Order P131165

Order Date 24-AUG-2021

Change Order 2
Change Order Date 26-OCT-2022
Revision 1
Ordered 5,953,546.15 USD
Purchase Type

Sold To CITY OF VIRGINIA BEACH Supplier MOTOROLA SOLUTIONS INC

2401 Courthouse Drive 1301 E ALGONQUIN RD
Bldg 1 Rm 212 SCHAUMBURG, IL 60196
VIRGINIA BEACH, VIRGINIA 234569007
Virginia Beach (Ind City)

Bill To CITY OF VIRGINIA BEACH Ship To 2400 Courthouse Drive

2401 Courthouse Dr VIRGINIA BEACH, VA 23456
VIRGINIA BEACH, VA 23456 UNITED STATES
Virginia Beach (Ind City)
UNITED STATES
Virginia Beach (Ind City)

Notes USD = US Dollar

CHANGE ORDER 2 - DECREASE BY ($23,192.00) REMOVAL OF RADIO AUTHENTICATION TRAINING
AND CREDIT ON CHANGE ORDER # 1 FOR $8,192.00

Customer Account Number Supplier Number Payment Terms Freight Terms FOB Shipping Method
147822 Net 30 PP&ALL/INSID Destinati
E DELIVERY on
Buyer Deliver To Contact
Darla Smith Marc St Clair
E-mailMSTCLAIR@VBGOV.COM

Line Item Price Quantity UOM Ordered Taxable

1 MOTOROLA APX6000 RADIO 5,953,546.15
EQUIPMENT, ENCRYPTION, &
ADDITIONAL ENHANCED
FEATURES/COMPONENTS TO
SUPPORT PUBLIC SAFETY
RADIO COMMUNICATIONS,
PER ATTACHED QUOTE
This line references Document (Contract Purchase Agreement) A100259.

Attachments
Type File Name or URL Title Description
File Motorola Coop Rider Motorola Coop Rider Agreement_ MOTOROLA COOP RIDER
Agreement_Two-Way Radios.pdf AGREEMENT

11
Line Item Price Quantity UOM Ordered Taxable

Promised 5,953,546.15

Requested

Requested and Promised Dates correspond to the date of arrival at the Ship-to Location.

Line Total 5,953,546.15

Total 5,953,546.15

This Order is subject to the General conditions attached here to. Approved by Lavera Tolentino, Purchasing Agent.

Virginia State sales and use tax exemption no 54-0722061

12
 Virginia Beach Encryption Project - (7-08-2021)

VITA, Promotional,
Description List VITA Additional
discounts
This proposal is subject to the Terms and Conditions of Motorola's Communications System
Agreement 53018LL-City contract ITTC-18-0079 and updated Source Agreement A100259

APX $ 8,609,961.30 $ 6,271,952.85 $ 6,271,952.85

APX Trade In one for one $ (1,235,300.00)
Subtotal APX with Trade-in $ 5,036,652.85

Subtotal APX with Trade-in $ 5,036,652.85

APX Encryption Upgrades $ 767,360.00 $ 613,888.00 $ 154,717.60
Infrastructure-KMF $ 292,424.00 $ 277,952.00 $ 277,952.00
Encryption Services $ 679,848.71 $ 679,848.71 $ 679,848.71
3 Year System Manager $ 897,029.00 $ 897,029.00 $ 897,029.00
Sub Total Encryption-APX, APX Upgrades, KMF, Services, System Manager $ 11,246,623.01 $ 8,740,670.55 $ 7,046,200.15

Sub Total Encryption-APX, APX Upgrades, KMF, Services, System Manager $ 11,246,623.01 $ 8,740,670.55 $ 7,046,200.15
System Discount $ (1,069,462.00)
Total System With Discounts $ 5,976,738.15

The equipment software and services are available via Contract -

ITTC-18-0079 Section 3C Additional Products and updated Source
Agreement A100259
All pricing is valid through August 30, 2021

Trade-in per unit is for APX6000 radios shipped December 2014 or later
on a one for one basis. The trade-in is valid for a minimum of 1100 APX
radios ordered before August 30, 2021.

Summary 1
 Virginia Beach Encryption Project - (7-08-2021)

Console Consolettes

Quantity Need AES

Promo Discount
EOC Consolettes

Quantity OTAR

Unit Discount
Quantity CD

Multiplier

Multiplier
COMIT
Police
Extended VITA

ECCS
APC Model Description Per Unit Extended List Per Unit VITA Extended VITA
with Promo

Total OTAR 537 List $ 767,360.00 VITA $ 613,888.00 $ 154,717.60

12
Total AES 508 Promo on APX Upgrades $ 459,170.40

APX Upgrades
5
 Discount

Multiplier
Quantity
Type Item APC Model Description Per Unit Extended List Per Unit City City Extended

