d-Copia 1800

d-Copia 2200

PRINTING SYSTEM (Z)

OPERATION GUIDE

GB

551706en
PUBLICATION ISSUED BY:
Olivetti S.p.A.
Gruppo Telecom Italia
Via Jervis, 77 - 10015 Ivrea (ITALY)
www.olivetti.com
Copyright © 2009, Olivetti
All rights reserved

The mark affixed to the product certifies that the

product satisfies the basic quality requirements.

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time
and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection
Agency in response to environmental issues and for the purpose of advancing the development and utilization of
more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as
the characteristics of the product:
• incorrect electrical power supply;
• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the
User’s Manual supplied with the product;
• replacement of original components or accessories with others of a type not approved by the manufacturer, or
performed by unauthorised personnel.

All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying, recording or by any information storage and retrieval
system, without permission in writing from the Publisher.
Contents

1 Printer Driver Settings

Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Accessing Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Installing Optional Devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Compatibility Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Printing Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Using a Different Print Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Printing Multiple Pages per Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
Scaling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Matching the Paper Size before Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
Printing on Paper of Non-Standard Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8
Printing with Custom Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10
Printing on Both Sides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10
Printing Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11
Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14
Grayscale Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15
Advanced Graphics Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16
Detailed Graphics Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17
Useful Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18
Cover Mode, Page Insert, and Transparency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18
Booklet Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24
Collating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-25
Saving Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-25

2 Status Monitor
Accessing Status Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Exiting Status Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Status Monitor Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Sound Notification Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Appearance Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

3 Configuration Tool
Accessing the Configuration Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Exiting the Configuration Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Status Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Input Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
Media Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Printer Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

i
ii
Trademark Information

• Microsoft, Windows and WindowsNT are registered trademarks of Microsoft

Corporation of America and other countries.
• Windows Me, Windows XP and Windows Vista are trademarks of Microsoft
Corporation.
• Ethernet is a registered trademark of Xerox Corporation.
• Novell and NetWare are registered trademarks of Novell, Inc.
• Adobe, Adobe Acrobat and Adobe Reader are registered trademarks of Adobe
Systems Incorporated.

All other company and product names contained in this Operation Guide are trademarks
or registered trademarks of their respective companies. The designations ™ and ® will not
be used in this Operation Guide.

All rights reserved. No part of this material may be reproduced or transmitted in any form
or by any means, electronic or mechanical, including photocopying, recording or by any
information storage and retrieval system, without permission in writing from the Publisher.

Legal Restriction On Copying

• It may be prohibited to copy copyrighted material without permission of the copyright
owner.
• It is prohibited under any circumstances to copy domestic or foreign currencies.
• Copying other items may be prohibited.

iii
Conventions

This manual uses the following conventions:

Convention Description Example

Bracket Bold Used to emphasize the selection of Press the [Print] key.
Text Typeface the operation panel key.
Bold Typeface Used to emphasize buttons or items Click Next.
to be selected in dialog boxes, and
titles displayed in dialog boxes.
Italic Typeface Used for references to additional For details, refer to Custom
information and other publications. Installation on page 2-5.

Courier Used to denote messages or names Error occurred.

Typeface displayed on the operation panel. Press Printer.
Notes Used to provide additional or useful
information about a function or NOTE: The name can be up to
feature. Can also contain references 31 characters.
to other publications.
Important Used to provide important
information. IMPORTANT: Formatting of the
memory card must be executed
from the printer.

iv
1 Printer Driver Settings

This chapter explains how to configure the settings of Printer Properties and the printer
driver.

Printer Properties

Accessing Printer Properties

Follow these steps to access the Printer Properties.

1 Click the Start button on the taskbar and then click Control Panel. Click to open Printers
in that order from the successive menus to access the Printers dialog box.

2 Right-click the printer icon in the Printers window. A shortcut menu is displayed.

3 Click Properties in the shortcut menu. The Properties dialog box is displayed.

Installing Optional Devices

If you use optional devices such as a paper feeder or duplex unit, specify the device on the
Device Settings tab of Printer Properties.

1 Click the Device Settings tab.

2 In Device options of the Device Settings tab, select the check boxes for any optional
devices installed in this machine.

