Rayat Shikshan Sanstha’s

Karmaveer Bhaurao Patil Polytechnic, Satara

Micro-Project Report
On

ORGANIZATION STRUCTURE OF PUBLIC WORK DEPARTMENT

Presented By
“142.JADHAV YOGESH BALKRISHNA”
“141.YADAV YAURAJ SANJAY”
“144.SHETE RIYA SOMNATH”

143.PISAL SAVAN SADHU”

Program: Diploma in CIVIL Engineering

Class: TYCE (Semester 6th)
Course: CONTRACTS AND ACCOUNTS (Subject Code: 22601)

Guided By
Prof. A.B.KADAM

CIVIL Engineering Department

[2020-21]

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 Rayat Shikshan Sanstha’s

Karmaveer Bhaurao Patil Polytechnic, Satara

CERTIFICATE

This is to certify that

Mr.JADHAV YOGESH BALKRISHNA.
Mr. YADAV YAURAJ SANJAY.
MISS.SHETE RIYA SOMNATH
. Mr.PISAL SAVAN SADHU.

Of 3RD Year (Semester 6th) have successfully completed the Micro-Project work entitled

ORGANIZATION STRUCTURE OF PUBLIC WORK DEPARTMENT in the Course

CONTRACTS AND ACCOUNTS Program Diploma in CIVIL Engineering of
Maharashtra State of Technical Education, Mumbai, Maharashtra State.

Prof. A.B.KADAM Prof. S. N. GODSE Prin. K. C. SHEIKH

Guide I/C Head of Department I/C Principal

Date:
Place: SATARA

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 Undertaking by Students
We will preserve micro-project and the report in our custody till end of
completion of our program. We assure that we will produce the same without fail
whenever we or anybody from our group will be asked to do so.

Sr. Roll Name of Student Mobile No. Signature

No. No.
1 142 JADHAV YOGESH BALKRISHNA 7620664948
2 141 YADAV YAURAJ SANJAY 9420184556
3 144 SHETE RIYA SOMNATH. 8530906231

4 143 PISAL SAVAN SADHU 7499722143

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 Annexure – I B

Part A – Plan

Format for Micro-Project Proposal

For 6th SEMESTER GENERAL

BUILDING DEFECTS

1.0 Rational:
The infrastructure development various construction projects are required to be
undertaken. These projects are to be executed into a legal contracts. The diploma student
shall have adequate knowledge of different types of contracts and accounting procedures of
organization about the projects are to be executed by entering in to legal contracts. The
procedure of execution of work by various organization will be useful while working as an
engineer in organization to execute various works. Concept of tender and knowledge about
preparation of tender documents, writing specification for different items of work will be
helpful to prepare actual tender papers and contract document which are required before
execution of construction.

2.0 Literature Review:

The main knowledge required to complete micro project is the knowledge to computer
because all the micro project is to be made on computer. He should also be able to use
Microsoft word for typing. He should be able to use internet properly. If this all things are
capable to use the he can make the project properly. Printer is also needed for printing the
files. These are main requirements for making micro project.

3.0 Proposed Methodology:

SELECTING TOPICS SEARCHING FOR PREPARATION OF PRINTING OF PROJECT

INFORMATION PROJECT ON INTERNET

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4.0 Action Plan

Sr. Planned Planned Name of Responsible

Details of Activity Team Members
No. Start date Finish date

1 SELECTING TOPIC SHETE RIYA

2 COLLECTING INFORMATION SAVAN PISAL

3 MAKING AND EDITING JADHAV YOGESH

4 EDITING INFORMATION YADAV YAURAJ

5.0 Resources Required

Sr.
No. Name of resource / material Specification Quantity Remarks

1 PRINTER COLOUR 1

2 M.S WORD 2007 OR ABOVE 1

3 INTERNET HIGH SPEED 1

*********

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 Annexure – II B

Part B – Outcome after Execution

Format for Micro-Project Report

For 6th Semester

GENERAL BUILDING DEFECTS

1.0 Rational:
The procedure of execution of work by various organization will be useful while working as an
engineer in organization to execute various works. Concept of tender and knowledge about
preparation of tender documents, writing specification for different items of work will be
helpful to prepare actual tender papers and contract document which are required before
execution of construction.

