1

CHAPTER 1

Introduction

Rationale of the Study

Since technology arises in our community, this shows that everybody's life

changed. The fact that many improvements and many discoveries had been

introduced to this modern society. Assisting people in organizing, storing and

retrieval of the tremendous amount of information, and making them readily and

instantly available. Technology as a tool enables us to do more tasks, thus

making it a vital commodity especially in working environments such as

Barangay.

Technologies invade each of us. Leads to the changes which prove from

the past. We cannot deny the fact that life from the past generation is

straightforward and less complicated. However, progress and development are

slow also without the use of technologies.

Our neighboring countries are more progressive and far more advanced

when it comes to technology compared to us, it is very evident if we will go and

try to visit them. That is why it is our goal to help and contribute to our dear

country to become globally competitive, especially in the field of technology.

Thus, we will start improving and making a difference in our very own city and

choosing one of its barangays which is Barangay Rawis.

Barangay is the small administrative division in the Philippines and is the

native Filipino time period for a village or district. Barangays Rawis are further
 2

subdivided into smaller areas called Puroks this is located at Calbayog City in the

province of Samar, with the estimated number of population 7,000. It is

composed of a Punong Barangay or Barangay Captain/Chairman Dominador

Carajay Canaman, seven Barangay Councilors or Barangay Kagawad, SK

Chairperson, seven SK officials. Together with this are the Barangay Secretary,

Barangay Treasurer, SK Secretary, and SK Treasurer.

In managing the resident's record and issuing clearances, to let go the

manual process in the Barangay Hall such us, handwritten document keeping

record inside the cabinet that trends to use some record and unorganized file.

Moreover, when it comes in clearances, they used the cabinet to store the data

which can cause of losing record. Because of their manual system, they had a

slow service instead of using computerized on recording the files [1].

One of the researchers experiences when he asked for a certain

document called barangay clearance in Barangay Rawis Calbayog city the staff

from that mentioned barangay had a problem in finding residents record because

of a large pile of paper documents a big number of population occurring in that

barangay. The secretary had a hard time on digging-up in Residence Barangay

Information (RBI) record, in order to determine if the person who requests

clearance is a certified resident of barangay.

Based on the certain situation above, the researchers have come up with

the idea of developing a system entitled Barangay Rawis Record Management

System to replace the manual process of transactions and managing record

through the use of this technology. In order to adapt with highly improving
 3

technology right now, this system is the way to help people from that barangay

save their time and effort. This will also help the official to have fast transactions

and monitor the resident's confidential record. The proposed system will reduce

the hard and longtime procedure and accessing files and record they keep and

store. It will be a great help for them to lessen their work especially with

transactional that the citizen of the said community will need.

Purpose and Description

The core function of this study is to offer a detailed, reliable and secured

keeping of all data. Data provided with the aid of this system in the structure of

comprehensive reviews are valuable for planning, application implementation,

and associated purposes. The system will also secure the resident's information

or confidential record such as summon. Barangay Rawis Record Management

System hope to enhance the way of managing, issuing certificate. This gadget

allows Barangay administration by means of enabling the client Barangay to

preserve theirresident's record as complete and up-to-date as possible and

without difficulty reachable for verification, monitoring and reference functions

primarily based on the on hand residents' census statistics kept by the client

Barangay.

The system will serve as the census like having a system of the barangay

for all of its materials and new humans who will live in the vicinity. This will be

effective in maintaining, searching and storing of record of all resident in the

barangay.
 4

Objectives

The main objective of this study is to develop the Barangay Rawis Record

Management System. Specifically it aimed to:

1. Provide an electronic entry and update of resident’s profile

2. Generate relevant reports

Scope and Limitations

This proposed system is designed for the use of Barangay Rawis only.

This system focused on saving users time in a manual process of managing and

accuracy record. This project provides efficient, reliable, fast, accurate

information to provide good quality service to secure the file of the residents and

to ensure that services and information are given at the right time.

The Barangay Rawis Record Management System will also satisfy the

needs of the residents, to produce a display that presents the status of the

number of residents and to provide user efficient working environment and

generates more output. This system provides friendly user interface resulting in

knowledge each and every usability features of the system. It prepares and

prints Barangay permits and certificates like Barangay Clearance, Business

Clearance, Certificate of Indigency, and Barangay Certification. This study also

enables easy searching of record. Allows the Barangay related functions as

those including security and other related services.

 5

Definition of Terms

The researchers included terms that are technically used on the research.

In order to understand these terms, the researchers defined the terms both

conceptually and operationally.

Barangay. Conceptually, is formerly called barrio, is the smallest

administrative division in the Philippines and is the native Filipino term for village

[2]. In relation to the study this refers to the community of barangays whom to be

beneficiary of this project.

Barangay Clearance. Is a document certifying that the applicant is of

good moral character and good resident of a given town or barangay. It also

proves that the applicant has no bad record or immoral background in a nutshell,

the certificate simply states that the person stated has a good standing as a

resident [3]. In relation to this study, the final output of the system, it is also one

of the documents that the system automatically generates.

Record Management System. Conceptually, is the management of

record for an organization throughout the record-life cycle [4]. In relation to the

study the record of the residents are stored on the database of the system

Resident Profile. A description of a person or organization [5]. In relation

to the study, the residence profile is the information of the residents and officials.
 6

Report. Conceptually, to give a description of something or information

about something to someone [6]. Operationally include brgy. indigency, brgy.

clearance, brgy. certification, business clearance and summon.

Secretary. Conceptually, a person whose is keeping record, taking care of

correspondence and other writing tasks [7].Operationally A person who in-charge

in keeping the record and transacting to the residents.

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CHAPTER 2

Review of Related Literature/Systems

In order to accomplish this project, the researchers must understand the

topic before starting the study. The internet, published thesis and unpublished

thesis are used to complete and construct information about the system. This

chapter cited the different studies of Literature related to the project. These

studies provided relevant ideas that help the researchers attained and achieved

the aims and goals towards the system.

Based on the study of Demirtela, it is vital to produce, file, index, use and

archive data of an group by using evaluating, disposing or transferring them in

order to allow the organization to fulfil its responsibilities involving its

administrative and operational processes. Records Management and Archiving

functions are tools employed in recording and written communication processes.

The public institutions, want data systems, which enable them to manipulate the

documents systematically, produce within their commercial enterprise methods

and behavior such procedures in electronic media. Legislation and requirements

are being set forth for regulating intra- and inter-institutional electronic

communications such as professional correspondence policies of Turkey,

institutional email internet services, e-correspondence package, etc. Besides,

activities, which need to be carried out for the motive of realizing enterprise yield

enhancing houses of ERM systems, shall be evaluated in this paper. An

electronic files management (ERM) application of an organization shall grant

 8

foremost gain to the extent that it serves to beautify enterprise efficiency, as a

substitute than monitoring inbound and outbound data traffic of that group [8].

The purpose and essence of any files administration gadget is to furnish

the proper records in the proper place, in the proper order, at the proper time for

the proper character at the lowest cost. This is better completed by way of a

computer-based system. There are some patient document administration data

structures (PRMISs) in existence, but they are no longer effectively usable nor

are their designs on hand for improvement. The essential objective of this

research was, therefore, to plan and develop a PRMIS that would automate

affected person statistics administration and give direct advantage in positive

terms, even as keeping off any confusion that would jeopardize the nice of

patient care. The research strategy was sketch and creation, and the software

development mannequin used was the waterfall. The design and implementation

of PRMIS is presented, a veritable stepping stone [9].

The study was conducted to assess the methods and processes used by

the Registrar’s Office in keeping the student records. The problems encountered

by the students and instructors with regards to security of the student records

from alteration or loss, submitting error-free grade sheets from the faculty, and

requesting student grades at the end of the semester on the current registrar

system and the level of need for developing an Student Record Management

System for college were determined. The Student Record Management System

that is accurate, fast, and accessible for the registrar’s office of the college will
 9

facilitate the record – keeping and issuance of grades; it will also provide smooth

operation and can help the office to be more efficient [10].

In the study of W. Saffady, defines files administration as a specialised

commercial enterprise self-discipline involved with the systematic evaluation and

manipulate of recorded information, which consists of any and all facts created,

received, maintained, or used by using an agency in accordance with its mission,

operations, and activities, records contain information that is written down as

opposed to merely memorized or exchanged verbally. Under this very succinct,

but extensive definition, any type of commercial enterprise or organisation

mechanically creates records, no count what its reason is. As Saffady points out,

the occupation has passed through more than one refinements on the grounds

that its birth, partly to do with evolving understanding of the principles of archives

administration and partly due to evolving codecs of said documents [11].

In addition of Rick, determined that files and statistics are no longer

managed as employer commercial enterprise assets. Records administration is

now not viewed as quintessential to enterprise mission or included into

computerized commercial enterprise methods in a well-timed manner. There is a

low support for documents administration that has led to a lack of training, tools,

and instruction for all staff, as nicely negative integration of archives

management and Information Technology disciplines. The lack of recognition

amongst directors has made it difficult to set up files administration programed.

Staff are no longer utterly informed and trained about archives management.
 10

This has led to a lack of training, tools, and education for all staff, as nicely bad

integration of records administration and Information Technology disciplines [12].

Record management is the practice of identifying, classifying, archiving,

retaining and destroying records. The record management practices will decide

the increase of an enterprise and with the creation of facts technological know-

how today, computerized report management is being utilized. The researcher

used the Jesus Is Lord Church (JIL) as the situation of this study. There are JIL

church buildings in all district and municipalities in the Philippines and these

church buildings are having a tough time looking for ways to create and keep a

gadget that will facilitate its document management. The worst instances are the

redundancy and inconsistencies of statistics generated and every so often the

loss of the archives due to factors like storage media, misplaced/lost log

book/record book and documents. This study, "e-Record Management of Jesus

Is Lord Church in District VI of Manila", aimed to advocate an digital record

administration that will generate and manipulate whole and accurate church

archives such as monitoring of services and attendance of members [13].

The above literature implies that the past studies are necessary since it

introduce the systematic way of storing the record information through

management systems. The barangay rawis records management system

provides the systematic entry of residents in every puroks.

