1 PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL

Profitability Analysis (CO-PA) End User material explain in step by step manner with
screenshots, how to do transaction.

Profitability Analysis (CO-PA) End User document will help you understand how to run
transactions in SAP and complete your business process.

In this document set we cover following transactions

Master Data
 S_ALR_87005722 Maintain Plan Version
Planning
 KE1E Transfer Planned Quantity from PA to SOP
 KE1V Transfer Plan Data from PA to PCA
 KE13N Upload COPA Offline Planning
 KE28 Top Down Distribution
 KEPM Sales Planning
Reporting
 KE21S Simulate Valuation
 KE24 Line Item Display Actual Data
 KE25 Line Item Display Plan Data
 KE30 Execute Profitability Report

S_ALR_87005722 - Maintain Plan Version

Functionality
In this step you define the CO versions you want to use for your operating concern. These
versions are valid for all of CO and for all operating concerns.
In Profitability Analysis, you can only use versions for plan data. Consequently, the fields
"Actual" and "Exclusive use" are not relevant for CO-PA.
Each version has attributes, which are only valid for one operating concern.
The attributes determine the following:
 Whether you can plan a version
The Version locked indicator lets you lock a plan version so that no more changes can be
made to it.
 Which currency type should be used to store the data in this version
If, alongside the operating concern currency, the company code currency or the profit center
valuation is also active in your operating concern, you need to specify the currency type for
each version.
 Which exchange rate should be used to translate foreign currencies to the local
currency
 For what date the system should derive characteristics
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In planning, the system always tries to derive values for the characteristics, which you do not
specify. Since these derivation rules are time-dependent, you can specify which date the
system should use when it performs derivation.
Scenario
Create plan version 4.
Requirements
Operating Concern

Accounting  Controlling  Profitability Analysis  Planning  Current

Menu Path
Settings  S_ALR_87005722 - Maintain Plan Versions

Transaction Code S_ALR_87005722

Double click on S_ALR_87005722 - Maintain Plan Versions.

General Version Definition

Click the New entries button.

Update the following fields:
Field Name Field Description Values
Version Number key identifying plan version Example: 4
Name Description of the Name. Example: Plan Version 4

Click the checkbox in the Column Plan to select it.

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Click the checkbox in the Column Variance to select it.

Click the Save button.

Select the 4 line and click the Settings in operating concern
button.
Confirm transfer from version

Click the Yes button.

Change View "Settings in operating concern": Details

Update the following fields:

Field Name Field Description Values

Exch.rate type Exchange rate type that will be used for currency Example: P
translation.
Derivation date Date for derivation of characteristics in planning. Example: 01.01.2002

Click the checkbox of the Check derivation to select it.

Click the Enter button.

Click the Save button. The message bar displays “Plan version saved”
KE1E - Transfer Planned Quantity from PA to SOP
Functionality
You can transfer a sales plan created in CO-PA to Sales and Operations Planning (SOP).
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You can transfer the sales quantities either by individual products or by product groups. You
can use any profitability segments (for example, all products in a division) and time frames
(posting periods and weeks) as selection criteria.
You can transfer a sales plan more than once, since the sales volumes are overwritten in SOP
with each transfer. If you select the Transfer changes only field, you can ensure that only the
changes are transferred when you have made changes to a CO-PA sales plan.
Scenario
Transfer Planned Sales Quantities to SOP for:
Company Code 5200
Plant 5200
Requirements
Plan data were entered into CO-PA.
Menu Path Accounting  Controlling  Profitability Analysis  Planning  Integrated
Planning  KE1E - Transfer Quantities to SOP

Transaction Code KE1E

Double click on KE1E - Transfer Quantities to SOP.

Transfer Plan to SOP: Initial screen

Update the following fields:

Field Name Field Description Values
From period Entry field for beginning period and year. Example: 001.2002
To Entry field for the last period and year of the transfer. Example: 012.2002
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Version Plan version (CO-PA) enables you to keep two or more sets of Example: 0
data for the same object. You can maintain and evaluate several
plan versions at the same time.
Record type Record types in CO-PA tell you what type of business Example: F
transaction the data transferred to CO-PA comes from.
Version Version in SOP, a sales quantity plan can be stored in different Example: 099
versions. One of these versions is always 'active'.

