Solution sheet of Question paper of April 2023 Exam

(Data Entry Operations - Class XII)

Q.1] Fill in the blanks:

(a) Uniform Resource Locator

(b) Thumbnail

(c) Software

(d) 0 and 1

(e) 4567

(f) Server

(g) Assembler

(h) Hyperlink

(i) formula bar

(j) Cathode Ray Tube

Q.2] True/False

(a) True

(b) False

(c) False

(d) True

(e) False

(f) True

(g) True

(h) True

(i) False

(j) True
Q.3] Define the following terms

(a) The process of input, output, processing and storage is performed under the
supervision of a unit called 'Control Unit'. It decides when to start receiving data, when
to stop it, where to store data, etc. It takes care of step-by-step processing of all
operations inside the computer.

(b) In a document, a header is a section located at the top of each page, while a footer is
a section located at the bottom of each page. Headers and footers typically contain
information such as page numbers, document titles, dates, or other repeating elements
that need to appear on multiple pages.

(c) AutoSum is a feature in Microsoft Excel spreadsheet that helps you to add the
contents of a cluster of adjacent cells.

Q.4] Write short notes on the following:

(a) Operating System:

It is an interface between a computer user and computer hardware. An operating

system is software that performs all the basic tasks like file management, memory
management, process management, handling input and output, and controlling
peripheral devices such as disk drives and printers. Some popular Operating systems
are UNIX, Windows and Linux.

(b) Assembler:

The software (set of programs) that reads a program written in assembly language and
translates it into an equivalent program in machine language is called as Assembler.

(c) Pivot Table:

A pivot table is a data processing tool commonly used in spreadsheet software like
Microsoft Excel. It allows users to summarize and analyze large sets of data in a tabular
format. They provide a flexible and interactive way to explore and understand complex
datasets, making them a powerful tool for data analysis in various fields.

Q.5] Differentiate between following terms:

(a) AutoFill() and AutoFormat:

AutoFill(): AutoFill is a feature that allows users to quickly fill a series of cells with a
pattern or sequence based on the content of a starting cell. It is helpful for extending a
series of numbers, dates, or other data types in a logical manner by dragging the fill
handle.

AutoFormat: On the other hand, AutoFormat is a feature designed to enhance the visual
appeal of a range of cells by applying predefined formatting styles. It includes options
for fonts, alignments, borders, and other formatting elements to give a polished and
professional look to the selected data range. AutoFormat is more focused on formatting
aesthetics than data sequence extension.

(b) Hide Slide and Delete Slide:

Hide Slide: If you do not want a slide to appear during the slide show, but do not want to
delete the slide as it may be used later, the slide can be hidden by right-clicking on the
slide in the slide pane and selecting Hide. You can unhide a hidden slide in a similar
manner.

Delete Slides: When a slide is deleted, it is removed from the presentation entirely, and
the action cannot be undone unless there is a backup of the file. This is a more decisive
step, suitable for situations where a slide is no longer needed in the presentation and
can be permanently discarded.

(c) Web page and Web site:

A web page is an individual electronic document written in HTML, containing text,

graphics, multimedia, and interactive features. It has a unique URL and often includes
hyperlinks to other pages. On the other hand, a website is a collection of one or more
web pages belonging to a specific entity, such as a company or individual. The first page
of a website is called the home page, serving as an index for the site's content. In
summary, a web page is a single document, while a website is a collection of
interconnected web pages.
Q.6] Answer the following:

(a) Column charts are used to compare values across categories. They give very
effective results to analyze the data of the same category on a defined scale. Whereas,
bar charts are used to show comparisons between individual items. To make a bar
chart, the data should be arranged in the form of rows and columns on a worksheet.

(b) The easiest way to delete page breaks is to find and remove the extra page break
indicator in the document. To do this switch over to Normal view, click on the Page
Break line and press DELETE key to remove the page break.

(c) The main uses of Word’s Mail Merge features are:

1. You can merge a list of names and addresses to a single letter that can be sent to
different people in their names and addresses.

2. You can create categories, a single letter with variable information fields in it, or
labels.

3. You can also produce merged documents such as directory lists, invoices, print
address lists, or print addresses on envelopes and mailing labels.

(d) The main features of PowerPoint are:

1. PowerPoint gives you several ways to create a presentation.

2. Creating slides is the root of all your work with PowerPoint. You can get your ideas
across with a series of slides.

3. Adding text will help you put your ideas into words.

4. The multimedia features make your slides sparkle. You can add clip art, sound
effects, music, video clips, etc.

5. Preparing a presentation is easy in PowerPoint. Once you have created slides, you
can put them in order, time your slide show, and present them to your audience.

Q.7] To create a bulleted or numbered list, use the list features provided by Word:

1. Click the Bulleted List button or Numbered List button on the formatting toolbar.
2. Type the first entry and press ENTER. This will create a new bullet or number on the
next line. If you want to start a new line without adding another bullet or number, hold
down the SHIFT key while pressing ENTER.

3. Continue to type entries and press ENTER twice when you are finished typing to end
the list.

Use the Increase Indent and Decrease Indent buttons on the formatting toolbar to
create lists of multiple levels. You can also type the text first, highlight the section, and
press the Bulleted List or Numbered List buttons to add the bullets or numbers.

Q.8]

A B C D E
1 Name Science Maths Total Average
2 Ankur 70 80 = SUM(B3:C3) = AVERAGE(B3:C3)
3 Sunil 90 98 = SUM(B4:C4) = AVERAGE(B4:C4)
4 Ashok 60 90 = SUM(B5:C5) = AVERAGE(B5:C5)
5 Rohit 50 50 = SUM(B6:C6) = AVERAGE(B6:C6)
6 Maximum =MAX(B2:B5)
Marks
7 Minimum =MIN(C2:C5)
Marks