Jaafar 2017
Jaafar 2017
Facilities maintenance employees’ priority of safety management practices: a research study in Malaysia
Saharani bin Jaafar Weng Wai Choong Abdul Hakim bin Mohamed
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To cite this document:
Saharani bin Jaafar Weng Wai Choong Abdul Hakim bin Mohamed , (2017)," Facilities maintenance employees’ priority of
safety management practices: a research study in Malaysia ", Facilities , Vol. 35 Iss 5/6 pp. -
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http://dx.doi.org/10.1108/F-03-2015-0012
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1. Introduction
1.1 Problem Statement
In Malaysia, since the introduction of Occupational Safety and Health Act (OSHA) in 1994,
there have been appreciable reductions in industrial accidents in the earlier phases. However
the pace of improvement over the last fourteen years has been very modest. According to the
Annual Report by the Social Security Organisation of Malaysia (SOCSO), a total of 75,386
industrial cases of accidents reported in 2000, were reduced to 34,376 cases in 2009 and
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increased to 35,294 cases in 2014, Figure 1. The fluctuation figures show that there is a much
lower level of awareness and practical implementation of procedures in compliance with
OSHA than expected despite relatively comprehensive legislation and enforcement. The
OSHA places the onus on the employers to ensure safety at the workplace; however statistics
thus far indicate there is a long way to go before the goals can be considered achieved, and
need to be monitored and managed closely by all related parties.
Many researchers have shown that a majority of accidents at the workplace are
caused by human or employees’ errors (Zohar, 1980;Vredenburgh, 2002; Fang et al., 2006;
Liu et al., 2009). Ismail and Omar (2003) conducted a survey on “the level of compliance to
OSH rules and regulations by employees in manufacturing and construction firms in
Malaysia” and found that there was low level of compliance to the safety procedures when
handling dangerous materials. The percentage of firms with low compliance ranged from
34.1% to 46.5% which showed that non-compliance to OSH regulations among the employees
of manufacturing and construction firms was the dominant behaviour.
Ali and Wan Mohamad (2009) conducted an assessment on facilities
maintenance management practices and processes by appointed facilities maintenance
management companies in a public hospital in Malaysia. The five key elements that were
assessed were leadership; training and orientation; plan and procedures; service performance
monitoring and supervision. Safety management which was a sub-section of service
performance element was audited on safety procedures, training, incident records and personal
protective equipment. The contractors were found to have poor safety management practices
which lack of basic safety equipment, and systematic hazard prevention procedures were not
developed for maintenance personnel. With a low rate of 25% for the element of safety
management, it is clear that the contractors have put little effort to comply with contractual
and regulatory requirements in managing the hospital facilities.
Occurrences of accidents are essentially evidence that a business does not have
good control of their processes. Accidents are valuable sources of information about defects
in business processes. They may impact an organization’s reputation, assets, people,
competitiveness, product & service quality and environment to any degree of severity and any
combination over the short, medium or long terms. A majority of workplace accidents arise
from uncontrolled human actions, behaviour and errors which result from lack of knowledge
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attitude and action (Hofmann et al., 1995). The committed management will give priority to
safety issues and any corrective action, attend safety meeting, conduct an investigation if any
accident or near miss occurred and provide adequate safety protection equipment at
workplace. They will ensure their employees are working in a safe workplace environment
(Vredenburgh, 2002). Workers are willing to participate in safety performance activities if the
employers are concerned on their personal safety (Langford et al., 2000). The organisation
health and policy statement reflects the management expectation and priorities on safety
(Waring, 1996; Chan et al., 2004; Law et al., 2006). Establishing and communicating clear
safety objectives would lead towards achieving the desired results. It clearly shows that safety
program initiatives have to be driven from the top to bottom and employer’s active
participation will significantly contribute to the safety performance in the organisation
(Langford et al., 2000; Hon et al., 2014).
contractors doing electrical, mechanical, plumbing, civil and structure, housekeeping and
landscaping maintenance works within the Klang Valley, Malaysia. The appropriate sample
size for this study was 285. The sample size (n=285) was determined using Yamanne’s (1967)
formula. Five percent margin of error was specified to indicate a representation of the given
population.