Click the Enter button.

Click the Selection criteria button.

Transfer Plan to SOP: Selection criteria

Update the following fields:

Field Name Field Description Values
Company Code Code identifying the company. Example: 5200
Plant Code identifying the plant in which product is produced. Example: 5200

Click the Enter button.

Click the Execute button.

Transfer to SOP: Log
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Click the Back button.

Transfer Plan to SOP: Initial screen

Note: You can transfer a sales plan more than once, since the sales volumes are overwritten
in SOP with each transfer. If you select the Transfer changes only
field, you can ensure that only the changes are transferred when you have made changes to a
CO-PA sales plan.
If you are satisfied with the results, repeat the same process in Production mode by
deselecting the Test run checkbox.

Click the Back button to go back to SAP Easy Access screen.

KE1V - Transfer Plan Data from PA to PCA
Functionality
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It is possible to transfer planned values and quantities periodically from costing-based

Profitability Analysis (CO-PA) to Profit Center Accounting. To do so, you need to assign the
value and quantity fields in CO-PA to the accounts in Profit Center Accounting. You can
define rules in Customizing to derive the correct account in EC-PCA.
Scenario
Transfer PA plan for 812W LLDPE to PCA. Company code 1000; and Plant 1000.
Requirements
In addition, plan data must exist for combinations of profit center, controlling area, and
company code in costing-based CO-PA. Note that when no profit center is found for a posting
to CO-PA, the system automatically assigns that posting to the dummy profit center. Plan data
that is not assigned to a specific controlling area and company code cannot be transferred to
EC-PCA.
Menu Path Accounting  Controlling  Profit Center Accounting  Planning  Plan Data
Transfer  KE1V - Costing-based CO-PA

Transaction Code KE1V

Double click on KE1V - Costing-based CO-PA.

Transfer to EC-PCA: Initial screen

Update the following fields:

Field Name Field Description Values
From period From Period Example: 001.2002
To To Period Example: 012.2002
Version Plan version, relevant for Co-PA Example: 2
planning
Record type Relevant record type: billing document. Example: F (Billing)

Click the Processing instructions button to select what Characteristics

should be retained, and which should be summarized.
Transfer to EC-PCA: Processing instructions
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Click the Value fields buttonot select the value fields you want to transfer to
PCA. Note that these value fields should have been defined in the derivation rules of the
accounts numbers.
Transfer to EC-PCA: Value fields

Click the Revenue . and the Sales quantity. checkboxes to select

them.

Click the Selection criteria button. To select what are the criteria for the
transfer.
Transfer to EC-PCA: Selection criteria
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Update the following fields:

Field Name Field Description Values
Profit Center Profit Center of the material plan to be transferred Example: 4101

Click the Execute button.

Transfer to EC-PCA: Log

Click the Back button.

Transfer to EC-PCA: Initial screen
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If you are satisfied with the results, repeat the same process in Production mode by
deselecting the Test run checkbox.

Click the Back button to go back to SAP Easy Access screen.

KE13N - Upload of COPA Offline Planning

Functionality
The Excel template created in Customizing can be copied as often as required and used to
create planning data in Excel. By using the uploading function for Excel, you can transfer the
individual files into the SAP system. This means that planning data can be entered into
different PCs, local planning thereby being possible.
Scenario
Upload Sales Plan file under the name “SALES.TXT”.
Requirements
The file name adheres to the generic file name, so that it can be assigned to the file description
correctly.
Menu Path Accounting  Controlling  Profitability Analysis  Planning  Integrated
Planning  Upload from Excel  KE13N - Execute

Transaction Code KE13N

Double click on KE13N – Execute.

Flexible Upload
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Update the following fields:

Field Name Field Description Values
Operating concern A unique four-character key for the CO Example: 1000
organizational unit operating concern.
Type of Profitability Costing-based Profitability Analysis and/or Example: 1
Analysis account-based Profitability Analysis.