According to H. Victor, said that nowadays, during the rising popularity of

automation and development in technology, one of the most fundamental factors

of our government is unluckily left behind: the Barangay unit. Every element of
 11

the Barangay's strategies and services are still executed manually from

submitting and recording a complaint, checking the records before releasing a

barangay clearance, to filing data of incidents that show up in the barangay. This

in some way obsolete method of submitting information and complaints

presented several problems. In most barangays, records were kept in logbooks

which may want to either damaged or get lost. Logbooks also make it challenging

to search precise document or record. Skimming through numerous logbooks for

a sure record can be tedious and takes a lot of time. This will gradual down

proceedings, investigations, and inquiries that want the manufacturing of that

information. Security and integrity of the statistics also current any other set of

problems. It is hard to maintain song of redundant document or even replace the

lawsuits of a case. Also, logbooks can be easily taken out of the office or rip off

pages barring anybody noticing it. Victor also said that one solution viewed to

minimize these troubles is the automation of barangay processes. This will

improve the effectivity of filing reviews and complaints in the barangay level.

Storing barangay data in a central database allows for effortless storing and

updating of records. Retrieval of information will also be faster, translating to

quicker transaction time. With the information with ease handy in the server, this

will enable worried authorities corporations to collect information for planning and

development [14].

According to the result of the study of A. Ahmed, storage of archives has

continually been a crucial objective of statistics systems. However in the previous

 12

decade managing sensitive records at some stage in its lifecycle, from creation to

destruction, has emerge as of great importance. The growing consciousness of

the have an impact on of technology on privateness has added momentum to the

need to have higher enforcement of information retention policies. Organizations

nowadays no longer solely have to comply with regulations, however additionally

have to hold a balance between operational report retaining requirements,

minimizing legal responsibility of storing personal information, and consumer

privateness preferences. This work will no longer attempt to outline the term

document in the huge context. Instead the time period will be handled in all its

generality and then applied to the world of relational databases. Without

attempting to differentiate phrases such as data, knowledge, data and record, it

is recommended that the reader hold a simple however constant definition of a

record [15].

Profiling System is a computerize tool used in keeping records. Once a file

is created, report controls are brought on to alter its get admission to and

distribution. A human resource worker can also separate files from a personnel

file and preserve them in a locked cabinet with manage log and music access.

Role protection may additionally be set on a repository permitting access to

permitted users. Software may also become aware of the authentic record,

versions, copies and distribution [16].

With the advent of computers and its related technology, in which

everything needs to be done efficiently and effectively the existences of

Automated Clinic Record Management System (ACRMS) become necessary.

 13

The used of ACRMS can enhance the services and also the work flow of all

activity that happens in a clinic where it helps in reducing the workload of medical

staff, the number of man power needed and it also make clinic management

become more manageable and easier to control. This research work is to design

a computer base program that will cover all the aspects of management and

operations of Ahmadu Bello University Sick-bay. It will enable the clinic

registration process becomes computerized and this feature will help a lot in

keeping records of all patients and whoever has once received a treatment in the

clinic. The program will be used for proper handling of patients’ records and

related information in the clinic, the record file, date of appointments, Doctors in

charge and other related medical information will be entered into the program.

Which is stored in a database that can be accessed easily within a short span,

and yet securely stored in an appropriate and stress free manner [17].

The find out about sought to check the extent to which data management

practices were assisting the effectiveness and effectivity of the NUST

Department of Works. The aims and targets have been to establish strategies

used to manipulate documents in the NUST Department of Physical Planning

Works and Estates and to explore methods used to retain and conserve the

department's imperative files simply to mention a few. It was the assumption of

the learn about that there is a close to total crumple of documents management

systems at the NUST Department of Physical Planning and Works and that study

was vast because the findings have been going to be used with the aid of

documents students undertaking files administration research [18].

 14

The Record Archive System can provide reference service and access to

the records. Most permanent records are open to public. If these materials are

maintained in your office, you are required to make them on hand to those who

request to see them. If they are transferred to the Archives, the office staff can

provide reference service and access to the materials. The Record Archive

System provides environmentally stable and secure storage and reference areas,

uses of archival in order that they may be preserved for use by the future

generations [19].

With the highly improving technology today, the Patients Record

Management System was a vital system to cope up with rapid growing

technology. It’s considered as the only means of moving from manual system

recording patient’s information to another new system where the whole process

is automated. Considering management of patient’s information manually a lot of

challenges were met. Issues like fire outbreaks, misplacements of patient’s

information, time wasting in search for this files, the whole process of accessing

the files. This system enables quality of service in terms of medical attention

given by enabling doctors and management to be able to view the rate of

common diseases and their percentages [20].

Health file management practice is fundamental in any fitness carrier

imparting organization in ensuring satisfactory provider delivery. Health data are

among the critical equipment that hospitals require in order to achieve the

missions and visions of the respective hospitals. In spite of the important

characteristic of clinical record, it has come underneath extreme hazard by way

 15

of the manual machine of medical document keeping. This device involves taking

down patient records on portions of papers, which are then put in to the files and

filed in cabinets. The researcher determined that there is missing of pieces of

information. The purpose of health document management is to ensure quality,

accuracy, accessibility, authenticity and protection of information in each paper

and digital systems. Medical carrier transport does no longer solely rely on the

knowledge of medical doctors and nurses however also records-keeping

approaches in the hospital. Health documents are in of different kinds depending

on the dimension and activities of the given sanatorium [21].

The cause of this learn about is to address a answer to the problem that

has been occurring in a barangay. The concept was once to introduce

management records machine to assist clear up the problem. This paper

presents an efficient and fine way to report and control records that is needed of

each and every barangay. The Barangay Management Information System is a

application which carries points that files and manages statistics and at the same

time can send files from barangay corridor to the town corridor [22].

In Barangay Pang-Bundok, requesting a Barangay Clearance is a sure

hassle because it takes too much time just to generate a single clearance for a

certain person, plus it is open to human errors like typographical errors and

different kind of errors. So in order to solve this problem the proponents decided

to conduct a research which will enhance the current system of the said

barangay. The system will put a specific format of the barangay clearance so that
 16

they will just be typing the name, address and the purpose of the person that is

applying for the barangay clearance [23].

Many organizations are changing from paper-based records to electronic

records. This is a natural process, when more and more information and

documents are created by the usage of computer- based information system. It

record is more than just an information, it is supposed to be to support

accountability. The length of time for which the records need to be preserved

could vary from months up to hundreds of years and an archival system of record

is necessary [24].

Many healthcare facilities wonder about the benefits of switching over to

electronic health records.” There are many benefits to using electronic health

records (EHRs). The healthcare field is a team effort and when everyone has the

patient’s medical information it helps things go smoother. EHRs are designed to

help improve the quality and safety of patient care. The promise of fully realized

EHRs is to have a record that includes a patient's health information: a record

that is up-to-date, complete, and accurate. This places companies in a higher

role to work with their patients to make desirable decisions. Providers who use

EHRs report tangible improvements in their ability to make better decisions with

more comprehensive information. EHRs can also flag dangerous drug

interactions (to assist prescribing docs explore choices earlier than a trouble

occurs), verify medicines and dosages (to ensure that pharmacists dispense the

right drug), and decrease the need for potentially unstable exams and

procedures [25].
 17

An Electronic Records Management (ERM) System is a computer

software or set of packages designed to music and shop records. The system

ought to capture a record, alongside with any related metadata, and categorize it

within a classification scheme. Electronic documents do now not have the same

implicit metadata as physical information so the extent of metadata that wants to

be attributed to them is greater. An electronic record can be made up of many

wonderful components or digital objects and the device used to control them

should be in a position to retain all of those objects and reconstruct them as an

proper and reliable duplicate of the unique record [26].

According to M. Katherine, files management has a key position in

government at all levels, federal, state, and local. It is the federal stage that is the

focus of plenty of the writing on government documents management subject.

Archivists and files managers, particularly those with a historical background, see

the fee in these documents for evidence of the creating records of our country.

However, the greater important value in a democratic country such as the United

States is that of offering its citizens with a way to keep its authorities accountable

for the movements they take. Compare various authors' thoughts on documents

management, commenting on its present day applicability in regard to local

government [27].

Based on the study of Okoampah, the learn about examined the

administration of students' documents at the koforidua Polytechnic and the

implication for good governance. Governance is the fundamental motive of any

organization. Governance is the procedure by using which men and women

 18

arrange themselves, function, exercising authority and make certain continuity.

two In this study, data preserving is a core component of correct governance and

files enable programmes and offerings as well as public get right of entry to to

them. Archival information support a variety of features and help establishments

and society make the most the fee of man or woman and collective experience.

Student documents are especially important files sequence in any academic

institution. two Student data are created two for the student two once they join on

the programme two of the polytechnic. The completeness and reliability of the

documents are indispensable to the polytechnic machine itself and to the

student. The study relied on the case learn about method which used to be

qualitative and investigative. Data amassed was once thru interview and

statement and analyzed qualitatively. A whole of 15 human beings been

predominant users of student files participated in the study. The data life cycle

was used as the theoretical framework. Finding printed the absence of a data

administration coverage and a vulnerable programme shape for managing

archives [28].

In some other learn about of Y. Raja, policies standard and techniques are

imperative to make sure archives management application can be applied

efficiently and efficaciously in organizations. However, less attention was given to

archives administration although records and records management is an vital

factor to help enhance the performance, accountability and transparency of an

organisation [29].
 19

According to C. Cheri, 2013, entitled “RFID Warehouse Management

System” can facilitate the automation of all manual process within the

warehouse. The system will prove beneficial to the company as it aims to reduce

paperwork, eliminate human error and improve data accuracy, gain more control

over the warehouse, increase speed and labour utilization as well provide instant

inventory and other types of pertinent papers [30].

The state of above literature implies that the past study of storing of

records and securing important data is necessary since its encouraging

organizations and companies to have record management systems for their

needs and it’s useful since it provides clients privacy.

According to L. Mark, the cause of this find out about is to keep entire and

up to date which is without problems reachable for verification, monitoring and

reference purposes. Moreover, one that can automate the recordkeeping process

in order to produce efficient and correct reports and suited automatic file

management. It converts information into a beneficial form that will permit the

operation to work smoothly. The system provides an assurance that the file will

be protected and protected for it will additionally require authorization earlier than

someone can get entry to the system. This server is the file preservation gadget

of the barangay to be used in maintaining their records. Furthermore, this will

make certain that the file will be securely saved in the gadget and makes a

backup records of the files if a technical accident occurs. This will additionally

convey ease to them, specially in generating reviews to the municipality about

the reputation of the barangay. The proposed device will have a tremendous
 20

effect on both the residents of the barangay and barangay personnel who

manages the gadget as well as the barangay itself. The implementation of the

device will trade the technique and technique that the barangay has been

accustomed to in preserving their files. This will also ensure that all the

documents will be intact and up to date [31].