The questionnaire was adapted from research by Vinodkumar & Bhasi (2010) on
safety management practices and safety behaviour. This tool groups the elements into the
following sections: management commitment (nine items), safety training (six items),
workers’ involvement in safety (five items), safety communication and feedback (five items),
safety rules and procedures (five items), safety promotions policies (five items) and safety
performance (12 items). Generally the questionnaire survey seeks information on the
following sections: 1) demographic of the contractor’s employees, 2) survey regarding the
dimensions listed above. Each item was measured on a Likert scale ranging from “strongly
disagree” (1) to “strongly agree” (4).
The sample was chosen using stratified proportional random sampling according
to job position: general workers, technician/supervisor, executive and management. The
questionnaire was manually distributed to the contractor’s employees. Data were analysed
using statistical analysis from the SPSS. Descriptive method was used to measure the level of
importance of each safety management practices. Further analysis includes t-test, one-way
ANOVA, Tukey’s HSD test, correlation and multiple regression testing was conducted to
achieve the research objective by identifying the employees’ priority on safety management
practices, assessing the technical and non-technical group priority on safety management
practices elements, testing the differences between working experience and job position on
evaluating the safety management practices elements, measuring the relationship between
safety management practices elements, and lastly evaluating the effects of independent
variables on dependent variable. Significance was set at a two-tail an alpha of 0.05.
4. Results
4.1 Demographic information
The respondents in this study were divided into two groups with the aim to assess the priority
level towards safety management practices. The two groups are: [technical] and [non-
technical] group. The technical group consists of electrical, mechanical, plumbing, civil and
structure maintenance contractors, meanwhile the non-technical group consists of
housekeeping and landscaping maintenance contractors. Approximately, about 46.90 per cent
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of the respondents are working with [technical] group and 53.10 per cent with [non- technical]
group. The size of respondents is 56 per cent compared to the target respondents. Although
this response rate is lower, it is consistent with previous safety research studies that were
conducted in Malaysia (Ali, H. et al.; 2009).
Meanwhile, the safety promotions policies obtained the lowest mean, 1.91 and standard
deviation of 0.324. As indicated by survey results, the average value of priority is between
1.91 to 3.04 [Table I] shows the agreement between "disagree" to "agree". These results
indicate that respondents generally prioritise all the elements of safety management practices
to be received relatively “scant’ attention.
A one-way analysis [ANOVA] was conducted to evaluate if there are significant differences
between employee working experience and job position on evaluating the priority of safety
management practices. The analysis identified employee working experience and job position
as the independent variable and safety performance as the dependent variable. The assumption
of homogeneity of variances was tested and found tenable using Levene’s test,
F[3,158]=0.251; p=0.861 for working experience variable and F[3,158]=0.291; p=0.832 for
job position variable [Table III].
The ANOVA results was significant for both variables, F[3,158]=4.351, p<0.05;
F[3,158]=12.548, p<0.05 [Table III]. Thus, there are significant evidence to conclude that
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there are differences in working experience and job position among the employees on
evaluating the priority of safety management practices. Since there are significant differences
among the factor list, the multiple comparison procedure and statistical test was conducted to
identify which pair of the factors is different.
Tukey’s HSD test was conducted to determine which groups in the sample have
significance differences. The analysis revealed that the means rating for all scales of working
experience were not significantly different for any pair of means, p>0.05 [Table IV]. The
means ratings of working experience were found not significantly different from one another
or the pair wise comparison was at borderline.
Tukey’s HSD test tested significant pairwise differences between the mean scores
of job position, p<0.05. Four pairs showed significant variances i.e.: General Workers -
Technician [0.400]; General workers - Executive [0.879]; General workers - Management
[0.692] and Technician - Executive [0.479] [Table IV]. It can be observed that the priority
level of safety management element practices tended to increase as a function of job position
expectation.
For this study, multiple regression analysis was carried out between the safety performance
[dependent variable] and the six elements of safety management practices [independent
variables] to determine the effect of independent variables on depended variables. R2 in the
table is the multiple correlation coefficient that represents the amount of variance of
[dependent variable] explained by the combination of [independent variables]. The analysis
result revealed that 27.9% variance of safety performance is explained by six elements of
safety management practices [Table VI]. The significant F value, F[6,155]=9.994, p<0,05,
indicates that there is a significant relationship between safety performance and six elements
of safety management practices. Three of the safety management practices [management
commitment, safety training, and safety communication and feedback] identified have
significantly [P<0.05] contributed to the prediction of safety performance.