This proposal is subject to the Terms and Conditions of Motorola's Communications System Agreement 53018LL-City contract ITTC-18-0079.
KMF 1 - 137 T8749 ASTRO KEY MANAGEMENT FACILITY 1 $ - $ - 0 1 $ - $ -
KMF 1 a 137 ZA01180AA ADD: KMF SERVER AND WEB CLIENT SW 1 $ 88,000.00 $ 88,000.00 0 1 $ 88,000.00 $ 88,000.00
KMF 1 b 137 CA03651AA ADD: 15,000 CAPACITY 1 $ 30,000.00 $ 30,000.00 0 1 $ 30,000.00 $ 30,000.00
KMF 1 c 137 CA03650AA ADD: 15 AGENCIES PARTITIONING 1 $ 13,750.00 $ 13,750.00 0 1 $ 13,750.00 $ 13,750.00
KMF 2 - 137 T8698 KMF DL360 G10 SERVER 1 $ 14,500.00 $ 14,500.00 0 1 $ 14,500.00 $ 14,500.00
KMF 3 - 137 SQM01SUM022 KMF CRYPTR 1 $ 750.00 $ 750.00 0 1 $ 750.00 $ 750.00
KMF 4 - 811 2
TKN9285 RACK MOUNT KIT FOR CRYPTR II 1 $ 135.00 $ 135.00 0 1 $ 135.00 $ 135.00
KMF 3 a 443 CA00140AA ADD: AC LINE CORD, NORTH AMERICAN 1 $ - $ - 0 1 $ - $ -
KMF 3 b 137 CA00143AF ADD: DES OFB ENCRYPTION KIT 1 $ 750.00 $ 750.00 0 1 $ 750.00 $ 750.00
KMF 3 c 137 CA00182AV ADD: AES 256 ENCRYPTION KIT 1 $ 750.00 $ 750.00 0 1 $ 750.00 $ 750.00
KMF 3 d 137 CA00147AG ADD: BASIC SOFTWARE OPTION 1 $ 3,500.00 $ 3,500.00 0 1 $ 3,500.00 $ 3,500.00
KMF 5 - 580 T7885 MCAFEE WINDOWS AV CLIENT 3 $ 165.00 $ 495.00 0 1 $ 165.00 $ 495.00
KMF 6 - 708 DSTG191B TECH GLOBAL EVOLUTION SERIES 19INCH NON TOUCH 2 $ 1,422.00 $ 2,844.00 0 1 $ 1,422.00 $ 2,844.00
KMF 7 - 708 TT3492 Z2 G4 MINI WORKSTATION NON RETURNABLE 2 $ 2,500.00 $ 5,000.00 0 1 $ 2,500.00 $ 5,000.00
OTEK 8 - 443 BLN1302 OVER THE ETHERNET KEYING (OTEK) OPERATION FIELD-ADD LICENSE 24 $ 4,020.00 $ 96,480.00 15 0.9 $ 3,417.00 $ 82,008.00
Twenty 22 MCC7500 VPM and 2 AIS VPM
Radio Management 300 $ 100.00 $ 30,000.00 28 0.7 $ 100.00 $ 30,000.00
online delivery jtyoung@vbgov.com 300 $ - $ - 28 0.7 $ - $ -
All Add KMF and clients to Maintenance Annually - Nov 2021, through Oct 31, 2022 1 $ 5,470.00 $ 5,470.00 0 1 $ 5,470.00 $ 5,470.00
List $ 292,424.00 Total Infrastructure $ 277,952.00
Trad
Services Review, Deploy, Test, Verify via Engineering, ST, NICE and Upgrade Operations
Services Project Management 1 $ 115,313.00 $ 115,313.00 0 1 $ 115,313.00 $ 115,313.00
Services Engineering Design review, Ordering, Test Plan, Configuration support 1 $ 49,563.00 $ 49,563.00 0 1 $ 49,563.00 $ 49,563.00
Services System Technologist- Configuration, Simulcast optimization, Testing, Travel 1 $ 55,630.00 $ 55,630.00 0 1 $ 55,630.00 $ 55,630.00
Services Installation-KMF, 2 Clients 1 $ 19,201.00 $ 19,201.00 0 1 $ 19,201.00 $ 19,201.00
33211 Services Training 1 $ 47,629.00 $ 47,629.00 0 1 $ 47,629.00 $ 47,629.00
Services Warranty addition for 24 x7 x365 1 $ 3,727.00 $ 3,727.00 0 1 $ 3,727.00 $ 3,727.00
Services Infrastructure Documentation 1 $ 6,275.00 $ 6,275.00 0 1 $ 6,275.00 $ 6,275.00
Services Performance Bond- $1,000,000 1 $ 8,256.00 $ 8,256.00 0 1 $ 8,256.00 $ 8,256.00
Add to MCC7500 VPM-OVER THE ETHERNET KEYING (OTEK) OPERATION FIELD-ADD LICENSE ( 20
Services 24 $ 270.00 $ 6,480.00 0 1 $ 270.00 $ 6,480.00
positions, 2 spare and 2 AIS)
Two programmers at City Garage New Portable, unbox, Read, Firmware update, Program, Solar Winds 1,123 $ 170.45 $ 191,420.45 0 1 $ 170.45 $ 191,420.45
Two programmers at City Garage Existing Portable, Alignment, Firmware update, Flash, AES update, Program, Solar Winds 12 $ 170.45 $ 2,045.45 0 1 $ 170.45 $ 2,045.45
Two programmers at City Garage Existing Mobile Alignment, Firmware update, Flash, AES update, Program, Solar Winds 444 $ 170.45 $ 75,681.82 0 1 $ 170.45 $ 75,681.82
Two programmers at City Garage Remove/install mobiles for upgrades 444 $ 190.91 $ 84,763.64 0 1 $ 190.91 $ 84,763.64
One programmer at Building 30 Bldg 30 Consolettes, Alignment, Firmware update, Flash, AES update, Program, Solar Winds 64 $ 170.45 $ 10,908.80 0 1 $ 170.45 $ 10,908.80
Weekly status report 18 $ 113.64 $ 2,045.45 0 1 $ 113.64 $ 2,045.45
Other ( MCA to define) misc connectors, cables, cable management 1 $ 909.09 $ 909.09 0 1 $ 909.09 $ 909.09
City to supply one Aeroflex, Motorola to supply 2nd Aeroflex, City to supply RM laptop for bldg
Total radios upgraded 1,643

