areas for improvements
identified in the HSE Management System, particularly in relation to
statutory compliance.
- Being fully aware of the status of follow up actions.
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- Being personally involved in the improvement efforts arising from the

formal senior management ‘review ’of Ramsis HSE Management System.
- Maintaining good relationships within the local community and sharing
resources.
- Employ source reduction and other pollution prevention approaches
whenever practicable.

5.0 General Requirements:

The program is structured on the following sequence:

- Planning
- Implementation and Operation
- Checking and Corrective Action
- HSE Program Review.

5.1 Serious Violation

In the event a serious violation is observed, the contract coordinator or HSE
representative will take the following action:

- Work will be immediately halted, and the subcontractor instructed to

remove all personnel from the area, if required, to preclude death or
serious injury.

- Immediately notify HSE Dept.

- A Confirmation of Noncompliance with the Contract HSE requirements

will be completed by HSE and issued to the subcontractor by the
contract administrator and monitored to ensure a timely response.

- Resumption of work will not be permitted until corrective action has been
taken by the subcontractor and verified by Client.

- If the condition is not corrected within the time stipulated in the notice,
the contractor will be directly contacted to resolve the matter.
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5.2 Non-Serious Violation

The contract coordinator or ES&H representative will take the following action
with regard to non-serious violations.

- The subcontractor will be informed of the violation as soon as

practicable.

- A Confirmation of Noncompliance will be issued to the subcontractor by

the contract administrator and monitored for a timely response.

- The subcontractor will confirm resolution of the violation.

- If the condition is not corrected within the time stipulated in the notice,
the subcontractor project/facility representative will be contacted to
resolve the matter.

Failure to Correct or Repeat Violation

If the environmental, HSE, and health violation is not corrected after a second
notice, or if the subcontractor has continued to repeat violations, the
work is to be halted. The situation will be referred to management to
pursue remedies under the contract.

Resumption of work will not be permitted until corrective action has been
taken by the subcontractor.

5.3 HSE policy:

Please find the Annexure- 1

6.0 Hazard identification, risk assessment, Environmental aspects and

determining controls:
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The process of evaluating the risk arising from a hazard(s) taking in to

account the adequacy of the existing controls and deciding whether or not the
risk(s) is acceptable. Effective application of Risk Assessment involves four
steps: identify, assess, control and recover. These steps cover identification of
the major hazards to people, assessment of the related risks, as well as
implementing measures to control these risks and to recover in case these
measures fail.
Polluted environment that might cause serious illness amongst human and
animals and are easy transferable, directly or indirectly, presenting as such a
high risk for the individual or community, are categorized as infectious
microorganisms.

6.1 HAZARD: Source, situation or act with a potential for harm in terms of
human injury or ill health
6.2 RISK: Combination of likelihood of an occurrence of a hazardous event
or exposure and the severity of injury or ill health that can be caused by
the event or exposure.
6.3 Identification Of Hazards
The first step is to systematically identify the potential health and HSE
hazards and effects of your activities and operations. Hazards and effects
need to be identified as early as possible and tracked through the life cycle of
each activity.
Hazards can be identified and assessed in a number of ways:
- Through experience and judgment.
- Using checklists.
- By referring to codes and standards.

6.4 Risk assessment

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Ramsis Engineering had a systematic approach to HSE management, which

includes continually improving the management of HSE risks.
- An assessment of the related risks, implementation of measures to
control these risks and to recover in case of control failure.
- Health Risk Assessment to address physical, chemical, biological,
ergonomic and psychological health hazards associated with work.
- An HSE assessment shall form an integral part of any proposal for
acquisition, divestment, abandonment or merger of business entities.

6.5 Initiating Risk Assessment

Risk assessment is conducted regularly on existing facilities or operations
and should also be initiated when activities change.

LIFECYCLE STAGE FOCUS OF RISK ASSESSMENT

Planning for new

Identification and assessment of hazards and effects
assets, facilities &
that may be avoided reduced or eliminated.
operations

Reviewing existing
Identification and assessment of hazards and effects
assets, facilities &
that may be avoided reduced or eliminated.
operations

and  Development and implementation of effective

Operational
maintenance stages controls for hazards and effects management.
for all assets,  Development and implementation of effective

facilities and recovery preparedness measures.

operations  Identification of new hazards particularly in non-
routine operations.
Establishing a new Identification and assessment of the major hazards and
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Project or renewing effects associated with the Project so that the

an existing Project Subcontractor can:

 Develop and implement effective controls for

hazards and effects management.
 Develop and implement effective recovery
preparedness measures.
Planning for
Identification and assessment of hazards and effects
abandonment and
that may be avoided reduced or eliminated.
decommissioning

Abandonment and Safe clean up and rehabilitation.

decommissioning

6.6 Assessing Risk

Another phase in the Hazards Management Process is to assess the health and
HSE risks of all activities, and then to rank these risks.
Assessment of risk may be qualitative or quantitative. Once the hazards have
been identified, their consequences and likelihood can be assessed and the risk
determined.

6.7 Risk Assessment Matrix: Risk Assessment Matrix standardizes risk

assessment within all operating units. This Risk Assessment Matrix risk as the
product of likelihood and consequence .It can be used to assess and evaluate
Ramsis HSE risks.

The assessment of likelihood is shown on the horizontal axis with assessment

of consequence shown on the vertical axis. Four categories of consequence are
included: impact on people, assets, and reputation.
Plotting the intersection of both likelihood and consequence provides a
qualitative assessment of the risk.
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6.8 Use of the Risk Assessment Matrix will:

- Enhance appreciation of HSE risk and achieving ALARP at all levels in
RAMSIS ENGINEERING.
- Assist in setting clear risk based strategic objectives.
- Provide the basis for implementation of a risk based HSE Management
System.
- Provide a consistency in evaluating risk across all RAMSIS activities.
PTD* = Permanent Disability
- By undertaking more structured review techniques.
- Please refer section 3.2.3 for Hazards which are involved in activities.
- All activities, products and services controlled and influenced by
RAMSIS ENGINEERING.
- Identified hazards originating outside the workplace capable of
adversely affecting the health & HSE of persons under the control of
organization within the workplace.
- The activities and services carried out by all personnel having access to
the workplace and facilities at the workplace including Subcontractors.
- Routine, non-routine and emergency operating conditions and
activities.
- Human behavior, capabilities and other human factors.
- Infrastructure, equipment and materials at workplace, whether
provided by the organization or others.
- Changes or proposed changes in the organization, its activities or
material.
- Modifications to the HSE management system, including temporary
changes, and their impacts on operations processes and activities.
- Any applicable legal obligations relating to risk assessment and
implementation of necessary controls.
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Design of work areas, processes, installations machinery/equipment’s

operating procedures and work organization, including their adaption to
human capabilities.

