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FSDS CH 06

The document describes the validation policy and process for a flight safety documentation system. It outlines how amendments are proposed, reviewed by departments, and approved. It also covers documentation system oversight, feedback processes, and forms used for requests and circulating information.

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Rudro Kumar
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24 views

FSDS CH 06

The document describes the validation policy and process for a flight safety documentation system. It outlines how amendments are proposed, reviewed by departments, and approved. It also covers documentation system oversight, feedback processes, and forms used for requests and circulating information.

Uploaded by

Rudro Kumar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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ACCURATE COMMODEAL PRIVATE REF.NO.

ACPL/FSM-
LIMITED FSDS/01/2019
FLIGHT SAFETY DOCUMENTATION ISSUE : I
SYSTEM MANUAL DATE: JUNE 2019
CHAPTER 06 REV : 00
VALIDATION POLICY AND PROCESS DATE: NIL

6. VALIDATION POLICY
The Flight Safety Documentation System shall include a verification mechanism to
ensure that, whenever a section of a document is amended, all other documents likely to
be affected are identified and that consequential amendments are duly coordinated and
agreed to by the responsible departments before the amendment is processed. It should
be ensured by the Nodal Officer that the documents are used by each departmental
personnel are most recent and confirmed by duly signed form given in the Appendix -1.

6.1 VALIDATION PROCESS


In case of a proposed Amendment / Revision to a Manual / Document by any
Department, an intimation shall be sent to the Nodal Officer in the attached prescribed
format (Appendix 1) which shall be circulated to all the departments to ascertain any
interdepartmental applicability. The comments of the departments shall be reviewed by
the Document Control Cell and communicate the same to the initiating and the affected
department for approval and applicable action via email and register, once complied
should be recorded in Master Manual Register.

ACPL will take into account the TIME CRITICAL informations as defined in Chapter -
5 with prime importance. With information received by the form given in the Appendix
-2 of this chapter, the nominated NODAL Officer will intimate the departmental head
for the necessary action to be taken as per the procedure defined in the relevant internal
manual of ACPL and Nodal Officer will co-ordinate throughout the process to mitigate
the risk involved in it. The complete action taken will be documented along with the
form and recorded in the technical library. The records should be circulated through the
hard copies as well as in the mail to the personnel involved.

ACPL will continue to maintain and develop supplemental cards, guides and checklists
for frequently used information time to time.

ACPL process information resulting from any changes in the organization or approved
operating procedures, introducing new equipment or systems through the form given in
the Appendix -2 of this chapter co-ordinated through the Nodal Officer and will keep
the record in hard copies. As well the record will be supported by maintaining a log in
register with signature against the each entry made there.

ACPL will conduct Liasioning Meeting twice in a year along with the Safety review
board meeting where various departmental new information (e.g. new circulars, new
rule or CAR , any SB, AD, SL or manual revision, time critical informations etc.) will

Page 1 of 4
ACCURATE COMMODEAL PRIVATE REF.NO.ACPL/FSM-
LIMITED FSDS/01/2019
FLIGHT SAFETY DOCUMENTATION ISSUE : I
SYSTEM MANUAL DATE: JUNE 2019
CHAPTER 06 REV : 00
VALIDATION POLICY AND PROCESS DATE: NIL
be communicated and by the minutes of the meeting the communication will be
documented and recorded. The minutes of the meeting should be signed by the
personnel assigned to fulfill the requirement and reviewed for compliance in the next
meeting. The minutes of the meeting will be circulated via email.

6.2 DOUMENTATION SYSTEM OVERSIGHT


Safety Department while carrying out the Internal Audit shall have the scope of
auditing the Documentation System and the copies of the documents distributed to the
end users. This should function as an oversight of the Document Control Process.

6.3 FEEDBACK SYSTEM


The Nodal Officer shall solicit the Feedback / Suggestions from the end users for
improvement of the system. The FSDS form given in Appendix -2 should be used for
feedback. The action will be taken as per the categories decided by the document
control cell (e.g. time critical / time sensitive / frequently used etc) and will follow the
process as mentioned above by the Nodal Officer.

Page 2 of 4
ACCURATE COMMODEAL PRIVATE REF.NO.ACPL/FSM-
LIMITED FSDS/01/2019
FLIGHT SAFETY DOCUMENTATION ISSUE : I
SYSTEM MANUAL DATE: JUNE 2019
CHAPTER 06 REV : 00
VALIDATION POLICY AND PROCESS DATE: NIL

Appendix 1

MANUAL AMENDMENT / REVISION REQUEST FORM


DOC REF NO : MANUAL TYPE :
CHAPTER : PAGE : PARA: AMMENDMENT/REVISION
DETAILS OF REQUESTED CHANGE

DATE………………INITIATED BY……………………SIGN…………………….. DESIGNATION………………………

DEPARTMENTAL COMMENTS REGARDING AMMENDMENT/REVISION

OPERATIONS ENGINEERING IN FLIGHT AIRPORT SERVICES SECURITY FLIGHT SAFETY

DATE………………INITIATED BY……………………SIGN…………………….. DESIGNATION………………………

REVIEW AND RECOMMENDATION OF DOCUMENT CONTROLL CELL

DATE………………INITIATED BY……………………SIGN…………………….. DESIGNATION : NODAL OFFICER

DETAILS OF APPROVAL

DATE………………APPROVING AUTHORITY NAME……………………DESIGNATION……………………….

ACTION REPORT

ACTION TAKEN VIDE AMMENDMENT/REVISION NO: DATE:

DATE………………INITIATED BY……………………SIGN…………………….. DESIGNATION:HOD

CIRCULATED BY RECEIVED BY

Page 3 of 4
ACCURATE COMMODEAL PRIVATE REF.NO.ACPL/FSM-
LIMITED FSDS/01/2019
FLIGHT SAFETY DOCUMENTATION ISSUE : I
SYSTEM MANUAL DATE: JUNE 2019
CHAPTER 06 REV : 00
VALIDATION POLICY AND PROCESS DATE: NIL

Appendix 2

FLIGHT SAFETY DOCUMENTATION SYSTEM


□ TIME CRITICAL INFORMATION □ TIME SENSITIVE INFORMATION

□ FREQUENTLY USED INFORMATION □ REFERENCE INFORMATION

Document Title :
Effective Date:
Subject :
BACKGROUND INFORMATION

OPERATING INSTRUCTIONS

Authority Position Position Signature Date


Prepared by:
Reviewed by:
Approved by:
CIRCULATED TO VIA – Signature DATE:

Page 4 of 4

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