Total Encryption Project Services before System Manager $ 679,848.71

Estimated 20 portables per day M-F 830AM to 430PM, 100 per week, 18 weeks, 2 weeks pad, 20 weeks total System Manager Year 1 Start July 1 2021 $ 294,108.00
Estimated 5 mobiles per day M-F 830AM to 430PM, 25 per week, 21 weeks, 2 weeks pad, 22 weeks total System Manager Year 1 Start July 1 2022 $ 294,108.00
Estimated 5 Consolettes per day M-F 830AM to 430PM, 25 per week, 3 weeks, 3 weeks total System Manager Year 1 Start July 1 2023 $ 308,813.00

Total 3 Year System Manager $ 897,029.00

KMF 6
 Virginia Beach Encryption Project - (7-08-2021)

Item Description % Price

This proposal is subject to the Terms and Conditions of Motorola's Communications System Agreement 53018LL-City contract ITTC-18-0079.
Contract total in US dollars 100.00% $ 5,976,738.15
1 APX Shipment- Summary sub total APX with Trade-in Plus APX Encryption Upgrades - Net 30 $ 5,191,370.45
Subtotal remaining contract value for Infrastructure and services 100.00% $ 785,367.71
Remaining Payments based on subtotal of contract after APX Upgrade shipment payment
2 Completion of Contract Design Review 20.00% $ 157,073.54
3 Shipment of Fixed Network Equipment- Infrastructure KMF 45.00% $ 353,415.47
4 Completion of Site Installations - Bldg 30 15.00% $ 117,805.16
5 Completion of APX and APX Update Installations 10.00% $ 78,536.77
6 Completion of System Optimization, and System Acceptance Tests (SATP) 5.00% $ 39,268.39
7 Final Acceptance- after cutover 5.00% $ 39,268.39
Subtotal remaining contract value for Infrastructure and services 100.00% $ 785,367.71

Contract total in US dollars 100.00% $ 5,976,738.15

APX Updates are Net 30 days from shipment

Except for a payment that is due on the Effective Date, Customer will make payments to Motorola within
thirty (30) days after the date of each invoice. Customer will make payments when due in the form of a
check, cashier’s check, or wire transfer drawn on a U.S. financial institution and in accordance with the
following milestones.
Motorola reserves the right to make partial shipments of equipment and to request payment upon
shipment of such equipment. In addition, Motorola reserves the right to invoice for installations or civil
work completed on a site-by-site basis, when applicable.

All
prici
ng is

Trad
e-in
per

7
 Virginia Beach Encryption

Statement of Work (SOW)-Motorola will install and configure the system according to the task list below: Motorola Solutions Virginia Beach
This proposal is subject to the Terms and Conditions of Motorola's Communications System Agreement 53018LL-City contract ITTC-18-0079.