6.9 Environmental Aspects And Impacts

According to WHO pathogens Environment that might cause serious illness

amongst human and animals and are easy transferable, directly or indirectly,
presenting as such a high risk for the individual or community, are
categorized as infectious microorganisms.

Significant
Likelihood

Residual
Severity
Sl

Impact

Impact
Remark
N Aspect Impact Control
o

s
1 Noise emissions Disturbance to local Use of new and
Community and 3 3 9 defect-free 3
fauna equipment
2 Waste Generation / Use of landfill space Risk level reduced
General waste or incineration due to recycling
resulting in initiatives recently
2 2 4 2
atmospheric releases implemented – will
only improve if
funding is granted
3 Asbestos waste Use of landfill space Hazardous Materials
(buildings or incineration Register/Asbestos
resulting in 4 2 8 program/WMS for
removal/UWS 3
Asbestos
on site may contain atmospheric releases HSE Procedures
asbestos)
4 Air emissions Dust Disturbance to local Sprinkling the
emissions during community and construction site
working activities fauna 3 3 9 with water Usage of 2
new and damage
free machinery
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5 Paint Leaks and Contamination Emergency spill

Spills / hazardous & (direct or indirect) of response procedure
3 2 6
toxic substances, soil, groundwater TO DO/Asbestos
paints, and surface water 3
solvents, pesticides, Program / Code of
fertilizers etc. Practice
6 Release / Contamination Spill Kits to be
Hydrocarbons or (direct or indirect) of supplied to CWF
paint into the soil, groundwater grounds vehicles
3 3 9 3
Environment /Run- and surface water
off of fertilizers and
other materials
7 Resource Depletion of natural Purchasing
Consumption resources and other procedure/ IT
impacts relating to
(paper, stationery, IT equipment Disposal
2 3 6 3
life-cycle analysis of Policy
consumables and IT products
hardware etc.)
8 Leaks and Spills / Contamination emergency spill
car use within car (direct or indirect) of 1 response procedure
4 3
park areas soil, groundwater 2 2
and surface water

9 Resource Depletion of natural UWS Shuttle bus

Consumption / fuel resources service
use at Penrith/ other 3
3 3 9
services

1 Disturbance/Improv Improvement of Hawkesbury Water

0 ement / Natural ecology by creation of 3 2 6 Recycling Scheme - 2
flora and fauna habitat wetlands
1 Soil contamination – Contamination provide Drip tray
1 light soil (direct or indirect) of and temporary
contaminations as soil, groundwater 3 2 6 containers at
result of leakages of and surface water chemical storage
fuel and other liquid area,
materials from the Contaminated soil 2
vehicles. Also soil must be stocked
can be separately and
contaminated with disposed at
improper storage of designated area.
waste created
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during construction
(construction waste
etc.)

7.0 Non-Hazardous Wastes

The majority of non-hazardous materials discarded as below:
- Packaging for lab consumables
- Paper
- Wood
- Pipette tip boxes
- Cardboard
- Other dry non-hazardous wastes

Recycling bins are available free of charge from Facilities Services for the
collection of Laboratory Recyclables.

7.1 Container Management

- All containers must be compatible with the waste stored in them.

- The container must be in good condition.
- If the container is leaking or damaged, transfer the waste to a compatible
container in good condition.
- All containers must be kept closed at all times except when adding
waste to the container. Leaving a funnel in a container is not acceptable.
- Containers storing hazardous waste must be labeled with its contents.
DES specified hazardous waste labels are available from Chemistry Store.
- The label must be attached to the container and must have chemical
names (written in English) with the percentage of each chemical listed. Trade
names, abbreviations, and chemical formulas are not acceptable.
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- If a manufacturer's container is used to accumulate hazardous waste,

deface the original label and attach the DES specified hazardous waste label.
(Waste will not be removed from the laboratory or workspace unless it has the
specified hazardous waste label.)

Classification

Waste
Hazardous

Hazardous

Storage Disposal
Non-

Soil can be reused on site, if

disposal is required, the
Can be retained on site
appropriate means for
in stockpiles no more
disposal will be determined at
than 2m high, must be
the appropriate stage as the
placed on level surface
soil can be reused at other
not within 50m of any
sites and clean soil should
Clean Soil X water body or sensitive
not be wasted if at all
features.
reusable. However, soil will
Storage on a hard
not be illegally dumped and
surface or within
proof of final disposal must be
bunding is not
kept on file.
necessary.
Clean soil should not be
disposed of at sea.
Construction This will be stored in a Disposal required by
debris separate skip/ container permitted contractor.
X
contaminate (depending on volume). Safe disposal certificate
d by oil or Storage must be on a required.
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organic hard surface. This will See hazardous waste

compounds be marked and colour classification.
coded.
May be recycled by approved
drum recycler for reuse.
Uncontamin To be sotred in
It is not suggested that drums
ated Empty X designated waste area.
be reconditioned due to the
Drums No special requirements.
environmental impacts
caused during this process.
May be recycled by approved
drum recycler for reuse.
It is not suggested that drums
be reconditioned due to the
environmental impacts
These must be stored on caused during this process.
Empty Paint
a hard surface within a If disposal is determined as
and Coating X
bunded area and best option, these will require
Containers
undercover. safe disposal by permitted
contractor.
Safe disposal certificate
required.
See hazardous waste
classification.
This must be stored in a
Disposal required by
skip/container on a hard
Waste Paint permitted contractor.
X surface within a bunded
/ Solvent See hazardous waste
area and undercover.
classification.
The container must be
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covered at all times to

