Program on Awards and Incentives for Service Excellence System ISBN: 978-971-92915-5-8

of Eastern Visayas State University (EVSU-PRAISE System) Manual

PROGRAM ON AWARDS AND INCENTIVES FOR

SERVICE EXCELLENCE SYSTEM OF
EASTERN VISAYAS STATE UNIVERSITY
(EVSU-PRAISE SYSTEM)
Article I
SHORT TITLE AND LEGAL BASES OF PROMULGATION

Section 1. Short Title. – This Manual shall be known as the Program on

Awards and Incentives for Service Excellence System of Eastern Visayas State
University Manual, hereinafter referred to as the EVSU-PRAISE System Manual, for
brevity.

Section 2. Legal Bases of Promulgation. – This EVSU-PRAISE System

Manual is promulgated in line with CSC Resolution No. 010112 and CSC MC No.
01, s. 20011, Section 448, Article 104, Chapter XL, Title XVII, Book V of the
University Code2, and pursuant to the powers and duties of the Board of Regents
of the Eastern Visayas State University under Section 7(a & w) of Republic Act
(R.A.) No. 93113, Section 4(a & v) of Republic Act No. 82924 and its Implementing
Rules and Regulations (IRR)5, and Executive Order (E.O) No. 2926.

Article II
COVERAGE, CONSTRUCTION AND INTERPRETATION,
AND DEFINITION OF TERMS

Section 3. Scope. – This EVSU-PRAISE System Manual shall apply to all

officials and officers, faculty members and non-teaching personnel or employees
in the career and non-career service of the Eastern Visayas State University
comprised of its Main Campus located in Tacloban City and its Integrated or
External Campuses located in the City of Ormoc and Municipalities of Burauen,
Carigara and Tanauan, Province of Leyte, and Community Satellite Campus in
Dulag, Leyte.

1
“Revised Policies on Policies on Employee Suggestions and Incentive Awards System (ESIAS)”.
2
2017 Revised Code of the Eastern Visayas State University approved per Board Resolution No. 115, s. 2017 by
the EVSU-Board of Regents on April 19, 2017.
3
“An Act Converting the Leyte Institute of Technology (LIT) in the Province of Leyte into a State University to be
Known as the Eastern Visayas State University and Appropriating Funds Therefor.”
4
An Providing for the Uniform Composition, otherwise known as the Higher Education Modernization Act of 1997.
5
CHED Memorandum Order No. 03, s. 2011 entitled, Implementing Rules and Regulations of Republic Act No.
8292.
6
Section 35, Chapter 5-
“Section 35. Employee Suggestions and incentive Award System. - There shall be established a government-
wide employee suggestions and incentive awards system which shall be administered under such rules, regulations, and
standards as may be promulgated by the Commission.

In accordance with rules, regulations, and standards promulgated by the Commission, the President or the head of
each department or agency is authorized to incur whatever necessary expenses involved in the honorary recognition of
subordinate officers and employees of the government who by their suggestions, inventions, superior accomplishment, and other
personal efforts contribute to the efficiency, economy, or other improvement of government operations, or who perform such
other extraordinary acts or services in the public interest in connection with, or in relation to, their official employment.

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Section 4. Construction and Interpretation of the Manual. – All doubts

in the implementation of any of the provisions of this Manual shall be interpreted
and resolved in favor to the University.

Provided, further, that in matters affecting the welfare of a Faculty Member

or Non-teaching personnel of pertinent provisions of this Manual shall be resolved
in favor to the Faculty Member or Non-teaching Personnel, as the case may be,
subject to applicable laws, rules and regulations.

Section 5. Definition of Terms. – Notwithstanding as may be provided in

relevant laws, rules and regulations, the following terms are hereby defined as
used in this Manual:

5.1. Agency – refers to the Eastern Visayas State University.

5.2. Award – recognition which may be monetary or non-monetary
conferred on the individual or group of individuals for ideas,
suggestions, inventions, discoveries, superior accomplishments,
exemplary behavior, heroic deeds, extraordinary acts or services in
the public interest which contribute to the efficiency, economy, and
improvement in government operations which lead to organizational
productivity.
5.3. Academic Officers – refers to the Deans of Colleges and their Heads
or Chairpersons or Coordinators of various academic departments or
units.
5.4. Academic Rank – refers faculty position prescribed under Section 3.1
of NBC No. 461 and its subsequent issuances.
5.5. Administrative Services – refer to the functions of the University
which directly relates to the supervision and control of administration
of the University other than academic in nature.
5.6. Administrative Officials – refers to the Chief Administrative Officer,
Directors for Finance, Administration, Human Resource Development,
IGP, research, extension and such other offices or units of the
University.
5.7. Board – refers to the Board of Regents of Eastern Visayas State
University.
5.8. Board Committee – refers to the Board Committee on Draft Writing
and Review of Policies, Fees, Incentives and Assistance of Students
and Employees composed of Regents duly created by the Board.
5.9. Campuses – refers to the Main Campus of the University located in
Tacloban City, external or integrated Campuses in City of Ormoc and
Municipalities of Burauen, Carigara, and Tanauan, Province of Leyte
and a Community Satellite Campus in the Municipality of Dulag,
Province of Leyte.

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5.10. Code –refers to the 2017 Revised Code of the Eastern Visayas State
University or the 2017 Revised University Code of EVSU approved per
Board Resolution No. 115, s. 2017.
5.11. Contribution – any input which can be in the form of an idea or
performance (see also idea type and performance type contribution).
5.12. Career – positions in the civil service characterized by (1) entrance
based on merit and fitness to be determined as far as practicable by
competitive examination, or based on highly technical qualifications;
(2) opportunity for advancement to higher career positions; and (3)
security of tenure.
5.13. Discovery – is the uncovering of something previously existing but
found or learned for the first time which will improve public service
delivery.
5.14. Employees – refers to the officials or officers, faculty member or non-
teaching personnel of the University.
5.15. Executive Officials – refers to University President, Vice Presidents
and Campuses Directors whose primary duties and functions are to
ensure proper, effective and efficient execution of policies and
directions laid down by the EVSU Board of Regents and such
competent authorities.
5.16. Extension Services – refers to a function of the University and the
faculty members and non-teaching personnel comprised of programs,
projects, studies or activities conducted in accordance with the
policies of the University directed towards the improvement of the
quality of life and target clients and further expand the social
contributions of the University to the constituents in various localities
of Leyte or its nearby localities. For this purpose, the University shall,
after the occurrence of disaster or calamity and upon declaration of
the State of Calamity by the President of the Philippines and/or
invitation by an the DDRMC national, regional or local levels, or by
LGU concerned or any organization, mobilize its personnel and
students to constitute as volunteers in disaster or calamity hit areas
pursuant to the provisions of Republic Act No. 101217.
5.17. EVSU –refers to the Eastern Visayas State University.
5.18. EVSU BOR – refers to the Board of Regents of Eastern Visayas State
University.
5.19. Faculty Member – is an employee or personnel of the University who
is hired with the primary duties and functions to include instruction,
research, extension services and production.

7
An Act Strengthening the Philippine Disaster Risk Reduction and Management System, Providing for the National
Disaster Risk Reduction and Management Framework and Institutionalizing the National Disaster Risk Reduction
and Management Plan, Appropriating Funds Therefor and for Other Purposes.
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5.20. Group – refers to two or more individuals bound by a common

objective, a task force, a technical group or a special working team or
office/unit/section, formed/created/organized formally or informally
to undertake certain projects/programs. Maximum membership for
Awards group/team shall not exceed 25 employees.
The group/team should have demonstrated
teamwork/camaraderie shown by constant communication,
coordination, cooperation, and cohesiveness among its
members. Each group/team member should have verifiable/actual
contribution in the attainment of the group/team’s accomplishment.
5.21. Governing Board – refers to the EVSU Board of Regents.
5.22. Head of the University – refers to the President of the University.
5.23. Head of the Campus – refers to the Campus Director who is
authorized to manage the administrative operations of the Campus.
He/she is also tasked to coordinate the plans, programs, projects and
activities of the campus in accordance with the overall vision,
mission, goals and objectives of the University8.
5.24. Head of the College – refers to the Dean who is authorized to
manage the administrative operations of the College. He/she is also
tasked to coordinate the plans, programs, projects and activities of
the campus in accordance with the overall vision, mission, goals and
objectives of the University
5.25. Head of the Department or Unit – refers to the Director or head or
coordinator, as the case may be.
5.26. Heroic Deeds – refer to act/s of a University official or officer, faculty
member, or non-teaching personnel or employee voluntarily
performed within or outside the call of duty characterized of supreme
self-sacrifice and distinctive acts of heroism and gallantry9 in
circumstances or events such as, but not limited to, responding to
and/or as a member of response team during calamity or disaster10,
war, terrorism, or crime scene, regardless of the location, where the
life and property of other persons are in imminent danger.
5.27. Idea Type Contribution – refers to an idea, a suggestion or an
invention or discovery for improvement to effect economy in
operation, to increase production and improve working conditions.
5.28. Incentive – monetary or non-monetary motivation or privilege given
to a University official or officer, faculty member, non-teaching
personnel or employee for contributions, suggestions, inventions,
ideas, satisfactory accomplishment or demonstration of exemplary

8
Section 3(b), Article I of CHED Memorandum Order No. 20, s. 2011.
9
Ocampo, etal. v. Erniquez, etal. (G.R. No. 225973, November 8, 2016).
10
Republic Act No. 10121.
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behavior based on agreed performance standards and norms of

behavior.
5.29. Instruction or Academic Services – refers to a function of the
University and faculty members which include among others, the
pedagogy and academic activities necessary for the delivery of
educational services and degree programs, or educational services to
the students, professionals and other clients which are vital in the
realization of the mandates, vision, mission, goals and objectives of
the University.
5.30. Invention – the creation of something previously non-existent which
will benefit the University and/or the government.
5.31. Non-career – positions expressly declared by laws to be in the non-
career service; or those entrance in the service is characterized by
(1) entrance on bases other than those the usual tests of merit and
fitness utilized for the career service and (2) tenure which is limited
to the duration of a particular project for which purpose employment
was made.
5.32. Performance Type Contribution – refers to performance of an
extraordinary act or service in the public interest in connection with,
or related to one’s official employment; or outstanding community
service or heroic acts in the public interest; or sustained work
performance for minimum period of one year which is over and above
the normal position requirement of the individual or group.
5.33. Personnel – refers to the officials or officers, faculty members and
non-teaching personnel of the University.
5.34. Production Services – is a function of the University and faculty
members which covers the implementation of generating resources
such as, but not limited to, instructional materials development and
commercialization of technologies and other intellectual properties to
augment the income and sustain sound financial condition of the
University.
5.35. Regent – refers to the Chairperson, or Vice Chairperson or any
Member of the Board.
5.36. Research Services – refers to the function of the University and
faculty members directed to the development, transfer, utilization
and commercialization and protection of new knowledge,
technologies, methods, procedures, intellectual properties and
scholarly works necessary for continuing improvement in the capacity
of the University in the realization of its legal mandates, vision,
mission, goals and objectives.
5.37. Suggestion – idea or proposal which improves work performance,
systems and procedures and economy in operations that will benefit
the University or government. Provided, that any suggestion shall
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have been endorsed by the proper Council of the University, reviewed

by the appropriate Board Committee, and approved by the EVSU
Board of Regents upon the recommendation of the University
President.
5.38. System – the University awards and incentives program of its officials
or officers, faculty members, non-teaching personnel or employees.
5.39. University – refers to Eastern Visayas State University or EVSU.