PROJECT INITIATION
Contract Finalization and Team Creation
Execute contract and distribute contract documents. X X
Furnish a performance bond in the full amount of the contract price as security for the faithful performance of Motorola Solutions’ contractual obligations. X
Purchase the required performance bond. X
Supply the required Performance Bond X
Assign a Project Manager as a single point of contact. X X
Assign resources. X X
Schedule project kickoff meeting. X X
Deliverable: Signed contract, defined project team, and scheduled project kickoff meeting.
Project Administration
Ensure that project team members attend all meetings relevant to their role on the project. X X
Set up the project in the Motorola Solutions information system. X
Record and distribute project status meeting minutes. X
Maintain responsibility for third-party services contracted by Motorola Solutions. X
Complete assigned project tasks according to the project schedule. X X
Submit project milestone completion documents. X
All pricing is valid
Upon completion of tasks, approve project milestone completion documents. through August 30, X
2021
Conduct all project work Monday thru Friday, 7:30 a.m. to 5:00 p.m.). X
Trade-in per unit is for
APX6000 radios shipped
December 2014 or later
on a one for one basis.
Deliverable: Completed and approved project milestones throughout the project.
The trade-in is valid for
a minimum of 1100 APX
radios ordered before
August 30, 2021.
Shipping
Pack APX, APX accessories, APX Upgrades, and KV L's equipment for shipment to V irginia Beach. X
Arrange for shipment to the field. X
Provide inventory of shipped equipment that corresponds to equipment list. X
Receive, store, confirm receipt of shipped equipment at: X
City of V irginia Beach, Department of Information Technology, 2633 Leroy Road V irginia Beach V A. 23456 X
Review shipped equipment and confirm receipt. X
After design review-Pack KMF and OTEK equipment and software equipment for shipment to V irginia Beach. X
Arrange for shipment to the field. X
Provide inventory of shipped equipment that corresponds to equipment list. X
Receive, store, confirm receipt of shipped equipment at: X
City of V irginia Beach, Department of Information Technology, 2633 Leroy Road V irginia Beach V A. 23456 X
Review shipped equipment and confirm receipt. X
Deliverable: Completed and approved shipping milestones.
Project Kickoff
Introduce team, review roles, and decision authority. X X
Present project scope and objectives. X
Review SOW responsibilities and project schedule. X X
Schedule Design Review. X X
Deliverable: Completed project kickoff and scheduled Design Review.
Design Review
Review the Customer’s operational requirements. X X
Present the system design and operational requirements for the solution. X
Present installation plan. X
Present preliminary cutover plan and methods to document final cutover process. X
Present configuration and details of sites required by system design. X
V alidate that Customer sites can accommodate proposed equipment. X X
Provide approvals required to add equipment to proposed existing sites. X
Review safety, security, and site access procedures. X
Finalize site acquisition and development plan. NA NA
Present equipment layout plans and system design drawings. X
Provide backhaul performance specifications and demarcation points. X
Provide heat load and power requirements for new equipment. X
Provide information on existing system interfaces. X
Provide frequency and radio information for each site. X
Create Installation Plan and methods to document a detailed procedure for, KMF-OTAR/OTEC and APX updates. X
Assume liability and responsibility for proving all information necessary for complete installation. X
Assume responsibility for issues outside of Motorola Solutions’ control. X
Complete the required forms required for frequency coordination and licensing. X
Ensure that frequency availability and licensing meet project requirements, and pay licensing and frequency coordination fees. X
Review and update design documents, including System Description, Statement of Work, Project Schedule, and Acceptance Test Plan, based on Design Review agreements. X
Provide minimum acceptable performance specifications for customer provided hardware, software, LAN, WAN and internet connectivity. X
Execute Change Order in accordance with all material changes to the Contract resulting from the Design Review. X
Deliverable: Finalized design documentation based upon “frozen” design, along with any relevant Change Order documentation.
SITE PREPARATION AND DEVELOPMENT
Site Access
Provide site owners/managers with written notice to provide entry to sites identified in the project design documentation. X
Maintain access roads in order to provide clear and stable entry to sites for heavy-duty construction vehicles, cement trucks and cranes. Ensure that sufficient space is available at the site for these
NA NA
vehicles to maneuver under their own power, without assistance from other equipment.
Obtain site licensing and permitting, including site lease/ownership, zoning, permits, regulatory approvals, easements, power, and telco connections. NA NA
Deliverable: Access, permitting, and licensing necessary to install system equipment at each site.
Site Planning
Provide necessary buildings, equipment shelters, and towers for installation of system equipment. X
Provide the R56 requirements for space, power, grounding, HV AC, and connectivity requirements at each site. X
Provide adequate electrical power in proper phase and voltage at sites. X
Provide as-built structural and foundation drawings of the structures and site locations, along with geotechnical reports, in order to facilitate a structural analysis. NA
Perform structural analysis of towers, rooftops, or other structures to confirm that they are capable of supporting
NA
proposed and future antenna loads.
Confirm that there is adequate utility service to support the new equipment and ancillary equipment. X
Modify towers or other structures, or relocate sites in the system, to ensure that they are capable of supporting proposed and future antenna loads. NA
Conduct site walks to collect pertinent information (e.g. location of telco, power, structures, etc.) X
Ensure that each site meets the R56 standards for space, grounding, power, HV AC, and connectivity requirements. X
Conduct one three-point ground resistance test of each site. X
Prepare and submit Electromagnetic Energy (EME) plans for the site (as licensee) to demonstrate compliance with FCC RF Exposure Guidelines. NA
Prepare a lease exhibit and sketch of each site showing the proposed lease space and planned development at that site. NA
Prepare site construction drawings showing the layout of new and existing equipment. X
Review and approve site construction drawings. X
Obtain the permits needed to complete site development, including electrical, building, and construction permits. X
Pay for application fees, taxes, and recurring payments for lease/ownership of property. NA
Ensure that required rack space is available for installation of the new equipment. X
Deliverable: Information and permitting requirements completed at each site.
General Facility Improvements
Provide adequate HV AC, grounding, lighting, cable routing, and surge protection based upon Motorola Solutions’ Standards and Guidelines for Communication Sites (R56) X
Ensure the resolution of environmental and hazardous material issues at each site including, but not limited to, asbestos, structural integrity (tower, rooftop, water tank, etc.), and other building risks. NA NA
Ensure that electrical service will accommodate installation of system equipment, including isolation transformers, circuit breakers, surge protectors, and cabling. x
Provide obstruction-free area for the cable run between the demarcation point and system equipment. X
Provide structure penetrations (wall or roof) for transmission equipment (e.g. antennas, microwave radios, etc.). NA