2.0 Course Outcome Integrated:

The microproject aims at

a. Execute the method of PWD for initiating the works.

b. Execute the contract for civil engineering works.

c. Prepare the tender document for civil engineering work.

d. Use the relevant type of form used in PWD to pay the bill of the executed work

e. Justify the rent fixation of civil structure.

3.0 Actual Procedure Followed:

Firstly we have collected the information about that project from internet, available books, etc.
we studied different information of ORGANIZATION STRUCTURE OF PUBLIC WORKS DEPARTMENT .
We collected information about its purposes and uses in day to day life. There are many uses and
benefits in day to day life. Collection of information was done by Abhishek Bhurke. he searched
information from net, books,etc. The editing and making project was done by Anirudhha. The printing
and decoration of project was done by Mihir Changan . All the teammates took great efforts to do this
project. All the members coordinated very well.

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4.0 Actual Resources Used:

Sr.
Name of resource / material Specification Quantity Remarks
No.

1 PRINTER COLOUR 1

2 M.S WORD 2007 OR ABOVE 1

3 INTERNET HIGH SPEED 1

5.0 Output of the Micro-Project:

From this project we get an output that we learnt about organization structure in Public work.
We learn how to use the micro-soft word software and we also learnt its advantages. We learnt
how to coordinate with friends or teammates. From this project we got the information about
organization structure of public work and its types.

6.0 Skill developed / Learning out of the Micro-Project:

While making micro project many skills were develop. It was great experience doing the
project. We learnt how to use microsoft word software more accurately. We learnt how to
understand each other feeling. We learnt how to coordinate with teammates. Everyone
thinking ability beyond imagination increase. It was much pleasure doing this project with great
spirit and confidence. From this project we learnt many new things. It was a great thing doing
this project with full of energy and passion. Many our concepts about that project were cleared.
We became perfect for using word software. We learnt how to coordinate with our team
members and how to handle everyone’s opinion in a group. It was amazing doing this project.

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7.0 Application of this Micro-Project:
1. They are improve the knowledge about the Organization structure of public work
department and their specification.
2. Its also aims the extraordinary knowledge of Organization structure of public work
department.
3. To get information about Organization structure of public work department d .Improved
knowledge about apply tenders for different type of work.
4. Improved graphic and videos.

9.0 Area of Future Improvement:

The infrastructure development various construction projects are required to be
undertaken. These projects are to be executed into a legal contracts. The diploma student
shall have adequate knowledge of different types of contracts and accounting procedures of
organization about the projects are to be executed by entering in to legal contracts. The
procedure of execution of work by various organization will be useful while working as an
engineer in organization to execute various works. Concept of tender and knowledge about
preparation of tender documents, writing specification for different items of work will be
helpful to prepare actual tender papers and contract document which are required before
execution of construction.

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 INDEX
SR.NO CONTENT PAGE
NO

1 Part A - Plan 4

2 Part B - Plan 6

3 Organization structure of PWD department 10

4 Chief engineer 11

5 Superintending engineer 12

6 Executive engineer 13

7 Junior engineer 14

8 Supervisor 15

9 Reference 17

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 INTRODUCTION

ORGANIZATION STRUCTURE OF PUBLIC WORK

DEPARTMENT

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 FUNCTIONS
CHIEF
ENGINEER :-
The Chief Engineer is the professional head of the department and is responsible to Government for
efficient working.

1) Provide technical guidance and guidance for supervision for ensuring both quality and
progress of work.

2) Ensure co-ordination of activities of different wings of the Department.

3) Carry out inspections of the circle and divisional officers under his control as per the following

Frequency.

4) Circle offices under his control once every year.

5) Divisional offices- Ten Divisional Offices each year or every divisional office in every three
to four years

•The Chief Engineer exercises control over the performance of the officers who maintain the
Accounts. He monitors the budget allocations in general and advises the Superintending
Engineers to avoid excess or lapses of grants.

•If in exercising his control, any financial irregularity is discovered and if he considers it to be
serious as to require disciplinary action, he takes further necessary action.