Article III
BASIC POLICIES

Section 6. Essential Features. – The EVSU-PRAISE System shall be

designed to encourage creativity, innovativeness, efficiency, integrity and
productivity in the public service by recognizing and rewarding officials and
employees of the University, individually or in groups for their suggestions,
inventions, superior accomplishments and other personal efforts which contribute
to the efficiency, economy, or other improvement in University or government
operations, or for other extraordinary acts or services in the public interest.

Section 7. Basis of Providing Incentives. – The EVSU-PRAISE System

shall adhere to the principles of providing incentives and awards based on
performance, innovative ideas and exemplary behavior of the officials, faculty
members and non-teaching personnel of the University.

Section 8. Timeliness of Award or Recognition. – The EVSU-PRAISE

System shall give emphasis on the timeliness of giving award or recognition. Aside
from conferment of awards during the traditional or planned awarding ceremonies,
the spirit of on-the-spot grant of recognition shall be institutionalized in the
University11.

Section 9. Principles. – The EVSU-PRAISE shall adhere to the principle of

providing incentives and awards based on performance, innovative ideas and
exemplary behavior.

Section 10. Monetary and Non-Monetary Awards. – The EVSU-PRAISE

System shall provide both monetary and non-monetary awards. Monetary awards
shall be granted only when the suggestions, inventions, superior accomplishments
and other personal efforts result in monetary savings which shall not exceed 20%
of the savings generated.

Section 11. Mandatory Five Percent (5%) Allocation for Human

Resource Development (HRD). – At least 5% of the Human Resource
Development (HRD) Funds shall be allocated for the EVSU-PRAISE System
incorporated in the University’s annual work and financial plan and budget.

11
Item 5 of CSC MC No. 01, s. 2001.
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Article IV
OBJECTIVES

Section 12. General Objective. – The EVSU-PRAISE’s general objective

shall be to encourage, recognize and reward University officials and officers,
faculty members and non-teaching personnel or employees, individually and in
groups, for their suggestions, innovative ideas, inventions, discoveries, superior
accomplishments, heroic deeds, exemplary behavior, extraordinary acts or
services in the public interest and other personal efforts which contribute to the
efficiency, economy and improvement in the University and government
operations, which lead to organizational productivity.

Section 13. Specific Objectives. – The specific objectives of the EVSU-

PRAISE System shall be as follows:

13.1. To establish a mechanism for identifying, selecting, rewarding and

providing incentives to deserving University officials or officers,
faculty members and non-teaching personnel or employees at the
start of each year;

13.2. To identify outstanding accomplishments, best practices of University

officials or officers, faculty members, non-teaching personnel or
employees on a continuing basis;

13.3. To recognize and reward accomplishments and innovations

periodically or as the need arises; and

13.4. To provide incentives and interventions to motivate University

officials and officers, faculty members, non-teaching personnel or
employees of the University who have contributed ideas, suggestions,
inventions, discoveries, superior accomplishments and other personal
efforts.

Article V
INSTITUTIONALIZATION OF THE PRAISE SYSTEM, COMPOSITION,
DUTIES AND FUNCTIONS OF THE PRAISE COMMITTEES
AND PRAISE SECRETARIAT

Section 14. Institutionalization. – The EVSU-PRAISE System is hereby

institutionalized for proper compliance of all concerned.

Section 15. Authority to Oversee the System. – The University President

through the Vice President for Administration and Finance shall be responsible in
overseeing the EVSU-PRIASE’s operation.

Section 16. Constitution and Composition of the PRAISE Committees.

– In order to ensure efficiency, wide participation and transparency in all
processes, the following PRAISE Committees are hereby constituted with the
following composition:

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16.1. University-wide PRAISE Committee. – The University-wide PRAISE

Committee shall be composed as follows:

Chairperson: University President

Co-Chair: Vice President for Administration and Finance (VPAF)
Vice-Chair: Director of PRAISE Center
Members: Director for Finance Services
Director for Administrative Services
Two (2) representatives from the rank-and-file
employees who shall serve for a period of two (2) years
and chosen through a general assembly or by the
officers or board of the association’s concerned or
designated by the union in the absence of an accredited
union (one from the first level and one from the second
level).

16.2. University Campus PRAISE Committee. – Each Campus of the

University such as, but not limited to, the Tacloban City (Main
Campus), Burauen, Carigara, Ormoc and Tanauan, shall have a
PRAISE Committee composed of the following:

Chairperson: Campus Head or Campus Director or his/her authorized

representative who shall hold at least a Department
Head position
Vice-Chair: Head of PRAISE of the Campus
Members: Administrative Officer or Head for Administrative
Services
Accountant of the Campus
Two (2) representatives from the rank-and-file
employees who shall serve for a period of two (2) years
and chosen through a general assembly or by the
officers or board of the association’s concerned or
designated by the union in the absence of an accredited
union (one from the first level and one from the second
level).

Provided, that the composition of the PRAISE Committee for any

subsequent Campuses as may be created by an enabling law shall be
similar as provided above.

16.3. College PRAISE Committee. – Each College of Main Campus such as,
but not limited to, College of Arts and Sciences, College of Business
and Entrepreneurship, College of Engineering, College of Technology,
Graduate School, College of Engineering, College of Architecture and
Interior Design, and College of Education, shall have a PRAISE
Committee composed of the following

Chairperson: College Dean or his/her authorized representative who

shall hold at least Department Head position
Vice-Chair: Head of PRAISE of the College

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Members: Administrative Officer or Head for Administrative

Services of the Campus or his/her authorized
representative
Accountant of the Campus or his/her authorized
representative
Two (2) representatives from the rank-and-file
employees who shall serve for a period of two (2) years
and chosen through a general assembly or by the
officers or board of the association’s concerned or
designated by the union in the absence of an accredited
union (one from the first level and one from the second
level).

Provided, that the composition of the PRAISE Committee for

any subsequent Colleges, as the EVSU Board of Regents may create
by any enabling law, shall be similar as provided above.

Section 17. Duties and Functions of the EVSU-PRAISE Committees. –

Notwithstanding as may be provided under existing laws, rules and regulations
duly approved by the EVSU BOR and CSC, the EVSU-PRAISE Committees above
shall have the following duties and functions:

17.1. University-wide PRAISE Committee. – The University-wide PRAISE

Committee shall be responsible for the development, administration,
monitoring and evaluation of the awards and incentives system of the
University. As such, the Committee shall meet periodically to perform
the following tasks:

a. Ensure that productivity, innovative ideas, suggestions and

exemplary behavior can be identified, considered, managed and
implemented on a continuing basis to cover employees at all
levels of the University Campuses;

b. Establish a system of incentives and awards to recognize and

motivate University officials or officers, faculty members, non-
teaching personnel or employees for their performance and
conduct;

c. Formulate, adopt and amend internal rules, policies and

procedures to govern the conduct of its activities which shall
include the guidelines in evaluating the nominees and the
mechanism for recognizing the awardees subject to the review
and approval by the University-Wide PRAISE Committee;

d. Determine the forms of awards and incentives to be granted

taking into considerations the provisions of this Manual and
consistent with DBM, CSC and COA rules and regulations;

e. Monitor implementation of approved suggestions and ideas

through feedback and reports;

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f. Prepare plans, identify resources and proposed budget for the

system on an annual basis;

g. Develop, produce, distribute a System policy manual and orient

the officials or officers, faculty members, non-teaching personnel
or employees on the same;

h. Document best practices, innovative ideas and success stories

which will serve as promotional materials to sustain interest and
enthusiasm;

i. Submit an annual report on the awards and incentives system to

the CSC Regional Office No. VIII on or before the thirtieth day of
January;

j. Monitor and evaluate the System’s implementation every year and

make essential improvements to ensure its suitability to the
University subject to the approval by the EVSU Board of Regents
upon the recommendation by the University President;

k. Address issues relative to awards and incentives within fifteen

(15) days from the date of submission subject to the provisions of
this Manual;

l. Develop, administer, monitor and evaluate the awards and

incentives system of the University;

m. Review or validate the search or screening results generated from

the different Campuses and Colleges of the University;

n. Submit to the University President the results of the PRAISE

selections of the different types of awards and incentives;

o. Establish its own internal procedures and strategies;

p. Recommend amendments to and/or revision of this Manual to the

University President subject to the provisions of CSC rules and
regulations;

q. Recommend to the University President such measures deemed

necessary to further improve the PRAISE System of the
University; and

r. Perform such other duties and functions as may be determined by

the EVSU Board of Regents and/or University President in
accordance with applicable CSC laws, rules and regulations.

17.2. Campus or College PRAISE Committee. – The Campus or College

PRAISE Committees shall perform the following duties and functions:

a. To conduct the search or selection processes based on the criteria,

standards and processes provided under this Manual and/or as the

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University-wide PRAISE Committee may determine duly approved

by the University President;

b. Monitor implementation of approved suggestions and ideas

through feedback and reports;

c. Prepare plans, identify resources and proposed budget for the

system on an annual basis;

d. Develop, produce, distribute a System policy manual and orient

the officials or officers, faculty members, non-teaching personnel
or employees on the same;

e. Document best practices, innovative ideas and success stories

which will serve as promotional materials to sustain interest and
enthusiasm;

f. Submit and recommend the search or selection results generated

from their respective Campuses and Colleges to the University-
wide PRAISE Committee for review and validation;

g. Establish its own internal procedures and strategies subject to the

approval by the University-wide PRAISE Committee;

h. Recommend to the University-wide PRAISE Committee such

measures deemed necessary to further improve the PRAISE
System of the University; and

i. Perform such other duties and functions as may be determined by

the University President and/or University-wide PRAISE
Committee in accordance with applicable CSC laws, rules and
regulations.