prevent fume release.
This should not be stored
in direct sunlight as this
can cause fumes to
expand and create fire
hazard.
Disposal required by
Storage must be in a
Uncontamin permitted contractor.
sealed container on
ated Waste X See hazardous waste
bunded surface under
Oil classification.
cover.
Approved contractor.
Disposal required by
Storage must be in a permitted contractor.
Contaminate sealed container on See hazardous waste
X
d Waste Oil bunded surface under classification.
cover. Approved contractor
Enviroserv.
Does not require special
storage; care should be
Disposal required by
taken to prevent
permitted contractor.
Waste accidental dumping.
X Use as backfill where allowed
Concrete May be used for
in order to minimise waste
construction.
generation.
Ensure that this does not
create rodent problems.
Uncontamin Does not require special Disposal required by
X
ated Rubble storage; however, care permitted contractor.
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should be taken to Use as backfill where allowed

prevent accidental in order to minimise waste
dumping. May be used generation.
for construction.
Ensure that this does not
create rodent problems.
Waste
containing May require testing by waste
fibrous contractor depending on
waste nature of fibres and volume of
Store undercover to
(dependent material.
X prevent blowing of fibres
on fibres, Disposal required by
in windy conditions.
must be permitted contractor.
assessed by See hazardous waste
Waste classification.
Contractor)
Will require storage in
suitable skip/container
on hard surface in
bunded area if unable to
dispose through sewage Disposal required by
Sewerage line. permitted contractor.
X
Sludge Must not be stored See hazardous waste
within 50m of any water classification.
body.
Prevent accidental
release to water or
environment.
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No special storage
Scrap Metal
requirements, however,
Packing Scrap metal can be recycled
X may attract rodents.
material by approved contractor.
Should not be used in
waste
construction.
A waste or a substance in the
Requires special storage waste that falls into Class 1
according to must be pretreated.
requirements HSE – 017 Direct land filling is
Explosive 4 c. Ensure that this is prohibited. The Explosives
X
Waste removed from site as Act must be consulted.
quickly as possible. This Disposal required by
must not be accessible to permitted contractor.
general staff and public. See hazardous waste
classification.
No special storage
requirements, however, Disposal required by
Waste
X may attract rodens. permitted contractor.
Timber
Should not be used in Investigate recycling.
construction.
No special storage
requirements, however, Disposal required by
Waste Cable X may attract rodens. permitted contractor.
Should not be used in
construction.
Store under cover on Disposal required by
PCB Waste X hard surface in bunded permitted contractor.
area. See hazardous waste
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classification.
No special storage
requirements, however,
may attract rodents.
Disposal required by
Waste Should not be used in
X permitted contractor.
Plastic construction.
Should be kept as
separate stream as it is
recycleable.
Store under cover on
Disposal required by
Aerosol hard surface, prevent
X permitted contractor.
Containers overheating or exposure
to direct sunlight.
Batteries, Store under cover on
Special collection and
Light Bulbs, hard surface, prevent
X handling,
Circuit overheating or exposure
Investigate recycling.
Boards, etc. to direct sunlight.
Requires tube crusher on Disposal required by
Fluorescent site. permitted contractor.
X
Tubes Sealed at all times to See hazardous waste
avoid release of mercury. classification.
Store on sealed surface
in bunded area under Can be disposed of at a
Domestic / cover. registered general waste
General X Prevent build up over disposal landfill site within
Waste extended periods as this the vicinity of the
creates health hazard construction area.
and pest problem.
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8.0 Legal and Other Requirements:

In conducting its business as a good and responsible corporate House,
RAMSIS complies with the Legal Framework of the Nation to which it serves.
This section describes the processes for identifying the legal HSE
requirements that are applicable to Ramsis activities, products and services
and for incorporating these legal requirements into Ramsis HSE Policy,
Strategic Objectives and the HSE Management System generally.

9.0 Objectives, Targets and Programs

Occupational Health & HSE objectives and targets are established at relevant
levels and functions within the organization.
Objectives are measureable wherever practicable and consistent with the
Occupational Health & HSE Policy, including commitment to the prevention of
injury and ill health, to compliance with applicable legal requirements, and
other requirements to which the organization subscribes, and to continual
improvement.
9.1 In developing HSE objectives and targets consider:
- HSE risks identified as a result of hazards and effects assessments.
- Legal requirements.
- Ramsis previous HSE performance.
- Industry benchmarks.
- Technological options
- Ramsis operational and business needs.
- Government objectives and targets.
- Requirements of other internal and external stakeholders.
- Incident analyses and HSE audit findings.
9.2 Occupational Health & HSE Programs are developed to ensure timely
achievement of HSE Objectives. These programs include:
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- Designation of responsibility and authority at relevant levels and

functions
- The means and time frame by which objectives have to be achieved
- These programs are regularly reviewed by the concerned personnel
- Implementation and operation
- Resources, roles, responsibility, accountability and authority

All employees, both individually and collectively, are responsible for HSE
performance. To develop an effective Health, HSE & Environmental
Management System and make it work, line responsibility and the active
participation of all levels of management, is required.

9.3 This responsibility and participation is exercised in RAMSIS through:

- An appropriate organization structure, which defines HSE

responsibilities for each employee.
- Providing resources (human, physical and financial, for HSE
development and implementation).
- Communicating HSE Management System requirements and standards
matters to all staff and Subcontractors.
- Planning and scheduling the development, documentation,
implementation and ongoing maintenance of the Management System.
- Ensuring that the staff and Subcontractor personnel are competent and
that training is provided as necessary.
BAHRAIN LEGISLATION outlines general HSE obligations of organizations
and individuals. It also specifies penalties for non-compliance.
Resources
Effective operation of Ramsis HSE Management System requires sufficient
allocation of human, physical and financial resources. HSE resource
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requirements are considered during the HSE management planning process

and during the HSE management review process. Resource allocation should
also be considered in managing change and during assessment of controls.

Human resources include both RAMSIS staff and Subcontractors. Effective

HSE management relies on the competence of these people. Competence is a
function of each individual’s awareness, knowledge and skills, and is
supported by identifying training needs and providing the appropriate
training.