NOTE: When you select the check box of an optional device shown in blue, a sub-dialog box is
displayed with additional setting details. If a device option check box is already selected, double-
click the device option to open the sub-dialog box.

1-1
Printer Driver Settings

Compatibility Settings
Compatibility settings can be adjusted by clicking the Compatibility on the Device
Settings tab.

Compatibility settings are specified when:

• printing from applications that save paper source information within documents.
• the paper source settings are specified by your system environment.

NOTE: Changing the device settings may result in printing errors. For further details on changing
these settings, contact your nearest dealer.

1 On the Device Settings tab, click Compatibility. The Compatibility Settings dialog box
is displayed.

2 From the list in the Media source enumeration group box, select the paper supply
method. The current value is listed in the Enumerated value box.

3 Enter the new value for the Enumerated value and click Apply. You can also restore all
the parameters to the default by clicking Reset.

4 Select the Ignore application collation check box to bypass the Collate setting in the
application, and give priority to the printer driver setting.

NOTE: Click Printing Preferences on the General tab in the Properties dialog box to access
collated printing options.

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 Printer Driver Settings

Printing Features
This section explains the various printing features when printing from Microsoft Windows
applications.

Using a Different Print Size

The document image is automatically adjusted to match the output page size.

1 Click Printing Preferences on the General tab in the Properties dialog box, click the Basic tab.

2 Click Page Sizes. The Page Sizes dialog box is displayed.

3 Select the original paper size. Click OK to return to the Properties dialog box.

4 Click the Print Size drop-down list and select the preferred output paper size.

5 Confirm that the proper paper size is loaded. Click OK to return to the Print dialog box.

6 Click OK to start printing.

NOTE: The proportion of the source document page size is compared to the output paper size by
using the Page Size feature.

Scaling enables you to select a percentage to increase or decrease the original image relative to the
original page size. Refer to Scaling on page 1-5.

1-3
Printer Driver Settings

Printing Multiple Pages per Sheet

You can print by arranging multiple pages of the source document on a single sheet of
paper. When this function is enabled, the Scaling option is disabled.

1 Click Printing Preferences on the General tab in the Properties dialog box, click the Layout tab.

2 Select the Multiple pages per sheet to enable the feature.

3 Specify the number of pages in the Pages per sheet drop-down list. You can select the
horizontal direction for the page layout using Layout.

NOTE: If you select four pages per sheet, then four pages are printed on a single sheet as shown
in the dialog box in the example above. If Auto is selected as layout, pages are arranged from the
top left corner to the bottom right corner.
Enabling the Print borders check box displays the page borders of each page.

1-4
 Printer Driver Settings

Scaling
Based on the page and print size specified in the Print size on the Basic tab, you can
reduce or enlarge the image from 20 to 500% before printing. However, only one page per
sheet can be printed.

1 Click the Layout tab in the Printing Preferences dialog box, and enter the scale percentage
into the Scaling (20 to 500%) field, or adjust the value as needed.

If you click Gutter, you can adjust the outside margins in a range from 0.20 to 1.00in. (5.0
to 25.4mm).

• For outside margins to the left of the page, enter a number into the Left (Long edge)
combo box.
• For outside margins to the top of the page, enter a number into the Top (Short edge)
combo box.

Left (Long Edge) Top (Short Edge)

• Select the Reduce image to fit check box if the printing data extends beyond the
edge of the paper when setting a binding margin. The margins are reduced to match
the page size adjustment.

Reduce Image 
to Fit

When you want to change the page size (for example, to enlarge an A4 size brochure for
printing on A3 paper), refer to Using a Different Print Size on page 1-3.

1-5
Printer Driver Settings

Matching the Paper Size before Printing

This machine automatically selects the paper size specified in the Page Sizes setting on
the Basic tab by default when you are printing on regular paper. However, this machine
supports a wide variety of printing media.

You can specify the media type in the Media type setting for automatic paper source
selection when using recycled paper, labels, or transparencies.

1 Load the paper in a paper cassette or the MP tray.

2 Access the Properties dialog box and click the Basic tab.

3 Click Page Sizes.

4 Select the original paper size. Click OK to return the Properties dialog box.

5 From the Source menu, select the paper source.

6 From the Media type menu, select the type of media for printing.

Options available in the Media type menu are as follows.

