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123 Winner's Road New Employee Town, PA 12345

The document provides instructions and an example of the proper format for writing a business letter. It outlines the key components of a letter including the letterhead, inside address, subject line, paragraphs, closing, reference initials, enclosures, and carbon copy. It then provides an example letter and instructions for an assignment to arrange the parts of the letter and write an application letter in response to a job advertisement.

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Rachel Carongoy
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103 views

123 Winner's Road New Employee Town, PA 12345

The document provides instructions and an example of the proper format for writing a business letter. It outlines the key components of a letter including the letterhead, inside address, subject line, paragraphs, closing, reference initials, enclosures, and carbon copy. It then provides an example letter and instructions for an assignment to arrange the parts of the letter and write an application letter in response to a job advertisement.

Uploaded by

Rachel Carongoy
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 3

Letterhead: Includes the

123 Winner’s Road Company’s address, Tel. no., Zip


code.
New Employee Town, PA 12345
August 3, 2016 Do not write the date as 8-3-16.
(2 spaces) Europeans read it as March 8, 2016

Dr. Manuel Delgado, President


XYZ Institute of the Philippines Inside Address: Includes the name and address of the
Anonas St., Sta. Mesa, Manila recipient. If the recipient’s name is unknown, then just
include the address.
(2 spaces)
Attention Line: This part is optional. If there is no name in
Attention: the inside address, then indicate the position of the
(2 spaces) recipient here, or if only the surname is known to the
writer. Ex.: The Manager or Mr. Delgado
Dear Mr. Delgado,
(2 spaces)
Subject Line: This part is optional. It
Subject: Letter Writing is for the recipient to know what
the letter is about.
(2 spaces)

The first paragraph of a typical business letter is used to state the main point of the letter. Begin
with a friendly opening, then quickly transition into the purpose of your letter.
(1 space)
Beginning with the second paragraph, state the supporting details to justify your purpose.
(1 space)
Finally, in the closing paragraph, briefly restate your purpose and why it is important. If the
purpose is employment related, consider writing your contact information. However, if purpose
is informational, close with gratitude for reader’s time.
(Double-space)

Sincerely,

(4 spaces)

Lucy Letter

(Double-space) Reference Initials: (Optional) The writer’s initials should be typed in uppercase and
the typist’s initials in the lowercase. But if the letter is written and typed by one
LL/rc
person, then this part may be omitted.

(2 spaces)
Enclosure: (2) Enclosures: (Optional) If the letter has
Enclosure: Transcript of Records inclusion, it should be indicated here.
Medical Certificate
(1 space)
Carbon Copy: (Optional) If the letter will
cc: Jan Ryan Flor Meneses
be sent to another person, the person’s
name should be indicated here.
I. Arrange the parts of the letter. Write in a yellow paper. Include the bulleted parts below.
Dear Mr. Regidor,

You have handled very well our past orders, and we thank you for that, and, as our business
grows, expect us to place even larger orders with you.

Since we have been doing business with you over a period of nearly two years, we would be glad
if you could grant us open-account facilities, for instance, quarterly settlements. This
arrangement would save us the inconvenience of making separate payments on invoice.

Bankers’ and trade references can be provided on request.

We hope to receive your favourable reply soon.

August 3, 2016

Truly yours,

Alfonso C. Reyes
Proprietor

Reyes General Merchandise


General Santos Avenue
Paranaque City
Tel. Nos. 878 33-75-78

Mr. Carl Reginald Regidor


General Manager
National Bookstore
Manila

 Omit paragraph 2 in the body of the letter


 Another copy will be sent to Yoo Si Jin
 The typist’s name is Froilan Rivera
 Included are NBI Clearance and Police Clearance

II. Write an application letter in response to this AD from Philippine Star on July 28, 2016.
COMPUTER SHOP ASSISTANT
Pokemon Go Group of Companies
Walang Forever St., Hugot, Paranaque City.

Qualifications:
 16 – 21 Male or Female
 Undergrad IT students
 Pokemon Go player is an advantage

Please submit/mail your resume with picture at 2461


Walang Forever Street, Hugot, Paranaque City
Attention to Jadine

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