In another study of B. Alan, is still a relatively new concept, however, such

systems offer a variety of benefits to physician practices. It can help improve the

quality care provided, for example, by providing real- time patient status reports,

test results as soon as they are available, and graph and flow sheets of test

trends. They can help reduce by eliminating many manual functions and the

supply and staff expenses associated with these functions [32].

The study of S. Jasmine, the rural barangays are in remote mountainous

areas of the city, making healthcare delivery system difficult to manage. Usually,

healthcare services are delayed, due to poor management of records and

inefficient communication. This problem motivated the researches to create a

health information system called the Automated Barangay Health Record System

(AutoBaHRS) to help manage the health records of the city. This electronic

software was designed to provide real-time uploading of health records, as well

as updating data and viewing the morality and morbidity rate and communicable

and non-communicable diseases from different barangays of Iligan City. It is

characterized by quickness, efficiency, reliability, and accuracy in data uploading

storage and retrieval. The study also aimed to help secure the data through
 21

electronic local storage and remote retrieval of the barangay health stations and

the City Health Office [33].

The state of above literature implies that the past study of record

management is important to provide a real-time updating of records .and reports.

The barangay rawis records management system can easily updates resident

profile.

According to K. Cumming, Optimizing metadata implementation can

notably enhance information management practice. This article targets to

discover a number of necessary issues that ought to be viewed in any

implementation of recordkeeping metadata in order to optimize that

implementation. The lookup presented was phase of a doctoral thesis, the roles

and functions of recordkeeping metadata which itself was once part of a

collaborative research assignment seeking to comprehensively specify and

codify recordkeeping metadata. The functions have been recognized via a lookup

approach acknowledged as warrant analysis. Literary warrant recognized that

metadata fulfil seven one-of-a-kind purposes: figuring out all entities at all ranges

of aggregation, establishing connections between associated entities, sustaining

report structure, content and accessibility via time, administering record‐keeping

business, documenting the records of recordkeeping events, facilitating

discovery, understanding, retrieval and delivery; and documenting metadata

attribution. Recordkeeping structures be designed with full focus of the capacities

of metadata and following a full assessment of the organizational wants that be

met by means of the system. Through better gadget graph and well‐considered
 22

metadata implementation, files management operations in any surroundings can

be significantly accelerated [34].

According to Algara, the Barangay treasurer/secretary is the one who

performs certificates transaction. They are additionally in charge of retaining

tracks of the records, seize and preserve updated files of all issuance

transactions and daily, monthly, yearly reports. They manually treated

transactions daily; in particular get Barangay clearance, and certification. Before

the accomplishment of the mission the ingredients who request must bear a long

system .Same via with storing of files, updating, getting access to of facts and

recording the expenses, they used folders and log of papers for its storage [35].

In any other find out about of S. Francis, patient file management

structures in hospital nowadays necessitate a ready administration when

managing patients, producing reports from, affected person small print which

serves as a key thing for the glide of business transactions in St Francis Hospital

Nsambya. Unfortunately the modern Record management device leads to

misplacement of drug details, price details, and late launch of reports and

insecurity to records. This lookup mission is aimed at computerizing all the

information about patients, body of workers and drug suppliers. In order to

acquire this goal, a thorough System Study and investigation used to be carried

out and data used to be accrued and analyzed about the current gadget using

report and records waft diagrams. The thought of file manufacturing has been

computerized hence, no greater prolong in record generation to the medical

 23

institution manager. Errors made on hand held calculators are dealt out

completely [36].

An efficient and positive files and information administration is

fundamental to keep away from issues which may want to purpose operational

failure. A information administration device has been developed for chosen

matriculation faculties in Malaysia. two A survey used to be initiated in order to

become aware of the wants and justify the improvement of such a system.

Survey method, employing questionnaire as the technique to collect facts was

once adopted [37]. The state of above literature implies that the past study is

necessary since it includes issuance of clearances and reports. The barangay

rawis records management can also generate clearances and reports it also

minimizes the paper works inside the barangay hall.

This chapter cited the different studies or literature related to the project.

These studies provided relevant ideas that helped the researchers attained and

achieved their aims and goals toward the system. The researchers make sure

that every data and information being gathered, underwent further and detailed

study on its order to assure that every data and information are true and correct.
 24

CHAPTER 3

Technical Background

The system to be made must have a specified software, hardware and

human resource requirements during the process in order to come up with the

expected output. Software, hardware, and human resources are the most

important requirements that a system must be applied. To be able to accomplish

the need of the system, the following requirements would be much helpful to

gather information during the development of the system.

Table 1
Software Requirements for the Development of Barangay Rawis Record
Management System

Description Specification Description

 25

Operating Windows 10 It is an operating system that is compatible

System with the programming language that the
researchers used for the proposed system
during the development process. A system
that acts as intermediary between the
system and the user.

Programming Visual Basic A programming language used in

Language .Net designing graphical user interface as well
(Microsoft Visual as the set of instructions needed in
Studio 2013) developing the record system.
Database MySQL The researchers used MySQL as a storage
Management Database of the database.
System

Table 1 shows the software requirements needed by the researchers to

make Barangay Rawis Record Management System possible and user-friendly.

It is composed of the software requirements such as the operating system,

programming language, and database management system. All of the software

requirements must be installed correctly to avoid system failure.

Table 2

Hardware Requirements for the Development of Barangay Rawis Record

Management System during Development Phase

Hardware Specification Description

Laptop Processor. Intel(R) It is used to run the BRRMS to
Celeron(R) CPU N3160 @ test the developed system.
1.60GHz
Memory: 2 GB DDR3 L
Printer Canon G2000 It is used for printing the record of
the residence of the Barangay
and also the clearances.
 26

Table 2 shows the hardware requirements that the system needs in order

to function well. The researcher has used all of those hardware’s mentioned

above on the development of the system. It is composed of hardware types such

as laptop and printer with their specification and function description.

Table 3
Human Resource Requirements for the Development of Barangay Rawis
Record Management System
Human Resources Description
Researcher Responsible in gathering important information about
the project.
Designer Responsible of the design of the system interface and
the flow the system.
Programmer Responsible in programming the commands and
other functionalities in building the system.
System Analyst The one who analyses and helps plan about the
system process

Table 3 shows the human resource requirements of Barangay Rawis

Record Management System which are the researcher, designer, programmer

and the system analyst with their description or that they have performed during

the development of the system.

 27

CHAPTER 4

Methodology

The researchers used the System Development Life Cycle as the main

methods of the study. A System Development Life Cycle is the most commonly

known and used model by the different developers in developing a system, that

provides a sequence of activities that the developers must follow and be able to

create a functional and friendly interface. It consists of a set of steps and phases

in which each phase of the SDLC uses the results of the previous one. By using

this method, the researchers came up with an effective and fully developed

System. System Development Life Cycle is composed of several phases mainly:

planning; analysis; design; development; implementation; and maintenance

 28

phase. The researchers used this model for the successful development of the

system and to develop a System that will meet the user’s needs.

Requirements Specification

Functional Requirements shown in Table 4 focuses on the specification

that provides a guide to the users. It is necessary tools that most developers and

researchers must take over. In this part, the researchers collected some

requirements and information data through investigation of the accumulated

information about the existing problems which summarize the basis in developing

the application.

Table 4

Functional Requirements of Barangay Rawis Record Management System

Functionality Description

Add Resident The barangay secretary/barangay official can add

resident data.
Update Resident The barangay secretary/barangay official can
update resident information

Add Barangay Official The barangay secretary can add barangay official
data.
Update Barangay Official The barangay secretary can update barangay
official information.

Add Sk Official The barangay secretary can add Sk official data.

Update Sk Official The barangay secretary can update Sk official
information.
 29

Produce Document This function allow the barangay

secretary/barangay official to produce document
based on the document type.

Table 4 shows the functional requirements: such as add resident that

allows the barangay secretary or barangay official to add resident data to save in

the system. The barangay secretary or barangay official can update resident

information. The barangay secretary can add barangay official data to save in the

system. The barangay secretary can update barangay official information. The

barangay secretary can Sk official data to save in the system. The barangay

secretary can update Sk official information. The barangay secretary or barangay

official allow to produce document based on the document type.

Analysis

In this phase, the researchers began to analyze the study. The researcher

himself found out that the system that they are using in Barangay Rawis cannot

process immediately especially when they making clearances. The purpose of

this study was to get some important information, any suggestions that can help

the researchers in the effective development of the application and to identify the

problems encountered by some users. In this study, the researchers enabled to

identify the needs and wants of the user.

Design
 30

In this phase, the researchers had decided on how the overall system

would look like. This is where the researchers started to make the overall

workflow of the system or the System Architecture. The researchers also

identified and studied the possible tools in developing the system

In this phase, the researchers converted the detailed functional

requirements document of the proposed application into a fully detailed graphical

design, its visual or the screen layouts and making the system as a User-Friendly

Interface.
 31

Figure 1. System Architecture of Barangay Rawis Record Management

System

Figure 1 shows the overall flow of the system, its structural design. In

this figure, the user will able to add, search, delete, update and print record in the

system. The secretary can print clearance requests by the residents.

Context Diagram

The context diagram is a diagram that defines the boundary between the

system or part of a system, and its environment, showing the entities that interact

with it. This diagram is a high-level view of the system.

 32

Figure 2. Context Diagram of Barangay Rawis Record Management System

Figure 2 shows the context diagram on how the process of the barangay

Rawis record management system flow where the secretary input resident,

brgy.official, sk.official, clearance and summon information. The brgy. official can

also input the above information just like the secretary.

Data Flow Diagram

 33

From the process model of the system, the data flow diagram has been

made. To know the internal process on how the system will serve the user.

Figure 3. Data Flow Diagram of Barangay Rawis Record Management

System

Figure 3 shows the graphical process model that shows the movement of

the data to the system. It includes the input process and output of the data

In this figure, it has 9 processes which are the Add Resident, Update

Resident, Add Barangay Official, Update Barangay Official, Add SK Official,

Update SK Official, Add Clearance, Add Summon and Update Summon. The

secretary and brgy. official will be the person in charge of the process of inputting
 34

data to the system. Other than that, the user will search the resident’s record

profile, display the information that regards to the system.