Media Type Usable Paper Cassettes

Plain (64 to 90 g/m2) All

Transparency MP tray
Preprinted All
Labels MP tray
Bond (thick paper) MP tray
Recycled All
2
Vellum (Less than 64 g/m ) MP tray
Rough (90 to 200 g/m2) All
Letterhead All
Color (64 to 90 g/m2) All
Prepunched All
Envelope MP tray
Cardstock MP tray
Thick MP tray
High quality All
Custom type (1-8) Refer to the next section.

7 Click OK to return to the Print dialog box.

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 Printer Driver Settings

8 Click OK to start printing.

Once printing begins, the machine automatically detects the paper to match the specified
page size, paper source and media type.

NOTE: If the paper loaded does not match the size, type, or both, a message displays requesting
you to load paper into the MP tray. If you wish to continue to print using a different size than the
specified paper source, press the [Start] key on the operation panel.

1-7
Printer Driver Settings

Printing on Paper of Non-Standard Sizes

This machine can print on custom sizes of paper by defining them as custom paper sizes.

NOTE: For custom paper, supply the paper using the universal (adjustable) paper cassette or the
MP tray.

Follow these steps to save custom page sizes in the printer driver.

1 Load the custom paper into the printer.

2 Click the Start button on the taskbar and then click Control Panel. Click to open Printers
in that order from the successive menus to access the Printers dialog box.

3 Right-click the printer icon to access the Properties dialog box.

4 Click Printing Preferences to open the Printing Preferences dialog box. Click the Basic
tab.

5 Click Page Sizes.

6 Click New. The custom paper name is displayed in the Select page size list box.

7 Enter a name for your custom page size in the Name field.

NOTE: The name can be up to 31 characters.

1-8
 Printer Driver Settings

8 Enter the measurements in the Height and Width boxes in millimeters or inches. (Units are
selected from the User dialog box of the Device Settings tab in the Properties dialog
box.)

The following table shows the supported range of sizes for custom paper.

Media Type Cassette MP tray

Minimum 5.8 x 8.3 inches(148 x 210 5.82 x 3.85 inches

mm) (148 x 98 mm)
Maximum 11.7 x 16.5 inches 17.0 x 11.69 inches
(297 x 420 mm) (432 x 297 mm)

9 Click OK to save the page size and return to the Page Sizes dialog box. Confirm the name
of page size you just added.

10 Click OK.

Repeat the steps above if you want to add other custom paper sizes. A maximum of 20
different paper sizes can be added.

1-9
Printer Driver Settings

Printing with Custom Paper Sizes

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 On the Basic tab, select the name of your saved paper size in the Page Sizes dialog box.

3 Select the source cassette for the custom paper from the Source drop-down list.

4 Click OK to return to the Print dialog box.

5 Click OK to start printing.

Printing on Both Sides

This section explains how to enable the duplex printing option. In order to activate this
printing option, the Duplex unit must be configured on the Device Settings tab.

In the table below, the paper sizes and media types are not available for duplex printing.

• Paper size: A6, B6, Executive, B5 (ISO)

• Media type: Transparencies, Labels, Vellum, Envelopes, Cardstock, Thick

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 Click the Basic tab.

3 Select the Print on both sides check box. Choose either Flip on long edge or Flip on
short edge.

4 Click OK to return to the Print dialog box.

5 Click OK to start printing.

1-10
 Printer Driver Settings

Printing Watermarks
When printing using watermarks, your preferred text is printed in the document
background. You can choose one of four standard watermarks or enter your own text.

Selecting the Watermark

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 Click Advanced tab.

3 Click the watermark icon. The Watermark dialog box is displayed.

4 Select watermark text from the Select watermark drop-down list.

NOTE: The Select watermark drop-down list displays four standard and customized watermarks.
For further details on adding watermarks, refer to Adding Watermarks on page 1-11.

5 Click OK.

Adding Watermarks
You can enter the text for a new watermark. The text font, color, size, and style can be
adjusted.

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 Click Advanced tab.