5. Discussion
The objective of this study is to identify the facilities maintenance employees’ priority on
safety management practices and relationship to safety performance. The study aims to
increase the safety performance among the facilities maintenance contractor by implementing
safety management practices. From the analysis, the mean of employee priority on the safety
management practices is a mixture of “disagree” to “agree” which indicates the employees of
facilities maintenance priorities towards safety management practices implementation were
“low” [Table I]. It seems to be a general conclusion that employees who have low priority to
safety are the most likely to have accidents. Research found that behaviour and perception
towards safety are among the significant factors that lead to accidents; injuries, health
disorders and also compensation claims. Brown et al. (2000) suggested that safety has a
perceptual component and it became one of the important factors in predicting unsafe
behaviors and accident. Employees’ perception towards safety is their actual feedback to the
current organization commitment in creating safe workplace, and low perception shows
deceasing in safety, work performance and quality (Das et al., 2008). This study has shown
that the elements of safety management practices such as management commitment, safety
training, workers' involvement in safety, safety communication and feedback, safety rules and
procedures, and safety promotion policies have demonstrated a positive impact on safety
behaviour. The employees’ priority of these elements influences their employers to promote
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6.0 Conclusion
The results of this study provide strong empirical support on the importance of safety
management practices on the safety performance among the facilities maintenance contractors
in Malaysia. The integration of safety and maintenance activities are very important for
facilities maintenance contractors in achieving the overall performance of the organization.
The study demonstrated that the employees of facilities maintenance companies have low
priorities towards safety management practices. The low priorities will significantly affect the
overall company safety performance. Numerous researchers found that the implementation of
safety management practices has significant results to the safety performance of the
organisations, improved level of operational performance, decrease injury rates, lower worker
compensation, higher firm’s products quality; increased productivity, improved customer
satisfaction and company reputation, and increase degree of innovation.
The levels of safety management practices were analysed and three elements were
found to significantly contribute towards predicting safety performance: management
commitment, safety training and safety communication & feedback. The management’s
concern on the workers safety and welfare at workplace plays important roles in developing
safe behaviour and performance in the workplace. Management direction on the
implementation of safety management practices can be translated in the development of safety
policy and safety organization chart. Meanwhile, safety training was discovered to reduce
accident rates and increase safety performance. The systematic training program should be
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designed for all level of employee in the organisation. To support the safe working practices
during the maintenance activities, it is crucial to promote safety awareness and culture among
the maintenance workers. Communication and feedback on the safety issue is important
between management and employees to improve safety performance. These research findings
provide valuable guidance to the researcher and facilities maintenance contractors as the
practitioner for identifying the mechanism to improve the safety performance in organizations.
The findings being meaningful to introduce and implement safety management practices
among the facilities maintenance contractors. It is hoped to improve the priority level towards
the safety management practices among the facilities maintenance employees and
organization safety performance in Malaysia.
7. Limitation
This study is limited to employees working with facilities maintenance contractors in the
Klang Valley area. Although it could be generalized to other areas of Malaysia, more
comprehensive study should be carried out in other areas to generate a comprehensive
database for reference by future researchers.
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80,000
Numbers of Industrial Accidents Reported
70,000
60,000
50,000
40,000
30,000
20,000
10,000
Year
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Mean Ranking
Deviation Alpha
Safety rules and 2.83 2.57 1.079 0.300 4.325 0.000 0.257
procedures
Total 161
Total 161
Working experience
safety [WI]
Saharani bin Jaafar is a PhD candidate in Faculty of Geoinformation and Real Estate,
University of Technology Malaysia. He has a Master’s Degree in Asset and Facilities
Management and currently working with a well-known property management company in
Kuala Lumpur, Malaysia. He is actively involved in facilities management (FM) research
activities especially in FM knowledge and competencies studies.
Dr. Weng Wai Choong is well known as a facilities management professional in Malaysia. He
is a Senior Lecturer at Faculty of Geoinformation and Real Estate in University of
Technology Malaysia. His professional expertise covers facilities management, energy
management and environmental studies. He is a professional member of the Environmental
Management and Research Association of Malaysia (ENSEARCH) and Malaysian Energy
Professionals Association (MEPA).
Professor Sr. Dr. Abdul Hakim bin Mohamed is the Dean for Faculty of Geoinformation and
Real Estate in University of Technology Malaysia. He is the Vice President of Malaysian
Association of Facilities Management and the key note speaker for NAFAM conference
(National Asset and Facility Management) in Malaysia. His professional area covers facilities
management and project management.
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