Section 18. Qualities of PRAISE Committee Members. – To implement

the System effectively, the PRAISE Committee members are expected to
continuingly possess positive attitude; be capable of implementing submitted
ideas; open-minded; decisive; have high tolerance for stress or pressure; and
actively participate in all committee meetings.

Section 19. Committee Membership as a Regular and Priority Duty. –

To ensure proper, effective and efficient implementation of the EVSU-PRAISE
System, membership in the Committee shall be considered part of the member’s
regular duties and shall be prioritized over other responsibilities.

Section 20. External or Independent Body or Committee. – The EVSU

Board of Regents may, upon the recommendation by the University President,
employ or request any external or independent body or create such independent
committee to assist the PRAISE Committees to judiciously and objectively
implement the system of incentives and awards. Such external or independent
body may include such as, but not limited to, the CSC, Development Academy of
the Philippines (DAP), Department of Science and Technology (DOST), National

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Economic Development Authority (NEDA), or such government agency or Civil

Society Organization (CSO) whose expertise are in line with incentives and awards
systems. Further, the EVSU Board of Regents may also create such committee
composed of among the Regents thereof for this purpose.

Provided, that the composition of the External or Independent Body or

Committee shall be prescribed by the EVSU Board of Regents upon
recommendation by the University President and after consultation with the
PRAISE Committee concerned.

Section 21. Presiding Officer. – The Chairperson shall be the Presiding

Officer in all PRAISE Committee meetings and in his/her absence, the Co-
Chairperson or Vice Chairperson shall preside on a particular meeting subject to
the specific instructions by the incumbent Chairperson.

Provided, however, that this shall not preclude the University President to
designate any of the Vice Presidents to preside in any of the scheduled PRAISE
Committee meeting/s during the absence of the regular Chairperson.

Section 22. Meetings. – The PRAISE Committees shall meet regularly

every month on the date and time duly determined by their respective
Chairpersons duly concurred in by at least majority of its Members.

The Chairperson or at least two (2) members may request holding of a

special meeting on the date and time so specified in the notice of meeting issued
by the Chairperson or petition by the members, as the case may be.

Section 23. Quorum. – The quorum of every meeting of the PRAISE

Committee shall be fifty percent plus one (50% + 1) of the total membership.

Section 24. Secretariat. – That the Human Resource Management Officer

of the University and/or EVSU Campuses shall serve as the Committee Secretariat
and shall perform specific duties as the Vice President for PRESEW may determine.

Article VI
PRAISE AWARDS AND INCENTIVES

Section 25. PRAISE Awards. – The University shall develop and initiate
the search for deserving employees who may be included in the screening
candidates for awards to be given, such as, but not limited:

25.1. University Level. – The awards under the University Level shall be as
follows:

a. Best Employees Award – granted to an individual or individuals

who excelled among peers in various positions, academic ranks,
professions, departments, units, colleges and campuses of the
University. A cash award of not less than the amount provided
under relevant existing laws shall be given to outstanding
employees plus a certificate of recognition or other forms of
incentives as the PRAISE Committee may determine subject to the
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approval by the Board, upon recommendation by the University

President, such as, but not limited to:

1. Executive and Administration Category

a. University Leadership Award
b. Best University Regent Awards
c. Best Vice President Award
d. Best Dean Award
e. Best Campus Director Award
f. Best Director Award
g. Best Department Head Award
h. Best Coordinator Award
i. Best Chairperson Award
j. Best University Registrar I-IV Awards
k. Best Librarian I-IV Awards
l. Best Security Guard Award
m. Best Administrative Aide I-VI Awards
n. Best Administrative Officer I-V Awards
o. Best Chief Administrative Officer 1-V Awards
p. Best Accountant Award
q. Best University Registrar Staff Awards
r. Best Library Staff Awards
s. Best Accounting Staff Award
t. Best Freedom of Information Receiving Officer (FRO) and
Client Satisfaction Awards
u. Best Maintenance Worker Awards
v. Best College, Unit, Section and Office Secretary Award
w. Best Utility Worker Award
x. Best Driver I-IV Awards
y. Best Non-Teaching Personnel Scholarship Academic
Performance Awards
z. Best Master’s Thesis, and Dissertation of Non-Teaching
Personnel Awards in the different mandates12 and curricular
offerings13 of the University
aa. Such awards related to the conceptualization,
implementation, monitoring and evaluation of
administrative services of the University.

2. Academic (Teaching) Category

a. Best Instructor I-III Award
b. Best Assistant Professor I-IV Awards
c. Best Associate Professor I-V Awards
d. Best Professor I-VI Awards
e. Best College or University Professor Award

12
Section 3 of Republic Act No. 9311.
13
Section 4 of Republic Act No. 9311.
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f. Best Professional Awards in the different mandates and

curricular offerings of the University
g. Best Master’s Thesis, and Dissertation of Faculty Awards in
the different mandates and curricular offerings of the
University
h. Best Thesis and Dissertation Advising Awards in the
different mandates and curricular offerings of the University
i. Best AACCUP Accreditor Awards for the different mandates
and curricular offerings of the University
j. Best Student Counseling Awards
k. Best Student Consultation Awards
l. Best Student Organization Adviser’s Awards
m. Such awards related to the conceptualization,
implementation, monitoring and evaluation of instruction or
academic programs, projects, and activities of the
University.

3. Research Category
a. Best Research Development Award
b. Best Research Program, Project or Activity Awards
c. Best Research Output Award
d. Best Research Presentor Award
e. Best Research Publication Award
f. Best Commercialization Award
g. Best Intellectual Property Award
h. Best Research Team Leader, Member, or Assistant Awards
i. Best Manufacturing Productivity Extension (MPEX) Assessor
Awards
j. Best Cleaner Production Technology (CPT) Assessor Awards
k. Such awards related to the conceptualization,
implementation, monitoring and evaluation of research and
development programs, projects, and activities of the
University.

4. Extension or Outreach Category

a. Best Extension Development Award
b. Best Community Organizing Award
c. Best Extension Output Award
d. Best Extension Presentor Award
e. Best Extension Publication Award
f. Best Community Relations Award
g. Best Livelihood Program, Project, or Activity Awards
h. Best Out-School-Youth Program, Project or Activity Awards
i. Such awards related to the conceptualization,
implementation, monitoring and evaluation of extension
services or outreach programs, projects, and activities of
the University.

5. Production and Resource Generation Category

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a. Best IGP Development Award

b. Best IGP Outputs Awards
c. Best Instructional Materials Awards
d. Best IGP Sales Awards
e. Best Resource Generation Awards (through donation, job
placement of graduates, accommodation of OJT of students
in various industries, etc.)
f. Such awards related to the conceptualization,
implementation, monitoring and evaluation of Income
Generating Projects (IGP) programs, projects, and activities
of the University.

b. Gantimpala Agad Award – given outright to faculty members and

employees commended by clients for their courtesy, promptness,
efficiency and dedication to duty.

c. Exemplary Behavior Award –based on the eight norms of conduct

as provided under Republic Act No. 671314. The awardee will be
automatically nominated by the University PRAISE Committee to
the Dangal ng Bayan Award.

d. Best Organizational Unit Award – granted to the top organizational

unit such as, Campuses, Colleges, academic and administrative
sections, divisions or office on the basis of meeting the
organization’s performance targets and other pre-determined
criteria.

e. Cost Economy Measure Award – granted to individual or

group/team whose contributions such as ideas, suggestions,
inventions, discoveries or performance of functions result in
savings in terms of manhours and cost or otherwise benefit the
University and government as a whole. The monetary award shall
not exceed 20% of the monetary savings generated from the
contribution.

f. Service Award – conferred on retirees whether under optional or

compulsory retirement schemes held during a fitting ceremony or
before the date of their retirement.

g. Performance Incentive Award – shall be given to an employee who

has obtained an Outstanding or Very Satisfactory rating based on
University’s approved Performance Evaluation System for the last
two successive evaluation periods. This award shall be in the form
of step increments in accordance with the provisions of the Joint
CSC-DBM Circular No. 1, s. 1990. Provided, that the total number
of recipients of step increments based on merit in any one (1)
calendar year shall not be more than ten percent (10%) of the
total number personnel actually employed in University, Provided,

14
“Code of Conduct and Ethical Standards for Government Officials and Employees.”
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further, that the total number of recipients of two step increments

shall not exceed three percent (3%) thereof.
Sec. 5 of the Joint CSC-DBM Circular likewise provides that
those granted step increments may still qualify for other existing
incentives and awards, provided they meet the criteria of said
awards.

h. Productivity Incentive – shall be given to an employee or group of

employees who has exceeded their targets or has incurred
incremental improvement over existing targets, subject to the
prevailing policy on the matter.

i. Most Courteous Employee Award – shall be given to an employee

in accordance with the criteria and standards established under
CSC MC No. 15, s. 1990 dated March 5, 199015.

j. Year-End Benefits or Thirteenth Month Bonus Plus One Thousand

Cash Gift – shall be granted to officials, faculty members, non-
teaching personnel or employees in the University in recognition
of their dedication to government service and in keeping with the
spirit of Christmas. Said grant shall be governed by the DBM
Compensation Circular in accordance with the provisions of
Republic Act No. 6686.

k. Most Punctual Award and Perfect Attendance Award – shall be

given to an official, faculty member, non-teaching personnel or
employee in various University Campuses, offices or units in
recognition of his/her punctuality and perfect physical attendance
in office.

l. Best Intervening Performer Award – shall be given to a University

official, faculty member, non-teaching personnel or employee for
extraordinary and vital participation in contributing to the overall
success of an intervening activity, special event, program or
undertaking such as, but not limited to, periodic accreditation
process or surveillance audits of various curricular offerings of the
University, SUC Leveling16, IQUAME17, and academic, research,
extension and production activities and services in the Freedom of
Information implementation as may be recommended by the Vice
Presidents concerned duly approved by the University President.

These award shall consist of a mini plaque of recognition

each signed by the University President and Chairperson of the
PRAISE Committee concerned.

