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Communication For Employment: The Application Letter: PC - 1st - Sem - NQA

This document provides guidance on writing an effective application letter. It explains that the application letter is the first impression an employer will have, so it needs to motivate them to read the resume. The letter should highlight relevant qualifications and use a pleasing tone. It then outlines the key components of an application letter, including focusing on relevant qualifications and experience for the position, using an appropriate format and salutation, and thoroughly proofreading for errors. An example application letter is also provided that cites specific experiences aligned with the job description.

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Armand Padernos
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2K views3 pages

Communication For Employment: The Application Letter: PC - 1st - Sem - NQA

This document provides guidance on writing an effective application letter. It explains that the application letter is the first impression an employer will have, so it needs to motivate them to read the resume. The letter should highlight relevant qualifications and use a pleasing tone. It then outlines the key components of an application letter, including focusing on relevant qualifications and experience for the position, using an appropriate format and salutation, and thoroughly proofreading for errors. An example application letter is also provided that cites specific experiences aligned with the job description.

Uploaded by

Armand Padernos
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Module 10

Communication for Employment: The Application Letter

Learning Outcomes

1. Write an application letter


2. Use the right tone in persuading a prospective employer.

Overview

Your application letter is generally the first thing you prospective employers will so,
and it should motivated them to read your resume. It provides a positive impression since it
contains your claims that you have the qualification they are looking for.
It serves as a formal introduction of yourself to your prospective employer. It goes
with your resume, so you don’t have to give much information. This is achieved through how
the letter is written and presented.

Features of an Application Letter

1. Qualifications
In an application letter, you need to make clear why you’re interested in the position
or the organization, to indicate what skills you possess that matches what the
company is looking for or to stipulate why the person you’re writing to should at least
want to meet you.

2. Pleasing Tone
When writing application, you need to go beyond simply stating your
accomplishments. Through your words, you need to demonstrate that you will be the
kind of employee the organization wants. Presentation is also important – your letter
should be neat and error-free.

3. Format
Application letter typically follows a prescribed format, which is a conventional
business like format. The most common is the block format shown in the examples. It
includes the writer’s address, the date, the recipient’s name and address, a
salutation, the message, a closing, and a signature.

Guidelines for Writing an Application Letter

1. Focus
Application letter is nor personal and should not be chatty. Keep it focused: when
you’re applying for a position, including only information relevant to the position.
Don’t make your audience wade through irrelevant side issues.

PC_1st_Sem_ _NQA
2

2. Stay on topic
State the reason for the letter. Unlike essays, which develop a thesis over several
paragraphs, or emails, which announce their topic in a subject line, letters need to
explicitly introduce their reason for being written, usually in the first paragraph. When
you’re applying for something, say so in the first sentence: “I am writing to apply for
the FASIN Scholarship for student’s majority in accountancy”.

3. Think of your letter as an argument


When you’re asking for a job, you’re making an ARGUMENT. You’re making a claim
– that you’re qualified for a certain position – and you need to support your claim with
reasons and evidence. Franchesca Morales, for example, cites his education and his
work experience – and he offers to supply references who will support his
application.

4. Choose an appropriate salutation


If you know the person’s name and title, use it: “Dear Attorney Lim.” If you
don’t know the person’s title, one good solution is to address him or her by first and
last name: “Dear Jean Chaves.” If, as sometimes happens, you must write to an
unknown reader, use “Dear Sir or Madam.” Another option might be to omit the
salutation completely in such situations and instead use a subject line, for example:
“Subject: Public Relations Internship Application.” Whenever possible, though, write
to a specific person; call the organization and ask who to write to. Once you’ve had
an interview, write to your interviewer.

5. Proofread
Few writing situations demand greater perfection than professional letters –
especially application letters. Employers receive dozens, sometimes hundreds, of
application, and often can’t look at them all. Typos, grammar errors, and other forms
of sloppiness prejudice readers against application: they’re likely to think that if this
application can’t take the time and care to PROOFREAD, how badly does he or she
want this position? To compete, strive for perfection.

PC_1st_Sem_ _NQA
3

Below is an example of an application letter which cites details that are specifically
tailored to a particular position

Street Address 20 Evangelista Street


City, zip code , Leonila Hill, Baguio City 2600
date June 28, 2018

Gilbert Reyes
Recipients
Director
Name and title,
AB Investment Line space between
Organization
17 Upper Session Road paragraph
address
Baguio City 2600
Salutation, with a Line space
colon Dear Sir:

Position I am writing to apply for the position of financial associate recently


Identified advertised at Enigma Courier dated June 25, 2018.

My experiences as inventory clerk and office clerk trainee moulded my


Match between interpersonal and management skills. With the developed and acquired
Experience and job skills, I believe that I can be of great help to the company. I enclosed my
description resume, which provides detailed information about my qualifications.

Availability I will be more than willing to share my ideas with the opportunity to be
interviewed. You can contact me at my mobile number or email address.

Gratitude Thank you very much and I am looking forward to your reply so that we
can further discuss my application.

Line space

Closing
Respectfully yours,

3-4 lines space for


signature

Sender’s name, Franchesca U. Morales


typed
DO & CHECK

Check (Questions for Discussion)

1. What is an application letter?


2. What are the features of an application letter?

Do – Activity (To Do)

1. Look for an employment advertisement, classified ad or job found on the job


street in the internet.
2. What employment advertisement/classified ad or job relevant to your
discipline or industry area?
3. Do you have the qualifications required by the advertisement? If you are
qualified write an application letter, if not look for other employment
advertisements.
4. Submit an application letter.

PC_1st_Sem_ _NQA

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