Press [F4] or Click the Search button in the Path or file field.

Select the SALES file in list box.

Click the Open button.

Flexible Upload
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Click the Execute button.

Flexible Upload

Note: If there are problems in the upload, make sure that the “Totals” line in the text file to
be uploaded is deleted (last line).

Click the Back button.

Flexible Upload
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Click the Back button to go back to SAP Easy Access screen.

KE28 - Top-Down Distribution

Functionality
In Profitability Analysis: sales revenues, sales deductions and costs of goods manufactured
are generally stored at the customer/product level. However, many business transactions -
such as freight invoices, insurance expenses, or advertising - cannot easily be assigned to such
a detailed level in CO-PA. Consequently, these need to be posted at a summarized level, such
as the division, sales organization, or company code level.
Top-down distribution of actual data is a periodic function that lets you distribute this
aggregated data to more detailed levels in CO-PA on the basis of reference information (such
as the data from the previous year).
Scenario
Distribute Custom Clearance posted to Company Code/Product/Plant to Customer/Country.
Requirements
You use costing based Profitability Analysis.

Menu Path Accounting  Treasury  Profitability Analysis  Actual Postings 

Period-End Closing  Periodic Adjustments  KE28 - Top-Down
Distribution
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Transaction Code KE28

Double click on KE28 - Top-Down Distribution.

Top-Down Distribution: Initial screen

Update the following fields:

Field Name Field Description Values

From period Beginning period of actual values to be Example: 10.2002
distributed
To The last period of actual values to be Example: 10.2002
distributed
Record type Type of business transaction the data Example: F
transferred to CO-PA comes from.
From period Beginning period of reference data. Example: 10.2002
To The last period of reference data. Example: 10.2002
Record type Type of business transaction the data Example: F
transferred to CO-PA comes from.

Click the Actual data radio button.

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Click the Test run checkbox to deselect.

Click the Processing instructions button.

Top-Down Distribution: Processing instructions

Note: Set the radio button for characteristics that you want to distribute in “Dist” column.

Click the Customer radio button.

Click the Country radio button.

Click the Selection criteria button.

Top-Down Distribution: Selection criteria
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Note: Select the characteristic values that you want to distribute.

Update the following fields:

Field Name Field Description Values

Company Code Code identifying the company. Example: 1200

Click the Value fields button.

Top-Down Distribution: Value fields

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Click the Deselect all button.

Note: Select the Value fields that are to be distributed.
Click the Cost-Customs Clear checkbox.
Top-Down Distribution: Value fields

Click the Check button to check that there are no errors in the set-up of the top
distribution.
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Click the Execute button.

Top-Down Distribution: Log

Click the Back button.

Top-Down Distribution: Initial screen

Click the Back button to go back to SAP Easy Access screen.

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KEPM - Sales Plan

Functionality
The automatic planning method Copy allows you to copy existing reference data to data area
specified by the selected planning package. Reference data can be, for example, the actual
data from the previous year or planning data from a different or the same plan version. You
can use the copied data as the basis for planning, for example, and then change it by applying
other planning methods.
Scenario
Copy Sales Plan from the year 2002 to 2003.
Requirements
Reference data in year 2002 exist.
Menu Path Accounting  Controlling  Profitability Analysis  Planning  KEPM -
Edit Planning Data
Transaction Code KEPM

Double click on the KEPM - Edit Planning Data.

Planning Framework: Overview

Click on the DSP Button to expand the structure.

Planning Framework: Overview
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Double click on the DSP2003 Button to display planning methods.

Planning Framework: Overview

Click on the Copy Button to expand the structure.

Double click on the Copy Button to start coping.

Planning framework: Information
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Click the Continue Button .

Planning Framework: Overview

Click the Upd. run Button .

Planning Framework: Overview

KE21S - Simulate Valuation

Functionality

To test valuation in detail or to run a detailed analysis of errors, you can simulate valuation
for the different points of valuation. The screen that appears matches that for manual line item
entry, but no values are posted.
From this screen, you can use the valuation analysis described above, as well as the separate
condition and access analyses.
Thus you can test various valuations without actually posting SD billing documents e.g.
Material cost estimate for cost of goods sold when qty of sales is entered.

