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Professional Practices

This document discusses time management techniques. It begins by defining time management and outlining the benefits of time management, such as greater productivity, efficiency, and stress reduction. It then discusses obstacles to effective time management like unclear objectives, disorganization, and interruptions. The document introduces Covey's Four Quadrants model for time management which categorizes tasks as either urgent/important or not urgent/important. Finally, it provides an action plan for improving time management including analyzing time usage, prioritizing tasks, using to-do lists, learning to delegate and say no, and using visualization.

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Mirza Hayat
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63 views19 pages

Professional Practices

This document discusses time management techniques. It begins by defining time management and outlining the benefits of time management, such as greater productivity, efficiency, and stress reduction. It then discusses obstacles to effective time management like unclear objectives, disorganization, and interruptions. The document introduces Covey's Four Quadrants model for time management which categorizes tasks as either urgent/important or not urgent/important. Finally, it provides an action plan for improving time management including analyzing time usage, prioritizing tasks, using to-do lists, learning to delegate and say no, and using visualization.

Uploaded by

Mirza Hayat
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Professional Practices Lecture 5

Agenda

Time Management

Benefits of Time
Management
Obstacles to Time
Management
Time Management
Technique
? What is Time Management

Time management refers to the way


that you organize and plan how long
you spend on specific activities.
Benefits of
Time Management

• Greater productivity and efficiency.


• A better professional reputation.
• Less stress.
• Greater opportunities to achieve important life and career goals.
Obstacles to effective
Time Management

•Unclear objectives

•Disorganization

• Inability to say “no”


Obstacles to effective
Time Management

•Interruptions

•More interruptions

• Periods of inactivity
Obstacles to effective
Time Management

• Too many things at once

•Stress and fatigue

• All work and no play


?What can we do

• Recognize that obstacles exist


• Identify them
• Employ strategies to overcome
Time Management Technique

• Spending a little time learning about time-management


technique will have huge benefits now and throughout your
career.
• One of Important Time Management technique is Covey’s
Four Quadrants for time management
Four Quadrants for
Time Management
Quadrant I

• Represents things that are both “urgent” and “important” – we need to


spend time here
• This is where we manage, we produce, where we bring our experience
and judgment to bear in responding to many needs and challenges.
• Many important activities become urgent through procrastination, or
because we don’t do enough prevention and planning.
Quadrant II

• Includes activities that are “important, but not urgent”- Quadrant of


Quality
• Here’s where we do our long-range planning, anticipate and prevent
problems, empower others, broaden our minds and increase our skills
• Ignoring this Quadrant feeds and enlarges Quadrant I, creating stress,
and deeper crises for the person consumed by it
• Investing in this Quadrant shrinks Quadrant I
Quadrant III

• Includes things that are “urgent, but not important” - Quadrant of


Deception.
• The noise of urgency creates the illusion of importance.
• Actual activities, if they’re important at all, are important to someone
else.
• Many phone calls, meetings and drop-in visitors fall into this category
Quadrant IV

• Reserved for activities that are “not urgent, not important”- Quadrant
of Waste.
• We often “escape” to Quadrant IV for survival.
• Reading addictive novels, watching mindless television shows, or
gossiping at office would qualify as Quadrant IV time-wasters.
TIME WASTERS
Minor Time Waster Major Time Waster
• Interruptions we face during the • Afraid to Delegate
day • Not Wanting to Say "NO"
• Being a slave on the telephone • Low Self-Esteem
• Unexpected/Unwanted visitors • Problems With
• Needless reports/Junk mail Objectives/Priorities
• Meetings without agenda
?WHAT CAN STOP YOU

• Negative Thoughts
• Negative People
• Low Self-Esteem
• Fear of Failure
• Fear of Rejection / Criticism
How do I use this to
?make my life better
ACTION PLAN

• Analyze your use of TIME - "80/20“


• Allocate time according to Priorities (Quiet Hour, Session I,II,III,IV)
• "TO DO LIST“ (Top 3 Priorities today)
• Have a Follow through
• Learn to say two letter word - "NO"
• Visualization and Auto-Suggestion
• Delegate low Priority Item

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