3 Click Watermark icon. The Watermark dialog box is displayed.

4 Click Add. The Add Watermark dialog box is displayed.

5 Enter a name for your watermark in the Watermark name field, and enter the text to be
printed as a watermark in the Watermark text field.

6 Specify the font. Select a font from the Font drop-down list.

7 Specify the color setting.

Select 10% Gray to 90% Gray or Black in the Color drop-down list.

8 Specify the font size. The Size is measured in points.

9 From the Style drop-down list, choose from regular, italic, bold, or bold and italic.

1-11
Printer Driver Settings

10 Adjust the number of watermarks printed and the amount of separation space between the
text.

• Enter the number of watermarks in the Count field.

• Enter the value for separation between watermarks in the Spacing spin box in inches
or millimeters.

11 Select Centered (default) or User defined to specify the text position.

• User defined (default): Bases the watermark text position on the X and Y values for
the horizontal and vertical coordinates.
• Centered: Places the watermark text in the center of the page.

NOTE: Manual Adjustment: Hold the left mouse button while dragging the watermark image to the
desired position.

12 Specify the text angle. Select Diagonal (slanted to the upper right) or select User defined,
which enables you to enter your preferred angle (measured counterclockwise from 0 to 360
degrees).

User defined: Drag the slider horizontally or enter the value.The angle of the text can be
manually adjusted by placing the mouse pointer on the center or end of the text and
dragging it to the desired position.

NOTE: Manual Adjustment: Hold the left mouse button while dragging the watermark image to the
desired angle.

13 Click OK.

1-12
 Printer Driver Settings

Deleting Watermark Text

1 From the Select watermark drop-down list, select the watermark text you wish to delete.
Click Delete.

2 Click OK to confirm the deletion.

Editing Added Watermarks

Edit your own watermarks by following the steps below. When editing your added
watermarks, you can change the watermark text, font, color, size, and style.

1 From the Select watermark drop-down list, select the watermark text for editing.

2 Click Edit. The Edit Watermark dialog box is displayed.

Adjust the text position and other settings as desired. For further details, refer to Adding
Watermarks on page 1-11.

Watermark Page Settings

1 In the Page selection group box of the Watermark dialog box, choose from All pages,
First page only, All pages except first page, or Only on specified pages for printing the
watermark text.

NOTE: Enter the pages in the text box to print the watermark on specific pages. For example, to
print the watermark on pages 1, 3, 5, 6, 7, 8, 9, 10, 11, and 12, enter [ 1,3,5-12 ].

2 Select the Print onto cover check box to select the cover page for printing the watermark.

NOTE: Enable the Cover mode option on the Publishing tab to print the watermark text on the
front or front and back covers. For further details, refer to Printing with Covers on page 1-18.

3 Click OK.

1-13
Printer Driver Settings

Print Quality
You can specify the printer settings for EcoPrint. EcoPrint reduces the amount of toner
placed on the printed page, extending the life of the toner container, making it both
economical and ecological. Because toner saturation is reduced, the entire image, text and
graphics, is displayed lighter in the printed job. EcoPrint does not increase print speed.

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 Click the Imaging tab.

3 Click to select the print quality from the Quality drop-down list.

Print Quality Options Descriptions

High quality Prints using the highest printer resolution.

Custom Prints using EcoPrint feature. Click EcoPrint, the
EcoPrint dialog box is displayed. Select On or
Off for the EcoPrint feature.

These options enable you to extend the use of your toner container by adjusting the printing
resolution.

1-14
 Printer Driver Settings

Grayscale Adjustment
The Grayscale Adjustment setting is used for adjusting the brightness and contrast of
graphics produced by monochrome printers. Text remains unchanged.

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 Click the Imaging tab.

3 Select Custom from the Select watermark drop-down list. The Adjustment Settings
dialog box is displayed.

4 Use the mouse to drag the slider horizontally toward Right (+) or Left (-) for Brightness and
Contrast. Alternatively, click the arrows at the right to increase or decrease the values in
the spin boxes.

Grayscale Adjustment Options Descriptions

Brightness Adjusts the brightness of graphics. The darkest

setting is -100 and the brightest is +100. Choose
0 (zero) for a regular level of brightness.
Contrast Adjusts the contrast (the proportion of light to
dark) of graphics. The faintest contrast setting is -
100 and the strongest is +100. Choose 0 (zero)
for a regular level of contrast.