Physical resources include Ramsis Projects (e.g. buildings, equipment, and

vehicles). Effective HSE management in allocating physical resources requires
consideration of the HSE risks that arise in all of Ramsis activities, including
the supply chain (i.e. purchasing activities).

10.0 Organization And Responsibilities

For RAMSIS to be successful in meeting its HSE objectives, Personal are
organized in an appropriate manner, and individual roles and responsibilities
are clearly communicated.
10.1 Organization - Committees And Meetings
There is a cascading network of dedicated HSE management committees and
meetings within RAMSIS ENGINEERING. This network is a forum for
reviewing HSE management and HSE performance within RAMSIS
ENGINEERING. It also ensures that current HSE concerns are communicated
to all levels of the organization.
The HSE committees and meetings interface with business management
committees and meetings at the same level of the Company, enabling key
HSE issues to be included on the agenda of these meetings. The reporting
relationships between business management committees and meetings, and
dedicated HSE committees and meetings, are shown as follows.

10.11 RAMSIS Committee and Meetings

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Responsibilities – Line Management And Staff

HSE management in RAMSIS is a line management and staff responsibility,
requiring the active participation of all levels of management and supervision.
Ramsis HSE Policy
Project Manager / Site Managements are responsible for implementing
Ramsis HSE Policy and the HSE Management System within their Project
Teams.
Team Leaders, Site In charge / Project Manager and Supervisors are
responsible for ensuring that activities are carried out in accordance with
Ramsis HSE Policy and other requirements of Ramsis HSE Management
System.
All RAMSIS and Subcontractor staff is accountable for following the
instructions of their supervisor, in accordance with Ramsis HSE Policy and
other requirements of Ramsis HSE Management System.

11.0 Management Representative

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Management at Ramsis has appointed HSE Superintendent as HSE

Management Representative, who irrespective of his other responsibilities will
be responsible for

- Ensuring that the HSE management system is established implemented

and maintained in accordance with OHSAS 18001 standards.
- Ensuring that reports on the performance of HSE management system
are presented to top management for review and used as a basis for
improvement of HSE management system

12.0 Competence, Training & Awareness

Competence The ability, in terms of skill, knowledge and awareness

to perform a role within specified standards.

HSE Critical Includes any job description with accountabilities for

Roles conducting HSE Critical Activities.

HSE Critical Any activities that are undertaken to provide or

Activities maintain controls for major hazards.

12.1 RAMSIS maintains processes for ensuring that personnel

performing specific HSE-critical roles are competent on the basis of:

 Awareness.
 Experience and knowledge.
 Skills.
Systems for competence assurance (for both staff and Subcontractors) should
apply both to initial recruitment and to selection for new activities. The
continuing competence of staff to perform their duties should be regularly
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reviewed and assessed, including appropriate consideration of personal

development and training required achieving competence for changing
activities and technologies.

12.2 Competence assurance include, amongst others:

 Systematic analysis of requirements for tasks.

 Assessment of individuals ’performance against defined criteria.
 Documented evidence of individual competence.
 Programs for periodic re-assessment.
 Site, office security and emergency management system.
12.3 HSE Training and Awareness

RAMSIS maintains procedures to ensure and increase competence by

identifying training needs and providing appropriate training for all staff and
Subcontractors. Training is provided through formal courses and/or through
structured development in the workplace.

The extent and nature of training ensures achievement of Ramsis HSE Policy
and objectives and should meet or exceed standards required by legislation
and regulations. Appropriate records of training are maintained with refresher
training scheduled as required.

At the time of identifying training needs relevant personnel will also consider
responsibility, ability, language skills, literacy and associated risks.

Ramsis requirements for HSE training courses are defined in Specification for
HSE Training. Training requirements for Subcontractors are specified in
Project HSE Management Procedure.

13.0 Communication, participation and consultation

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Introduction
RAMSIS maintains procedures to ensure that its employees and
Subcontractors are aware of the:
- Importance of compliance with Ramsis HSE Policy and objectives and
their individual roles and responsibilities in achieving it.
- HSE risks and hazards of their work activities and the preventative and
mitigation measures and emergency response procedures that have been
established.
- Potential consequences of departure from agreed operating procedures
and mechanisms for suggesting to management, improvements in the
procedures, which they and others operate.
Maintaining means of external communication in times of emergency is
especially important and special contingency arrangements are in place.
RAMSIS maintains procedures for communicating HSE information, consistent
with its HSE Policy and applicable legislation and regulations. The Company
should, whilst protecting confidential information, make its HSE experience
available to staff, Subcontractors and any other interested party.
RAMSIS maintains procedures for receiving and responding to communications
from staff, Subcontractors and external parties concerning its HSE
performance and management. Community awareness and consultation
programs should be maintained where appropriate, and their effectiveness
monitored.

13.1Participation & Consultation

At Ramsis we ensure that the workers are having participation/consultation in

 Hazards identification, risk assessments and determining controls

 Incident investigation
 Development of HSE policies objectives
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 Changes which affects their HSE

 Other HSE matters
Worker Representatives are nominated for each location and information is
communicated to all concerned. Worker Representatives will be the member of
HSE Committee

14.0 Control Of Documents

Document control ensure that employees in company operations use the right
documents to carry out their work. The procedures are a key component of the
quality assurance process. They track document preparation and handling to
make sure the employees responsible for documentation replace obsolete
documents with the latest versions. Such procedures include records of the
employees who created, changed and approved documents so that the
company can determine how to avoid mistakes and improve the quality of its
products and services.
14.1 Document approval
Documents are written by the appropriate personnel involved with the activity
and approved by the concerned authority as mentioned below

Document Approval Authorities

HSE Policy Managing Director

HSE Manual Chairman HSE Committee

Organization Wide Objectives Chairman HSE Committee

Quality Objectives (Department Department Heads

Level)

Document Control Procedure Chairmen HSE Committee

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Procedure for Record Control