•For the Technical (Civil) matters in the Regional Office, two Assistant Chief Engineers assist the
Chief Engineer. For monitoring the maintenance of machineries, Asstt. Chief Engineer (Mech.) is
appointed in Regional Office.

•For the Administrative matters in Regional Office the Special Superintendent assists the Chief
Engineer and under him Superintendent, First Clerk, Senior Clerks, Junior Clerks are appointed

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SUPERINTENDING ENGINEER :-

The Superintending Engineer is the Administrative Head of the Circle and is responsible to the
Chief Engineer and he looks after the administration and general professional control of the in-
charge officers of the department within his circle

1) It is the duty of the Superintending Engineer to inspect the state of the various works
within his circle and satisfy himself that the system of management prevailing is efficient
and economical.
2) The Superintending Engineer is required to ascertain the efficiency of the subordinate
offices and out door establishment and see and report whether the staff employed in
each division is actually necessary and adequate for its management.
3) The Superintending Engineer is authorised to correspond directly with any of the local
authorities, civil or military, within his circle
4) He has to carry out inspections of the divisional offices under his control once every year
and those of sub-divisional offices under him once in five years.
5) The Superintending Engineer is the controlling authority for budget and sees that the
Accounts for works, stock, Tools & Plants are maintained throughout his circle and that
the Executive Engineers submit the Accounts to the Accountant General punctually.
6) The budget grants are placed by the Got at the disposal of Superintending Engineer He
keeps the watch on the Head wise/sub head wise expenditure as compared to budget
allocations.
7) The Superintending Engineer is required to maintain the Letter of Credit (LOC) register in
the prescribed format. He is required to monitor the expenditure against the available
budget grants and exercise the effective control over expenditure through Letter of
Credit (LOC) system as formatted by the finance dept.
8) The Superintending Engineer has to exercise the control on monthly expenditure as per
the monthly cash-flow system introduced recently.
9) For the Technical matters in Circle Office, Dy. Engineer (Act. Superintending Engineer)
assists Superintending Engineer. Moreover three/four Jr. Engineers, Head Draftsman,
Draftsman, Tracer etc. assist in handling the technical matter.

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ECUTIVE ENGINEER :-EX

• The Executive Unit of the Department is the Division in charge of an Executive Engineer who is
responsible to the Superintending Engineer for the execution and management of all works
within his division.

•The Executive Engineer is responsible to see that proper measures are taken to preserve all
the buildings and roads in his division and to prevent encroachment on Government lands in his
charge. He keeps accurate plans of all Government lands.

•Every Executive Engineer is required to report immediately to the Superintending Engineer

about any serious accident or unusual occurrence connected with his division and to state how
he has acted in consequence.

•The Executive Engineer, in addition to his other duties, acts as ex-officio professional
adviser to all the departments of the administration within the limits of his charge.

•The Executive Engineer has to carry out inspection of the sub divisional officers under his
control once every year.

•The Executive Engineer commences the construction of any work or spends funds after receipt
of the sanction orders of the competent authority. Executive Engineer takes necessary steps to
obtain funds for the works under his control and keeps its accounts and submits them
punctually to A.G. as per rules in force. He is responsible for the correctness of the original
records for expenditure etc.

•He has to watch physical progress of work, the progress of expenditure under each head /
subhead in relation to L.O.C. / Budget grants and has to watch the expenditure as per monthly
cash-flow system introduced recently.

•The Executive Engineer informs the likely excess expenditure on works to Superintending
Engineer as per M.P.W. manual For the technical matters in Division Office, Dy. Engineer
(Dy.Executive Engineer) assist the Executive Engineer.

•Moreover three to four Jr.Engrs., Draftsman, Tracer etc. assist in handling the technical
matters. For administrative matter in Division Office, First Clerk assist the Executive Engineer.

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JUNIOR ENGINEER :-

Maintain proper account of temporary advances and imprest accounts.

Er will act with immediate effect. To authorize any deviations or alterations from or additions
to what is included in the contract.

•To condemn or declare any building/structure/installation as unsafe. He should only inform

the occupants of any danger and report the case to higher authorities for orders.