Functional Decomposition Diagram

Functional Decomposition Diagram model shows the step-by-step and

detailed process of the Barangay Rawis Record Management System.

Figure 4. Functional Decomposition Diagram of Barangay Rawis Record

Management System

As shown in the figure above, it illustrates the step-by-step process of the

system. This includes that user can do during the run of the system. The BRRMS

is the system and the secretary of the barangay will access the system through

login first. It will show the main menus of the system, includes home, residents,

clearance, Brgy. Officials summon and reports. The secretary is responsible such
 35

as adding, updating, deactivating residents. The search can help the user to view

the record that commonly needed. Under the report are residents, clearance,

summon, it will view the general reports of each residence. Additionally the

advance view it will help the user to view the column that needed only.

Data Model

The researchers used data model to show how the data will be

represented in the database. Data model helped researchers to identify the

possible entities and attributes of the system.

 36

Figure 5. Entity Relationship Diagram of Barangay Rawis Record

Management System

Figure 5 shows the entity relationship diagram, illustrates the relationship

between entities in the database. The purpose of the entity relationship diagram

is for the planned analysis of the designer to construct the flow of the data and

information of the system. As shown in the diagram the entities that are related to

each other are the resident, sk_officials, brgy_officials, log_in, clearance and

summon. The data dictionary will show the structure and characteristics of the

data on the database.

Data Dictionary
 37

Every table has a data dictionary that helps the researchers or the

programmer on the development of the Barangay Rawis Record Management

System. This is one of the backend and the most important requirement that the

researchers consider in developing the system. The data dictionary of Barangay

Rawis Record Management System is needed to plan and organize the data for

the user to view their needed information.

Table 5

Data Dictionary of Residents

Field Name Descriptions Data (Size) Key

Resident_ID Auto Increment integer (10) Primary

Key
Last_name Last Name of the resident varchar(30) Not Null
First_name First Name of the resident varchar(30) Not Null
Middle_name Middle Name of the resident varchar(30) Not Null
Qualifier Qualifier of the resident varchar(30) Not Null
Number Mobile no. of the resident integer(15) Not Null
Street_name Street Name of the house of varchar(50) Not Null
the resident
Name_of_subdv_Zon Name of subdv Zone Sitio varchar(50) Not Null
 38

e_Sitio_Purok_NO Purok No of the house of

the resident
Place_of_Birth Place of birth of the resident varchar(50) Not Null
Date_of_Birth Date of birth of the resident varchar(20) Not Null
Sex The gender of the resident varchar(20) Not Null
Civil_Status Civil status of the resident varchar(20) Not Null
Citizenship Citizenship of the resident varchar(20) Not Null
Occupation Occupation of the resident varchar(30) Not Null
Relationship_to_Hou Relationship to Household varchar(30) Not Null
sehold_Head Head in the family
Remarks_Other_Info Remarks Other Info of the varchar(50) Not Null
resident
House_NO House No of the resident integer(10) Not Null
Pic_path Picture of the resident varchar(100) Not Null
Status Status of the resident varchar(50) Not Null

Table 5 shows the Field Name, Data type, Description, and the value of

the characters. This table hold the Record of all the Residents in Brgy. Rawis that

is stored in the database. It contains the Resident_ID, Last_name, First_name,

Middle_name,Qualifier,Number,Street_name,Name_of_subdv_Zone_Sitio_Purok

_No, Place_of_Birth, Date_of_Birth, Sex, Civil_Status, Citizenship, Occupation,

Relationship_to_Household_Head, Remarks, Other_Info, House_No, Pic_Path

and Status.

Table 6

Data Dictionary of Barangay Official

Field Name Description Data Type Key

Brgy_official_ID Auto Increment integer(10) Primary Key

Resident_Id Resident Id of the integer(10) Not Null
barangay official
Religion Religion of the barangay varchar(20) Not Null
official
Residence_Add Residence Address of the varchar(50) Not Null
ress barangay official
Residence_Tel_ Residence Telephone No varchar(20) Not Null
 39

No of the barangay official

Brgy_Hall_Tel_ Barangay Hall Telephone varchar(20) Not Null
No No of the barangay
Email_Address Email Address of the varchar(30) Not Null
barangay official
Elective_and_A Elective and Appointed of varchar(50) Not Null
ppointed the barangay official
Status Status of the barangay varchar(20) Not Null
official
Rank Rank of the barangay varchar(10) Not Null
official
Term_in_the_Pr Term in the present integer(5) Not Null
esent_ position in the barangay
Position official
Date_Accomplis Date Accomplished of the varchar(10) Not Null
hed barangay official
Highest_Educati Highest Educational varchar(20) Not Null
onal_ Attainment of the
Attainment barangay official
Specify Specify of the barangay varchar(20) Not Null
official
Honorarium Honorarium of the varchar(10) Not Null
barangay official

Table 6 shows the Field Name, Data type, Description, and the value of

the characters. This table hold the Brgy. Officials of the Barangay that is stored in

thedatabase.ItcontainstheBarangay_Official_ID,Resident_ID,Religion,Residence

_Address,Residence_Tel_No,Barangay_Hall_Tel_No,Email_Address,Elective_a

nd_Appointed,Status,Rank,Term_in_the_Present_Position,Date_Accomplished,

Highest_Educational_Attainment,Specify and Honorarium.

Table 7
Data Dictionary of Login

Field Name Description Data Type Key

Id_No Auto Increment integer(20) Primary

 40

Key
Username Username of the char(15) Not Null
user
Password Password of the char(15) Not Null
user
Resident_ID Resident Id of the integer (10) Not Null
user

Table 7 shows the Field Name, Data type, Description, and the value of

the characters. This table hold the data account of the user that is stored in the

database. It contains the Id_No, Username, Password and Resident_ID.

Table 8
Data Dictionary of Clearance

Field Name Description Data Type Key

Request_Slip_N Auto Increment integer(10) Primary Key

o
Resident_ID Resident Id of the integer(10) Not Null
resident
Last_Name Last Name of the char(15) Not Null
resident
First_Name First Name of the char(15) Not Null
resident
Address Address of the char(30) Not Null
resident
Tel_Cel_No Telephone/Cell char(15) Not Null
phone No of the
resident
Birthdate Birthdate of the char(30) Not Null
resident
 41

Civil_Status Civil Status of the char(10) Not Null

resident
Gender Gender of the char(10) Not Null
resident
Service_request Service char(30) Not Null
ed requested of the
resident
Purpose Purpose on char(40) Not Null
getting form of
the resident
Date_Requeste Date requested of Date Not Null
d the resident
Received_By Person who char(20) Not Null
received the form
Date_Received Date received of char(20) Not Null
the resident
Time_Received Time received of char(10) Not Null
the resident
Reason_for_dis Reason for varchar(100) Not Null
approval disapproval of
form
Officer_of_the_ Officer of the day char(15) Not Null
day in the barangay

Table 8 shows the Field Name, Data type, Description, and the value of

the characters. This table hold the list of all Issued Clearance in Brgy. Rawis that

is stored in the database. It contains the Request_Slip_No, Resident_Id,

Last_Name,

First_Name,Address,Tel_Cel_No,BirthDate,Civil_Status,Gender,Service_Reques

ted, Purpose, Date_Requested, Received_By, Date_Received, Time_Received,

Reason_for_disapproval and Officer_of_the_day.

Table 9

Data Dictionary of SK_Official

Field Name Description Data (Size) Key

 42

SK_Official_ID Auto Increment integer(10) Primary Key

Resident_ID Resident Id of the Sk integer(10) Not Null
Official
Religion Religion of the Sk Official varchar(50) Not Null
Residence_Addr Residence Address of the varchar(20) Not Null
ess Sk Official
Residence_Tel_ Residence Telephone No. varchar(20) Not Null
No of the Sk Official
Brgy_Hall_Tel_N Barangay Hall Telephone varchar(30) Not Null
o No. in the barangay
Email_Address Email Address of the Sk varchar(50) Not Null
Official
Elective_and_Ap Elective and Appointed of varchar(20) Not Null
pointed the Sk Official
Status Status of the Sk Official varchar(10) Not Null
Rank Rank of the Sk Official varchar(10) Not Null
Term_in_the_Pre Term in the Present integer(5) Not Null
sent_Position Position of the Sk Official
Date_Accomplish Date Accomplished of the varchar(10) Not Null
ed Sk Official
Highest_Educatio Highest Educational varchar(20) Not Null
nal_Attainment Attainment of the Sk
Official
Specify Specify of the Sk Official varchar(20) Not Null
Honorarium Honorarium of the Sk varchar(10) Not Null
Official
Table 9 shows the Field Name, Data type, Description, and the value of

the characters. This table hold the Sk Officials of the Barangay that is stored in

the database. It contains the Sk_Official_Id,Resident_Id, Religion, Residence_

Address,Residence_Tel_No,Barangay_Hall_Tel_No,Email_Address,Elective_an

d_Appointed,Status,Rank,Term_in_the _Present _Position, Date

_Accomplished, Highest _Educational_ Attainment, Specify, and Honorarium.

Development and Testing

In the development of the system, to ensure that the program is working

the researchers started making the realization of the user functional

requirements. This phase is where the prototype is made by the researchers in

 43

which are the bases of the overall development of the system. In making the

system effectively working the programmer undergoes with the coding process,

the making of the syntax and logic of the system, also testing of its database.

They used of all hardware and software requirements which have been

accessible in the preceding chapter. The researchers used web or internet to

gather some information used for the tutorials and for their source code to make

the system possible. This part of the statement played a big help in developing

the system.

In addition, for the good development of its database, the researchers

used system models as mentioned in the previous pages, the Process Model,

Data Flow Diagram, and Web Hierarchy Chart that brought essence in the

development of the database. For the period of development, the researchers did

some review in order to have a good and better output of the system. Lastly, the

testing of the developed system, wherein the researchers conducted some trial

and error methods that meet the desired and accurate function of the system as

what it is supposed to be. The researchers also test the application and present

to some of the panelists and other users. With this testing, the researchers meet

some more corrections and suggestions that lend to the development of the

system effective and successful.