15
Courtesy Campaign Program in the Civil Service otherwise known as the “Ang Magalang, Bow.”
16
DBM-CHED Joint Circular No. 1, s. 2003 dated May 24, 2003, entitled, “SUC Leveling Instrument and
Guidelines for Implementation Thereof,” as amended.
17
CHED Memorandum Order (CMO) No. 15, s. 2005 entitled, “Institutional Monitoring and Evaluation for Quality
Assurance of all Higher Education Institutions in the Philippines.”
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m. “7S” of Good House-Keeping Award – shall be given to employee

or employees whose physical areas of responsibility are well
maintained and follow good office-keeping practices as defined by
the principles of “7S” of good house-keeping, such as, Sort,
Systematize, Sweep, Sanitize, Sustain, Safety, Security which
have been consistently observed within the screening period.

n. Hall of Fame Award – shall be given to individuals or groups who

have won awards from the EVSU-PRAISE (regardless of category)
at least three (3) times in the span of five (5) years. Conferment
of this award shall be on the succeeding year after receiving the
third award in any of the categories. However, Halls of Fame
awardees may again be qualified to view for and receive any
award from the EVSU-PRAISE three (3) years after begin
conferred of said award.

o. CSC’s Honor Awards Program (HAP) Finalist Award – shall be

given to any official or officer, faculty member or non-teaching
personnel or employee who advanced or considered as finalist and
has not been selected in any of the CSC’s Honor Awards Program
(HAP). The award is in recognition of the dignity and honor that
the finalist has afforded the University given the very competitive
nature of the HAP screening and selection process.

p. Such other awards which the University may decide to give duly
approved by the EVSU Board of Regents, upon the
recommendation by the PRAISE Committee and the by the
University President.

25.2. National Awards. – The University shall participate in the search for
deserving officials or officers, faculty members, non-teaching
personnel or employees who may be included in the screening of
candidates for awards given by other government agencies, private
entities, NGOs and other ward giving bodies such as the:

a. Presidential or Lingkod Bayan Award – conferred on an individual

for consistent, dedicated performance exemplifying the best in
any profession or occupation resulting in the successful
implementation of an idea or performance, which is of significant
effect to the public or principally affects national interest, security
and patrimony.

b. Outstanding Public Official/Employee or Dangal ng Bayan Award –

granted to any public official or employee in government who has
demonstrated exemplary service and conduct on the basis of his
or her observance of one or more of the eight (8) norms of
behavior described under Republic Act No. 6713 or the Code of
Conduct and Ethical Standards for Government Officials and
Employees.

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c. Civil Service Commission or the PAGASA Award – conferred on a

group of individuals or team who has demonstrated outstanding
teamwork and cooperation, which resulted in the successful
achievement of its goal or has greatly improved public service
delivery, economy in operation, improved working conditions or
otherwise benefited the government in many other ways.

d. Other Awards – given by other government agencies, private

institutions or NGOs to an individual or team for contributions of
an idea or performance that directly benefited the government.

Section 26. Types of Incentives. – The University shall continuously

search, screen and reward deserving faculty members and non-teaching personnel
to motivate them to improve the quality of their performance and instill excellence
in public service. As such, the following types of incentives shall be regularly
awarded:

26.1. Loyalty Incentive – granted to an employee who has served

continuously and satisfactorily in the different Campuses of the
University for at least ten (10) years. The recipient shall be entitled
to a cash award of not less than Php500.00 but not more than
Php1,000.00 per year during the first ten (10) years. Succeeding
awards shall be given every five years thereafter. Besides cash
award, a lapel emblem/loyalty pin shall be given:

Market Value of
Number of Years Lapel Emblem
the Lapel Emblem
of Services or Loyalty Pin
or Loyalty Pin
10 and 15 years Bronze Php 10,000.00
20 and 25 years Silver Php 20,000.00
30, 35, & 40 years Gold Php 30,000.00

The University may also give other tokens such as wrist watch,
ring, laptop with complete accessories, cellular phone, and others,
subject to the proper determination by the PRAISE Committee duly
approved by the University President. Provided, that the amount of
these tokens shall not be more than the market value of the lapel
emblem or loyalty pin provided above.

26.2. Length of Service Incentive – given to an employee who has

rendered at least three (3) years of continuous satisfactory service in
the same position. The cash award shall be incorporated in the salary
adjustments following the Joint CSC-DBM Circular No. 1, s. 1990.

26.3. Productivity Incentive – given to all faculty members and non-

teaching personnel who have a performance of at least satisfactorily
for the year covered in accordance with the University’s CSC-
approved Strategic Performance Management System (SPMS). This
incentive shall follow relevant existing guidelines in so far as

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authorized by the EVSU Board of Regents upon the recommendation

by the University President.

26.4. Career and Self-Development Incentive – granted in recognition of a

faculty member or non-teaching personnel who has satisfactorily
completed a course or degree within or outside the country at one’s
own expense. A plaque of recognition may be given to qualified
individuals during the University’s anniversary celebration.

26.5. Other Incentives which the University’s PRAISE Committee may

recommend on the basis of special achievements, innovative
approaches to assignments, exemplary service to the public and
recognition by an outside group of a particular achievement.

Section 27. Forms of Awards and Incentives. – The awards and

incentives under the PRAISE System of the University shall be as follows:

27.1. Compensatory Time-Off – granted to a faculty member or non-

teaching personnel who has worked beyond his/her regular office
hours on a project without overtime pay.

27.2. Flexiplace – work arrangement allowed for qualified employee/s who

has demonstrated responsibility, initiative, and capacity to produce
output/result and accomplishment outside of the workplace subject to
the guidelines as the University President may determine upon
consultation with the immediate supervisors concerned of the
beneficiary.

27.3. “Salu-salo” Together – meal hosted by the Board or University

President, Vice Presidents, Campus Directors, Deans, or Directors for
faculty members and non-teaching personnel who have made
significant contributions.

27.4. Personal Growth Opportunities – incentives which may be in the form

of attendance in conferences on official business, membership in
professional organizations, books, journals, tapes, industry
immersion, travel packages and other learning opportunities.

27.5. Trophies, Plaques and Certificates – personalized trophy or plaque or

certificate based on the design the PRAISE Committee may determine
duly approved by the University President.

27.6. Monetary Award – based on the rates provided under this Code
and/or in applicable CSC or DBM rules and regulations.

27.7. Travel Packages – comprised of a one-week travel abroad with free of

travelling expenses and allowances the total amount of which shall be
more than the expected monetary award of the grantee as
determined by the PRAISE Committee duly approved by the
University President.

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27.8. Other Incentives – incentives in kind which may be in the form of

merchandise, computers, pagers, cellular phones, reserved parking
space, recognition posted at the Wall of Fame, feature in University
publication or PRAISE Publications or Newsletter, and others.

Section 28. Schedule of Amounts of the PRAISE Monetary Incentives.

– In addition to as may be expressly provided under this Manual, University Code,
applicable laws, rules and regulations, and subject to the availability of funds, and
usual accounting rules and regulations, the Schedule of the Monetary Incentives to
be provided annually shall be as follows:

Amount of
Type of Awards Incentives Remarks/Conditions
(Php)
a. Best Employee
By administrative position,
- First Place 25,000.00
academic rank, profession,
- Second Place 20,000.00
major functions (research,
- Third Place 18,000.00
extension and production),
- Fourth Place 15,000.00
etc. as provided under Section
- Fifth Place 12,000.00 25.1.a of this Manual
- Sixth-Tenth Places 5,000.00
b. Best Organizational Unit Award Campuses or Colleges,
- First Place 100,000.00 Administrative Departments or
- Second Place 80,000.00 Units.
- Third Place 70,000.00 (To be divided among the
- Fourth Place 60,000.00 officials and personnel of the
- Fifth Place 50,000.00 unit).
c. Gantimpala Agad Award 20,000.00
d. Cost Economy Measure Award-
Group Category (Php) 1. The exact amount shall not
be more than 20% of the
If savings is more than 5M 1,000,000.0
total savings.
0
2. The total amount award
If savings is 4M-4.999M 999,800.00
shall be divided among the
If savings is 3M-3.999M 799,800.00
officials and personnel of
If savings is 2M-2.999M 599,800.00
the unit based on
If savings is 1M-1.999M 399,800.00
participation.
If savings is 999K and below 199,800.00
e. Cost Economy Measure Award-
Individual Category (Php)
If savings is 800K-999K 199,800.00
If savings is 600K-799K 159,800.00
The exact amount shall not be
If savings is 500K-599K 119,800.00
more than 20% of the total
If savings is 400K-499K 99,800.00
savings.
If savings is 300K-399K 79,800.00
If savings is 200K-299K 59,800.00
If savings is 199K and below 39,800.00
f. Exemplary Behavior Award
- First Place 25,000.00
- Second Place 20,000.00
- Third Place 18,000.00 Must comply the requirements
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- Fourth Place 15,000.00 provided under this Manual.

- Fifth Place 12,000.00
- Sixth-Tenth Places 5,000.00
g. “7S” of Good Housekeeping
Award
- First Place 25,000.00
- Second Place 20,000.00 Must comply the requirements
- Third Place 18,000.00 provided under this Manual.
- Fourth Place 15,000.00
- Fifth Place 12,000.00
- Sixth-Tenth Places 5,000.00
h. “Salu-salo” Together 15,000.00 At least Php300.00 per person
i. CSC’s Honor Awards Program Must submit the certified copy
(HAP) Finalist Award of duly accepted nomination
- National Level 25,000.00 and certificate of points
earned during the selection
- Regional Level 20,000.00
process.
j. Career and Self-Development Must submit the following:
Award
- Doctoral Degree 50,000.00 1. Duly approved and hard
- Masteral Degree 30,000.00 bound copy of the
- Baccalaureate Degree 20,000.00 dissertation or thesis, as
the case may.
- Highly specialized training 2. Certificate of graduation or
and short-term courses 10,000.00 diploma, TOR or
needed by the University certification of completion,
as the case may be.
k. Service Award Please refer to Section 26.1 of this Manual
l. Professional Growth Opportunities
One each fully paid attendance in foreign and
- Attendance in Conferences
local conferences.
At least one (1) month paid industry
immersion or on-the-job-training or skills
- Industry Immersion
enhancement either in the Philippines or
abroad.
- Books, journals & tapes Whole year subscriptions with free delivery.
One week fully paid travel to any of the
- Travel Packages
ASEAN countries.
- Membership in Professional Both foreign and local with three (3) in a
Organizations year paid attendance of related activities.
Fully paid attendance in short-term courses
(not more than one month) for technical
- Learning Opportunities enhancement, managerial upgrading and
supplementary intervention to further
improve capability to serve better.
Monetary awards or benefits shall be
determined by the University-wide PRAISE
m. Other Awards Committee duly approved by the EVSU Board
of Regents upon the Recommendation by the
University President.