•To reply to audit objections or furnish reports other than those of factual nature concerning
his charge but he will assist his superior officers in this work.

•D. This ord 2. To act as custodian of materials/ T&P ; to arrange for their proper storage,

•3. To issue materials/ T&P

•To maintain proper accounts of materials/ T&P as required.

•To submit accounts/returns as and when required.

•To ensure proper watch and Guard arrangements for materials/ T&P.

•To mark the attendance of staffs under him and to supervise their works.

•To verify bills of suppliers.

•To initiate action for disposal of surplus/unserviceable materials/ T&P.

•Maintain proper account of temporary advances and imprest accounts.

Er will act with immediate effect.

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Supervisor :-

(1) Facilitates Control:

Under supervision, the supervisor keeps a close eye on his subordinates. Wherever he finds any
flaws in the work-in-progress, he rectifies them then and there itself.From time to time
deviations are noted by comparing actual work performance and the desired work
performance. Corrective measures are taken if the need is felt. In this manner, supervision
assures control.

(2) Optimum Utilisation of Resources:

Under supervision, all the activities are closely monitored. In this situation, better utilisation of
all the resources like human, material, machinery, etc. takes place. The problem is at once
solved because the employees are always under a close watch. As a result, they start doing
effective work in the minimum possible time.

(3) Maintenance of Discipline:

Strict watch and timely guidance of the employees teaches them a lesson in discipline. When
special attention is given to the employees during their work and their every problem is solved
at the first instance, this builds pressure on their mind to maintain discipline.

(4) Feedback:

During supervision, a supervisor is always in direct contact with his subordinates. As a result,
ideas, suggestions, complaints, etc. of employees with regard to managerial decisions are
continuously received by the supervisor. This facilitates the process of receiving feedback and
helps to take better managerial decisions.

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(5) Improves Communication:

Whenever a situation of dispute arises between any two parties, the main reason for it is lack of
communication. Under supervision, the supervisor gives orders and directions to his
subordinates. Also, he, in turn, receives feedback from them. On the other hand, subordinates
communicate their ideas, suggestions, complaints, etc. to the supervisor. In this manner, a
friendly atmosphere is created between both the parties. This strengthens free communication.

(6) Improves Motivation:

Every employee aspires to see himself as an important part of the organisation. During
supervision, a supervisor divides the work in a manner that makes every person feel the
responsibility for an important job in the organisation. By getting this kind of importance, an
employee feels motivated and he takes his responsibility with more diligence.

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REFERENCES:-

1. ^ http://chrisacorns.computinghistory.org.uk/Panos.html#CL

2. ^ http://wiki.kolibrios.org/wiki/Shell

3. ^ https://linux.die.net/man/1/pwd

4. ^ https://www.mathworks.com/help/matlab/ref/pwd.html

5. ^ https://octave.sourceforge.io/octave/function/pwd.html

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 Annexure – III

Teacher Evaluation Sheet

Name of Student: Enrollment No.:

Name of Program: CIVIL ENGINEERING. Semester: 6th

Course Title: CONTRACTS AND ACCOUNTS. Code: 22601

Title of the Micro-Project: ORGANISATION STRUCTURE OF PUBLIC WORK DEPARTMENT

Course Outcomes Achieved:

Evaluation as per suggested Rubric for Assessment of Micro-Project

Sr. Characteristic to be Poor ( Marks Average Good Excellent
No. assessed 1 -3 ) ( Marks 4 -5 ) ( Marks 6 -8 ) ( Marks 9 -
10)
1 Relevance to the course

2 Literature survey /
Information collected

3 Project Proposal

4 Completion of target as
per project proposal

5 Analysis of data and

representation

6 Quality of prototype /
Model

7 Report Preparation

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8 Presentation

9 Defense

Micro-Project Evaluation Sheet

Process assessment Product assessment

Part B Individual Total Marks

Part A Project
Project Report / Presentation /
Project Proposal Methodology 10
Working Model Viva
( 2 marks ) ( 2 marks )
( 2 marks ) ( 4 marks)

Comments / suggestion about team work / leadership / inter-personal communication (if any):

Any other Comment:

Name and designation of faculty member: Prof. A.B.KADAM.

Signature:

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