Time Frame

The figure illustrates the time frame of the specific activities undertaken by

the researchers in developing the proposed system such as planning for the best
 44

concept that the researchers applied for the system to be improved. It also

includes the analysis for the developing of the system, design for the interface of

the system, development, and testing if the system runs well, and lastly the

implementation of the system.

Figure 6. Gantt Chart of the Barangay Rawis Record Management System

Figure 6 Gantt chart shows the time plotted by the researchers the

developed of the system and this time frame must be followed accordingly. The

figure shows the time or schedule given in each phase. The first phase was the

planning. It was done of the 1 st to 3rd week of March. In the Analysis phase it was

on the 4th week of March up to 1st to 4th week of April up to 1st week of May.

In the designing of the system was on the 2 nd to 4th week of May up to 1s

to 4th week of June up to 1 st to 4th week of July up to 1 st to 4th week of January up

to 1st to 4th week of February up to 1 st to 4th week of March. In the development

started from 1st to 4th week of June up to 1 st to 4th week of July up to 1 st to 4th

week of January up to 1st to 4th week of February up to 1st to 4th week of March up

to 1st to 4th week of April. And the testing was done of the 1 st to 4th week of May.
 45

CHAPTER 5

Recommendation

After a thorough analysis, the researchers recommended that there should

be a person that is computer literate to operate the proposed systems. This is

important so that the system will be able to operate properly. The researchers

designed the Barangay Rawis Record Management System to help gain more

effective method in managing data, issuing documents needed in Barangay it will

also give satisfaction to the user, as well as in keeping record and giving good

services. This proposed system maintains resident record up-to-date as possible,

and is easily accessible for verification, monitoring and help visualize data.

Based on the output of the developed record management system, the

researchers propose the following recommendations: That the developed Record

Management System to be utilized of Barangay Officials of a chosen barangay.

1. This is a system which involves various functions and features that can be

able to provide systematic data.

 46

2. That the developed system can easily search, register and update

residents profile.

3. The researchers recommend to the officials of the Barangay Rawis in

order to apply the implementation plan of Barangay Record Management

System to ensure that this system will successfully deploy.

4. We recommend conducting training to barangay secretary in Barangay

Rawis in order that she/he will aware of using this system.

Implementation Plan

Implementation Plan describes the set of tasks necessary for the

installation so that it can be effectively transitioned to the chosen beneficiary.

This includes the relevant information about the system processes, roles, and

responsibilities to be done before during and after implementation.

Rationale

The main purpose of implementing the Barangay Rawis Record

Management System is to innovate the manual way of finding documents and

transaction into computerized way.

Purpose

The purpose of the implementation plan is to ensure that the system

meets the demand of the beneficiaries. The system can maintain the record of

data and information on the different residence. With this, the system handles the

registration of the resident of the beneficiary of the Barangay Rawis and generate

successfully all documents needed for issuances.

Objectives
 47

The following are the objectives of the implementation plan of this

Barangay Rawis Record Management System (BRRMS) are:

1. To implement the system successfully to the beneficiaries.

2. To provide the needed outcomes or how the process of the system

installed successfully.

3. To provide guides and procedures on how to use properly.

4. To aware errors that possibly encounter by the user.

Assumption

There is a certain assumptions when the system is released to

implementation, confusion or difficulty on the operation by the users may become

visible because it is not like the traditional system that operates manually. The

user may or may not like the interface of the system. We need to have a

conducted training to the user about its proper use.

Dependencies

The dependencies that can may affect the implementation of the

Barangay Rawis Record Management System are the different version of

Microsoft Visual Basic 2013 because some functions are not applicable to run

the proposed system.

Constraints

During the implementation, the constraint is always present either it is a

sample or not. Considered why the system might not be able functioning properly
 48

and cause hassle to the user, first, is the cooperation between the researchers

and barangay secretary in order to meet the objectives of the proposed study,

and the guidelines on how properly used the system.

Operational Readiness

Deployment Diagram

In the deployment diagram, it shows how will be deployed on its real

functioning environment of the system . It will be easy to determine how the

process was done from the very first step to the last. It makes more convenient

and easy to understand. The deployment diagram shows the activities taken by

the researchers.

Figure 7. Deployment Diagram of the Barangay Rawis Record Management

System
 49

Figure 7 illustrates the process of activities involved in implementing the

system. The figure shows the step by step process in order to complete the
deployment of Barangay Rawis Record Management System.

Hardware Requirements

The hardware requirements of the system are needed to run the

successfully. These requirements are used to the system to function according to

its purpose. There is some requirements used in implementing the system.

These are the hardware requirements.

 Laptop

 Printer

Software Requirements

A software requirement is a key for hardware requirements to work well.

The software requirements most present during the deployment and the following

requirements must meet for the application to work successfully.

 IDE Visual Studio

 Xampp 7.2

 MySQL_connector.msi

 CRforVS_13.exe\

 MySQL Connector / ODBC 5.3

 50

Facilities

Facilities and accommodation is a requirement during the training and the

actual implementation of the Barangay Rawis Record Management System. The

researchers will conduct training and orientation to the barangay officials and the

person responsible for maintaining the record of the system. The hardware

requirements needed for the said training and orientation will be prepared prior to

the event. For the accommodation facilities, rooms must be well-ventilated and

lighted with tables and chairs to be occupied by the barangay officials and the

barangay secretary.

Preparation for System Implementation

The following are the things that must be considered in system

implementation:

 Build a team for deploying of the system

 Assign a member of the team for hardware and software needs.

 Assign a member of the team for the discussion of the system

 Complete the hardware and software requirements needed

 Provide a user guidelines of the system

System Deployment

The purpose of the deployment system process is to execute all the

activities to successfully install the new system. The following are the things to be

completed for the deployment of the system.

Install all the software need to the organization`s hardware components.

 51

 Organize the system.

 Observed of any functual errors, problems and defects.

Transition to Performing Organization

In the transition of performing organization responsibility and maintaining

record of the system is turned over to the barangay secretary who will be

handling the system. The following are the activities to be conducted for the

transition of the system.

 Provide procedural documentation for the system.

 Conduct training and orientation to the barangay secretary for the

maintaining record of the system.

 Provide hands on assistance for the users.

 52

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2018].
[24] A. Duranti. ”ComputerBasedInformationSystems.”Internet:
http:elibrary.numdu/unmarch v/505.277.5707, June 2, 2001 [May 21, 2018].

[25] J. Brook. ”ElectronicHealthRecords.”Internet:https://www.studymode

.com/essays/Electronic-Medical-Records-1924501.html, August 4, 2013
[March 2 2019].
[26] H. Daddario. “Electronic Records Management System.” Internet:
keeping/electronicrecordsmanagement/electronic-records-management-
systemsauthentic, 2008 [March 28, 2019].
[27] K. Mendez. “Records management.” Internet:
https://cedar.wwu.edu/cgi/viewcontent.cgi?article=1364&context=wwuet, May
2014 [May 6, 2018].

[28] B. Okoampah. (2014). “Information and Knowledge Management.”

Management of Students’ Records at Koforidua Polytechnic. [Online]. 4(11), pp.
69-74.
Available:https://www.researchgate.net/publication/301296940_Management_of_
Students'_Records_at_Koforidua_Polytechnic_Implications_for_Good_Governan
ce?
fbclid=IwAR0SaBgEgMjxK5o5XZzCY3Xsu3QqAR5axNd_y7vuXx7S4egjcV4OcL
uCZPw [Feb 08, 2019].
[29] R. Yaacob. “Definition of records management.” Internet: Issues and
Challenges in Records Management, November, 2007 [June 6, 2018].
[30] C. Cabales. “Elementary School Online Enrollment System.” Internet:
http://www.slideshare.net/EzhrihmCradan/chapter2, 2005 [Feb. 8, 2019].
 55

[31] M. Lopez. “Computerized Information System in Barangay Poblacion,

DanaoCity,Cebu.”Internet:https://www.slideshare.net/MarkJohnPerezLado/comp
uterized-information-system-in-barangay-poblacion-danao-city-cebu, Jul 26,
2017 [Feb 5, 2019].

[32] A. Baresa“Healthcare Financial Management.” Internet:

https://www.studymode.com/essays/Review-Of-Related-Studies-And-
Literature-1879786.html, 2008 [May 12, 2018].
[33] J. Stewart. (2015, December).”Automated Barangay Health Records
System of Iligan City.” Journal of Case Studies. [Online]. 6(1), pp.1-15.
Available: http://www.imcc.herdin.ph/index.php?
view=research&cid=62290 [Feb. 12, 2019].

[34] K. Cumming, (2007). "The roles and purposes of recordkeeping

metadata." Records Management Journal. [Online]. 17(3), pp.186-200 Available:
https://doi.org/10.1108/09565690710833099) [Feb.05, 2019].
[35] L. Algara. “Barangay Management.” Internet:
https://www.inettutor.com/source-code/barangay-resident-record-management-
and-certificate-issuance-system, June 5, 2015 [May 5, 2018].
[36] F. Scott. “An automated system for record management” Internet:
http://makir.mak.ac.ug/bitstream/handle/10570/443/droma-fahad-cit-
bachelor-group-project.pdf, June, 2009 [June 8, 2018].
[37] Y. Zawiyah.” Development of Records Management Systems for
Matriculation Colleges in Malaysia.”Internet:https://www.researchgate.net,
November, 2011 [May 20, 2019].
 56

APPENDICES

APPENDIX A

Relevant Source Code

Private Sub pic_save_Click(sender As Object, e As EventArgs) Handles pic_save.Click

