12:23 PM Banner Implementation - Communications Plan 11/25/2002

COMMUNICATION PLAN
Project Name: Project Number:

Project Manager: Created Date:

Last Revision Date:

Date
Audience Vehicle of Communication Frequency Medium Source Delivered by Sensitivities Expected Result
Delivered

Project Sponsor Status Reports: Monthly Monthly and/or Formal project plan & Board of
or as requested major milestones presentation status reports Regents
Steering
Committee
Board of Regents Status Reports: Monthly Monthly, major Written report project Client
Steering Committee or as requested milestones, and/or sent via e-mail schedules, Implementation
as requested and then project plans & Team
discussed in a status reports
meeting, video
conference,
and/or
conference call
Board of Regents Status Reports: Monthly After each PM visit Written report project schedule, SCT Project
Steering Committee or as requested or as requested sent via e-mail project plans & Manager
and then status reports
discussed in a
meeting, video
conference,
and/or
conference call
ImplementationTeam Status Reports: Monthly Last Friday of each Written report project plan Client Project
month sent via e-mail status Manager
and then
discussed in a
meeting, video
conference,
and/or
conference call
SCT Project Manager Trip Reports: After each 5 Business Days Written report Individual status SCT- Functional none
visit after each visit sent via e-mail & Technical
Consultants

Project Communication Plan Matrix; SMSU Page 1

 12:23 PM Banner Implementation - Communications Plan 11/25/2002

COMMUNICATION PLAN
Project Name: Project Number:

Project Manager: Created Date:

Last Revision Date:

Date
Audience Vehicle of Communication Frequency Medium Source Delivered by Sensitivities Expected Result
Delivered
Client Project Status Reports: Weekly Friday's by noon Written report Individual status Client Area none
Manager sent via e-mail Team Leaders
Client Project Trip Reports: After each 5 Business Days Written report Consulting SCT- Functional
Manager visit after each visit sent via e-mail System & Technical
Education Consultants
Training Classes

Client Area Project Staff Meetings Weekly meeting Individual status Client Area
Manager/Leaders Project Team
Client Project Change Management Scope change Written change Change Control Client Area
Manager, SCT procedures request forms Project Teams
Project Manager, presented at SCT Project
CCIT, Title III Grant weekly Project Manager
Committee, Area Meetings and to Client Project
Project Team, appropriate Manager
Executive Sponsor approving
groups
Client Project Problem Resolution Issue arises Written problem Problem Client Area
Manager, SCT impacting project resolution forms Resolution Project Teams
Project Manager, presented at SCT Project
CCIT, Title III Grant weekly Project Manager
Committee, Area Meetings and to Client Project
Project Team, appropriate Manager
Executive Sponsor approving
groups
Project team, anyone Elevator conversations Establish at project hardcopy; Web Implementation
you run into, IN THE initiation; revisit at Page, email Team Members
ELEVATOR or any major
hallways scope/timeline
changes

Project Communication Plan Matrix; SMSU Page 2

 12:23 PM Banner Implementation - Communications Plan 11/25/2002

COMMUNICATION PLAN
Project Name: Project Number:

Project Manager: Created Date:

Last Revision Date:

Date
Audience Vehicle of Communication Frequency Medium Source Delivered by Sensitivities Expected Result
Delivered

REMARKS:

PREPARED BY: DATE APPROVED BY: DATE

Project Communication Plan Matrix; SMSU Page 3