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GOC Scheme Document-May 2021

The document outlines the Grant for Organizing Conference (GOC) scheme provided by the All India Council for Technical Education. The scheme provides financial assistance to technical education institutions for organizing conferences. The objective is to promote high standards in technical education by providing a forum for knowledge sharing. Both onsite and online conferences at the national and international level are supported. Eligible institutions can receive up to Rs. 3 lakh for national conferences and Rs. 4 lakh for international conferences. Strict terms and conditions regarding conference organization, participation levels, documentation, and funding usage must be followed.

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43 views4 pages

GOC Scheme Document-May 2021

The document outlines the Grant for Organizing Conference (GOC) scheme provided by the All India Council for Technical Education. The scheme provides financial assistance to technical education institutions for organizing conferences. The objective is to promote high standards in technical education by providing a forum for knowledge sharing. Both onsite and online conferences at the national and international level are supported. Eligible institutions can receive up to Rs. 3 lakh for national conferences and Rs. 4 lakh for international conferences. Strict terms and conditions regarding conference organization, participation levels, documentation, and funding usage must be followed.

Uploaded by

Mohan Kumar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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ALL INDIA COUNCIL FOR TECHNICAL EDUCATION

अखिल भारतीय तकनीकी शिक्षा पररषद


GRANT FOR ORGANIZING CONFERENCE (GOC)
1 Introduction
The scheme provides financial assistance to institutions for organizing
Conference in various fields of technical education.

2 Objective

To promote high standards in technical education by way of extending


opportunities to the academicians and working professionals by providing a
forum for sharing their knowledge, experiences, innovations and inventions.
3 Types of Conferences supported
Onsite Conference Online Conference
(including e-Conference, Virtual Conference,
web-conference, Digital Conference)
(i) National (ii) International (i) National (ii) International

Note:
(a) Organizers must reach out overseas participants for International
Conferences.
(b) For an International conference, at least 3 eminent national or
international experts (from academia, industry or R&D Labs) with
outstanding contribution in the theme of the conference are necessary for
delivering key-note address, enriching the theme.

4 Eligibility
(a) AICTE approved institute with at least 8 years of existence.
(b) Coordinator must:
(i) be full time regular Associate Professor or Professor or a senior faculty
with at least 10-year experience in teaching and research with
publications and
(ii) have organized at least three conferences if applying for international
conference and one conference if applying for national conference.
(c) Institute should also identify a Co-coordinator who must be a faculty with
(i) at least 7 year of experience in teaching and research and
(ii) have organized at least one conference if applying for an international
conference.
(d) The department organizing the conference should preferably be NBA
accredited.
(e) Weightage will be given to conferences supported by organizations
(working in the theme of the conference) like:

GOC MAY 2021 Page 1 of 4


(i) leading professional bodies like IEEE/ ASME/ ASCE etc.
(ii) reputed organizations/ departments/ technical universities etc.
(iii) industry/ industry associations/ R&D labs etc.

5 Limit of Funding from AICTE


Onsite Conference Online Conference
National Level Conference: National/ International Level
One-third of the total expenditure Conference:
incurred on organizing the Conference
One-third of the total
subject to maximum of Rs. 3 lakh.
expenditure incurred on
International Level Conference: organizing the online
One-third of the total expenditure Conference subject to maximum
incurred on organizing the Conference of Rs. 50,000.
subject to maximum of Rs. 4 lakh.

6 Disbursement of the Funds


On reimbursement basis after successful completion of conference and
submission of requisite documents by the institute.

7 Processing Methodology
(a) Online submission of application by the institution.
(b) Applications received every two months will be processed in a single lot.
(c) Screening/ scrutiny of applications at Council.
(d) Evaluation of applications by the expert committee.
(e) The final decision will be taken by the Council, keeping in view the
recommendations made by the experts and the availability of funds for the
scheme.
(f) After the Council’s approval, the Sanction Letter for the conference will be
sent to the institution.
(g) Sanction Letter can be used by institute to raise funds from other sponsors.