Dim date_birth
If txtresident_id.Text = "" Then
MsgBox("id is required")
ElseIf txtresident_last.Text = "" Then
MsgBox("Last name required")
txtresident_last.Focus()
ElseIf txtresident_first.Text = "" Then
MsgBox("first name required")
txtresident_first.Focus()
ElseIf txtresident_middle.Text = "" Then
MsgBox("middle name required")
txtresident_middle.Focus()
ElseIf txtresident_qualifier.Text = "" Then
MsgBox("Qualifier required")
txtresident_qualifier.Focus()
ElseIf txtresident_number.Text = "" Then
MsgBox("Number required")
txtresident_number.Focus()
ElseIf txtresident_street.Text = "" Then
MsgBox("Street required")
txtresident_street.Focus()
ElseIf txtresident_subd_zone_purok.Text = "" Then
MsgBox("Subdivision or purok required")
txtresident_subd_zone_purok.Focus()
ElseIf txtresident_place_of_birth.Text = "" Then
MsgBox("Place of Birth required")
 57

txtresident_place_of_birth.Focus()
ElseIf txtresident_sex.Text = "" Then
MsgBox("sex required")
txtresident_sex.Focus()
ElseIf txtresident_civil_stat.Text = "" Then
MsgBox("Civil Status required")
txtresident_civil_stat.Focus()
ElseIf txtresident_citizenship.Text = "" Then
MsgBox("Citizenship required")
txtresident_citizenship.Focus()
ElseIf txtresident_occupation.Text = "" Then
MsgBox("Occupation required")
txtresident_occupation.Focus()
ElseIf txtresident_relation_to_head.Text = "" Then
MsgBox("Relation to Head required")
txtresident_relation_to_head.Focus()
ElseIf txtresident_remark.Text = "" Then
MsgBox("Remark required")
txtresident_remark.Focus()
ElseIf txtresident_house_no.Text = "" Then
MsgBox("House No. required")
txtresident_house_no.Focus()
End If
date_birth = cbo_month.Text & "-" & cbo_day.Text & "-" & txt_year.Text
If txtresident_last.Text <> "" And txtresident_first.Text <> "" And
txtresident_middle.Text <> "" And txtresident_qualifier.Text <> "" And
txtresident_number.Text <> "" And txtresident_street.Text <> "" And
txtresident_subd_zone_purok.Text <> "" And txtresident_place_of_birth.Text <> "" And
txtresident_civil_stat.Text <> "" And txtresident_citizenship.Text <> "" And
txtresident_occupation.Text <> "" And txtresident_relation_to_head.Text <> "" And
txtresident_remark.Text <> "" And txtresident_house_no.Text <> "" Then
conn.Open()
ds = New DataSet
da = New MySqlDataAdapter("Insert into
residents(Resident_id,Last_name,First_name, Middle_name, Qualifier, number,
Street_name,Name_of_subdv_zone_sitio_purok_no, Place_of_birth, Date_of_birth,
Month, Day, Year, Sex, Civil_status, Citizenship, Occupation,
Relationship_to_household_head, Remarks_other_info, House_no, pic_path) values('" &
txtresident_id.Text & "','" & txtresident_last.Text & "','" & txtresident_first.Text & "','" &
txtresident_middle.Text & "','" & txtresident_qualifier.Text & "','" &
txtresident_number.Text & "','" & txtresident_street.Text & "','" &
txtresident_subd_zone_purok.Text & "','" & txtresident_place_of_birth.Text & "','" &
Format(DateTimePicker1.Value, "yyyy/MM/dd") & "','" & cbo_month.Text & "','" &
cbo_day.Text & "','" & txt_year.Text & "','" & txtresident_sex.Text & "','" &
txtresident_civil_stat.Text & "','" & txtresident_citizenship.Text & "','" &
txtresident_occupation.Text & "','" & txtresident_relation_to_head.Text & "','" &
txtresident_remark.Text & "','" & txtresident_house_no.Text & "','" & pic_path.Text & "')",
conn)
da.Fill(ds, "residents")
conn.Close()
MsgBox("Record Added")
 58

frmHome.loader()
frmHome.Chart1.Series("SUMMARY REPORTS").Points.Clear()
frmHome.report()
frmHome.chart_1()
Me.Close()
Else
End If
End Sub

Private Sub pic_upadated_Click(sender As Object, e As EventArgs) Handles pic_upadated.Click

If pic_path.Text <> "" Then
End If
If txtresident_id.Text = "" Then
MsgBox("id is required")
ElseIf txtresident_last.Text = "" Then
MsgBox("Last name required")
ElseIf txtresident_first.Text = "" Then
MsgBox("first name required")
ElseIf txtresident_middle.Text = "" Then
MsgBox("middle name required")
ElseIf txtresident_qualifier.Text = "" Then
MsgBox("Qualifier required")
ElseIf txtresident_number.Text = "" Then
MsgBox("Number required")
ElseIf txtresident_street.Text = "" Then
MsgBox("Street required")
ElseIf txtresident_subd_zone_purok.Text = "" Then
MsgBox("Subdivision or purok required")
ElseIf txtresident_place_of_birth.Text = "" Then
MsgBox("Place of Birth required")
ElseIf txtresident_sex.Text = "" Then
MsgBox("sex required")
ElseIf txtresident_civil_stat.Text = "" Then
MsgBox("Civil Status required")
ElseIf txtresident_citizenship.Text = "" Then
MsgBox("Citizenship required")
ElseIf txtresident_occupation.Text = "" Then
MsgBox("Occupation required")
ElseIf txtresident_relation_to_head.Text = "" Then
MsgBox("Relation to Head required")
ElseIf txtresident_remark.Text = "" Then
MsgBox("Remark required")
ElseIf txtresident_house_no.Text = "" Then
MsgBox("House No. required")
End If
If txtresident_last.Text <> "" And txtresident_first.Text <> "" And txtresident_middle.Text <>
"" And txtresident_qualifier.Text <> "" And txtresident_number.Text <> "" And
txtresident_street.Text <> "" And txtresident_subd_zone_purok.Text <> "" And
 59

txtresident_place_of_birth.Text <> "" And txtresident_sex.Text <> "" And

txtresident_civil_stat.Text <> "" And txtresident_citizenship.Text <> "" And
txtresident_occupation.Text <> "" And txtresident_relation_to_head.Text <> "" And
txtresident_remark.Text <> "" And txtresident_house_no.Text <> "" Then
Dim date_birth
date_birth = txt_year.Text & "/" & cbo_month.Text & "/" & cbo_day.Text
conn.Open()
ds = New DataSet
da = New MySqlDataAdapter("UPDATE residents set Last_name='" & txtresident_last.Text
& "',First_name='" & txtresident_first.Text & "',Middle_name='" & txtresident_middle.Text &
"',Qualifier='" & txtresident_qualifier.Text & "',number='" & txtresident_number.Text &
"',Street_name='" & txtresident_street.Text & "',Name_of_subdv_zone_sitio_purok_no='" &
txtresident_subd_zone_purok.Text & "',Place_of_birth='" & txtresident_place_of_birth.Text &
"',Date_of_birth='" & Format(DateTimePicker1.Value, "yyyy/MM/dd") & "',Month='" &
cbo_month.Text & "',Day='" & cbo_day.Text & "',Year='" & txt_year.Text & "',Sex='" &
txtresident_sex.Text & "',Civil_status='" & txtresident_civil_stat.Text & "',Citizenship='" &
txtresident_citizenship.Text & "',Occupation='" & txtresident_occupation.Text &
"',Relationship_to_household_head='" & txtresident_relation_to_head.Text &
"',Remarks_other_info='" & txtresident_remark.Text & "',House_no='" &
txtresident_house_no.Text & "',pic_path='" & pic_path.Text & "' where Resident_ID= " &
txtresident_id.Text, conn)
da.Fill(ds, "residents")
conn.Close()
frmHome.loader()
MsgBox("record updated")
frmHome.user()
frmHome.Chart1.Series("SUMMARY REPORTS").Points.Clear()
frmHome.report()
frmHome.chart_1()
Me.Close()
End If
frmHome.report()
End Sub

Private Sub Button1_Click(sender As Object, e As EventArgs) Handles Button1.Click

conn.Open()
ds = New DataSet
da = New MySqlDataAdapter("UPDATE residents set Status='Deactivated' where
Resident_ID= " & txt_resident_id.Text, conn)
da.Fill(ds, "residents")
conn.Close()
MsgBox("Resident Deactivated")
frmHome.Chart1.Series("SUMMARY REPORTS").Points.Clear()
frmHome.report()
frmHome.chart_1()
Me.Close()
End Sub
 60

Private Sub btn_change_Click(sender As Object, e As EventArgs) Handles btn_change.Click

If frmHome.btn_skchairman.Text = "TRUE_SK_CHAIRMAN" Then
sk_chairman()
ElseIf frmHome.btn_sk1.Text = "TRUE_SK_KAGAWAD1" Then
sk_kagawad1()
ElseIf frmHome.btn_sk2.Text = "TRUE_SK_KAGAWAD2" Then
sk_kagawad2()
ElseIf frmHome.btn_sk3.Text = "TRUE_SK_KAGAWAD3" Then
sk_kagawad3()
ElseIf frmHome.btn_sk4.Text = "TRUE_SK_KAGAWAD4" Then
sk_kagawad4()
ElseIf frmHome.btn_sk5.Text = "TRUE_SK_KAGAWAD5" Then
sk_kagawad5()
ElseIf frmHome.btn_sk6.Text = "TRUE_SK_KAGAWAD6" Then
sk_kagawad6()
ElseIf frmHome.btn_sk7.Text = "TRUE_SK_KAGAWAD7" Then
sk_kagawad7()
ElseIf frmHome.btn_sksec.Text = "TRUE_SK_SECRETARY" Then
sk_secretary()
ElseIf frmHome.btn_sktrea.Text = "TRUE_SK_TREASURER" Then
sk_treasurer()
End If
If frmHome.btn_punong.Text = "TRUE_PUNONG" Then
btn_change.Enabled = True
If lbl_official_id.Text = "" Then
Dim elective As String
Dim rank As String
Dim term As String
Dim education As String
Dim specify As String
Dim cmd As New MySqlCommand("Select Elective_and_Appointed, Status from
brgy_official where Elective_and_Appointed=@appointed and Status=@status", conn)
cmd.Parameters.Add("@appointed", MySqlDbType.VarChar).Value = "PUNONG
BARANGAY"
cmd.Parameters.Add("@status", MySqlDbType.VarChar).Value = "CURRENT"
Dim da As New MySqlDataAdapter(cmd)
Dim table1 As New DataTable
da.Fill(table1)
If table1.Rows.Count = 0 Then
conn.Close()
Else
conn.Open()
ds = New DataSet
da = New MySqlDataAdapter("Update brgy_official set Status='OLD' where
Elective_and_Appointed = 'PUNONG BARANGAY'", conn)
da.Fill(ds, "brgy_official")
conn.Close()
End If
 61