Supply interior building cable trays, raceways, conduits, and wire supports. X
Pay for usage costs of power and generator fueling, both during the construction and installation effort, and on an ongoing basis. NA
Provide one-time mobilization of construction crews. X
Transport removed site equipment to a location designated by Customer and within Customer’s jurisdiction. X
Deliverable: Sites meet physical requirements for equipment installation.
SYSTEM INSTALLATION
Equipment Order and Manufacturing
Create equipment order and reconcile to contract. X
Manufacture Motorola Solutions-provided equipment necessary for system based on equipment order. X
Procure non-Motorola Solutions equipment necessary for the system. X
Deliverable: Equipment procured and ready for shipment.
Equipment Shipment and Storage
Provide secure location for solution equipment. X
Pack and ship solution equipment to the identified, or site location. City of V irginia Beach Information technology 2633 Leroy Road V irginia Beach V A 23456 X
Receive solution equipment. X
Inventory solution equipment. X
Deliverable: Solution equipment received and ready for installation
General Installation
Deliver solution equipment to installation location. X
All work to be performed Monday through Friday 8:30AM to 4:30PM unless otherwise noted. X
Install all proposed fixed equipment as outlined in the System Description based upon the agreed-upon floor plans, connecting X
Provide audio, control, and radio transmission cables to connect equipment to the power panels or receptacles, and audio/control line connection points. Installation performed in accordance
X
with R56 standards and state/local codes.
Provide system interconnections that are not specifically outlined in the system design, including dedicated phone circuits, microwave links, or other types of connectivity. x
Install and terminate all network cables between site routers and network demarcation points, including microwave, leased lines, and Ethernet. X
Ensure that Type 1 and Type 2 AC suppression is installed to protect installed equipment. x
Connect installed equipment to the provided ground system in accordance with R56 Standards. X
Label equipment, racks, and cables. X
Perform preliminary audit of installed equipment to ensure compliance with requirements and R56 standards. X
Note any required changes to the installation for inclusion in the “as-built” system documentation. X
Update MTC3600 Controller Code Plugs for 6 Channel operation. NA
Remove, transport, and dispose of old equipment. X
Provide installation checklist per site. X
Approve Installation checklist prior to installation. X
Deliverable: Equipment installed.
Antenna and Transmission Line Installation
Install antennas, including supplying and installing new side arm mounts NA
Install tower top amplifiers. NA
Install transmission lines required for system. NA
Provide structure penetrations for transmission equipment (e.g. antennas & microwave line.). NA
Install microwave waveguide and lines, as applicable. NA
Perform sweep tests on transmission lines. NA
Provide and install attachment hardware for supporting transmission lines on antenna support structure. NA
Supply and install ground buss bar at the bottom of each antenna support structure. NA
Retune combiner (this issue is open for discussion) NA
Deliverable: Antenna and Transmission Line V erified.
ASTRO 25 Core and Remote Site Installation and Configuration
Install fixed equipment contained in the equipment list and system description. X
Provide backhaul connectivity and associated equipment for all sites to meet latency, jitter and capacity requirements. X
Configure ASTRO 25 system to support the KMF and OTEK. X
V erify site link performance, prior to the interconnection of the solution equipment to the link equipment. X
Provide list of subscriber IDs for loading into the Zone Controller. NA
Load subscriber IDs in the Zone Controller. NA
Enter required radio ID and alias information to enable alias database setup for interface to consoles. NA
Integrate the RF sites into the system to ensure proper operation. NA
Deliverable: ASTRO 25 core and remote site equipment installation completed.
Console Installation and Configuration
Identify circuits for connection to console and a demarcation point located within 25 feet of the console interface. NA
Connect console to circuit demarcation points. NA
Install PC workstation w/ keyboard and mouse, and monitor. NA
Install a V oice Processor Module (V PM) and purchased
NA
peripheral console equipment in accordance with R56 standards and state/local codes.
Develop templates for console programming. NA
Perform console programming and configuration. NA
Deliverable: Console equipment installation completed. NA
Control Station/Deskset Installation and Configuration
Provide the locations of control stations and desk sets at each site. NA
Survey mounting locations and develop control station installation plan. NA
Provide adequate space, grounding, and power for the control station installation. NA
Apply City-supplied asset management tag in location defined by the City. NA
Apply City-supplied radio name tag in location defined by the City. NA
Disconnect existing consolette from existing power, ground and antenna system. X
Use City supplied Auto tune service monitor to tune the transceiver of each consolette to be upgraded. X
Update Firmware of Consolette X
Flash Consolette radio via Radio Management X
Use KV L to add AES to Consolette X
Program the consolettes, as identified in the equipment list, based upon the City’s approved programming templates and client software. A “one-time only” programming is included in the project
X
pricing.
Reconnect all documented connections between the consolette and associated devices. X
Stage programmed desksets and consolettes with the City’s network POE switch. NA
Remove the existing consolette, control station, and digital junction box, and respective power supply. NA
Connect new consolette to the existing UPS power, ground point and antenna system. NA
Install and connect two Radio Gateway Units (RGUs) for each voice consolette. NA
Connect ground cable between RGU and ground bus by using the Motorola-provided ground cable that comes with the RGU equipment. NA
Disconnect, remove, and dispose of existing MC3000 deskset. NA
Remove power supply between wall receptacle and MCC3000 deskset and dispose. NA
Install the new MCD5000 desksets in the space provided by the City. Desksets that are on walls will use the Motorola-provided wall plate while desksets placed on horizontal spaces will not require
NA
wall plates.
Connect deskset to City supplied network POE switch. NA
Provide the City with the system configuration files for each site that has the MCD5000 equipment. NA
V erify all desksets are fully operational by a voice call to another radio on the talkgroup. X
Measure and record V SWR for each respective antenna system after completing installation. Provide recorded data to City staff. X
Ensure equipment space is free of debris and is returned to the condition is was upon arrival. X
Secure all cabling using non-reversible black tie-wraps. NA
Ship replaced equipment to the designated Motorola facility. NA
Update ASTRO 25 system with new subscriber data. NA
Provide and install one (1) six foot, RED, CAT6, stranded conductor cable between the RGU and network switch. NA
Provide and install one (1) six foot, RED, CAT6 stranded conductor cable between the APX Consolette and the RGU. NA
Provide storage location for the Motorola-provided equipment. NA
Provide asset management tags. NA
Provide radio name tags. NA
Provide indoor location for Motorola team to, program, stage, and install equipment. X
Provide all building specific deskset network cables and switches as required. NA
Provide properly functioning antennas and transmission line for consolette installation. NA
Supply a 115 V AC grounded electrical outlet rated at 15 A to power the control station and remote control device. Provide an outlet within 6 feet of the unit. NA