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Provided, that the PRAISE monetary incentives shall be released as

provided below, except as may be expressly prescribed by relevant laws, rules and
regulations, to wit:

a. Fifty percent (50%)- Not later than fifteen (15) days after the
completion of the search or screening process.

b. Fifty percent (50%)- During the ceremonies organized for the purpose.

Provided, further, that the University President may adopt such schedules
on the release of the PRAISE monetary incentives upon the recommendation by
the PRAISE Committee duly approved by the Board Committee.

Section 29. Productivity Incentive Bonus (PIB) and EVSU-PRAISE

Incentives and Awards. – The EVSU-PRAISE System Manual duly approved by
the CSC shall be the basis of the grant of the Productivity Incentive Bonus (PIB),
other awards and incentives and revocation of accreditation to take final action on
appointments.

Section 30. Automatic Adjustment of the Value or Amount of the

Monetary and Non-Monetary Awards and Incentives by Indexation to
Inflation and Such Mechanism. – The value or amount of monetary and non-
monetary awards and incentives provided under this Manual, University Code and
applicable laws, rules and regulations shall be automatically adjusted using by
indexing the same to the inflation rate in the national level.

Provided, that any adjustment of the value or amount of the monetary and
non-monetary awards and incentives shall be recommended by the PRAISE
Committee concerned duly reviewed by the University President and the Board
Committee on Draft Writing, Review of Policies, Fees, Incentives and Assistance to
Students and Employees, and Board Committee on Finance and duly approved by
the EVSU-Board of Regents upon the recommendation by the University President.

Provided, further, that the approved adjustments shall be submitted to the

CSC-Regional Office No. VIII for further review within fifteen (15) days from
receipt thereof. Should the CSC Regional Office No. VIII interposes no objection in
writing within the said period of review, the adjustments submitted by the
University President shall become executory and the same be granted to the
qualified awardees or recipients subject to the provisions of this Manual, University
Code and applicable laws, rules and regulations.

Provided, furthermore, that the adjusted amount shall not be less than the
prevailing value or amounts of the awards or incentives as provided under this
Manual, University policies and applicable laws, rules and regulations.

Article VII
SEARCH/SCREENING PROCEDURES

Section 31. General Conditions. – The following conditions shall strictly be

followed:

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31.1. Competition among Candidates or Nominees. – Candidates/nominees

for any of the awards, whether by individual or group categories,
shall compete among themselves and be screened based on the
criteria or standards, requirements and process provided under this
Manual and/or as the PRAISE Committee may determine subject to
the approval by the University President and EVSU Board of Regents.

31.2. Grounds for Disqualification. – Notwithstanding as may be provided in

pertinent provisions of this Manual and CSC circulars, rules and
regulations, candidates/nominees for any of the awards shall have no
pending and/or had not been found guilty of any administrative,
criminal or civil case relative to the performance of his/her duties and
obligations in the University.
Provided, that a pending case shall refer to any complaint that
has already gone through preliminary investigation and that a formal
charged has been filed against a candidate or nominee before a
competent tribunal before thirty (30) days the official acceptance of
letter of intent or nomination. Provided, further, that a pending case
that has already been considered dismissed and awaiting a formal
resolution shall not disqualify a candidate or nominee from
participating in the screening process after submitting a certification
issued by Secretary of the investigation committee or body.

31.3. Prohibition of Multiple Claims of Incentives for Best Employees Award

and Best Organizational Unit Award. – Given the multi-tasking
mechanism observed in the University, multiple claims of incentives
by any awardee for Best Employees Award and Best Organization
Unit Award in a given year are strictly prohibited in whatever form
and conditions. The awardee or awardees shall be entitled to the
incentive whichever is higher.

31.4. Entitlement of Incentives for Awards Other Than Best Employees

Award and Best Organizational Unit Award. – University officials or
officers, faculty members, non-teaching personnel or employees shall
be entitled to incentives for awards other than Best Employees Award
and Best Organizational Unit Award as provided under this Manual
based on the criteria, standards and requirements prescribed under
existing laws, rules and regulations.

Section 32. Submission of Intent and Nomination of Candidates or

Nominees. – On or before every tenth (10th) day of January starting Fiscal Year
2017 and every year thereafter, an official or officer, faculty member or non-
teaching personnel shall submit to the PRAISE Committee through the Vice
President for Administration and Finance (VPAF) through the Director of PRAISE
Center letter of intent (Annex A) containing the list of not more than five (5)
awards categories where he/she wants to participate in the search or screening
process.
Provided, that should any official or officer, faculty member or non-teaching
personnel fails to submit his/her letter of intent, their respective immediate
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supervisors shall, after proper consultation, submit the list of not more than five
(5) awards categories (Annex B) to which their respective official or officer,
faculty members and non-teaching personnel shall be screened.

Provided, further, that any candidate or nominee may waive his/her right to
participate in the screening for any award categories for such reason he/she deem
consider.

Section 33. Criteria and Standards. – The following criteria shall be used:

33.1. Best Employee Award (Individual Category):

Weight
Indicators
Allocations
Quality and Consistency of Behavioral
Performance – The level of consistency to which the
nominee has manifested exemplary conduct and
noteworthiness of behavioral performance has
20%
exceeded individual performance targets or Individual
Performance Commitment and Review (IPCR) based
on the Strategic Performance Managements System
(SPMS).
Impact of Performance/Achievement – The
extent to which the idea, suggestion, innovation or
invention is being used, whether it has far-reaching
effect; the number of persons benefited; the paradigm
20%
shift it has caused and the amount of money saved, or
Impact of Behavioral Performance – The extent to
which the extraordinary act has created a powerful
effect or impact on the organization or public.
Risk or Temptation Inherent in the Work – The
degree of risk and temptation substantially present in 20%
the work.
Obscurity of the Position or Work Assignment –
The lowliness or insignificance of the position work
20%
assignment in relation to the degree of performance
and extraordinary norm/s manifested.
Years of Service – the cumulative of at least three
(3) years of service that the nominee has rendered in 20%
the government vis-à-vis his/her accomplishments.
TOTAL 100%

33.2. Best Organizational Unit Award (Campus, College, Department,

Unit, Section of Office):

Weight
Indicators
Allocations
Performance – Exceeded the Unit’s performance
Targets or the Office Performance Commitment and
20%
Review (OPCR) based on the Strategic Performance
Managements System (SPMS)

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Quality and Consistency of Performance –

Exceeded the Unit’s performance Targets or the Office
Performance Commitment and Review (OPCR) for the 20%
last based on the Strategic Performance Managements
System (SPMS)
Impact of Performance/Achievement – The
extent to which the idea, suggestion, innovation or
invention is being used, whether it has far-reaching 20%
effect; the number of persons benefited; the paradigm
shift it has caused and the amount of money saved.
Cost Efficiency – The extent to which minimum
amount of resources (people, time, etc.), has been 20%
used to achieve the result or output.
Team Spirit – The extent to which performance was
achieved through teamwork, shared responsibility,
20%
commitment and dynamic leadership and
management.
TOTAL 100%

33.3. Criteria and Standards for Other PRAISE Awards. – The criteria and
standards for other PRIASE awards shall be consistent with applicable
laws, rules and regulations promulgated by competent authority/ies
and/or as the PRAISE Committee may prescribe duly approved by the
University President and the Board Committee concerned.

33.4. Other Considerations. – Other similar circumstances or considerations

in favor of the nominee, as may be determined by the PRAISE
Committee concerned duly approved by the University President.

Section 34. Rating and Ranking Scheme for the Various Awards. – A
five (5)-point scale shall be used in the scoring with adjectival description and
ranking scheme, to wit:

34.1. For Best Employees Award and Best Organizational Unit Award:

Rating Percentage Adjectival Ranking Scheme

(based on the chronology
Ranges Equivalent Description
of rating)
4.1-5.0 90-100% Outstanding First Place
Very
3.1-4.0 80- 89.9% Second-Fifth Place
Satisfactory
2.1-3.0 70-79.9% Satisfactory Sixth-Tenth Place
1.1-2.0 60-69.9% Unsatisfactory Disqualified
0-1.0 50-59.9% Poor Disqualified

34.2. For Other Awards. – The rating and ranking scheme in Section 34.1
above shall be applied to the search or screening of candidates or
nominees for the conferment of other awards and incentives which
shall be competitive as provided under this Manual and/or in
applicable laws, rules and regulations.

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Section 35. Requirements. – Except as may be expressly prescribed under

applicable laws, rules and regulations, the following requirements shall be
submitted to the Office of the Vice President for Administration and Finance
(VPAF) through the Director of PRAISE Center, to wit:

35.1. Duly accomplished Updated Personal Data Sheet (PDS);

35.2. Duly accomplished EVSU-PRAISE Form No. 1 (Letter of Intent) or

EVSU-PRAISE Form No. 2 (Nomination by the immediate supervisor);
35.3. Duly accomplished and approved IPCR for individual category, and
both the IPCR and OPCR for group category;
35.4. Proposal or Concept Paper or Brief Description of the idea,
suggestion, innovation or invention duly approved by the University
President;
35.5. Impact Assessment Report idea, suggestion, innovation or invention
conducted by an appropriate Team created by the Office of the Vice
President for Administration and Finance (VPAF);

35.6. Relevant documentary evidence/s of the claim for an award as may

be determined by the PRAISE Committee concerned;

35.7. Resolution by the PRAISE Committee on the classification or category

of award search or screening; and
35.8. Such documents as may be required by the PRAISE Committee
concerned duly approved by the University President.

Section 36. Screening Period. – The screening period shall start on every
21 day of January and be completed until on 31st day of December and every
st

year thereafter.

Provided, that a preliminary search or screening shall be held on or before

every 15th day of July and every year thereafter to generate indicative results such
that the candidates or nominees shall be given adequate information of the
awards they have applied for or been nominated, and for purposes of budget
preparation whether regular or supplemental such that the projected budget for
the PRAISE awards and incentives shall be obligated on or before every 31st day of
December and every year thereafter.

Provided, further, that the screening for the second phase shall be
completed no later than every 15th day of January and every thereafter such the
final results shall be consolidated, ratified, reviewed and approved pursuant to the
provisions of this Manual and such applicable laws, rules and regulations in so far
expressly authorized by the EVSU-Board of Regents upon the recommendation by
the University President.