Scenario

Simulate the valuation of a Manual Planning entry (version 0), for material 20000239 and
plant 1200.

Requirement
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Operating concern environment is active.

Menu Path Accounting  Accounting  Controlling  Profitability Analysis  Tools  Analyze

Value Flows  KE21S - Simulate Valuation
Transaction Code KE21S

Double click on KE21S - Simulate Valuation.

Valuation Simulation CO-PA: Initial Screen

Update the following fields:

Field Name Field Description Values

Posting date Posting date Example: 11.11.2002
Record type Type of business transaction: billing (record type Example: F
'F') or incoming sales orders (record type 'A') in
Sales and Distribution (SD), allocation of cost
center costs (record type 'D'), and settlement of
orders or projects (record type 'C').
Pt. of valuation Profitability Analysis recognizes four points of Example: 03
valuation: 01 Real time valuation of actual data;
02 Periodic valuations of actual data; 03 Manual
planning; 04 Automatic planning.
Version Plan version Example: 0

Click the Enter button.

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Valuation Simulation CO-PA

Update the following fields on the Characteristics tab:

Field Name Field Description Values

Company Code Code identifying the company. Example: 1200
Product The Product. Example: 20000239
Plant Code identifying the operational unit of the Example: 1200
company where the material is manufactured
and stored

Click the Value fields tab button.

Valuation Simulation CO-PA

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Update the following fields on the Value Field tab:

Field Name Field Description Values

Sales quantity The planned sales quantity. Example: 10
Unit Unit of measure. Example: TO

Click the Enter button.

Click the Valuation button.

Valuation Simulation CO-PA
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Note: As a result of the valuation, value fields will be populated with figures if there
was a cost estimate available for the material. This is in the case of Manufacturing
Affiliates, but in the case of Non-Manufacturing Affiliates, no breakdown of cost will
be available, where materials will be valuated based on the future price in the
material master.

Tip: To analyze valuation steps in detail way click the Analyze valuation
button.

Click the Back button to go back to the SAP Easy Access screen.

KE24 - Line Item Display - Actual Data CO-PA

Functionality
In this report you can display a specific amount of line items in the line item list. The line
item list is especially useful for displaying characteristics that you do not use for creating
profitability segments and that you have deactivated accordingly in Customizing. In costing-
based Profitability Analysis, these characteristics are still filled in the line item and hence
listed in the line item list.
Scenario
Report of all line items coming from billing documents for the whole year 2002 must be
prepared.
Requirements
None.
Menu Path SAP menu  Accounting  Controlling  Profitability Analysis 
Information System  Display Line Item List  KE24 - Actual

Transaction Code KE24

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Double Click on KE24 – Actual

Display Actual Line Items: Initial Screen

Update the following fields:

Field Name Field Description Values
Currency type Code identifying the currency in CO-PA, i.e. Example: B0
‘B0’ Operating Concern Currency
Record type Record type, i.e. ‘F’ Billing document Example: F
Period/year Period/year, 0MM.YYYY Example: 001.2002
to To Period, 0MM.YYYY Example: 012.2002

Click Layout .
Choose layout (1) 1 Entry found

Select /TRAINING1 - Trai... - SBTP00225 - 15.07.2002 in list box.

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Display Actual Line Items: Initial Screen

Click .
Display Actual Line Items: List
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Display Line Items

Click <tab button> Value fields .

Display Line Items

Click <tab button> Origin data .

Display Line Items
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Click <tab button> Administrat.data .

Display Line Items

Click Integration Button .

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Integration: Selection of Transactions

Click Display Sales Order .

Click Button .
Display Sales Order 401: Overview

Click Button ‘Document flow’

Document Flow
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Click .. Invoice 90000193 / 10 Button .

Click Display document Button .

Invoice 90000193 (F2) Display: Overview of Billing Items

Click Accounting Button .