1-15
Printer Driver Settings

Advanced Graphics Settings

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 Click the Imaging tab.

3 Determine the Options settings. Refer to the options and descriptions below.

Options Descriptions

Print text as black Prints color and gray characters in black. There is
no effect on white text, color images, or graphics.
Print graphics as black Prints color graphics and text in black, without
using grayscales. There is no effect on images or
photographs using the following formats:
*.bmp: bitmap
*.jpg: joint photographic experts group
*.psd: Photoshop Data
*.tif: tagged image file format
This function is enabled in Computer Aided
Design (CAD) applications only.

4 Click OK to save the settings.

1-16
 Printer Driver Settings

Detailed Graphics Settings

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 Click the Imaging tab.

3 Click Graphics. The Graphics Settings dialog box is displayed.

4 Select from the options shown in the table below.

Options Descriptions

Pattern scaling Improves visual compatibility between screen and print output.
If printed patterns and files do not match the on-screen
appearance, use this feature to select a different print density.
Auto (default setting): In most cases, this option prints patterns
and files to match the on-screen appearance.
Coarse: Prints patterns and files with the fewest number of
lines, patterns, or dots.
Medium: Prints patterns and files with a greater number of
lines, patterns or dots than the Coarse setting.
Fine: Prints patterns and files with the greatest number of
lines, patterns, or dots.
Reverse image Outputs a reversed black and white negative effect.
Mirror print Prints a mirror image of the page, with right and left reversed.
Produces a mirror-like effect.

5 Click OK to save your settings.

1-17
Printer Driver Settings

Useful Functions
This section describes useful functions of the printer driver.

Cover Mode, Page Insert, and Transparency

Interleaving
This section describes the cover mode, page insert, and transparency interleaving features
of the printer driver. When the Cover mode, Page insert, and Transparency interleaving
options are used with the MP tray, cassette mode (the default setting), must be set.

• Cover mode: Adds a front or back cover to your document.

• Page insert: Inserts blank or printed pages before pages in your document.
• Transparency interleaving: Inserts a blank or printed page between each
transparency.

For your document’s front cover or front and back covers, you can insert and print on paper
that is a different weight or a different color than the paper for the body of the document.
You can also specify cover printing when completing booklet printing settings. The paper
used for printing the document body is specified in the Media type drop-down list on the
Basic tab. The source of the cover paper is specified in the Media for cover drop-down
list on the Publishing tab. You can also print on the covers.

A duplex unit must be connected in order to print using the Front inside or Front outside
on the Publishing tab. You must also specify Print on both sides on the Basic tab.

Although the Cover mode and Page insert may be used simultaneously, they cannot be
used with the Transparency interleaving option.

Printing with Covers

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 Click the Publishing tab.

3 Select the Cover mode check box. Select your desired page arrangement as shown in the
following table.

1-18
 Printer Driver Settings

Options for Cover Printing

Check Box Selection Cover Insertion Type

Front Inserts a blank front cover

Front
cover

Front Prints on the outside surface of the front cover

Print onto Front outside

Front
cover

Front Prints on the inside surface of the front cover

Front inside
Duplex Printing (page 1-10).

Front
cover

Front Prints on the outside and inside surfaces of the

Print onto Front outside front cover
Print onto Front inside
Duplex Printing (page 1-10).

Front
cover

Front and back Inserts blank front and back covers

Back

Front
cover

1-19
Printer Driver Settings

Check Box Selection Cover Insertion Type

Front and back Prints on the outside surface of the front cover and
Print onto Front outside inserts a blank back cover
Back

Front
cover

Front and back Prints on the inside surface of the front cover and
Print onto Front Inside inserts a blank back cover
Duplex Printing (page 1-10). Back
cover

Front
cover

Front and back Prints on both sides of the front cover and inserts
Print onto Front outside a blank back cover
Print onto Front inside Back
Duplex Printing (page 1-10). cover

Front
cover

Front and back Inserts a blank front and prints on the inside of the
Print onto Back inside back cover

Back
cover

Front
cover

1-20
 Printer Driver Settings

Check Box Selection Cover Insertion Type

Front and Back Insert a blank front cover and prints on the outside
Print onto Back outside of the back cover
Duplex Printing (page 1-10).
Back
cover

Front
cover

Front and back Insert a blank front cover and prints on the inside
Print onto Back inside and outside of the back cover
Print onto Back outside
Back
Duplex Printing (page 1-10).
cover

Front
cover

Front and back Prints on the inside and outside of both the front
Print onto Front outside and back covers
Print onto Front inside Back
Print onto Back inside cover
Print onto Back outside
Duplex Printing (page 1-10).