Section 37. Duty of the Candidates or Nominees to Submit

Documentary Evidences. – It shall be the duty of every candidate or nominee,
whether individual or group, to submit the required documentary evidences of the
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award he/she is being screened and considered for conferment every month or as
periodic as the PRAISE Committee concerned may prescribe.

Section 38. Grounds for the Deferment and Cancellation of the

Screening Process of a Candidate or Nominee. – The PRAISE Committee shall
defer or cancel the screening process for a candidate or nominee, whether
individual or group, for any of the following grounds:

38.1. Failure of the candidate or nominee to submit the required

documentary evidence/s on the date prescribed by the PRAISE
Committee concerned;

38.2. Material misrepresentation on accounts of forgery, tampering and

such act/s directed to misleading and confusing the PRAISE
Committee’s screening process;

38.3. Issuance of a charged sheet or final judgment for any administrative,

civil or criminal case before an appropriate tribunal or competent
authority;
38.4. Violation/s of any of the provisions of the policies of the University,
CSC and ethical standards that shall undermine his/her integrity and
sanctity as candidate or nominee and of the screening process; and

38.5. Such act/s that the PRAISE Committee may consider prejudicial in
the discharge of its duties and functions.

Section 39. Notification of Search/Screening Results. – On or before

every twentieth (20th) day of January on the following year and every year
thereafter, the PRAISE Committee concerned shall notify the candidates or
nominees the search or screening results on the awards categories to which they
were considered.

Search 40. Notification of Deferred and Cancelled Letter of Intent or

Nomination. – The PRAISE Committee concerned shall notify the candidate or
nominee in case of deferment and cancellation of his or her letter of intent or
nomination or in case of any protest filed against him or her within seven (7) days
from the decision thereof (Annex C).

Section 41. Consent of the Candidates or Nominees on the Screening

Results. – Within fifteen (15) days after a candidate or nominee has been served
of the appropriate notice, he/she shall submit a letter of consent of the award
(Annex D) for further deliberations and verifications by the PRAISE Committee
concerned.

Should a candidate or nominee intentionally or unintentionally failed to

submit the letter of consent; the PRAISE Committee shall determine of his/her
award based on the screening results whichever the incentive is higher.

Section 42. Prohibition on the Change of Awards. – A change of awards

by any candidate or nominee is prohibited after the final screening results shall
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have been submitted by the PRAISE Committee concerned and duly approved by
the EVSU Board of Regents upon the recommendation by the University President.

Section 43. Forms of Decisions by the PRAISE Committee. – All

decisions by the PRAISE Committee shall be in the form of a Resolution which
shall be adopted by at least majority of its members, there being a quorum.

Provided, however, that the PRAISE Committee may also adopt any
Resolution via referendum in urgent matters that its Chairperson or the University
President may determine from time to time: Provided, that such resolution shall
be submitted to the PRAISE Committee en banc in the immediate next meeting.

Article VIII
PUBLICATIONS OF THE FINAL SCREENING RESULTS, PROTEST,
AWARDING CEREMONIES, TECHNICAL ASSISTANCE,
AND SUBMISSION OF PRAISE REPORT

Section 44. Publications of the Final Screening Results. – On or before

every fifth (5th) day of February and every year thereafter, the final screening
results shall be published in the PRAISE Newsletter of the University and in the
bulletin boards and conspicuous places of the different University Campuses.

Section 45. Protest. – A protest for a particular award and awardee shall
be filed at the Office of the Director of the PRAISE Center within seven (7) working
days after publications of the final screening results. The PRAISE Committee
concerned shall dispose of the protest within ten (10) days upon receipt thereof
and its decision may be appealed of by any aggrieved party by filing a petition for
review before the Board Committee.

Provided, however, that the Board Committee shall have the exclusive
jurisdiction to resolve appeal or petition for reviews and its decision thereof shall
be final and executory.

Section 46. Disposition of Issues. – Issues relative to awards and

incentives shall be brought before the PRAISE Committee which shall address the
same within fifteen (15) days from the date of submission18.

Section 47. Awarding Ceremonies. – The Vice President for

Administration and Finance (VPAF) through the Director of PRAISE Center shall be
directly responsible in organizing and undertaking appropriate awarding
ceremonies as periodic as possible.

Section 48. Technical Assistance. – The CSC Regional Office VIII shall
provide technical assistance, if deemed necessary, to ensure proper
implementation of the EVSU-PRAISE System19.

18
Item 16 of CSC MC No. 01, s. 2001.
19
Item 14 of CSC MC No. 01, s. 2001.
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Section 49. Submission of Annual PRAISE Report. – The Annual PRAISE

Report should be submitted by the University to the CSC Regional Office No. VIII
on or before the thirtieth (30th) day of January to enable its employees to qualify
for nomination to the CSC sponsored national awards20.

Article IX
POINT RECOGNITION AND EQUIVALENCY OF PRAISE AWARDS

Section 50. Point Equivalency and Recognition for Faculty Members

under NBC No. 46121 and Merit Promotion Plan for Faculty Members22. –
The awards conferred to the faculty members shall be automatically recognized
with the corresponding point equivalent in their corresponding academic ranks’
evaluation subject to the allowable points under NBC No. 461 dated June 1, 1998
and Merit Promotion Plan for Faculty Members per CSC Circular No. 03, s. 2001
dated January 26, 2001 in so far as authorized by the EVSU Board of Regents.

Section 51. Point Equivalency and Recognition for Non-Teaching

Personnel under the Merit Promotion Plan for Non-Teaching Personnel per
CSC Circular No. 03, s. 2001. – The awards conferred to the Non-Teaching
Personnel shall be automatically recognized with the corresponding point
equivalent in their promotions’ evaluation subject to the allowable points under
Merit Promotion Plan for Non-Teaching Personnel per CSC Circular No. 03, s. 2001
dated January 26, 2001 in so far as authorized by the EVSU Board of Regents.

Article X
FUNDING REQUIREMENTS

Section 52. Sources of Funds. – Subject to pertinent provisions in this

Manual and CSC circulars, rules and regulations, the following conditions shall
strictly be observed in the determination of the PRAISE incentives and sources of
funds thereof, to wit:

52.1. The amount of the PRAISE incentives shall be determined by the

PRAISE Committee duly approved by the Board upon the
recommendation by the University President.

52.2. The University shall allocate at least five percent (5%) of the Human
Resource Development (HRD) Funds for the PRAISE and incorporate
the same in its Annual Work and Financial Plan and budget. In
addition, the budget allocations for Human Resource Development
from income may also be utilized subject to the provisions of CHED
Memorandum Order No. 20, s. 2011 adopted by the EVSU Board of
Regents per Board Resolution No. 93, s. 201623.

20
Item 15 of CSC MC No. 01, s. 2001.
21
Revising and Updating the Compensation and Position Classification Plan for Faculty Positions Embodied in
National Compensation Circular (NCC) No. 69.
22
Revised Policies on Merit Promotion Plan.
23
Board Resolution No. 93, s. 2016 entitled, “Adopting/Approving CHED Memorandum Order No. 20, s. 2011.”
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52.3. The grant of the PRAISE incentives shall be subject to the availability
of funds, and usual auditing and accounting rules and regulations.

Section 53. Fund Augmentation. – Taking into consideration pertinent

provisions of existing laws, rules and regulations, augmentation of funds from
savings and other sources of funds for the grant of PRAISE incentives may be
resorted subject to the proper clearance or authority from the EVSU Board of
Regents, CSC and DBM.

Article XI
MISCELLANEOUS PROVISIONS

Section 54. Establishment and Operations of PRAISE Center. – There

shall be an established EVSU-PRAISE Center in each Campus which shall be under
the direct supervision of the Vice President for Administration and Finance (VPAF)
through the Director of PRAISE Center, subject to the following rules:

54.1. The PRAISE Center shall be exclusively used for the proper
safekeeping, custody and security of the forms, documents and
properties used in the search or screening of candidates or nominees;

54.2. The specific locations of the PRAISE Center shall be prescribed by the
University President upon the recommendation by the Campus
Director concerned.

54.3. The Center must have adequate officers and staff duly designated or
hired by the University President consistent with existing laws, rules
and regulations.

54.4. The PRAISE Center shall properly be equipped with facilities and
security gadgets.

54.5. The PRAISE Center shall serve as the venue for committee meetings
and PRAISE related activities.

54.6. The funds necessary for the operations of the PRAISE Center shall be
charged from the 5% of the HRD Funds and/or income of the
University subject to usual accounting and auditing rules and
regulations.

Section 55. Preparation and Approval of PRAISE Screening Criteria,

Forms and Designs. – The duly constituted PRAISE Committees shall prepare all
the PRAISE forms and deigns within thirty (30) days from its first organizational
meeting and the same be submitted to the University President for review and
approval.

Section 56. First Screening of the PRAISE Candidates. – For the

purpose of this Manual, the First Screening of the PRAISE Candidates shall start
after the PRAISE Committees shall have been constituted by the University
President within seven (7) days from the approval of this Manual.

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Section 57. Suppletory Application of Laws, Rules and Regulations. –

Notwithstanding as explicitly adopted or provided under this Manual, all laws,
rules and regulations promulgated by competent authorities such as, but not
limited to, the President of the Republic of the Philippines, Congress of the
Philippines, Civil Service Commission (CSC, Department of Budget and
Management (DBM), Commission on Audit (COA), jurisprudence laid down by the
Supreme Court of the Philippines and such other government agencies, shall apply
suppletorily to this Manual, in so far as authorized by EVSU Board of Regents.

Article XII
PARITY CLAUSE AND PROHIBITION AGAINST
DIMINUTION AND ELIMINATION

Section 58. Parity Clause. – All other powers, functions and privileges,
responsibilities and limitations to government agencies and/or their officials or
PRAISE Committees under existing laws shall be deemed granted to or imposed
upon the University and/or its officials whenever appropriate.

Section 59. Prohibition Against Diminution and/or Elimination. –

Nothing in this Manual shall be construed to eliminate or in any way diminish
rights, benefits, privileges, powers, duties and functions, as the case may be,
being enjoyed by the officials, faculty members, non-teaching personnel or
employee of the University at the time of the effectivity of this Manual.

Article XIII
IMPLEMENTING GUIDELINES

Section 60. Rule-Making Authority. – The University President shall, upon

the recommendation by the proper EVSU-PRAISE Committee, formulate such
implementing guidelines deemed necessary and incidental to ensure proper,
effective and efficient implementation of the provisions of this Manual.

Section 61. Review and Ratification of Implementing Guidelines. – All

implementing guidelines of any and/or all of the provisions of this Manual shall be
submitted to the Board for review and ratification.