8 How and When to Apply


(a) Applications are invited throughout the year.
(b) Institute must apply through its login ID at aicte-india.org and must apply at least:
(i) 6 months prior to date of National Conference.
(ii) 8 months prior to date of International Conference.
9 Terms and Conditions
For the Coordinator:
(a) The approved Onsite Conference is required to be conducted within twelve months
and the Online Conference within six months, from the date of receipt of sanction
letter from AICTE.
(b) At least 15% and 25% participation from other states is must for onsite conference
and online conference respectively.
GOC MAY 2021 Page 2 of 4
(c) Papers from host institution should not be more than 10% of the total papers.
(d) Coordinator will maintain an electronic record of papers, participants, their
institution & its location, to ensure that norm of Pan-India participation, overseas
participants in International Conferences and papers from local faculty, are adhered
to and also shared with AICTE.
(e) Coordinator should maintain a web-page for the Conference on its institute’s
website.
(f) The academic background of the coordinator, co-coordinator and paper presenters
must be in conformity with the theme of the proposed conference.
For the institution:
(a) Institute will be eligible to receive the grant for Conference once in two years.
(b) Any change in the programme for holding Conference, change of Coordinator name
and Venue/ date would require prior approval of the council, failing which the offer
for the grant already issued would be treated as automatically withdrawn.
(c) The institution is required to post the link of funding schemes of AICTE on its
website and conference webpage.
Fund utilization:
(a) 10% of the funds sanctioned by AICTE should be utilized for registration fee of
participants belonging to SC/ST category.
(b) Funds once released/ sanctioned for organizing the particular Conference cannot
be utilized for any other programme/ conference.
(c) In case the conference is cancelled, it must be informed to AICTE immediately.
Use of Logo of AICTE:
(a) Wherever online information regarding a conference is displayed, the AICTE logo
must be prominently displayed.
(b) All publicity materials/ advertisements/ brochures/ invitation cards/ any other
collaterals/ event backdrop etc. related to conference, must carry AICTE logo.
(c) The Conference venue in terms of stage backdrop/ podium must prominently
display the AICTE logo.
10 Documents to be uploaded on AICTE Portal
On receipt of Sanction Letter:
The Acceptance Letter with dates of Conference, within 15 days from the date of
receipt of the Sanction Letter duly signed and seal affixed by Coordinator and Head
of the Institutions along with permission/ clearance of Government of India for
organizing Conference.
After conduct of the Conference:
Institute has to fill up Report on AICTE portal and upload following documents:
(a) Copy of proceedings of conference.
(b) Feedback of the participants.
(c) Geotagged photographs (maximum 15) of the conference.
11 Documents to be submitted after conduct of the conference
(a) Utilization Certificate and Statement of Accounts in prescribed format duly audited
by the Chartered Accountant in the case of a private institution and by the Finance
Officer/Account Officer in respect of government/government- aided institution.
(b) Supporting bills/documents on account of expenses incurred for the purpose duly
attested by the Head of the Institute.
(c) Soft copy of final report submitted on portal as mentioned above (in section 10).

GOC MAY 2021 Page 3 of 4


Note: AICTE may withhold fund release to the Institute in its other schemes, if the
project is not closed by submitting the documents within the stipulated time.

12 Monitoring
AICTE may depute an Officer/Observer to oversee the quality of the conference and
collect feedback from the venue.
13 Expected Outcomes
(a) Dissemination of knowledge and sharing of new innovative ideas among participants
and delegates from across the globe which would further help them in developing
new ideas relevant to their research work.
(b) Awareness of the recent developments in the field.
(c) Publication of the papers in a high impact journal.
(d) Novel ideas for impact on the UG/ PG student projects.
(e) New research areas or improvement in ongoing research.
(f) Ideas to create roadmap for upcoming projects and possibilities for opening new
avenues for research.
(g) Collaborations between institutions and industry.
(h) Learning of best practices.
14 For more information contact us
Scheme related Information:
e-mail address: gocidc@aicte-india.org Phone Number: (011) 29581334
Technical Information:
e-mail address: it2idc@aicte-india.org

GOC MAY 2021 Page 4 of 4

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