Front
cover

4 From the Media for cover drop-down list, select the media type or source cassette for the
front and back covers. When you choose the media type, a source cassette matching that
media is automatically selected.

NOTE: Heavy, thin, or other special papers must be supplied from the MP tray.

5 Click OK to return to the Print dialog box.

6 Load the paper for the front and back cover in the paper cassette selected in step 4.

7 Click OK to start printing.

1-21
Printer Driver Settings

Page Insert
You can insert a preprinted page or a page of a different paper type before a designated
page. You can also print on the inserted paper. If a duplex unit is installed, you can also
print on the reverse of the inserted paper.

Although the Page insert and Cover mode may be used simultaneously, they cannot be
combined with the Transparency Interleaving described in Transparency Interleaving on
page 1-23.

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 Click the Publishing tab.

3 Select the Page insert check box. Select the check box corresponding to your desired
page arrangement as shown in the following table. To print on both the front and back of
the inserted page, enable the Print onto front and Print onto back check boxes.

Insert Page Combinations

Check Box Selection Printing Insertion Pages

Page insert Inserts a blank page before the second page

Inserted
Page

Page insert Prints on the outside surface of the inserted page

Print onto front

Inserted
Page

Page insert Prints on the inside surface of the inserted page

Print onto back
Duplex Printing (page 
1-10).

Inserted
Page

1-22
 Printer Driver Settings

Check Box Selection Printing Insertion Pages

Page insert Prints on both sides of the inserted page
Print onto front
Print onto back
Duplex Printing (page 
1-10).

Inserted
Page

4 Enter the page number to insert. A page will be inserted between the page number you
entered and the page before it. You can designate for pages to be inserted for any page
from page 2 to page 255.

To designate several pages in the document for insertion, enter a comma (,) to separate
them. For a series of insertions in a range of pages, use a hyphen (-). For example, to insert
a page before pages 5, 11, 12, 13, and 18, enter [ 5,11-13,18 ].

5 From the Media for page drop-down list, select the media type of the inserted page or the
source paper cassette.

When you choose the media type, a source cassette that matches that media is
automatically selected. Heavy, thin, or other special papers must be supplied from the MP
tray.

6 Click OK to return to the Print dialog box.

7 Load the paper for insertion in the paper cassette.

8 Click OK and begin printing.

Transparency Interleaving
By inserting a page between each sheet of paper, you can avoid damaging the
transparencies. This function is only available when printing transparencies supplied from
the MP tray. On these inserted pages you can print the same content as for the
transparencies.

Transparency interleaving and Cover Mode or Page Insert cannot be used simultaneously.

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 From the Source drop-down list on the Basic tab, select MP tray.

3 From the Media type drop-down list, select Transparency.

1-23
Printer Driver Settings

4 Click the Publishing tab.

5 Select the Transparency interleaving check box. To print the transparency content on the
inserted pages as well, Select the Print onto backing check box.

6 From the Media for backing drop-down list, select the media type and the source paper
cassette. When you choose the media type, the source cassette where that media is
loaded will be automatically selected.

7 Click OK to return to the Print dialog box.

8 Load transparencies into the MP tray.

9 Click OK to begin printing.

Booklet Printing
Using the Booklet option, you can print a two-page layout on both sides of a single sheet
of paper, then bind it in the center. Booklet printing is available with printers equipped with
a Duplex unit.

The supported paper sizes for Booklet printing are A3, Ledger, B4, A4, and Letter size.
Booklet printing can be combined with Cover mode. For further details, refer to Printing with
Covers on page 1-18.