Article XIV
AMENDMENT, REVISION, SEPARABILITY, AND EFFECTIVITY

Section 62. Amendment, Revision, Review and Updating of the

Manual. – Any and/or provisions of this Manual may be amended or revised, as
the case may be, by the EVSU Board of Regents upon the recommendation by the
University President after due consultation with and/or endorsement by the EVSU-
PRAISE Committees. Provided, that any amendment or revision of this Manual
shall be submitted to the CSC Regional Office No. VIII for evaluation and approval.

Provided, further, that it shall be the responsibility of the University

President with the assistance of the Secretariat to ensure periodic updating of this
Manual taking into account the subsequent policies approved by the EVSU Board
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of Regents and such rules and regulations promulgated by CSC and competent
authorities in so far as expressly adopted or authorized by the Board. Provided,
furthermore, that this Manual shall be reviewed every three (3) years by the EVSU
PRAISE Committee and the Board Committee concerned and the results of which
shall be submitted to the EVSU Board of Regents for approval upon the
recommendation by the University President.

Section 63. Repealing Clause. – All Board Resolutions, orders, issuances,

rules and regulations and policies of the University, or parts thereof, inconsistent
with the provisions of this Manual are hereby amended or repealed accordingly.

Section 64. Separability Clause. – The provisions of this Manual are

hereby declared separable. In the event that any provision hereof is rendered
unconstitutional, those that are not affected shall remain valid and effective.

Section 65. Effectivity Clause. – This EVSU-PRAISE System Manual shall

become effective upon approval by the EVSU Board of Regents and final
evaluation by the CSC-Regional Office No. VIII.

Adopted/Approved this 19th day of April 2017 pursuant to Board

Resolution No. 116, s. 2017 approved during the 2017 Second Special Board
Meeting held at the 5th Floor, Conference Room, Ironwood Hotel, P. Burgos St.,
cor. Juan Luna St., Barangay 34, Tacloban City.

APPROVED:

J. PROSPERO E. DE VERA III, DPA DOMINADOR O. AGUIRRE, JR., DM

Commissioner University President III
Commission on Higher Education Vice Chair, EVSU-Board of Regents
Chair, EVSU-Board of Regents

FRANCIS JOSEPH G. ESCUDERO ANN K. HOFER

Chair, Committee on Education Chair, Committee on Higher
Senate of the Philippines & Technical Education
Member House of Representatives
Member
Represented by: Represented by:

FRANCES ANN BASILIO PETILLA FLORENCIO “BEM” GABRIEL NOEL

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EDGARDO M. ESPERANCILLA, CESO II BONIFACIO G. UY, CESO IV

Regional Director, DOST-Region VIII Regional Director, NEDA-Region VIII
Member Member

ROGELIO D. BASAS MICHAEL L. MUZONES

President, Federation of EVSU Faculty President, Federation of Student
Association, Inc. Councils of EVSU
Member Member

RAUL S. SOLIVA PACIENTE A. CORDERO, JR.

President, Federation of Alumni Private Sector Representative
Associations of EVSU, Inc. Member
Member

DANIEL A. ARIASO SR., CESO II

Private Sector Representative
Member

I hereby certify to the correctness of the foregoing Resolution No. 116, s.

2017 as duly adopted by affirmative vote by the EVSU Board of Regents
during the 2017 Second Special Board Meeting held on April 19, 2017, as
indicated above.

Certified Correct:

MA. BELINDA C. LORA, MAIS

Associate Professor III
Board/University Secretary

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COMMITMENT
I hereby commit to implement and abide by the provisions of this
EVSU-PRAISE System Manual which shall be the basis for the grant of
awards and incentives including Productivity Incentive Bonus.

The annual PRAISE Report of the University shall be submitted to the

CSC Regional Office No. VIII on or before the thirtieth day of January
enable our officials or officers, faculty members, non-teaching personnel or
employees to qualify for nomination to the CSC-sponsored national awards.

DOMINADOR O. AGUIRRE, JR., DM

University President III
________________
(Date)

CIVIL SERVICE COMMISSION (CSC) ACTION:

I have evaluated the herein EVSU-PRAISE System Manual and

found it to be in accordance with the provisions of CSC MC No. 01,
s. 2001 and may now be implemented as having approved by the
CSC.

VICTORIA F. ESBER
Director IV
Civil Service Commission
Regional Office No. VIII
______________
(Date)

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EVSU-PRAISE Form No. 1
Annex A Approved per Board Reso. No. 116, s. 2017
Approval Date: April 19, 2017
Revision No. 0
Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY
Tacloban City

Program on Awards and Incentives For Service Excellence

of Eastern Visayas State University System
(EVSU-PRAISE SYSTEM)

January ____, 20___

THE EVSU-PRAISE COMMITEEE

Eastern Visayas State University
____________________
Attention: Vice President for Administration and Finance
Through: Director of PRAISE Center

SUBJECT: LETTER OF INTENT FOR INCLUSION IN THE SEARCH OR

SCREENING OF THE 201___ PRAISE OF THE UNIVERSITY

Dear Sirs/Madame:

Season’s Greetings!

Pursuant to the EVSU-PRAISE System Manual approved per Board Resolution No. 116,
s. 2017 and in line with CSC Resolution No. 010112 and CSC MC No. 01, s. 2001 and
other pertinent laws, rules and regulations, I wish to express my intent for inclusion in
the Search or Screening of the 20____ PRAISE of the University on the following
Awards and Categories:

Awards and Categories Justification Brief Description

In connection thereof, I am aware of my duties and obligations to provide the PRAISE

Committee with the documents and information that are necessary for the said awards
and categories on the schedule as the PRAISE Committee may determine from time to
time.

Thank you very much and God bless.

Most respectfully yours,

__________________________________
Signature over printed name of Candidate
Position/Academic Rank

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EVSU-PRAISE Form No. 2
Annex B Approved per Board Reso. No. 116, s. 2017
Approval Date: April 19, 2017
Revision No. 0
Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY
Tacloban City

Program on Awards and Incentives For Service Excellence

of Eastern Visayas State University System
(EVSU-PRAISE SYSTEM)
January ____, 20___

THE EVSU-PRAISE COMMITEEE

Eastern Visayas State University
___________________
Attention: Vice President for Administration and Finance
Through: Director of PRAISE Center
SUBJECT: NOMINATION FOR INCLUSION IN THE SEARCH OR
SCREENING OF THE 20___ PRAISE OF THE UNIVERSITY

Dear Sirs/Madame:

Season’s Greetings!

Pursuant to the EVSU-PRAISE System Manual approved per Board Resolution

No. 116, s. 2017 and in line with CSC Resolution No. 010112 and CSC MC No. 01, s.
2001 and other pertinent laws, rules and regulations, and after proper consultation
with the employees concerned, I hereby nominate for their inclusion in the Search or
Screening of the 201___ PRAISE of the University on the following Awards and
Categories:

Justification Brief
Name of Employees Awards and Categories
Description

In connection thereof, they are aware of their duties and obligations to provide
the PRAISE Committee with the documents and information that are necessary for the
said awards and categories on the schedule as the PRAISE Committee may determine
from time to time.

Thank you very much and God bless.

Most respectfully yours,

________________________
Signature over printed name
Position/Academic Rank

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Annex C EVSU-PRAISE Form No. 3

Approved per Board Reso. No. 116, s. 2017
Approval Date: April 19, 2017
Republic of the Philippines Revision No. 0

EASTERN VISAYAS STATE UNIVERSITY

Tacloban City

Program on Awards and Incentives For Service Excellence

of Eastern Visayas State University System
(EVSU-PRAISE SYSTEM)
January ____, 20___
_______________________
Eastern Visayas State University
________________

SUBJECT: NOTICE OF DEFERMENT OR CANCELLATION OF SEARCH OR

SCREENING RESULTS OF THE 20___ PRAISE OF THE
UNIVERSITY

Dear Sir/Madame:

Season’s Greetings!

Pursuant to Resolution No. ____, s. 20__, adopted by the majority of the

EVSU-PRAISE Committee pursuant to its duties and functions under the EVSU-PRAISE
System Manual approved per Board Resolution No. 116, s. 2017 and in line with CSC
Resolution No. 010112 and CSC MC No. 01, s. 2001 and other pertinent laws, rules
and regulations, you are hereby informed that the Search or Screening Results of the
201___ PRAISE of the University on the Awards and Categories to which you have
applied for and/or has been nominated has been deferred or cancelled due to the
following findings and grounds:

1. ____________________________________________________________
2. ____________________________________________________________

In view thereof, kindly send to us your verified reply to the said findings or
grounds within seven (7) days from receipt hereof. Please take note that, should you
fail to submit the required reply within the said period, the EVSU-PRAISE Committee
shall consider in disqualifying you from participating in subsequent stages and hence
you shall not be entitled with any award and incentive for Fiscal Year 20___.

Thank you very much and God bless.

Most respectfully yours,

___________________________
Chairperson, PRAISE Committee

Attested:

_____________________ _____________________________________
Director of PRAISE Vice President for Administration and Finance

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EVSU-PRAISE Form No. 4
Annex D Approved per Board Reso. No. 116, s. 2017
Approval Date: April 19, 2017
Revision No. 0
Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY
Tacloban City

Program on Awards and Incentives For Service Excellence

of Eastern Visayas State University System
(EVSU-PRAISE SYSTEM)
January ____, 20___
_______________________
Eastern Visayas State University
________________
SUBJECT: NOTICE ON THE SEARCH OR SCREENING RESULTS OF THE
201__ PRAISE OF THE UNIVERSITY

Dear Sir/Madame:

Season’s Greetings!

Pursuant to Resolution No. ____, s. 20__, adopted by the majority of the

EVSU-PRAISE Committee pursuant to its duties and functions under the EVSU-PRAISE
System Manual approved per Board Resolution No. 116, s. 2017 and in line with CSC
Resolution No. 010112 and CSC MC No. 01, s. 2001 and other pertinent laws, rules
and regulations, you are hereby inform on the Search or Screening Results of the
201___ PRAISE of the University on the Awards and Categories, for the period of
________________, to which you have applied for and/or has been nominated to wit:

Awards and Adjectival Rank/ Amount of the

Total Points
Categories Description Place Incentive

In view thereof, kindly send to us your Letter of Consent (LoC) of the specific
Award and Categories you want to be conferred with the corresponding incentive
specified above. Please take note that, should you fail to submit the LoC within fifteen
(15) days from receipt hereof, the EVSU-PRAISE Committee shall consider the award
with the highest incentive above to be conferred upon you.