List of Documents in Accounting
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Click 777 Button .

Note: Now you are displaying the same CO-PA document '777' from side of a Billing
Document. According to document flow you made a circle.
Display Line Items

Click Back
List of Documents in Accounting

Click Cancel Button .

Invoice 90000193 (F2) Display: Overview of Billing Items
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Click Back
Document Flow

Click Back
Display Sales Order 401: Overview
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Click Back .
Display Line Items

Click Back .
Display Actual Line Items: List
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Click Back .

KE25 - Line Item Display - Plan Data CO-PA

Functionality
In this report you can display a specific amount of plan line items in the line item list.
Scenario
Report of all line items coming from billing documents kept in the version ‘Plan version:
change 1’ for the whole year 2002 must be prepared.
Requirements
None.

Menu Path SAP menu  Accounting  Controlling  Profitability Analysis 

Information System  Display Line Item List  KE25 - Plan

Transaction Code KE25

Double click on KE25 - Plan

Display Plan Line Items: Initial Screen
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Update the following fields:

Field Name Field Description Values
Currency type Code identifying the currency in CO-PA, i.e. Example: B0
‘B0’ Operating Concern Currency
Record type Record type, i.e. ‘F’ Billing document Example: F
Version Three-digit number which represents the version Example: 1
of the forecast parameters as defined in the
forecast profile
Period/year Period/year, 0MM.YYYY. Example: 001.2002
To To Period, 0MM.YYYY Example: 012.2002

Click Layout .
Choose layout (1) 1 Entry found

Select /TRAI... - in list box.

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Display Plan Line Items: Initial Screen

Click the Execute button.

Display Plan Line Items: List

Click the Back button.

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KE30 - Execute profitability report

Functionality
In this transaction you can analyze your profitability data in drilldown reporting. Execute a
report that has been defined in accordance with your requirements.
Scenario
You are supposed to prepare profitability report for Company Code 5200 for the whole year
2002, according to profit center hierarchy. After execution of the report a currency of the
report must change from USD to SAR.
Prerequisites
None.
Menu Path SAP menu  Accounting  Controlling  Profitability Analysis 
Information System  KE30 - Execute Report

Transaction Code KE30

Double Click on KE30 - Execute Report.

Run Profitability Report: Initial Screen

Select the ZSAI1001 tree view node – choose report appropriate for your requirements.

Click the Execute button.

Selection: SAI Revenue/Expenses
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Update the following fields:

Field Name Field Description Values
Company Code Organizational unit in FI that represents Example: 5200
business entity.
From Period.Year From Period.Year, 0MM.YYYY Example: 001.2002
To Period.Year To Period.Year, 0MM.YYYY Example: 012.2002

Click the Execute button.

Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
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Click the Product field in the Navigation Section to move this characteristic to
the right section and break the data according to the Product.
Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List

Click the Customer field in the Navigation Section to move this characteristic
to the right section and brake the data according to the Customer.
Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List

Click the button to move back the first characteristic into Navigation Section.

Click the button to move back the second characteristic into Navigation Section.
Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
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Click the Total line to highlight it.

Click the Details button to change the layout of the report. Key figures from columns are
moved into lines.
Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List

Click the Customer field in the Navigation Section to move this characteristic
to the right section and brake the data according to the Customer.
Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
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Click the Customer button to switch between different Customers.

Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
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Click the Product field in the Navigation Section to move this characteristic to
the right section and brake the data according to the Product.
Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List

Click the Product button to switch between different Products.

Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List

Click the Product button to switch between different Products.

Click the button.

Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
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Click the Back button.

Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List

From the SAP main menu, use the following menu path: NavigateSwitch drilldown....
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Switch Drilldown Characteristic

Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List

Click Button .
Currency Translation: All Columns

Click Currency Button .

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To-currency (1) 185 Entries found

Select the SAR - Saudi Riyal in list box.

Currency Translation: All Columns

Click Translation key Button .

Select Default for drilldown reporting in list box.

Currency Translation: All Columns

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Click the Execute button.

Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List

Click the Back button.

Exit Report

Click Yes Button .