Left Edge and Right Edge Binding

Printing a four-page document as a booklet, for example, will result in automatic duplex
printing in the order shown below. You can choose between left edge binding and right
edge binding.

Outside
Outside Outside
Left Edge Binding

Inside Inside

Outside
Outside Outside

Right Edge Binding

Inside Inside

1-24
 Printer Driver Settings

Using Booklet Printing

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 Click the Layout tab.

3 Select the Booklet check box. Choose either Left edge binding or Right edge binding.

4 Click the Basic tab.

5 Select the number of copies to print.

6 Click OK to return to the Print dialog box.

7 Click OK to start printing.

Collating
Follow these steps to collate printing.

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 Click the Basic tab.

3 Select the Collate check box.

4 Select the number of complete sets in the Number of copies combo box. When printing
using the Collate option, specify the number of copies. The document page length must
not exceed the tray capacity (for example, 200 sheets).

5 Click OK to return to the Print dialog box, and click OK to begin printing. The specified
number of copies are produced.

Saving Profiles
You can save print settings made on the Basic, Layout or other tabs in the Print dialog
box. By creating a profile out of the saved settings, they can be easily recalled, eliminating
the need to reset them on the dialog box tabs. Profiles can be easily added, edited, or
deleted. Profiles from other printers can also be read.

NOTE: If a shared profile is installed when printer driver option settings are being set, its icon is
displayed in the list on the Profile tab, and it can be shared by each printer.

1-25
Printer Driver Settings

Creating Profiles
Follow these steps to create a new profile.

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 Configure the appropriate options on each setting tab.

3 Click Profile in the Properties dialog box. The Profile dialog box is displayed.

4 Click Save to access the Save Profile dialog box.

5 Enter a name into the Name field, and select the Icon. The name can be up to 31
characters.

6 Enter comments about the settings into the Description field. Up to 256 characters can be
entered for the comments.

7 Click OK to save the profile. The display returns to the Profile dialog box.

8 The Select profile area displays the icon and name, and the Item and Detail columns
display the settings and description respectively. Click OK to activate the displayed printer
settings.

1-26
 Printer Driver Settings

Editing Profiles
The Name, Icon and Description of profiles can be edited.

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 Click Profile in the Properties dialog box. The Profile dialog box is displayed.

3 Select the profile to be edited from the Select profile, and click Edit.

4 The Edit Profile dialog box is displayed. Edit the profile’s Name, Icon and Description.
For further details, refer to Creating Profiles on page 1-26.

5 Click OK to save the edited profile. The display returns to the Profile dialog box.

Deleting Profiles

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 Click Profile in the Properties dialog box. Select the profile to be deleted from the Select
profile, and click Delete.

3 Click OK.

Importing and Exporting Profiles

You can save a profile on your personal computer and have it read by other printers. The
profiles on several printers can be shared. Print results may vary depending on the printer
model.

1 From the application’s Print dialog box, access the Properties dialog box. (Select Print
from the File menu and select Properties.)

2 In the source printer driver, click Profile in the Properties dialog box. The Profile dialog
box is displayed.

3 Select the profile to be read from Select profile, and click Export. The Export Profile
dialog box is displayed.

4 Save the profile.

Specify the save location in the Save in drop-down list, enter a name for the file in the File
name field, and click Save. Close the Properties dialog box.

5 In the destination printer driver, click Profile in the Properties dialog box. Click Import.
The Import Profile dialog box is displayed.

6 Select the profile from the Look in drop-down list, select the profile name, and then click
Open.

1-27
Printer Driver Settings

7 If a message dialog box appears displaying Some profile settings are not applicable to this
model. Do you want to continue?, there are unusable functions in this profile. Click OK to
return to the Profile dialog box.

The profile read by the printer driver displays in Select profile, and profile reading is
finished.

1-28
2 Status Monitor

The Status Monitor is an optional tool which enables you to monitor and manage printer
activity.

Accessing Status Monitor

Follow these steps to display the Status Monitor on the desktop.

1 Right click on the Status Monitor icon in the Windows task bar.

2 Select the machine model, and point to Show the status monitor. The Preferences
window is displayed.

3 Click any tabs described below as required.

NOTE: If you do not wish to display the Status Monitor, select Hide the status monitor
from the menu.