Supply a ground point of 5 ohms or less located in the immediate vicinity (within 6 feet) of the finalized location of the antenna and control station. NA
Provide POE switch at each site that will have MCD5000 equipment installed. NA
Provide Motorola with static network IP addresses for each location that will have the MCD5000 equipment so that the terminal devices can be programmed. NA
Install RF local control stations identified in the equipment list. NA
Properly connectorize and ground the cabling, which will be run to the outdoor antenna location using the least obtrusive
NA
method.
Provide an elevated antenna mounting location, and adequate feed-line routing and support. NA
Install line (not greater than 100 feet in length) and antenna system (connectors, coax grounding kit, antenna, and surge protection). NA
Deliverable: Control station/deskset equipment installation completed.
Logging Equipment Installation and Configuration
Supply logging equipment. NA
Provide interface to logging equipment. X
Deliverable: Logging equipment installation completed.
Develop Console and User Radio Fleetmap
Review and determine modifications to existing fleetmap. X
Review fleetmapping requirements with Customer, including user ID and talkgroup structures. X
Designate user group representatives for the user groups, to make timely decisions on their behalf. X
Provide advisory input during fleetmap development. X
Develop templates. X
Participate in a meeting to finalize any changes among user groups. X
Review and approve fleetmap templates. X
Program the approved templates into a radio-programming template tool. X
Program sample radios with approved templates and deliver for evaluation by Customer. X
Program approved templates into console. X
Evaluate sample radios and provide feedback. X
Approve templates. X
Deliverable: Fleetmap plan completed and approved by Customer.
Mobile Radio/Vehicle Charger Installation
Motorola team to work hours 8:30 AM-4:00 PM Monday-Friday X
Develop and approve prototypes for each type of mobile installation. NA
Install all the mobiles in the vehicles, as identified in the equipment list, and according to the installation schedule. NA
Permanently mount the antennas on each vehicle according to the approved prototype, appropriate for the vehicle type. Install the antennas close to the same location as the existing
NA
antennas, where practical, in vehicles that already have antennas installed. If applicable, plug the old antenna hole with an appropriate rubber plug.
Install the antennas on the roof, where practical, on the new antenna installations. If mobile antenna cannot be installed on the roof, determine an alternative location. NA
Remove the existing mobiles from the vehicle at the time of installation of the new radios NA
Prior to subscriber flash upgrade, perform all appropriate preventative maintenance on the subscriber radios, including
X
calibration and tuning to ensure the radios are operating within manufacturer’s specifications.
Work with the City to develop and approve a prototype plan for the Mobile Encryption upgrade. X
Install all the mobiles/mobile chargers in the vehicles, as identified in the equipment list, and according to the installation schedule. NA
The following guidelines are followed during installation: X
Installations utilize the standard mobile mounting hardware included with the type of unit or non-standard mounting supplied by the City. NA
Obtain main power from a vehicle 12 V DC. NA
Permanently mount the antennas on each vehicle according to the approved prototype for each vehicle type. NA
Work with the customer to plug the old antenna hole(s) with an appropriate rubber plug if the antenna(s) require a new location on the vehicle. NA
Remove the existing mobiles and antennas as specified by the City from the vehicles at the time of installation of new radios. NA
Provide document with radio type, completed date, asset management tag number, vehicle number, mobile number or location, program template name, and installer. X
Notify City of quality/installation issues. X
Ship replaced, traded-in equipment to the designated Motorola facility for disposal. NA
City of V irginia Beach will determine an alternative location whenever the antennas cannot be installed on the roof. NA
Provide indoor location, 4 Bays, for Motorola team to install the mobiles. NA
Provide driver to move vehicles from parking lot to bay and Bay to Lot while Motorola team is on site. NA
Approve mobile installation prototype. NA
Provide adequate number of vehicles for installations according to the project/installation schedule. X
If any installations require variations from the approved plan, the City must approve, before proceeding with the variance. NA
Update CAD records. NA
Perform quality control inspection for each vehicle before returning it to service. NA
Update ASTRO 25 system with new subscriber data. NA
Provide Mobile Installation Checklist for review prior to start of Installation, and completed checklist per vehicle. X
Approve Draft and completed installation checklists. X
Deliverable: Mobile radios installed and accepted
Mobile/Portable Radio Programming and Portable Distribution
Deploy programming technician(s) to Fleet management Monday through Friday 8AM-5 PM per project schedule. X
Unbox all mobiles and distribute control heads, brackets, control head cables, speakers, microphones and antennas to installation bays designated by the City at Fleet Management. NA
Use CD with AES mobile upgrades to update KV L via laptop X
Remove Radio Brick from parked Police vehicle near IT Mobile shop X
Tune transceiver of Mobile Radio X
Update the firmware of mobile radio X
Flash Mobile radio via Radio Management X
Use KV L to add AES to mobile X
Program Mobile radio via Radio Management X
Install Radio Brick into parked Police vehicle near IT Mobile shop X
Update City’s asset system with date, new programming template and AES information. X
Unbox all portables. X
Apply City-supplied asset management tag. X
Apply City-supplied radio name tag. X
Replace portable volume knob with RFID knob. X
Update City’s asset system with asset number, Radio ID and RFID. X
Read the radio into Radio Management Database. X
Program all the mobiles and portables, as identified in the equipment list, with the City’s Radio Management system using approved programming templates and software. X
A “one-time only” programming charge is included in the project price. X
Provide two indoor programming stations with access to the City’s asset system and Radio Management system. X
Provide storage location for the Motorola-provided equipment. X
Provide asset management tags. X
Provide radio name tags. X
Provide programming templates via Radio Management. X
Once all templates and client software is tested and approved by the Customer, Motorola Solutions requests written approval of acceptance. X
Approve final template(s) and initiate portable programming. X
Program portable radios as needed. X
Upon receipt of portables, a Customer-authorized signatory acknowledges receipt of all portables and accessories and proper operation of a sampling of portables. X
Program test portable radios with each template version and activate them on the system. X
Program the portable radios identified in the equipment list in accordance with the programming templates, client software, and fleetmap. A “one-time only” programming is included in the
X
project pricing.
Deliver portable radios to authorized Customer personnel and inventory upon receipt. X
Acknowledge receipt of portable radios and accessories and verify proper operation of a sampling of delivered portable radios. X
Distribute portable radios to end users. X
Obtain Trade-in radios after no more than 100 new portables are programmed so new ones can be distributed and trade-in radios can be packed for shipment X
Pack and Ship Traded in APX6000's to MSI recycling facility on a bi weekly or monthly basis X