Procedure for Internal Auditing

Procedure for Control of

Nonconforming Product/Service Chairman HSE Committee

Procedure for Corrective Action

Procedure for Preventive Action

Any other system wide procedure

Department Level Procedure (if any) Department Heads

Process Maps Department Heads

Job Descriptions Concerned Department Head + Human

Resource

Other Codes (if any) Board of Directors

Rules & Regulations Board of Director

14.3 Issuing documents

1. Uncontrolled photocopies are only allowed to be used for external parties,
e.g. customers, consultants, auditors etc. These are stamped on the front page
as ‘Uncontrolled Copy’.
2. The original document, signed and dated, is retained in the MR File. This
file will contain all the HSE System documents.
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3. All documents are distributed to the relevant personnel as per the

distribution list and a record of distribution (Document Distribution List) is
maintained by Management Representative
4. Management Representative also maintains a “Master List of Documents”
which identifies all the internal documents issued by the organization.
5. All external origin documents, which are applicable to our organization,
are considered as controlled documents. A “List of External Origin Documents”
is maintained by concerned departmental heads, which also provides the
details of its distribution (where needed).
6. Forms & Formats: One copy of the Forms/Formats will be signed and
stamped by Management Representative and relevant department head.
Management Representative then provides appropriate code and distributes
copies to the relevant personnel. Relevant personnel are responsible to ensure
using the similar copy of the forms/formats as distributed by Management
Representative.
14.4 Amending documents
1. Changes required are raised on a “Change Proposal” form, and submitted
to MR
2. MR sends the change request for approval to the authority, which
initially approved the document.
3. After getting the approval for required change, MR amends the document
accordingly.

15.0 Operational control

The management team is responsible for identifying operations and activities
that are associated with significant EHS aspects in accordance with EHS
Health & HSE Management Programs so that:
- Ramsis Engineering EHS policy, objectives and targets are met;
- Procedures are established, maintained and implemented to:
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- Identify activities, products, and services which may have significant

EHS impacts and/or risks;
- Address situations in which deviations from the EH&S policy, objectives,
or targets could occur
- Communicate relevant requirements to suppliers and subcontractors.
Managers conducting operations and activities associated with significant EHS
aspects and identified risks are responsible for planning these operations and
for ensuring that they are carried out under specified and controlled
conditions.
Ramsis Engineering communicates EHS requirements to any suppliers and/or
subcontractors working for or on behalf of Ramsis Engineering.

15.1 Operational Controls

Operational controls are methods, systems, processes, equipment to safeguard
the environment, and eliminate, reduce or control risks. This includes
operational criteria and procedures, work instructions, and inspection and
preventive maintenance programs.
15.2 Purchasing and Subcontractor Control
Purchasing is controlled by specifying and communicating EHS requirements,
and by monitoring of supplier performance.
The following categories of purchased products and subcontractors are
controlled by the EHS:
- Hazardous materials, substances and chemicals, equipment for
processing, storing and handling hazardous wastes, hazardous waste haulers,
treatment, and disposal facilities
- Personal protective equipment and equipment to be used for emergency
response
- Measuring and test equipment intended for monitoring EHS performance
and regulatory compliance (including calibration)
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- Subcontractors performing services at the facility, who bring in

hazardous materials or chemicals, or generate hazardous waste
- Additional products and services that may be identified by the
department because of their association with significant EHS aspects,
identified risks, objectives or targets

16.0 Emergency preparedness and response

Emergency response is an important part of Ramsis HSE Management System.

Although every effort is made to ensure that accidents do not occur, the
potential for hazardous events and emergency situations still exists. It is
Ramsis responsibility to ensure those plans, procedures and resources are in
place to respond swiftly and efficiently to any emergency situation and to
minimize any consequential losses.
EMERGENCY RESPONSE
FOR ALL EMERGENCY RESPONSE SITUATIONS IN RAMSIS ENGINEERING

TELEPHONE (Phone No: 17830801 – 38883201)

Anybody who witnesses an emergency incident must immediately raise the

RAMSIS emergency response organization by calling Phone No: 38883201.

Ramsis Engineering is maintaining separate emergency plans for each location

including project sites. Normally at the project sites client is maintaining their
own emergency response systems and the same are followed by Ramsis
Engineering.
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HSE departments ensures that emergency response plans are available and up
to date for all locations and communicated to all individuals by suitable means
(training, awareness, tool box talks, displays etc.)

Emergency response plans are tested on annual basis for the effectiveness and
suitability (where practicable). As a result of such testing emergency plans may
be modified and communicated to all relevant parties.

In case of any emergency situation all the relevant parties are responsible to
act as per the emergency response plans. After the emergency situations
emergency response plans are reviewed and modified if required.

16.0 Performance measurement and monitoring

Effective implementation of Ramsis HSE Management System requires both
reactive and pro-active monitoring. Pro-active monitoring provides information
in the absence of any incident, or ill health. Pro-active performance indicators
are forward looking and predictive, aimed at raising the awareness of the
possibility of incidents that might happen.

Reactive monitoring provides information on incidents that have occurred and

provides insights into means of preventing similar incidents in the future.
Reactive performance indicators provide evidence of deficient HSE
performance.

REACTIVE INDICATORS, EXAMPLES PRO-ACTIVE INDICATORS, EXAMPLES

Learning from accidents and Successful emergency drills carried out.

incidents.
Measuring the integrity of critical safeguarding
Statistics on near misses. systems.
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Lost time injuries. Progress on close out of audit action items.

Occupational illnesses. HSE inspections.

Fatalities. Promotion scheme (cards, analysis).

Complaints. Structured HSE meetings.

HSE performance trend analysis. Internal audits

17.0 Establishing And Documenting An HSE Monitoring Program

A monitoring program is required to measure HSE performance, and the
implementation of the HSE Management System, against established targets.
Proactive measures such as ‘unsafe act auditing , ‘site inspections ’, ‘self-
assessments’, as well as reactive measures, shall be used to monitor HSE
performance and identify shortcomings.
17.1 A monitoring program should:

 Identify the information to be obtained.