Exiting Status Monitor

Follow these steps to exit the Status Monitor on the desktop.

1 Right click on the Status Monitor icon in the Windows task bar.

2 Select Exit. The Status Monitor exits.

NOTE: You can also exit the Status Monitor by clicking the Status Monitor window and
selecting Close.

2-1
Status Monitor

Status Monitor Settings

Status Monitor has two tabs to configure its settings. Use the Preference option to set up
the Status Monitor.

Sound Notification Tab

The Sound Notification tab is configured with the following items.

Enables Event Notification

Select the check box to enable or disable monitoring the events in Available events.

Text to Speech

A sound file can be selected if you require an audible notification. Click Browse to search
for the sound file.

Use Text to speech

Select this check box to enter text you would like to hear played for events.

To use this function, follow these steps.

1 Select an event which you wish to use the text to speech function in Available events.

2 Select Use Text to speech.

3 Enter the text to be played into Text to speech.

4 Click Play to confirm the text is spoken correctly.

2-2
 Status Monitor

Appearance Tab
The Appearance tab is configured with the following items.

Enlarge window

Displays a larger sized window for the Status Monitor.

Always on top

Enables the Status Monitor to display in front of other active windows.

Transparency

Displays the Status Monitor as a transparent window.

2-3
Status Monitor

2-4
3 Configuration Tool

The Configuration Tool enables you to customize the printer settings to meet your own
requirements. The Configuration Tool window has five tabs. For details of each tab, refer
to Help.

NOTE: The contents of the Properties dialog box will vary depending on the installed
optional devices, and whether this machine is connected via a network interface or a local
interface.

Accessing the Configuration Tool

Follow these steps to display the Configuration Tool on the desktop.

1 Right click on the Configuration Tool icon in the Windows task bar.

2 Select the machine model, and point to Configure. The Configuration Tool window is
displayed.

NOTE: If the machine is connected to a network, Configuration Tool is not available.

3 Click any tabs described below as required.

Exiting the Configuration Tool

Follow these steps to exit the Configuration Tool on the desktop.

1 Right click on the Configuration Tool icon in the Windows task bar.

2 Select Exit. The Configuration Tool exits.

3-1
Configuration Tool

Status Tab
The Status tab displays current information about this machine such as the driver name,
the model name, system firmware, engine firmware, serial number, and printed pages.

3-2
 Configuration Tool

Input Tab
The Input tab displays information about the paper feeder attached to the machine, such
as the media size, the paper capacity and the maximum paper capacity.

Depending on the optional devices installed, the detailed setting of each media type can
be configured in this tab.

3-3
Configuration Tool

Media Tab
The Media tab displays the weight for each media type. It also displays whether each
media type is available for duplex printing.

3-4
 Configuration Tool

Printer Tab
The Printer tab allows you to adjusts the form feed timeout time. If the printer receives no
data for a certain period, it will time out and release the current interface. It prints whatever
data it has in its buffer and feeds out the page.

3-5
Configuration Tool

3-6
 DIRECTIVE 2002/96/CE ON THE TREATMENT, COLLECTION, RECYCLING AND
DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS

INFORMATION

1. FOR COUNTRIES IN THE EUROPEAN UNION (EU)

The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately.

The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the
environment.
Offenders will be subjected to the penalties and measures laid down by the law.

TO DISPOSE OF OUR DEVICES CORRECTLY:

a) Contact the Local Authorities, who will give you the practical information you need and the instructions for handling the
waste correctly, for example: location and times of the waste collection centres, etc.

b) When you purchase a new device of ours, give a used device similar to the one purchased to our dealer for disposal.

The crossed dustbin symbol on the device means that:

- when it to be disposed of, the device is to be taken to the equipped waste collection centres and is to be
handled separately from urban waste;
- The producer guarantees the activation of the treatment, collection, recycling and disposal procedures in
accordance with Directive 2002/96/CE (and subsequent amendments).

2. FOR OTHER COUNTRIES (NOT IN THE EU)

The treatment, collection, recycling and disposal of electric and electronic devices will be carried out in accordance with the
laws in force in the country in question.