Provide Motorola PM serial numbers of traded in radios pack for shipment to recycling X
MSI to pay for shipment to recycling facility X
Deliverable: Portable radios accepted and distributed.
SYSTEM OPTIMIZATION AND TESTING
R56 Site Audit
Perform R56 site-installation quality-audits, verifying proper physical installation and operational configurations. X
Create site evaluation report to verify site meets or exceeds requirements, as defined in Motorola Solutions’ R56 Standards and Guidelines for Communication Sites. X
Deliverable: R56 Standards and Guidelines for Communication Sites audits completed successfully.
Solution Optimization
V erify that all equipment is operating properly and that all electrical and signal levels are set accurately. X
V erify that all audio and data levels are at factory settings. X
V erify communication interfaces between devices for proper operation. X
Ensure that functionality meets manufacturers’ specifications and complies with the final configuration established during design review or system staging. X
Check forward and reflected power for all radio equipment, after connection to the antenna systems, to verify that power is within tolerances. NA
Perform the MCC7500 console programming to incorporate new TDMA talkgroups if required. NA
Test features and functionality are in accordance with manufacturers’ specifications and that they comply with the final configuration established during the CDR. X
Test and optimize the new Channels for TDMA/DDM operation. NA
Install and integrate the RF channels with the system NA
V erify the IP logging solution. X
Bring all existing base stations and comparators to the same firmare level as the new base stations. NA
Deliverable: Completion of System Optimization.
Functional Acceptance Testing
V erify the operational functionality and features of the solution supplied by Motorola Solutions, as contracted. X
Witness the functional testing. X
Document all issues that arise during the acceptance tests. X
If any major task for the system as contractually described fails during the Customer acceptance testing or beneficial use, repeat that particular task after Motorola Solutions determines that
X
corrective action has been taken.
Resolve any minor task failures before Final System Acceptance. X
Document the results of the acceptance tests and present for review. X
Review and approve final acceptance test results. X
Evaluate wear-ability of Si device. Provide Feedback to customer on options X
V erify the operational functionality and features of the Si500 supplied by Motorola Solutions, as contracted. X
If any major task as contractually described fails, repeat that particular task after Motorola Solutions determines that corrective action has been taken. X
Document all issues that arise during the acceptance tests. X
Document the results of the acceptance tests and present to the Customer for review. X
Resolve any minor task failures before Final System Acceptance. X
Deliverable: Completion of functional testing and approval by Customer.
PROJECT TRANSITION
Training
Finalize schedule for training coursework. NA
Provide training facility. NA
Ensure that the training participants fulfill course prerequisites. NA
Conduct the training classes outlined in the Training Plan. NA
Attend proposed training classes. NA
Deliverable: Training coursework completed.
Cutover
Finalize Cutover Plan. X X
Calibrate and tune existing mobile and portable radios to ensure good working order. X
Add user radio information for input into the system database and activation, as required. X
Provide programming of user radios and related services (i.e. template building, re-tuning, testing and installations), as needed, during cutover period. X
Conduct cutover meeting with relevant personnel to address both how to mitigate technical and communication problem X
Notify the personnel affected by the cutover of the date and time planned for cutover. X
Provide ongoing communication with users regarding the project and schedule. X
Cut over users and ensure that user radios are operating on system. X
Resolve punch list items, documented during the Acceptance Testing phase, in order to meet all the criteria for final system acceptance. X
Assist Motorola Solutions with resolution of identified punch list items by providing support, such as access to the sites, equipment and system, and approval of the resolved punch list items. X
Deliverable: Migration to new system completed, and punch list items resolved.
Transition to Maintenance
Review the items necessary for transitioning the project to warranty support and service. X
Provide a Customer Support Plan detailing the warranty support associated with the contract equipment. X
Participate in the Transition Service/Project Transition Certificate (PTC) process. X
Deliverable: Service information delivered and approved by Customer
Finalize Documentation and System Acceptance
Provide an electronic as-built system manual on a USB drive and six hardcopies. The documentation will include the following: X
System-Level Diagram. X
Site Block Diagrams. X
Site Floor Plans. NA
Site Equipment Rack Configurations. X
Functional Acceptance Test Plan Test Sheets and Results. X
Optimization Records, including but not limited to ERP, frequency, and cable losses. X
Equipment Inventory List with serial numbers. X
Console Programming Template if required. X
Maintenance Manuals (soft copy only). X
Technical Service Manuals (soft copy). X
Acceptance test documentation will be provided in MS Word formats. All final signed versions will be in Adobe pdf format. X
Drawings are created utilizing V isio design software and will be delivered in both V isio and Adobe PDF format. All other system manual documents converted from native format to Adobe PDF
X
format to be included on the System Manual CD.
Receive and approve documentation. X
Execute Final Project Acceptance. X X
Deliverable: All required documents are provided and approved. Final Project Acceptance.
 Hi Level Schedule (Estimate Only)
PO no later than July 30, 2021
Subscriber Shipment August 30, 2021
Infrastructure Shipment November 2021
Subscriber Programming September 2021-June 2022
Infrastructure Install December-January 2021
Optimization and testing February-April 2022
System Acceptance July 2022
System Manager Start July 2022
System Manager Responsibilities
The SM works a 40-hour work week, and the exact deliverables the SM should perform must be agreed upon between the Customer and the SM. X X
Administrative Support X