If check_PunongBrgy.Checked = True Then

elective = check_PunongBrgy.Text
ElseIf check_SangguniangBrgyMember.Checked = True Then
elective = check_SangguniangBrgyMember.Text
ElseIf check_SkPerson.Checked = True Then
elective = check_SkPerson.Text
ElseIf check_SkMember.Checked = True Then
elective = check_SkMember.Text
ElseIf check_BrgySecretary.Checked = True Then
elective = check_BrgySecretary.Text
ElseIf check_BrgyTreasurer.Checked = True Then
elective = check_BrgyTreasurer.Text
End If
If check_rank1.Checked = True Then
rank = check_rank1.Text
ElseIf check_rank2.Checked = True Then
rank = check_rank2.Text
ElseIf check_rank3.Checked = True Then
rank = check_rank3.Text
ElseIf check_rank4.Checked = True Then
rank = check_rank4.Text
ElseIf check_rank5.Checked = True Then
rank = check_rank5.Text
ElseIf check_rank6.Checked = True Then
rank = check_rank6.Text
ElseIf check_rank7.Checked = True Then
rank = check_rank7.Text
End If
If check_term1.Checked = True Then
term = check_term1.Text
ElseIf check_term2.Checked = True Then
term = check_term2.Text
ElseIf check_term3.Checked = True Then
term = check_term3.Text
End If
If check_Elementary.Checked = True Then
education = check_Elementary.Text
ElseIf check_HighSchool.Checked = True Then
education = check_HighSchool.Text
ElseIf check_College.Checked = True Then
education = check_College.Text
ElseIf check_PostGrad.Checked = True Then
education = check_PostGrad.Text
ElseIf check_Vocational.Checked = True Then
education = check_Vocational.Text
End If
If check_UnderGraduate.Checked = True Then
specify = check_UnderGraduate.Text
 62

ElseIf check_Graduate.Checked = True Then

specify = check_Graduate.Text
End If
ds = New DataSet
da = New MySqlDataAdapter("Insert into brgy_official(Resident_ID,
Religion,Residence_Address,Residence_Tel_No,Brgy_Hall_Tel_No,Email_Address,Elective_and_
Appointed,Status,Rank,Term_in_the_Present_Position,Date_Accomplished,Highest_Educational
_Attainment,Specify,Honorarium) values('" & txt_resident_id.Text & "','" & txt_religion.Text &
"','" & txtresident_address.Text & "','" & txt_residence_tel_no.Text & "','" &
txt_brgy_hall_tel.Text & "','" & txt_email.Text & "','" & elective & "','" & cbo_status.Text & "','" &
rank & "','" & term & "','" & dtp_DateAccomplished.Text & "','" & education & "','" & specify &
"','" & txthonorarium.Text & "')", conn)
da.Fill(ds, "brgy_official")
frmHome.brgy()
conn.Close()
frmHome.btn_punong.Text = "ASSIGN PUNONG"
Me.Close()
ElseIf lbl_official_id.Text <> "" Then
Dim elective As String
Dim rank As String
Dim term As String
Dim education As String
Dim specify As String
conn.Open()
ds = New DataSet
da = New MySqlDataAdapter("Update brgy_official set Status='OLD' where
Elective_and_Appointed = 'PUNONG BARANGAY'", conn)
da.Fill(ds, "brgy_official")
conn.Close()
If check_PunongBrgy.Checked = True Then
elective = check_PunongBrgy.Text
ElseIf check_SangguniangBrgyMember.Checked = True Then
elective = check_SangguniangBrgyMember.Text
ElseIf check_SkPerson.Checked = True Then
elective = check_SkPerson.Text
ElseIf check_SkMember.Checked = True Then
elective = check_SkMember.Text
ElseIf check_BrgySecretary.Checked = True Then
elective = check_BrgySecretary.Text
ElseIf check_BrgyTreasurer.Checked = True Then
elective = check_BrgyTreasurer.Text
End If
If check_rank1.Checked = True Then
rank = check_rank1.Text
ElseIf check_rank2.Checked = True Then
rank = check_rank2.Text
ElseIf check_rank3.Checked = True Then
rank = check_rank3.Text
 63

ElseIf check_rank4.Checked = True Then

rank = check_rank4.Text
ElseIf check_rank5.Checked = True Then
rank = check_rank5.Text
ElseIf check_rank6.Checked = True Then
rank = check_rank6.Text
ElseIf check_rank7.Checked = True Then
rank = check_rank7.Text
End If
If check_term1.Checked = True Then
term = check_term1.Text
ElseIf check_term2.Checked = True Then
term = check_term2.Text
ElseIf check_term3.Checked = True Then
term = check_term3.Text
End If
If check_Elementary.Checked = True Then
education = check_Elementary.Text
ElseIf check_HighSchool.Checked = True Then
education = check_HighSchool.Text
ElseIf check_College.Checked = True Then
education = check_College.Text
ElseIf check_PostGrad.Checked = True Then
education = check_PostGrad.Text
ElseIf check_Vocational.Checked = True Then
education = check_Vocational.Text
End If
If check_UnderGraduate.Checked = True Then
specify = check_UnderGraduate.Text
ElseIf check_Graduate.Checked = True Then
specify = check_Graduate.Text
End If
Dim cmd1 As New MySqlCommand("Select * from brgy_official where
Brgy_official_id='" & lbl_official_id.Text & "'", conn)
Dim da1 As New MySqlDataAdapter(cmd1)
Dim table2 As New DataTable
da1.Fill(table2)
If table2.Rows.Count = 0 Then
conn.Close()
Else
conn.Open()
ds = New DataSet
da = New MySqlDataAdapter("Update brgy_official set Status='" & cbo_status.Text &
"', Religion='" & txt_religion.Text & "', Residence_Address='" & txtresident_address.Text & "',
Residence_Tel_No='" & txt_residence_tel_no.Text & "', Brgy_Hall_Tel_No='" &
txt_brgy_hall_tel.Text & "', Email_Address='" & txt_email.Text & "', Elective_and_Appointed='"
& elective & "', Rank='" & rank & "', Term_in_the_Present_Position='" & term & "',
 64

Highest_Educational_Attainment='" & education & "', Specify='" & specify & "', Honorarium='" &
txthonorarium.Text & "' where Brgy_official_id = '" & lbl_official_id.Text & "'", conn)
da.Fill(ds, "brgy_official")
conn.Close()
frmHome.brgy()
frmHome.btn_punong.Text = "ASSIGN PUNONG"
MsgBox("success")
Me.Close()
End If
End If
End If
If frmHome.btn_kagawad1.Text = "TRUE_KAGAWAD1" Then
kagawad1()
End If
If frmHome.btn_kagawad2.Text = "TRUE_KAGAWAD2" Then
kagawad2()
End If
If frmHome.btn_kagawad3.Text = "TRUE_KAGAWAD3" Then
kagawad3()
End If
If frmHome.btn_kagawad4.Text = "TRUE_KAGAWAD4" Then
kagawad4()
End If
If frmHome.btn_kagawad5.Text = "TRUE_KAGAWAD5" Then
kagawad5()
End If
If frmHome.btn_kagawad6.Text = "TRUE_KAGAWAD6" Then
kagawad6()
End If
If frmHome.btn_kagawad7.Text = "TRUE_KAGAWAD7" Then
kagawad7()
End If
If frmHome.btn_sec.Text = "TRUE_SECRETARY" Then
secretary()
End If
If frmHome.btn_trea.Text = "TRUE_TREASURER" Then
treasurer()
End If
End Sub

Private Sub btn_addblotter_Click(sender As Object, e As EventArgs) Handles

btn_addblotter.Click
conn.Open()
Dim cmd As New MySqlCommand("Select Brgy_case_no from blotter where Brgy_case_no=
@resident", conn)
cmd.Parameters.Add("@resident", MySqlDbType.VarChar).Value = txt_brgy_case.Text
Dim da As New MySqlDataAdapter(cmd)
Dim table As New DataTable
 65

da.Fill(table)
If table.Rows.Count = 0 Then
ds = New DataSet
da = New MySqlDataAdapter("Insert into blotter(Brgy_case_no,Case_name,Tag_reklamo,
Guin_reklamo, Para_kan, Date, Year,Time, Petsado) values('" & txt_brgy_case.Text & "','" &
txt_title.Text & "','" & txt_tag_reklamo1.Text & "','" & txt_ginreklamo.Text & "','" &
txt_para_kan.Text & "','" & txt_month.Text & "','" & txt_year.Text & "','" & txt_time.Text & "','"
& Format(dtp_petsado.Value, "yyyy/MM/dd") & "')", conn)
da.Fill(ds, "blotter")
conn.Close()
MsgBox("Record Added")
frmHome.Chart2.Series("SUMMARY REPORTS").Points.Clear()
frmHome.report_summon()
frmHome.summon()
frmHome.chart_2()
Dim rpt As New blotter1
Form18.CrystalReportViewer1.ReportSource = rpt
Dim command1 As New MySqlCommand("SELECT * from residents, brgy_official where
residents.Resident_ID = brgy_official.Resident_ID and Elective_and_Appointed = 'PUNONG
BARANGAY' and brgy_official.Status='CURRENT'", conn)
Dim adapter1 As New MySqlDataAdapter(command1)
Dim table1 As New DataTable
adapter1.Fill(table1)
rpt.SetParameterValue("punong", table1(0)(2) & " " & table1(0)(1))
rpt.SetParameterValue("case", txt_brgy_case.Text)
rpt.SetParameterValue("tagreklamo1", txt_tag_reklamo1.Text)
rpt.SetParameterValue("gin_reklamo", txt_para_kan.Text)
rpt.SetParameterValue("bulan", txt_month.Text)
rpt.SetParameterValue("tuig", txt_year.Text)
rpt.SetParameterValue("oras", txt_time.Text)
rpt.SetParameterValue("title", txt_title.Text)
rpt.SetParameterValue("petsado", dtp_petsado.Text)
Form18.CrystalReportViewer1.Zoom(75%)
Form18.Show()
Me.Close()
Else
MsgBox("Brgy Case No. Already Exist")
frmHome.summon()
End If
conn.Close()
End Sub
 66

APPENDIX B

USER’S GUIDE

BARANGAY RAWIS RECORD

MANAGEMENT SYSTEM
 67

User’s Guide

This user guide is designed to show the users how the System is properly used.

It contains relevant steps the user must undertake for the effectiveness of the

system.

