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Covey's Time Management Matrix

Covey's time management matrix divides all tasks into four quadrants based on their urgency and importance. Quadrant 1 contains urgent and important tasks like crisis management. Quadrant 2 contains important but not urgent tasks like self-development. Quadrant 3 contains urgent but unimportant tasks like interruptions. Quadrant 4 contains unimportant and not urgent tasks like wasting time on apps. The matrix is meant to help people prioritize important tasks before they become urgent to achieve goals and eliminate unimportant activities that waste time.

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Satyam Srivastava
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169 views2 pages

Covey's Time Management Matrix

Covey's time management matrix divides all tasks into four quadrants based on their urgency and importance. Quadrant 1 contains urgent and important tasks like crisis management. Quadrant 2 contains important but not urgent tasks like self-development. Quadrant 3 contains urgent but unimportant tasks like interruptions. Quadrant 4 contains unimportant and not urgent tasks like wasting time on apps. The matrix is meant to help people prioritize important tasks before they become urgent to achieve goals and eliminate unimportant activities that waste time.

Uploaded by

Satyam Srivastava
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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COVEY’S TIME MANAGEMENT MATRIX

Introduction. The Covey Management Matrix is also commonly known as


Covey’s four quadrants and it is named after Stephen Richards Covey who is a
renowned American educator, author, businessman and also a key note speaker.
The aim of this time management matrix is to create time to focus on important
things before it becomes urgent. The matrix enables you to focus your attention on
the tasks that matter most to your personal and professional growth in a long term.

The Four Quadrants. As per Stephen Covey time management matrix


everything we do in life falls in one of the four quadrants of the matrix. T his model
uses a four-quadrant system to help you categorize each task, responsibility and
facet of your life based on urgency and importance. The actions you take are
important, they contribute to your long term high priority goals and self-development
in life or they are not important and need not to be focused upon. The actions you
take are either urgent, there is implication of time pressure or they are not urgent
there is no time pressure to complete this actions. The diagram depicting four
Quadrants of the Covey’s time management matrix is as shown below: -

Quadrant 1- Urgent and Important. This quadrant of the matrix will


contain activities that require your immediate attention and has
extremely important deadlines. In this kind of activities most of your time is
spent on managing crises and it leads you to stressful conditions

Quadrant 2- Not Urgent but Important. This quadrant of the matrix will
contain activities that are important for long term growth but are not urgent.
These are things like self-development, relationship building,
education,exercise,etc which we are supposed to do but we fail to do at the
right time as they don’t seem urgent. This is where highly effective people
focus the most.
Quadrant 3- Urgent but Not Important. This quadrant of the matrix will
contain activities that are generally not important but are urgent in nature. The
simplest of example here is a phone call during a meeting. Ideally you should
minimise or avoid all activities of Quadrant 3 to save yourself time.

Quadrant 4- Not Urgent and Not Important. Quadrant 4 activities are


basically time wasting activities that are not urgent and offer no value.
Simplest of example here can be going through different applications on
mobile without any need and output. Whilst everyone needs a break from a
busy routine it’s better to have that planned for in the to do list.

Takeaway. The time management matrix is an enabler to us wherein it helps us to


prioritise of work based on our goals and helps eliminate activities that might take
our time but will actually not contribute to our goal or organisational goal. Managing
our time with the help of the Covey’s Matrix will help us achieving a lot more of what
we want in our life. Stephen Richards Covey says, you’ll end up with fewer Quadrant
1 activities to deal with: “Your crises and problems would shrink to manageable
proportions because you would be thinking ahead, working on the roots, doing the
preventive things that keep situations from developing into crises in the first place.”

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