Coordinate provision of associated services X
Maintenance and Repair Services and Performance X
Technical Support X
Dispatch Services X
Offload system statistics daily X
Gather data from reporting resources for Performance reports X
Administer User Satisfaction surveys X
Review User Satisfaction surveys X
Serve as Oversight Point of Contact X
Configuration Management X
Document configuration requirements X
Technology requirements and capability X
Interoperability requirements X
Programming requirements X
Operational requirements X
Special situation reconfiguration requirements X
Maintain system configuration records X
Database Management and Oversight X
Manage System Database X
Manage Console Databases X
Manage Moscad Database X
Manage KMF-Key Management Facility database X
Manage the OTAR Over-The Air Rekeying schedule X
Dispatch Services X
Establish procedure for Dispatch services X
Dispatch local personnel as required by Severity X
Update records, severity and escalation information X
Prepare regular CSR Action Customer Query reports and analysis X
Advise Motorola of changes to escalation information X
Manage OTEK-Over-The-Ethernet-Keying X
On-Site Technical Support X
Provide technical analysis of repair Action Customer Query reports X
Provide recommendations for improvement X
Planning X
Preparation Disaster/Crisis recovery plan X
What If? Scenarios X
Backup Communications X
Equipment Rental Plans X
System Service Response Plan X
Communicate Plans To Users & Management X
Assist in system impact studies X
Programming Templates for Console and OTAR X
Establish procedure to reprogram X
Document and maintain device programming templates X
V erify current version at each service provider X
V erify radio template requirements for OTAR X
Radio System Infrastructure Inventories X
Maintain existing inventory records X
Establish procedure to utilize and replenish spare inventory X
Document spare field equipment supply and locations X
Add and/or delete site/user information from data base X
Document and maintain system configuration records X
Assist users in developing inventory tracking/control processes X
Establish test procedure of spares X
Software/firmware V ersion control X
Preventative maintenance schedule X
Review location and security of the spare equipment X
Radio and Infrastructure Repair X
Advise mobile shop on Depot repair procedures X
Monitor process for repairs X
Advise spare device swap procedure X
Review procedure to notify user of repair status X
Remote Diagnostics X
Review system remote access capability X
Review depth of diagnostic capability X
Monitor system network connection and capability X
Site Maintenance X
Evaluate each infrastructure component location X
Measure compliance to R56 standards X
Perform quality audit X
Report of site audits and quality standards X
Recommend maintenance procedures and requirements X
Monitor scheduled downtime X
Determine maintenance procedures and requirements X
Assure suppliers completes necessary procedures X
Coordinate outside services/suppliers to site for: X
Telephone circuits X
AC power X
Tower structure X
Power generator X
Property maintenance X
Provide payment for parts and services from customer or 3rd party vendors X
System Documentation X
Maintain system documentation X
Maintain operational and technical manuals X
System Infrastructure Performance Reporting X
Maintain records from Service providers X
Provide device performance report X
Planned and Unplanned downtime X
Root cause and CSR volume X
Fault Management integration with other alarm systems X
Provide system airtime usage report X
Provide system performance reports and analysis X
Track system alarms and response X
System Planning X
Review new and replacement equipment purchases X
Review organizational goals and objectives X
Identify wireless role in achieving the goals and objectives X
System Programming X
Review and confirm current radio equipment programming templates maintained by mobile shop X
Review the programming templates advise changes if required X
Review procedure to reprogram field devices X
Radio ID Programming Changes X
Radio Talkgroup changes X
Radio Alias changes X
Radio Programming To Add/Remove Operating Features X
Establish procedure to reprogram infrastructure equipment X
Establish procedure to reprogram equipment in response to a storm plan X
Coordinate programming activities X
Technical Support X
Provide technical and managerial assistance during critical response situations X
Contact SSC Call Center when a problem occurs and provide System ID, description of problem, and contact information X
Training X
Evaluate current training needs for users and technical support X
Prepare new hire, refresher, user and technical training requirements X
Coordinate on-site training X
Coordinate class room technical training in Schaumburg X
Coordinate train-the-trainer training X
User Support and Interaction X
Establish procedures to review user needs X
Establish procedures to respond to end user system questions and concerns X
Prepare plan for user survey and feedback X
Provide a telephone support line for system users X
Complete end user review/survey, analyze results and prepare report X
Develop user group committee to review needs, survey results and improvements X
Provide regular meeting with user groups regarding system performance and capabilities X
Vendor Management X
Review current service agreements scope and suppliers X
Implementation Quality standards and procedures X
Contract administration X
Qualified V endor Monitoring X
Qualified V endor Service Quality data collection X
Compliance/Adherence Monitoring X
V endor’s Quality Programs X
Warranty Processing X
Provide appropriate facilities necessary to complete the deliverables in time frames that support the project. Facilities include but are not limited to: X
Workstation X
Suitable office or work space to perform project duties X
Telephone X
Facility and/or Security access badges where appropriate and needed X
E-mail or access to an outside network X
Customer network/peripherals access for use for project purposes. X
Pay any additional costs incurred before, during, or after the deployment that are outside the scope of responsibilities or deliverables outlined within this X
Determine proper visitation schedule that best suits the Customer and the SM’s availability. X
 Redaction Date: 3/23/2023 2:56:51 PM
Redaction Log

Redaction Reasons by Exemption

Pages
Reason Description (Count)

2(5)
3(4)
Statewide Radio § 2.2-3705.2(10) 4(20)