Thank you very much and God bless.

Most respectfully yours,

___________________________
Chairperson, PRAISE Committee
Attested:
_____________________ _____________________________________
Director of PRAISE Vice President for Administration and Finance
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EVSU-PRAISE Form No. 5
Annex E Approved per Board Reso. No. 166, s. 2017
Approval Date: April 19, 2017
Revision No. 0
Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY
Tacloban City

Program on Awards and Incentives For Service Excellence

of Eastern Visayas State University System
(EVSU-PRAISE SYSTEM)
January ____, 20___
THE CHAIRPERSON
EVSU-PRAISE COMMITEEE
Eastern Visayas State University
___________________
Attention: Vice President for Administration and Finance
Through: Director of PRAISE Center

SUBJECT: LETTER OF CONSENT (LoC) TO THE SEARCH OR SCREENING

RESULTS OF THE 20___ PRAISE OF THE UNIVERSITY

Dear Sir/Madame:

Season’s Greetings!

In reply to your letter dated ___________________ and in view of pertinent

provisions of EVSU-PRAISE System Manual approved per Board Resolution No. 116, s.
2017 and in line with CSC Resolution No. 010112 and CSC MC No. 01, s. 2001 and
other pertinent laws, rules and regulations, I hereby express my consent to be
conferred with the _________________________ Award and the incentive thereof.

I shall be grateful to be notified on the schedule of the Conferment Ceremonies.

Thank you very much and God bless.

Most respectfully yours,

__________________________________
Signature over printed name of Awardee
Position/Academic Rank

Noted:

_______________________
Signature over printed name
of the Immediate Supervisor

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EVSU-PRAISE Form No. 6
Annex F Approved per Board Reso. No. 116, s. 2017
Approval Date: April 19, 2017
Revision No. 0
Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY
Tacloban City

Program on Awards and Incentives For Service Excellence

of Eastern Visayas State University System
(EVSU-PRAISE SYSTEM)
PRAISE Resolution No. ____
Series of 20___

RESOLUTION ADOPTING THE SEARCH OR SCREENING RESULTS OF

______________________ ON HIS/HER APPLICATION OR NOMINATION
FOR THE 20____ PRAISE OF THE UNIVERSITY

WHEREAS, _____________________________ has applied for and/or has

been nominated of five (5) Awards in various categories for 20____ PRIASE Search
and Screening of the University and has obtained the following:

Awards and Adjectival Rank/ Amount of the

Total Points
Categories Description Place Incentive

WHEREAS, the PRAISE Committee is mandated to notify the said candidate or

nominee for his/her consent of the said results;

NOW, THEREFORE: Pursuant to the duties and functions under the EVSU-
PRAISE System Manual approved per Board Resolution No. 116, s. 2017 and in line
with CSC Resolution No. 010112 and CSC MC No. 01, s. 2001 and other pertinent
laws, rules and regulations, the PRAISE Committee resolved as it hereby resolves to
Adopt the Search or Screening Results of ______________________ on His/Her
Application or Nomination for the 20____ Praise of the University as indicated above.

Adopted this ______ day of ____________________________.

____________________ ____________________ _____________________

Chairperson Vice Chairperson Member

___________________ ____________________
Member Member

Certified Correct: Attested:

______________________ ____________________________________
Director, HRMO/Secretary Vice President for Administration and Finance

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Program on Awards and Incentives for Service Excellence System ISBN: 978-971-92915-5-8
of Eastern Visayas State University (EVSU-PRAISE System) Manual
EVSU-PRAISE Form No. 7
Annex G Approved per Board Reso. No. 116, s. 2017
Approval Date: April 19, 2017
Revision No. 0
Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY
Tacloban City

Program on Awards and Incentives For Service Excellence

of Eastern Visayas State University System
(EVSU-PRAISE SYSTEM)
PRAISE Resolution No. ____
Series of 20___
RESOLUTION RECOMMENDING TO THE EVSU-BOARD OF REGENTS THROUGH THE
UNIVERSITY PRESIDENT FOR THE CONFERMENT OF ________________
__________________________ WITH THE __________________ AWARD AND
ITS CORRESPONDING INCENTIVE IN THE AMOUNT OF _____________________
FOR THE 20____ PRAISE OF THE UNIVERSITY SUBJECT TO THE AVAILABILITY OF
FUNDS AND USUAL ACCOUNTING AND AUDITING RULES AND REGULATIONS

WHEREAS, _____________________________ has applied for and/or has been

nominated of five (5) Awards in various categories for 20____ PRIASE Search and
Screening of the University and has obtained the total points, adjectival description, rank
and the corresponding incentive per PRAISE Resolution No. ____;

WHEREAS, _________________________ has expressed of his/her consent to be

conferred with __________________________ and its corresponding incentive;

NOW, THEREFORE: Pursuant to the duties and functions under the EVSU-PRAISE
System Manual approved per Board Resolution No. 116, s. 2017 and in line with CSC
Resolution No. 010112 and CSC MC No. 01, s. 2001 and other pertinent laws, rules and
regulations, the PRAISE Committee resolved as it hereby resolves to Recommend to the
EVSU-Board of Regents through the University President for the Conferment of
_______________________________ with the __________________ Award and its
Corresponding Incentive in the Amount of _____________________ for the 20____ Praise
of the University.

Adopted this ______ day of ____________________________.

____________________ ____________________ _____________________

Chairperson Vice Chairperson Member

___________________ ____________________
Member Member

Certified Correct: Attested:

______________________ _________________________________
Director, HRMO/Secretary Vice President for Administration & Finance

Approved and Endorsed to EVSU-BOR:

DOMINADOR O. AGUIRRE, JR., DM

University President III
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Program on Awards and Incentives for Service Excellence System ISBN: 978-971-92915-5-8
of Eastern Visayas State University (EVSU-PRAISE System) Manual
EVSU-PRAISE Form No. 8
Annex H Approved per Board Reso. No. 116, s. 2017
Approval Date: April 19, 2017
Revision No. 0
Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY
Tacloban City

Program on Awards and Incentives For Service Excellence

of Eastern Visayas State University System
(EVSU-PRAISE SYSTEM)

Conferment of Award
(Sample only)
________________________________
(Name of the awardee)

is hereby conferred as

Best Instructor I
Best Employee Award-Individual Category
20_____ Search or Screening for PRAISE of the University
As such, he/she shall be entitled to the corresponding PRAISE incentive in the
amount of _____________________________.

Conferred this ______ day of ____________________ pursuant to Board

Resolution No. ________, s. 20___.

______________________
University President III

We hereby attest that this Conferment of Award has been properly deliberated and
adopted by the PRAISE Committee in accordance with the EVSU-PRAISE System
Manual approved per Board Resolution No. 116, s. 2017 and in line with CSC
Resolution No. 010112 and CSC MC No. 01, s. 2001, and other pertinent laws, rules
and regulations.

________________________
Chairperson, PRAISE Committee

________________________ ______________________________
Director of PRIASE Center Vice President for Administration and Finance

Page 42 of 44
Program on Awards and Incentives for Service Excellence System ISBN: 978-971-92915-5-8
of Eastern Visayas State University (EVSU-PRAISE System) Manual
EVSU-PRAISE Form No. 9
Annex I Approved per Board Reso. No. 116, s. 2017
Approval Date: April 19, 2017
Revision No. 0
Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY
Tacloban City

Program on Awards and Incentives For Service Excellence

of Eastern Visayas State University System
(EVSU-PRAISE SYSTEM)

Certificate of Recognition
is hereby awarded to

(Sample only)
________________________________
(Name of the awardee)

for his/her invaluable services rendered as __________________

during the _______________________________________.

As such, he/she shall be entitled to the corresponding credit equivalency

and recognition under the NBC No. 461 and Merit Promotion Plan as
provided in the EVSU-PRAISE System Manual, University Code,
and applicable laws, rules and regulations.

Conferred this ______ day of ____________________.

______________________
University President III

We hereby attest that this Conferment of Award has been properly deliberated and
adopted by the PRAISE Committee in accordance with the EVSU-PRAISE System
Manual approved per Board Resolution No. 116, s. 2017 and in line with CSC
Resolution No. 010112 and CSC MC No. 01, s. 2001, and other pertinent laws, rules
and regulations.

__________________________
Chairperson, PRAISE Committee

________________________ ______________________________
Director of PRIASE Center Vice President for Administration and Finance

Page 43 of 44
Program on Awards and Incentives for Service Excellence System ISBN: 978-971-92915-5-8
of Eastern Visayas State University (EVSU-PRAISE System) Manual

Annex J
EVSU-PRAISE SYSTEM FLOWCHART
Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY
Tacloban City
VPAF/Director of PRAISE
Submission of Complete o HRMO assists in the preliminary evaluation of
Requirements documents & consolidation of letters of intents
(LoIs) or letters of nominations (LoNs).
(on or before Jan. 15)
(Jan. 16-18)

PRAISE Committee Meets

If Nominee/s is/are [Jan. 20, however, if 20th falls on Saturday or
evaluated in the same Sunday, meeting may be held on 19th or 22nd]
awards or categories in o Evaluates the LoIs and LoNs.
the previous rating period o Adopts Resolution on the Types of Awards and
Categories to which the nominees will be
evaluated.

VPAF/PRAISE Director
SCREENING PERIOD Circulates the PRAISE
(Jan 20-Dec. 31) Committees’ Resolution/s
(within two (2) days upon approval)

o PRAISE Committee convenes every two (2)

months to rate each nominee. PRAISE Committee decides:
o Nominees shall submit supporting o Partial approval of the inclusion of nominees.
documents every last Friday of the month o Deferment or cancellation of LoI/LoN.
or as often as may be required by the o Final inclusion of nominees (final evaluation).
PRAISE Committee.

Office for VPAF/PRAISE Director

Mid-term Evaluation and HRMO
(Jul. 1-10) (Jul. 1-3)
o Consolidates points earned by the nominees.
o Prepares preliminary results and
recommendations.
Final-term Evaluation o Notifies the nominees.
(Jan. 1-10 in the ensuing year) o Validates evaluation results.

Nominees Submit Letter of

PRAISE Committee Approval
Consent (LoC)
(Jan. 15 in the ensuing year)
(Jan. 11-12 in the ensuing year)

EVSU-BOR Approval Conferment of Awards &

(within 15 days-via referendum or en banc) Release of Incentives
Feb.- 50%; PRAISE Ceremony- 50%
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