 Define the required accuracy of the results.
 Specify the monitoring methods and identify monitoring locations.
 Specify the frequency of measurement.
 Define roles and responsibilities for monitoring.
A monitoring program should also regularly examine progress towards
achieving Project level HSE objectives and targets set in HSE plans.
17.2 Monitoring Methods :

 Systematic observation of the work and behavior of staff and

Subcontractors to assess compliance with procedures and work instructions.
 Health surveillance of staff (including exposure monitoring and medical
surveillance).
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 Monitoring of staff performance against personal HSE plans and targets.

18.0 Evaluation Of Compliance

Consistent with its commitment to compliance, Ramsis has established a
procedure for periodically evaluating compliance against any applicable legal or
other requirements on annual basis.
This document describes the procedure for planning, performing, and
documenting periodic internal environmental compliance assessments
completed as part of the Office of Environmental Quality Environmental
Compliance Assessment program. The program evaluates compliance with the
Bahrain environmental laws and regulations.

Workplace
inspections &
Procedure

Management Equipment
Review Inspection

Evaluation
of
compliance
External Audit Object &
Targets

Internal audit
19.0 INCIDENT INVESTIGATION, NONCONFORMITY,
Procedure CORRECTIVE
ACTION AND PREVENTIVE ACTION

INCIDENT Work related event in which an injury or ill health (regardless of

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severity) or fatality occurred, or could have occurred.

Note 1: An accident is an incident which has given rise to injury,

ill health or fatality.

Note 2: An incident where no injury or ill health or fatality occurs

may also be referred as “Near Miss”, Near Hit, Close Call or
dangerous occurrence.

Note 3: An emergency situation is a particular type of incident

Failure to meet the HSE Management System requirements. Non-

NON- compliance may be identified by monitoring activities, adverse
COMPLIANCE trends in performance indicators, non-completion of HSE Plans,
failure to meet targets, incident investigations, and audits.

CORRECTIVE Any activity undertaken to address an incident or non-

ACTION compliance, and if possible, prevent its recurrence.

19.1 Incident Reporting, Investigation & Corrective/Preventive Action

Any incident (i.e. accident or near miss) or non-compliance must be notified,
analyzed, reported and followed up. This process of corrective action is
necessary to ensure that HSE Management System requirements are met, HSE
performance continually improves, and that the likelihood of incidents is
minimized.
Anyone within organization including workers, middle management, HSE team
and top management is authorized to identify an incident. All incidents will be
formally reported to HSE Department by using form “Incident Report”. HSE
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department is having the mandate of suspending the activity immediately

(where needed).
Incident Notification, Analysis, Reporting And Follow-Up
Incidents may affect people or the assets and reputation of RAMSIS
ENGINEERING. The corresponding consequences of incidents are:

- Personal injury / occupational illness.

- Asset loss / damage.
- Reputation damage
19.2 Incident Management

Incident Follow Lessons learnt from incidents, which are believed to be of benefit to
up others, are communicated as widely as possible,
throughout RAMSIS ENGINEERING.
The primary purpose of incident reporting is to enable recommendations of
Incident the incident investigation to be followed up and to maximize the learning
benefit through wide distribution of the relevant findings and conclusions.
Reporting

The primary purpose of incident analysis is to prevent recurrence of similar

Incident
incidents by identifying deficiencies and recommending remedial actions and
Analysis following up to ensure that those actions are implemented.

Incidents are classified for notification and reporting purposes according to the
Incident
actual and potential degree of injury, loss (or restoration costs) or impact on
Notification Ramsis’s reputation.

If there is any doubt about whether an incident is reportable, it should be treated

as reportable
STOP
Observation There is a mandate to stop unsafe work.
card

19.3 Incident Analysis (Investigation)

Incidents have many causes, with underlying causes often existing away from
the site of the incident. Proper identification of all causes requires timely and
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methodical investigation, going beyond the immediate evidence and looking for
underlying conditions, which may cause future incidents.
Incident analysis should be seen as a means to identify not only immediate
causes, but also failures in the management of the operation.
The purpose of conducting an incident analysis and producing a formal report
on the finding is:

 To identify the direct, contributing and root causes of an incident.

 To prescribe and implement suitable actions to prevent recurrence of a
similar incident.
 To ensure that legal and other RAMSIS requirements on injury and
incident reporting are met.
 To protect against any unsubstantiated claims.
 To provide a means for sharing and learning.

19.4 The incident analysis, reporting and follow-up process comprises a

number of consecutive stages once the initial RAMSIS notification
procedure has been completed. The stages are:

i) Initial investigation / information preservation.

ii) Formation of a full investigation team.
iii) The full investigation.
iv) Analysis of findings.
v) Preparation, review and publication of the report (including
recommendations for remedial action).
vi) Implementation of action items.
vii) Follow-up to ensure remedial actions are completed.

19.5 Incident Notification, Reporting And Follow-Up

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All incidents (including near misses) require a formal Incident Report in

addition to the initial Incident Notification Form, with the following exceptions:

Reporting of Low Risk incidents is limited to a completely and accurately filled

out Notification Form.
To maximize the learning benefit, relevant findings and conclusions of incident
investigations should be given as wide a distribution as practicable. Lessons
learnt from incidents, which are believed to be of benefit to others, are
communicated throughout RAMSIS ENGINEERING.

Distribution of information can occur through discussions and feedback from

HSE meetings and team briefings, in addition to consideration given at the
relevant Incident Review Committees. This will help maximize the benefits from
the learning points of the incident and help prevent recurrence of incidents
with similar causes.

RAMSIS management supports full incident investigation, and encourages

management involvement in the investigations and being prepared to act on
the resulting recommendations. RAMSIS also supports objective investigations
being carried out by competent investigators, and taking prompt action to
correct deficiencies.

19.6 Scope Of Incident Management

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This document gives the detailed requirements to be followed in conducting an incident

investigation and preparation of reports on all incidents occurred within the company
activities.
Priority

All other things being equal, harm to personnel takes priority over harm to assets, or
reputation.

When to Notify

If there is any doubt about whether an incident is reportable, it should be treated as

reportable until sufficient information is available to demonstrate otherwise.

For Work Injuries

Incidents include but are not limited to:

 Cuts, fractures, sprain, amputations.