Contents:

I. How to install Setup.exe to the PC/Laptop.

II. To launch the application.

III. How to Login.

 68

IV. How to add, update, and deactivate residents.

V. How to create clearance.

VI. How to add or update Barangay Official/ SK Official.

VII. How to create and update summon.

VIII. How to print reports.

IX. How to import excel file and save to database

I. How to install Setup.exe to the PC/Laptop.

1. Click Setup1.exi to start installation.

 69

II. To launch the application.

1. Click next in setup wizard.

2. Click everyone and next button.
3. Click next to confirm the installation.

3.

Wait until the installation is finished.

 70

4.Click close if the system successfully installed.

5. Click the BRRMS from your desktop to open the system.

III. How to Login.

 71

1. Input the username and password to the system.

2. Click the “Home Menu” button to view the Mission and Vision of the
Barangay Rawis
 72

IV. How to add, update, and deactivate residents.

1. Click the “Residents Menu” button to view all the residents’ record of the
Barangay Rawis.
 73

2. Click the “Add Residents” button so you can be able to input the
personal information of the residents.

3. Click the “Save Record” button to save the given input data then click
the “Back Button” to return to the Resident Menu.

4. Click the “Update Resident” button to update residents profile then click
the “Update Record” to input the given data. After that click the “Back
Button” to return to the Resident Menu.
 74

5. Return to the Resident Menu then click the name of the resident you
want to deactivate, the dialog box will appear yes if proceed and cancel if don’t
want to deactivate.

V. How to create clearance.

1. Click the “Clearance Menu” button to view all the clearance record of
Rawis Resident.
 75

2. Then click the “Clearance Log” button to view the list of residents who
get clearance. The search by this can be able to search the last name, and
house number of the resident.
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3. After that click “Print Button“to view the form of clearance and print it.

VI. How to add or update barangay official/sk official.

1. Click the “Barangay Official Menu” button to view the barangay officials of
barangay rawis this composed of barangay captain, seven officials with the
appointed treasurer and secretary.
 77

2. The “SK Officials” button where you can find the Sanguniang Kabataan
Officials, same us to the barangay officials.
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VII. How to create and update summon.

1. Click the “Summon Menu” button to view all the the records of summon
so you can be able to add summon. Click the “Add Summon” button to
display the summon form then click the “save/print” button to save the
input data and cancel it will not proceed.
 79

2. After clicking the save/print button the summon form will view. To
update the summon. Click the “Update Summon” button then the
complain/reklamo form will display, just check the klase sa pagtawag and click
the “update” button.
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VIII. How to Print Reports.

1. Click the “Report Menu” button his will display the kinds of reports the
Residents, Clearance and Summon Reports.
 81

2. The resident reports display the “Residents Summary Reports” this view
all employed, unemployed residents, student, out of school youth, senior
and deactivate.

3. Click the “View Employed” button to display the male, female and the
given number of age record.
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4. After clicking the “Print Button” display the Total Residents Employed,
click the “Back Button” to return to the Reports Menu.

5. Click the “Clearance Report” button to display the clearance summary

report which are the certificate of indigency, barangay clearance,
barangay certification and business clearance.
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6. Click the “Certificate of Indigency” will display the total list of Indigency,
same us the other kinds of clearances.
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IX. How to import excel file and save to database

1. Click the “Import Menu’ button then click the “Import Files” button, after
clicking choose the file name which is “records1” with the extension
format of .xlsx. This can find in This PC then go to drive d: click the file
name “records1.xlsx” to open it and after that click the “Save Records” button.
85
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APPENDIX C

Letter of Approval

Republic of the Philippines

NORTHWEST SAMAR STATE UNIVERSITY
Rueda Street, Calbayog City
Actualizing vision (055) 209-3657; (055) 533-9857 main@nwssu.edu.ph
Harnessing potentials (055) 209-3657 www.nwssu.edu.ph
Improving lives

COLLEGE OF INFORMATION TECHNOLOGY

February 2, 2018
Brgy. Rawis Calbayog City
Mr. Dominador Carajay Canaman
Brgy. Captain

Dear Ma’am/Sir

Greetings!

We are the students of NwSSU, Main Campus, currently doing our Capstone Project. As
part of the course, we are required to conduct a case study and we have chosen your Barangay.
 87

The aim of our study is to create a documentation of a system that will provide efficient
and effective way of managing the records of the barangay.

In regard to this, we would like to ask permission from your barangay captain to allow us
to do an actual interview in your Barangay, rest assured that any information that will be treated
with at utmost confidentiality.

Your positive response will highly appreciated.

Respectfully yours.

APPENDIX C

Certificate of Acceptance

Republic of the Philippines

Northwest Samar State University

Calbayog City

CERTIFICATE OF ACCEPTANCE
This is to certify that the capstone project of Rudito G. Catarus, Gloria P.

Arambala, Erica G. Sagala, Evame A. Dumayan entitled “Barangay Rawis

Record Management System” has successfully met the requirements and is

ACCEPTED for implementation.

 88

Given this ___ day of May, 2019 at the College of Information Technology.

DOMINADOR C. CANAMAN
Barangay Captain

APPENDIX E
89
 1

RUDITO G. CATARUS
TEAM RAWIS

BARANGAY RAWIS RECORD MANAGEMENT SYSTEM

PERSONAL PROFILE:

NAME: RUDITO G. CATARUS DATE OF BIRTH: JUNE 17, 1994

NICKNAME: UDI PLACE OF BIRTH: CALBAYOG CITY
E-MAIL: CATARUS.UDI@GMAIL.COM CITIZENSHIP: FILIPINO
ADDRESS: BRGY. NIJAGA CALBAYOG CITY RELIGION: CATHOLIC

PARENTS:
MOTHER: LETECIA G. CATARUS

FATHER: RUFINO G. CATARUS

ROLE IN THE DEVELOPMENT OF THE PROPOSED SYSTEM:

SYSTEM PROGRAMMER

EDUCATIONAL ATTAINMENT: YEAR:

PRIMARY: CALBAYOG PILOT CENTRAL SCHOOL 2004 - 2009

SECONDARY: CALBAYOG CITY NATIONAL HIGH SCHOOL 2009 - 2014
TERTIARY: NORTHWEST SAMAR STATE UNIVERSITY 2014 - 2019

ON-JOB-TRAINING EXPERIENCE:

PIERRE AND PAUL SOLUTION INCORPORATION/OJT TRAINEE 2018

MANDALUYONG CITY
 2

GLORIA P. ARAMBALA
TEAM RAWIS

BARANGAY RAWIS RECORD MANAGEMENT SYSTEM

PERSONAL PROFILE:

NAME: GLORIA P. ARAMBALA DATE OF BIRTH: MARCH 25, 1999

NICKNAME: GLORY PLACE OF BIRTH: STA. MARGARITA
E-MAIL: GLORIA.ARAMBALA@YAHOO.COM CITIZENSHIP: FILIPINO
ADDRESS: BRGY. ARAPISON STA. MARGARITA RELIGION: ROMAN CATHOLIC

PARENTS:

MOTHER: MA. LEONA P. ARAMBALA

FATHER: ULDARICO O. ARAMBALA

ROLE IN THE DEVELOPMENT OF THE PROPOSED SYSTEM:

DOCUMENTALIST, RESEARCHER

EDUCATIONAL ATTAINMENT: YEAR:

PRIMARY: STA. MARGARITA I CENTRAL ELEMENTARY SCHOOL 2010 - 2011

SECONDARY: CLARENCIO CALAGOS MEMORIAL SCHOOL OF FISHERIES 2014 - 2015
TERTIARY: NORTHWEST SAMAR STATE UNIVERSITY 2018 - 2019

ON-JOB-TRAINING EXPERIENCE:

CDPH MARKETING SERVICES/ OJT TRAINEE 2018

GREENHILLS SAN JUAN CITY
 3

ERICA G. SAGALA
TEAM RAWIS

BARANGAY RAWIS RECORD MANAGEMENT SYSTEM

PERSONAL PROFILE:

NAME: ERICA G. SAGALA DATE OF BIRTH: MAY 28, 1999

NICKNAME: Cang2 PLACE OF BIRTH: San Nicolas
E-MAIL: SAGALAERICA19@GMAIL.COM CITIZENSHIP: FILIPINO
ADDRESS: BRGY MALAJOG CALBAYOG CITY RELIGION: ROMAN CATHOLIC

PARENTS:

MOTHER: ERWINA G. SAGALA

FATHER: RICARDO C. SAGALA

ROLE IN THE DEVELOPMENT OF THE PROPOSED SYSTEM:

SYSTEM DESIGNER, SYSTEM ANALYST

EDUCATIONAL ATTAINMENT: YEAR:

PRIMARY: BRGY. MALAJOG ELEMENTARY SCHOOL 2004 - 2009
SECONDARY: RAFAEL LENTEJAS MEMORIAL SCHOOL OF FISHERIES 2009 - 2014
TERTIARY: NORTHWEST SAMAR STATE UNIVERSITY 2014 - 2019

ON-JOB-TRAINING EXPERIENCE:

PIERRE AND PAUL SOLUTION INCORPORATION/OJT TRAINEE 2018

MANDALUYONG CITY
 4

EVAME A. DUMAYAN
TEAM RAWIS

BARANGAY RAWIS RECORD MANAGEMENT SYSTEM

PERSONAL PROFILE:

NAME: EVAME A. DUMAYAN DATE OF BIRTH: JULY 25 1997

NICKNAME: BAM2X PLACE OF BIRTH: BRGY GIRAGAAN
E-MAIL: DUMAYANEVA@GMAIL.COM CITIZENSHIP: FILIPINO
ADDRESS: BRGY GIRAGAAN CALBAYOG CITY RELIGION: CATHOLIC

PARENTS:
MOTHER: ERLINDA A. DUMAYAN

FATHER: ARMANDO A. DUMAYAN

ROLE IN THE DEVELOPMENT OF THE PROPOSED SYSTEM:

RESEARCHER

EDUCATIONAL ATTAINMENT: YEAR:

PRIMARY: TABAWAN INTEGRATED SCHOOL 2010 - 2011

SECONDARY: TABAWAN INTEGRATED SCHOOL 2009 - 2014
TERTIARY: NORTHWEST SAMAR STATE UNIVERSITY 2014 - 2019

ON-JOB-TRAINING EXPERIENCE:

CDPH MARKETING SERVICES/ OJT TRAINEE 2018

GREENHILLS SAN JUAN CITY