 Deafness from explosions.
 Animal and insect bites.
 One-time chemical exposure, resulting in immediate response (e.g. acid burn).
 Back disorder from a slip, trip or other instantaneous event.

Occupational illnesses include but are not limited to:

 Deafness from exposure to noise.

 Back disorder from repeated continuous events.
 Exposure to chemicals and biological hazards.
For Asset Loss or Damage

Includes those incidents, which have a primary impact on Ramsis HSE performance,
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including events where injury or reputation damage has or could have resulted.

For Reputation Damage

Includes potential or actual incidents that damage Ramsis reputation. These are
classified in qualitative terms, with Ramsis reputation both within and outside Bahrain
able to be affected by poor HSE performance:

 It is important for RAMSIS to be genuinely committed to HSE, acting responsibly

for continuous improvement.
 When things do go wrong it is necessary to report them accurately and swiftly and
take the necessary action to put right any damage caused.
For Non-Accidental Deaths

Where a non-accidental death occurs to a person employed by RAMSIS or on Project to

the Company, the following information should be made available:

 Records of medical pre-employment checks.

 Periodic medical checks.
 Information about the work and work conditions preceding the death.

19.7 Nonconformity, corrective and preventive action

Non-compliances may be sudden and temporary, or they may persist for long
periods. They may result from deficiencies or failures in the Management
System itself, failures in plant or equipment, or from human error.
Investigating non-compliance should fully establish the causes, including
failures in the Management System. Investigations enable the planning of
corrective action including measures for:

 Restoring compliance as quickly as possible.

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 Preventing any recurrence.

 Evaluating and mitigating any adverse HSE effects.
 Ensuring satisfactory interaction with other components of the
management system.
 Assessing the effectiveness of the above measures.
Implementing corrective action will not be complete until the effectiveness of
the above measures has been demonstrated. This includes making the
appropriate changes to RAMSIS procedures and records.

Corrective Action

An action designed to correct an undesirable HSE problem or defect in the management

system. Examples may include breakdown of controls, nonconformance to Honeywell or
regulatory requirements, accident, injury, illness, fire, release to the environment or other
HSE related loss, undesirable trend in HSE metrics, etc.

 Initiate preventive action to stop the incident occurring again

 Update procedures

 Initiate disaster recovery

 Perform root cause analysis

HSE MANAGEMENT SYSTEM ELEMENT TYPES OF RECORDS

Leadership and Commitment

- HSE SC/IC Minutes

- Management HSE Implementation

records
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Policy and Strategic Objectives

HSE Policy and Related Policies - HSE legislation

Legal and Other Requirements - Record of deviations

Organization, Responsibilities, Resources,

Standards and Documents

Organization, Structure and - Job descriptions

Responsibilities
- Terms of Reference of meetings /
Resources, Awareness, Training and committees
Competence
- Minutes of committees / meetings

- Training / awareness program materials

- Training plans

- Competency / training records

- HSE training passports

Subcontractor Management - Project documents

- Document HSE Requirements

- Project HSE Management Plan

- Project HSE Certificate (Start-Up)

- Project Site Restoration Certificates

- Monthly HSE Reports

- Minutes of Subcontractor meetings

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Procurement - Supplier records

- Purchase Order documents

Communication and Reporting - Letters to regulatory authorities

- Register of community complaints

- Reports to internal Bodies

- Reports to external Bodies

- Minutes of committee / meetings

Documentation and Document - Register of controlled documents

Management
- Document review records

- Step-out approvals

Hazards Management

- Permit Application

-- Risk Assessment Register

Planning and Procedures

Objectives, Targets and Management Plans - Corporate HSE Plan

- Project level HSE Plan

Operational Control - Work Permits

- Task verification and workplace

inspection records
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- STOP HSE Observation Cards

Emergency Response and Contingency - Emergency exercise reports

Planning

Implementation, Monitoring and Corrective

Action

Performance Monitoring and Records - Monitoring data (HSE statistics)

- Equipment calibration records

Non Compliance and Corrective Actions - Non-Compliance Report forms

- Corrective action plans

Incident Notification, Analysis, Reporting - Incident Notification Forms

and Follow-up
- Incident reports

- Follow-up action plans

- HSE Observation Cards

Audit

- Integrated Audit Plan

- Audit Reports

- Annual HSE Audit Plan

- Audit follow-up action plans

Review

- Minutes of committees/meetings
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- Letter of Representation

- Self Assessment Checklist

Preventive Action

An action designed to prevent or reduce the probability of occurrence of an undesirable

HSE incident such as the breakdown of controls, nonconformance to Honeywell or
regulatory requirements, accident, injury, illness, fire or other HSE related loss, etc.

The segregation of preventive actions as follows:

 Prepare and maintain Requirements

 Educate the employees on environmental issues

 Plan the security system

 Conduct site meetings ( TBT )

 Take necessary actions immediately

 Generate the site daily report

 Conduct follow up audits to verify action.

20.0 Control of records

A system of records demonstrates the extent of compliance with the HSE

Management System.
The HSE records generated and maintained by RAMSIS under each element of
the HSE Management System are listed over.
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21.0 List Of The HSE Documents:

List Of Procedures

Sl Rev
Procedure Doc NO Date
No No
1 HSE Manual RE/HSE/HSEM/ 501 3 5/21/2015
2 General Safe Work Practice RE/HSE/GSWP/PR-502 2 5/21/2015
3 HSE Policy RE/HSE/SP/503 3 11/6/2014
Environmental Impact & Hazard
4 Identification RE/HSE/EIHI/PR/ 504 3 5/21/2016
Environmental & OHS Legal
5 Requirements RE/HSE/EL OHSC/ 505 0 5/21/2015
6 Objectives and Targets RE/HSE/OTS TR /506 2 5/21/2015
7 Role and Responsibility RE/HSE/RR/PR/ 507 3 5/21/2015
8 Training Plan RE/HSE/TP-PR/508 3 5/21/2015
9 Communication Procedure RE/HSE/CP-PR/509 2 5/21/2015
10 Control of Documents RE/HSE/CD/PR/510 0 5/21/2015
11 Ergonomic Procedure RE/HSE/EP/PR/511 3 5/21/2015
12 Operational Procedure RE/HSE/OP/PR/512 2 5/21/2015
13 Emergency Response procedure RE/HSE/ER/PR/ 513 3 5/21/2015
14 Monitoring and Measuring RE/HSE/MM/PR/ 514 2 5/21/2015
15 Evaluation and Complains RE/HSE/EC/PR/515 2 5/21/2015
16 Non complains and Corrective action RE/HSE/NCCA/PR 516 3 5/21/2015
17 Audit Procedure RE/HSE/APR /517 3 5/21/2015
18 Management Review RE/HSE/MR-PR/518 3 5/21/2015
19 Workers Representative RE/HSE/WR/PR/519 3 5/21/2015
20 Incident Investigation and Report RE/HSE/IIR/PR/520 3 5/21/2015
21 Management of Change RE/HSE/MOC/PR/521 3 5/21/2015
22 Environmental RE/HSE/ENV/PR/522 3 5/21/2015
23 HSE Guide Line for Contractor RE/HSE/HGC/PR/523 3 5/21/2015
24 Confined Space Entry RE/HSE/CSE/PR/524 3 5/21/2015
25 Lifting Operation RE/HSE/LO/PR/525 3 5/21/2015
26 Welding and Gas cuttings RE/HSE/WGC/PR/526 3 5/21/2015
27 Radiography RE/HSE/RT/PR/527 3 5/21/2015
28 Scaffolding RE/HSE/S/PR/528 3 5/21/2015
29 Heat Stress Management RE/HSE/HSM/PR/529 3 5/21/2015
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30 Hydrojetting RE/HSE/HJ/PR/530 3 5/21/2015

31 PPE RE/HSE/PPE/PR/531 3 5/21/2015
32 Site Waste Management RE/HSE/SWM/Plan/532 3 5/21/2015
33 Work at Height RE/HSE/WH/PR/533 3 5/21/2015
34 Fire Prevention RE/HSE/FP/PR/534 3 5/21/2015
35 Night Work Procedure RE/HSE/NWP/PR/535 3 5/21/2015
36 Alcohol and Drug Policy RE/HSE/ADP/PR/536 3 5/21/2015
37 Hearing Conservation RE/HSE/HC/PR/537 3 5/21/2015
38 Respiratory Procedure RE/HSE/RP/PR/538 3 5/21/2015
39 Industrial Hygiene RE/HSE/IH/PR/539 3 5/21/2015

22.0 Internal audit

HSE audits provide management with a systematic, independent way to assess
the implementation of the HSE Management System.

A structured, independent means of demonstrating that a

AUDIT
framework of business controls is appropriate and effective.

A scheduled, structured examination of a work site with a

INSPECTION specific focus on physical conditions and working practices, in
addition to normal supervisory duties.

22.1 RAMSIS has a three-tiered approach to HSE audit:

1. LEVEL 1: Includes HSE audits conducted on behalf of Ramsis Internal Audit

Team as part of the Internal Audit Plan, and also includes independent audits
carried out by external bodies

2. LEVEL 2: Includes HSE audits carried out on behalf of Project Manager /

Site Managements as part of their own Project Level assurance processes.
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3. LEVEL 3: Includes task verification and workplace inspection activities to

supplement the formal HSE audit process. Refer to "Planning and Procedures"
of this Manual for more details about task verification and workplace
inspection procedures.

RAMSIS maintains procedures for HSE audits to be carried out, as part of its
normal business activities, to:

 Determine whether or not the elements and activities of Ramsis HSE

Management System conform to the planned arrangements and are being
implemented effectively.
 Determine whether or not Ramsis HSE Management System is fulfilling
the Company’s HSE policy, objectives and performance criteria.
 Determine whether or not Ramsis HSE Management System complies
with the relevant legislative and regulatory requirements.
 Identify areas for improvement in Ramsis HSE Management System, with
the aim of progressively improving the HSE Management System.
 Enable management to ensure that potential or actual flaws in the
system are remedied through effective follow-up action.

22.2 Background – Audit

RAMSIS has established and maintains an HSE audit program and procedures
in line with the Group, international and regulatory requirements as listed
below.

22.3 The Audit Team

Personnel on the audit team must be independent of the activity or process
audited (where practicable), and may be sourced from within RAMSIS (Project
Manager, HSE Staff, Construction managers, Site superintends, etc) or
externally.
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People conducting HSE audits should be appropriately trained to be able to

carry out the task objectively, impartially and effectively.
Audit team members should be selected so that their skills and knowledge are
appropriate to the audit type and scope. The audit team has need to have:

 A broad knowledge of HSE matters.

 Adequate independence from the activities being audited, to enable
objective and impartial judgment.
 Operational experience in the area being audited.
 The necessary expertise and experience in auditing practices and
disciplines.
 Specialist HSE or other technical expertise or support, if necessary, from
a wider range of specialists.
 The support and authority from management to procure the necessary
information.
22.4 Frequency Of Audit
All business processes should be periodically audited, with the frequency and
depth of HSE auditing being determined based on:

 The level of risk for the activity.

 How critical the process or activity is, in relation to Ramsis business
objectives.
 The contribution or potential contribution of the activity concerned to
Ramsis overall HSE performance.
 The results of previous audits.
All business processes activities and assets should be audited within the audit
cycle. The audit cycle should not be longer than five years, as it is likely that
major changes may have taken place during that time.

23.0 Management review

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A key component of Construction Industry HSE Management System is a

formal process whereby senior management reviews its effectiveness and
suitability in:
 Managing HSE risks.
 Reinforcing efforts to continually improve HSE performance.
 Ensuring its continuing suitability and effectiveness.
In general, Ramsis senior management should review the HSE Management
System at appropriate intervals. Review components should address:
 The possible need for changes to Ramsis HSE policy and strategic
objectives, in the light of changing circumstances, and the commitment to
strive for continual improvement.
 Resource allocation for implementation and maintenance of the HSE
Management System.
 Sites and/or situations, on the basis of evaluated hazards and risks and
emergency planning.
The review processes should be documented, with the results recorded to assist
in implementing any recommended changes, which become apparent through
the review.